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23 results for Receptionist in Minneapolis, MN

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Overview:

We are seeking a friendly and organized Front Desk Receptionist who is bilingual in Spanish and English to support a busy, client-facing front office. This role is primarily responsible for medical scheduling and ensuring a welcoming, professional environment for all visitors and clients.

Key Responsibilities:

Greet and assist clients in a courteous, professional manner in both English and Hmong
Answer phone calls, respond to inquiries, and direct calls as appropriate
Schedule, confirm, and manage medical appointments for clients
Maintain up-to-date client records and appointment data using scheduling software
Communicate appointment changes and follow-ups effectively to both clients and providers
Provide interpretation and translation support when needed
Assist with check-in/check-out procedures and ensure completion of necessary forms
Manage front desk operations including mail, office supplies, and general organization
Collaborate with internal teams to ensure smooth daily operations and client experience

Qualifications:

Fluent in Spanish and English (verbal and written)
Previous experience in a receptionist or front desk role, preferably in a healthcare or social services setting
Strong organizational and time management skills
Experience with medical scheduling software (e.g., EPIC, NextGen, or similar) is preferred
Excellent customer service and interpersonal skills
Ability to maintain confidentiality and professionalism in all interactions
High school diploma or equivalent required

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

23 results for Receptionist in Minneapolis, MN

Front Desk Receptionist Overview: We are seeking a friendly and organized Front Desk Receptionist who is bilingual in Spanish and English to support a busy, client-facing front office. This role is primarily responsible for medical scheduling and ensuring a welcoming, professional environment for all visitors and clients. Key Responsibilities:<ul><li>Greet and assist clients in a courteous, professional manner in both English and Hmong</li><li>Answer phone calls, respond to inquiries, and direct calls as appropriate</li><li>Schedule, confirm, and manage medical appointments for clients</li><li>Maintain up-to-date client records and appointment data using scheduling software</li><li>Communicate appointment changes and follow-ups effectively to both clients and providers</li><li>Provide interpretation and translation support when needed</li><li>Assist with check-in/check-out procedures and ensure completion of necessary forms</li><li>Manage front desk operations including mail, office supplies, and general organization</li><li>Collaborate with internal teams to ensure smooth daily operations and client experience</li></ul>

Front Desk Receptionist Overview:We are seeking a friendly and organized Front Desk Receptionist who is bilingual in Hmong and English to support a busy, client-facing front office. This would be a long-term contract. This role is primarily responsible for medical scheduling and ensuring a welcoming, professional environment for all visitors and clients. Key Responsibilities:<ul><li>Greet and assist clients in a courteous, professional manner in both English and Hmong</li><li>Answer phone calls, respond to inquiries, and direct calls as appropriate</li><li>Schedule, confirm, and manage medical appointments for clients</li><li>Maintain up-to-date client records and appointment data using scheduling software</li><li>Communicate appointment changes and follow-ups effectively to both clients and providers</li><li>Provide interpretation and translation support when needed</li><li>Assist with check-in/check-out procedures and ensure completion of necessary forms</li><li>Manage front desk operations including mail, office supplies, and general organization</li><li>Collaborate with internal teams to ensure smooth daily operations and client experience</li></ul>

Receptionist Are you a friendly and professional individual who thrives in a fast-paced environment? Do you enjoy being the face of an organization, greeting clients, coordinating schedules, and providing top-notch administrative support? If so, we want to hear from you! A highly regarded company in the Twin Cities area is seeking a Receptionist for a fully on-site role. In this position, you'll play an essential role in creating a welcoming environment for clients and visitors, while supporting the administrative needs of the team. Responsibilities:<ul><li>Serve as the first point of contact for clients, guests, and team members, ensuring a positive and professional impression.</li><li>Manage a multi-line phone system, directing calls and taking messages as needed.</li><li>Provide general administrative support, including scheduling appointments, data entry, and filing.</li><li>Maintain the front desk area, ensuring it remains clean, organized, and inviting.</li><li>Handle incoming and outgoing mail and deliveries.</li><li>Assist with scheduling conference rooms and preparing meeting spaces as needed.</li><li>Support additional tasks or special projects as assigned by supervisors or team members.</li></ul>

Receptionist The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul>

Receptionist We are offering a long-term contract employment opportunity in the service industry located in Shakopee, Minnesota. The role is for a receptionist, where you will be the first point of contact for our customers and assist them with their needs. Responsibilities:• Serve as the first point of contact for customers, handling inbound calls with professionalism and courtesy.• Operate a multi-line phone system, ensuring all calls are answered and directed to the appropriate parties.• Utilize basic office skills to manage tasks such as filing, copying, and scanning documents.• Provide exceptional customer service, promptly addressing customer inquiries and resolving any issues.• Maintain customer records, ensuring all information is accurate and up to date.

