79 results for Office Specialist in Minneapolis, MN

Office Assistant Robert Half is searching for a skilled Office Assistant to join our client's team in Minnetonka, MN. This on-site position offers a fantastic opportunity to support daily office operations and play a key role in ensuring the workplace runs smoothly. Assist with day-to-day office tasks, including managing files, scheduling appointments, and preparing documents Responsibilities: Assist with day-to-day office tasks, including managing files, scheduling appointments, and preparing documents Coordinate internal and external communications, ensuring timely responses and follow-ups. Maintain office supplies inventory and place orders when necessary. Process incoming and outgoing mail/packages efficiently. Support office staff with administrative needs such as organizing meetings and handling correspondence. Collaborate with team members to execute special projects or assignments. Serve as the friendly face of the office, greeting visitors and ensuring a detail oriented atmosphere.

Administrative Assistant We are seeking a proficient Administrative Assistant to become part of our client's team, located in the south west, Minnesota metro, offering a contract employment opportunity. As an Administrative Assistant, your primary role will be to assist the HR department in overseeing and documenting protocols for clients. You will also be responsible for effective communication with our internal hiring managers and working with various office tools. Responsibilities:<ul><li>Heavy reporting and documentation</li><li>Supporting the project specialist team with overflow work</li><li>Supporting project manager's with their tests</li><li>Moving everything to Sharepoint</li><li>Entering in data and auditing to ensure accuracy </li><li>Administrative tasks like scheduling office rooms and ordering supplies</li></ul>

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant, located in Bloomington, Minnesota. As an Office Assistant, your role will encompass a variety of administrative tasks. Responsibilities: • Utilize Microsoft Word and Microsoft Excel for various administrative tasks• Coordinate and manage educational and marketing events• Maintain accurate attendance records for all events• Provide administrative assistance to various departments as required• Draw upon your administrative experience to enhance office efficiency• Process customer inquiries and resolve any issues• Monitor and action customer accounts as necessary• Maintain detailed and precise customer records.

Administrative Assistant We are offering an Administrative Assistant a short-term contract employment opportunity in Brooklyn Center, Minnesota. This role requires fluency in Spanish and English. It is primarily focused on providing excellent member services, handling both inbound and outbound calls, assisting with scheduling appointments, and contributing to advocacy and outreach campaigns. Responsibilities:• Provide effective and detail-oriented customer service by managing incoming calls• Address and resolve member issues in a timely and efficient manner• Document all member interactions, issues, and resolutions within the system• Assist members in accessing their online portals, including helping with password related problems• Schedule appointments for members across various departments• Respond to all member emails from assigned follow-up lists• Stay updated with organizational policies and procedures to provide consistent and accurate responses to member inquiries• Participate in advocacy and outreach campaigns by communicating with members, community leaders, and politicians• Input member complaints in the system, including details of the complaint, involved parties, and resolution• Perform other administrative duties as needed.

Administrative Assistant Robert Half is seeking a proactive and organized Administrative Assistant to join our client’s team on-site in Plymouth, MN. This role is perfect for a detail oriented who thrives in a fast-paced environment and excels at multitasking, communication, and administrative support. If you are passionate about ensuring day-to-day operations run smoothly and want to grow your career, we encourage you to apply! Responsibilities: Provide administrative support to leadership and office staff by managing calendars, scheduling meetings, and prioritizing tasks (Source: US Demand for Skilled Talent Q1 2025.pdf). Prepare various documents, reports, and presentations as needed. Coordinate office operations, including correspondence, recordkeeping, and file organization. Process invoices, expense reports, and other financial documentation. Assist with special projects by organizing materials, gathering data, and ensuring deadlines are met. Serve as a point of contact for internal teams, vendors, and visitors, ensuring all communications are handled efficiently. Maintain office inventory, order supplies, and resolve issues related to equipment or workspace logistics.

Office Assistant We are seeking an Office Assistant for our Financial Services team located in Minneapolis, Minnesota. In this role, you will be responsible for various administrative tasks to ensure smooth operations within the office. This includes managing customer interactions, handling mail, and maintaining office supplies. You'll also be tasked with preparing and managing shipments, as well as some small projects requiring proficiency in Excel. Responsibilities: • Facilitate efficient phone communication starting at 8am, handling moderate traffic. • Manage preparation and reception of FedEx shipments and courier bookings. • Process and sort mail from the mailroom and distribute it accordingly. • Maintain office and kitchen supplies to ensure a conducive work environment. • Undertake small projects requiring the use of Microsoft Excel. • Handle invoicing and document creation, including signage for the office. • Assist with the setup of the office daily, including preparation of coffee and food orders. • Provide superior customer service, processing customer applications, and maintaining accurate records. • Utilize Microsoft Outlook and other basic office equipment effectively. • Ensure the office is well-organized, demonstrating strong administrative skills.

Office Assistant Are you an organized, detail-oriented professional looking to grow your career in a supportive, fast-paced office environment? At Robert Half, we are seeking a highly motivated Office Assistant to support a dynamic company in the Twin Cities area. This is a full-time, fully on-site role offering the opportunity to be an integral part of the team while honing your administrative and organizational skills. Responsibilities:<ul><li>Perform general administrative tasks, including filing, data entry, photocopying, and scanning.</li><li>Manage incoming and outgoing correspondence, including emails, letters, and packages.</li><li>Maintain and organize office supplies, ensuring inventory is well-stocked.</li><li>Provide calendar management and scheduling support for team leaders.</li><li>Assist in preparing reports, spreadsheets, presentations, and other documentation as needed.</li><li>Greet and assist visitors, clients, and vendors in a professional and friendly manner.</li><li>Handle incoming calls and route them to the appropriate team members while providing excellent customer service.</li><li>Support various special projects and other tasks as assigned.</li></ul>

Office Assistant We are seeking an Office Assistant to join our team in Chaska, Minnesota. In this role, you will be responsible for the electronic indexing of confidential documents, organizing electronic files, and processing various forms. This role offers a short term contract employment opportunity and is crucial to maintaining the efficient operation of our office environment. Responsibilities: • Indexing and organizing a vast number of electronic files, ensuring data is easily retrievable. • Handling various types of documents such as new permanent paperwork, retirement forms, FMLA forms, and short-term disability forms. • Operating within a shared folder system to manage a large number of PDF files. • Utilizing a specific printer application for file print tasks, ensuring document accuracy. • Entering relevant data such as employee's last name, first name, and employee number before importing the document into the system. • Managing repetitive tasks efficiently, maintaining a high level of accuracy and attention to detail. • Using e-filing systems to archive and retrieve documents as needed. • Performing clerical duties and data entry tasks as required. • Scanning documents and creating electronic copies for record keeping.

Administrative Assistant Supervisor This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply! Responsibilities:<ul><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Supervise and mentor administrative team, providing guidance, training, and performance feedback.</li><li>Serve as a go-to resource, fostering a collaborative and supportive team environment.</li><li>Manage workflow delegation, ensuring efficiency and consistency across the team.</li><li>Ensure consistent administrative processes and standards are followed across the team.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Act as a liaison across departments, effectively communicating with all levels of the organization.</li></ul>

Administrative Assistant We are offering an opportunity for an Administrative Assistant to join our team in the Utilities/Infrastructure industry. Based in White Bear Lake, Minnesota, this role offers a contract to permanent employment opportunity. The Administrative Assistant will be responsible for a variety of tasks, including managing front desk operations, document digitization, and event planning. Responsibilities • Oversee front desk operations, ensuring a detail oriented environment • Handle massive document scanning projects to digitize and secure records online • Manage document storage and retrieval processes • Assist with incoming inquiries, maintaining a customer service-oriented approach • Track and order office supplies, ensuring adequate stock for operations • Develop and maintain spreadsheets to support various departments • Plan and coordinate logistics for three companywide meetings annually • Engage in email correspondence, answering inbound and outbound calls as required • Utilize Microsoft Office suite (Excel, Outlook, PowerPoint, Word) to perform tasks efficiently • Exhibit strong organizational capabilities, flexibility, and attention to detail • Assist colleagues with additional tasks as needed, demonstrating a proactive team player attitude.

Administrative Assistant We are currently seeking results-oriented administrative assistants who are deeply passionate about growing their career. Do you love performing various administrative and office support duties? Then we have a position for you. How you will make an impact:<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>

Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in Maple Grove, Minnesota. As an Administrative Assistant, you will be tasked with a variety of responsibilities ranging from administrative tasks, customer service, to data management. Responsibilities:• Efficiently handle inbound calls from current and prospective customers• Provide excellent customer service to all clients• Manage outbound calls for setting up appointments and providing estimates to customers• Perform data entry tasks with high accuracy and attention to detail• Ensure all email correspondences are responded to promptly and professionally• Utilize Microsoft Outlook and CRM systems effectively for scheduling appointments and managing customer information• Maintain a well-organized system for all customer records and appointments• Monitor customer accounts and take necessary action when required.

Office Assistant We are seeking a detail-oriented and reliable Mail Room Operations Specialist to join a dynamic team on a contract-to-hire basis, supporting multiple locations across the Twin Cities metro area. This critical role will focus on managing mailroom operations efficiently and accurately while providing support across numerous sites. The position requires a professional who is organized, flexible, and able to travel locally to ensure seamless mailroom operations at various locations. Key Responsibilities:<ul><li>Mail Processing & Distribution: Collect, sort, process, and distribute incoming and outgoing mail and packages in a timely and organized manner.</li><li>Equipment Operations: Operate and maintain mailroom equipment such as postage meters, scanners, and label printers to ensure seamless processing.</li><li>Logistics Coordination: Ensure proper tracking and delivery of high-priority or time-sensitive mail and packages at all assigned sites.</li><li>Onsite Support: Travel across multiple locations in the Twin Cities metro area to assist with mailroom operations and ensure each site operates smoothly.</li><li>Customer Service: Provide excellent internal customer support, responding to inquiries from staff regarding mail distribution, delivery issues, or operational needs.</li><li>Troubleshooting & Problem Solving: Identify and resolve any issues or delays in mailroom and delivery services efficiently.</li><li>Inventory Management: Monitor and manage mailroom supplies for all supported locations, ensuring adequate stock levels.</li><li>Compliance & Security: Adhere to company policies and confidentiality standards while handling sensitive or confidential materials</li><li> </li></ul>

Office Assistant We are looking for a highly skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. How you will make an impact:<ul><li>Filing, copying and faxing for multiple departments</li><li>Maintain office facility</li><li>Route calls appropriately</li><li>Data entry</li></ul>

Medical Collections Specialist We are seeking an empathetic and detail-oriented Medical Collections Specialist to join our client's mental health clinic. In this role, you will be responsible for managing patient accounts with outstanding balances, contacting patients to resolve payments, and establishing practical payment plans. Your work will contribute to the financial health of our clinic while ensuring patients receive compassionate and professional support.Key Responsibilities:<ul><li>Contact patients with outstanding mental health treatment balances via phone, email, or mail in a professional and empathetic manner.</li><li>Work collaboratively with patients to establish cost-effective and manageable payment plans designed to fit their financial situations.</li><li>Manage and track payment plans to ensure adherence to agreements, providing follow-up reminders as necessary.</li><li>Address patient inquiries related to balances, invoices, insurance claims, and payment plans with sensitivity to their mental health circumstances.</li><li>Maintain accurate records of all interaction with patients, payment agreements, and collection efforts using the clinic’s billing software.</li><li>Work closely with insurance providers and patients to resolve billing or payment discrepancies in a timely manner.</li><li>Ensure all collection activities follow relevant regulations, including HIPAA compliance for patient confidentiality.</li><li>Coordinate with the clinic’s billing and administrative staff to maintain accurate patient accounts and resolve payment issues efficiently.</li></ul>

Medical Collections Specialist We are seeking a detail-oriented and customer-focused Medical Collections Specialist with 1–2 years of relevant experience to join our team. In this role, you will be responsible for reaching out to patients with outstanding balances to establish and manage payment plans. Your efforts will contribute to the financial health of our medical organization by ensuring timely and effective collections, all while maintaining a positive and professional rapport with patients. Key Responsibilities:<ul><li>Patient Account Management: Contact individuals with outstanding medical balances by phone, email, or mail in a professional and courteous manner.</li><li>Payment Plan Negotiations: Collaborate with patients to understand their financial situations and set up manageable payment plans that comply with company policies and regulatory requirements.</li><li>Account Follow-up: Regularly review and monitor accounts to ensure compliance with agreed-upon payment terms and follow up with patients as needed.</li><li>Customer Service: Provide exceptional service by addressing patient inquiries regarding their balances, payment plans, and insurance concerns while maintaining a compassionate and empathetic approach.</li><li>Documentation: Accurately document all interactions with patients, payment plan agreements, and collection efforts in the system for proper account auditing and compliance.</li><li>Compliance Adherence: Follow all applicable laws, regulations, and company policies related to medical billing and collections, such as HIPAA.</li><li>Collaboration: Work closely with the billing and accounting teams to resolve discrepancies, insurance issues, and other barriers to successful account resolution.</li><li>Reporting: Contribute to regular reporting on collection status, payment trends, and outstanding balances to management.</li></ul>

Clinical Applications Specialist **** Hybrid with 2 days onsite in East metro Twin Cities*** Robert Half has a client in the medical field hiring for a permanent Electronic Medical Records (EMR/EHR) Administration Support Specialist. In this role you would work on a 2 person team supporting end users at clinics around the Twin Cities on any tier 1 to 3 issues. Daily support can range from basic navigation/functionality questions for new hires to detailed and unique situations that will require research to resolve. This is a small team so you'll be able to work on a wide variety of technical issues and along with partnering directly on the support and maintenance of the EMR system through patching and maintenance windows. Responsibilities: • Provide consultation, configuration, testing, support, and training for clinical technology applications to enhance workflow efficiency and patient care. • Develop a deep understanding of user workflows and assigned systems, and recommend improvements to optimize utilization. • Lead system upgrades, ensuring they are carried out through accurate configuration, rigorous testing, and comprehensive training. • Manage resources across various projects, ensuring any issues are addressed promptly and escalated where necessary. • Collaborate in the creation of training materials and documentation, and facilitate communication between IT and operations departments. • Participate in committees and system evaluations to address clinical computing needs. • Continually develop your skills and knowledge in organization-specific clinical technologies. • Maintain expertise in a variety of technologies such as Cisco, Citrix, Cloud, Dell, Firewall, and Backup technologies, as well as Active Directory and Computer Hardware. • Apply your knowledge of AB Testing and Cluster Analysis to improve system efficiency and effectiveness. ANYONE INTERESTED IN MORE DETAILS SHOULD CONTACT ROBERT BROMMEL AT 612-503-4032.

Absence Management Specialist We are providing a long-term contract employment opportunity for an Absence Management Specialist at our manufacturing facility located in BAYPORT, Minnesota. As an Absence Management Specialist, you will be tasked with managing employee accommodations and leaves, understanding and applying HR policies and ADA laws, and maintaining strong relationships with managers, HR, and site safety leaders. Responsibilities: • Oversee and manage pre-employment accommodations • Handle accommodations for employees returning from leave • Apply and interpret HR policies and ADA laws in daily operations • Maintain strong communication and relationships with managers, HR, and site safety leaders • Address workers' compensation return to work matters • Review return to work forms, discerning when further questioning is necessary • Identify potential issues or 'red flags' in absence management cases • Manage high volumes of cases, including emails and phone calls • Utilize systems such as Outlook Calendar, Intellex, and Peoplesoft to manage and track cases • Employ strong technical skills in all aspects of work.

Billing Analyst We are on the lookout for a meticulous Billing Analyst to be an integral part of our team in the Healthcare, Hospitals, and Social Assistance industry based in Eden Prairie, Minnesota. The selected candidate will play a crucial role in managing customer records, processing applications, and addressing customer inquiries. In addition, the role involves overseeing customer accounts and implementing necessary measures. Responsibilities: • Efficiently process credit applications of customers ensuring accuracy at all times.• Maintain meticulous records of customer credit.• Handle customer inquiries and provide solutions promptly.• Monitor customer accounts closely and undertake appropriate actions as needed.• Engage directly with patients to discuss due balances and devise plans for payment collection.• Respond to incoming calls directed to the Billing Office, addressing queries related to balance and insurance.• Work closely with the Claims Specialist and Eligibility Specialist to provide patients with information regarding coverage.• Discuss with the Business Office Manager regarding the process of sending bills over 150 days to collections.• Appeal against rejected or denied claims.• Utilize various insurance provider portals to research claim information and follow up on outstanding claims.• Deliver exceptional customer service and complete any additional tasks as required.• Showcase high-quality work in A/R assignments.• Assist in various departmental tasks as assigned including generating itemized statements, handling record requests, and answering incoming phone calls.

Return-to-Work Accommodations/ ADA Specialist (REMOTE) **TEMPORARY 6 MONTHS **REMOTE We are seeking a dedicated and detail-oriented Return to Work Accommodations Specialist to join our HR team temporarily. In this role, you will be instrumental in facilitating the smooth transition of employees returning from leave, ensuring compliance with applicable laws while providing thoughtful support during their reintegration into the workplace. <ol><li>Accommodations for people coming back from leave</li><li>Pre-employment accommodations- rights for ADA/policies</li><li>Understands HR and the business</li><li>Relationship skills with the managers, HR and site safety</li><li>Workers compensation return to work matters</li><li>Return to work- reviewing forms- knowing when to ask questions</li><li>Able to see when their could be red flags</li><li>Case management- high volume- 100-125 cases managing, emails, phone calls</li></ol>

IS Technical Specialist: III (Senior) Job Title: IS Technical Specialist III (Contract-to-Hire)Location: Minnetonka, Minnesota (Hybrid) Employment Type: Contract-to-HireDepartment: IT Corporate Finance ReportingJob Overview:We are seeking a highly skilled and experienced IS Technical Specialist to join our IT Corporate Finance Reporting team. This position will support critical financial reporting applications, ensuring smooth functionality, resolving technical issues, and addressing data and infrastructure needs. You will work on a variety of technical tasks, including the development, implementation, and optimization of system interfaces and database performance. This role offers the opportunity to contribute to key internal financial reporting processes in a collaborative and dynamic environment.Primary Responsibilities:<ul><li>Provide technical and consultative support for highly complex technical matters, including application troubleshooting and infrastructure needs.</li><li>Analyze, design, and develop systems or components based on user specifications.</li><li>Develop and maintain system interfaces for database and cloud environments using C#, SSIS, and other tools.</li><li>Optimize database performance for financial reporting and ensure seamless migrations as necessary.</li><li>Assist with the configuration, testing, and validation of database components.</li><li>Collaborate with application teams and business partners to analyze web portal requirements and financial applications for key enhancements.</li><li>Support Oracle Essbase-related implementation, configuration, and development along with other business-critical tools as required.</li><li>Monitor and maintain industry and technological trends relevant to database development and application support.</li></ul>

Accounts Receivable Specialist We are seeking a part-time Accounts Receivable Specialist to join our team. This role is based in Bloomington, MN. This role offers a long-term contract employment opportunity. Responsibilities• Process customer credit applications accurately and promptly• Manage and ensure the accuracy of customer credit records• Address and resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate actions as needed• Oversee full-cycle accounts receivable operations• Handle aging accounts and collections effectively• Manage B2B collections and cash handling activities• Prepare and maintain aging reports• Perform other accounting functions as required• Handle ad-hoc requests related to billing functions and cash activity.

Billing Specialist If you're interested in developing a career in finance as a Billing Specialist, and have strong attention to detail and a knack for prioritizing and organizing your workload, this job might be right for you. Robert Half has a Billing Specialist opportunity available with a flourishing company so call today if you're eager to get your career off the ground. This Billing Specialist position will consist of reviewing bills, working with customers, and performing data entry into spreadsheets and accounting software. This is a contract position located on the east side of the Twin Cities. Responsibilities:- Review discrepancies on bills to resolve issues to release credit holds, reaching out to customers when needed- Work closely with other functional teams to ensure data quality and consistency- Review, evaluate, and process bills or invoices for services rendered; Apply checks- Gauge billing documents and other data for accuracy and completeness, acquiring missing or correct data when necessary *Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment. Please submit your resume and call Jordan Lynch at 651-293-3973 for review and consideration.

Billing Specialist Our Downtown Minneapolis client is seeking a Billing Specialist to join their dynamic and growing team! This role focuses on supporting the billing process for the firm. Key responsibilities include updating and editing billing reports, preparing and sending client invoices, and assisting with time entry and electronic billing tasks. It involves collaborating with attorneys to fulfill their billing requirements, generating detailed reports when needed, and maintaining professional communication with internal and external contacts. The position requires flexibility to take on new responsibilities as the team expands its scope and assisting team members as necessary. An ideal candidate will have 2+ years of billing experience. An Associates or Bachelors Degree in Business, Accounting, or similar is preferred, but not required. Professional services experience is preferred for this role, but not required! This exciting opportunity offers 1-2 days work from home, after successfully completing a training period. Beginning pay is $60-75k, depending on qualifications. Full and highly competitive benefits are available for this role including health, dental, vision, 401k with match, and generous PTO! If you are interested in this exciting opportunity, please apply directly with an up to date resume for immediate consideration.

Accounts Payable Specialist We are in the process of recruiting an Accounts Payable Specialist for a non-profit based in Minneapolis, Minnesota. The position involves handling accounts payable procedures, along with payroll processing tasks. Responsibilities: • Efficiently and accurately conduct the accounts payable process, ensuring compliance with organizational policies. • Review, enter, and process vendor invoices using Accounting Software Systems, while ensuring accurate expense account coding. • Collaborate with vendor partners to reconcile accounts payable transactions and promptly resolve discrepancies. • Manage and execute check runs, wire transfers, and Automated Clearing House (ACH) payments. • Maintain up-to-date vendor records, including W-9 documentation for 1099 reporting. • Assist in month-end closing procedures and generate AP aging reports. • Work closely with internal teams to address inquiries related to accounts payable activities. • Process biweekly payroll for a diverse group of employees across various departments, ensuring accuracy of timesheets and approvals. • Confirm payroll deductions, including benefits, garnishments, and tax withholdings, and distribute direct deposit advices or physical paychecks as needed. • Maintain compliance with federal, state, and local payroll regulations, and prepare and submit payroll tax filings, including quarterly and year-end reports. • Address payroll-related inquiries and discrepancies professionally and in a timely manner.

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