Receptionist We currently have an opening for an articulate, highly skilled receptionist in a growing company. Are you a motivated self-starter who can handle multiple projects at once? Then we have a position for you. How you will make an impact:<ul><li>Greet visitors</li><li>Answer all incoming phone calls</li><li>Receiving, reviewing, and distributing incoming mail according to specified procedures</li><li>Maintaining various office files and providing general office filing support</li><li>Ordering office and kitchen supplies</li><li>Assist other administrative staff with support overflow work, including word processing, data entry and Internet research tasks</li></ul>

Medical Receptionist We are in search of a Medical Receptionist to join our team located in Edina, Minnesota. In this role, you will be responsible for managing front desk operations in a healthcare setting. This includes tasks such as managing patient appointments, keeping patient records up-to-date, and assisting with billing inquiries. Responsibilities: • Greet patients and visitors professionally and warmly upon arrival • Handle and direct incoming phone calls, take messages as necessary • Schedule patient appointments • Verify patient insurance details and update medical records accordingly • Assist with patient check-in and check-out procedures, including the collection of co-pays • Respond to billing inquiries in a timely and accurate manner • Ensure the reception area is clean, organized, and welcoming at all times • Coordinate patient flow effectively with clinical staff • Manage confidential patient information responsibly, in line with HIPAA regulations • Carry out general administrative duties such as faxing, scanning, filing, and data entry • Utilize Allscripts, Cerner Technologies, Dentrix Dental Software, Eaglesoft, EHR SYSTEM, and other relevant software for various tasks.

Front Desk Coordinator We are currently looking for a well-organized and motivated front desk coordinator who is looking to grow their career and be the front facing point of contact for a company. You will be a key player leading the lobby area at a growing business. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you. How you will make an impact:<ul><li>Greet and direct all visitors including vendors, clients and customers</li><li>Check completion of paperwork, sign-in and security procedures </li><li>Handle special administrative projects, including overflow work from department and executive assistants </li><li>Schedule appointments </li><li>Answer and transfer a high volume of calls </li></ul>

Medical Front Desk Specialist We are on the search for a contract to hire BILINGUAL (Spanish or Hmong) Medical Front Desk Specialist to join our team in the non-profit industry, situated in Saint Paul, Minnesota. In this role, you'll be the first point of contact for our patients, ensuring smooth administrative processes and providing exceptional customer service. You'll also play a vital role in data management, project coordination, and administrative support. Responsibilities:• Act as the primary contact for our clinical programs, providing information to clients and the public as needed.• Manage clinical staff schedules, including making reminder calls and sending reminder letters.• Handle administrative tasks such as typing memos, managing calendars, scheduling meetings, and preparing program materials.• Facilitate the intake process, including preparing intake packets and coordinating necessary paperwork with the clinical team.• Answer phones and route calls to appropriate program staff, taking clear, detailed messages when necessary.• Greet clients and visitors professionally, directing them as appropriate, and monitor the waiting area to assist clients as needed.• Complete the administrative process for initial referral, intake, scheduling, opening, and closing of clients.• Maintain program databases, ensuring accurate client information and HIPAA data entry, and generate reports from these systems.• Assist with troubleshooting basic PC and printer problems and educate end-users on basic computer and printer usage.• Support the planning and implementation of project activities, including giving feedback on efficiency and process improvements.

Office Manager We are seeking a highly organized and proactive Office Manager to join our growing organization. In this position, you will be responsible for overseeing the daily operations of our office, managing administrative tasks, and ensuring a productive and professional work environment. The Office Manager will play a vital role in supporting staff and executives while ensuring the office runs efficiently and smoothly. Responsibilities:<ol><li>Oversee and manage general office operations, including supply inventory, equipment maintenance, and vendor relationships.</li><li>Provide ongoing support to staff and executives, including scheduling, meeting coordination, and operational tasks.</li><li>Supervise and maintain office procedures, ensuring compliance with company standards.</li><li>Greet and assist visitors, vendors, and clients with a warm and professional demeanor.</li><li>Handle inbound and outbound mail, including courier services and document management.</li><li>Organize and manage office events, meetings, conference calls, and team-building activities.</li><li>Prepare, edit, and manage reports, documents, and spreadsheets.</li><li>Ensure the office environment remains organized, clean, and conducive to productivity.</li><li>Oversee the administrative team, align schedules to ensure front desk is always covered, helping with miscellaneous administrative tasks, and ordering office supplies. </li><li>Support all communications, ensuring social media consultants are proactive in their workload. </li><li>Communicating with property and insurance brokers. Retain Vendor relations. </li></ol>

Office Manager We currently have an excellent opportunity for a highly skilled and motivated office manager to lead operations at a growing office. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. How you will make an impact:<ul><li>Leading overall office administration</li><li>Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems</li><li>Evaluating and improving office production</li><li>Assisting in developing and revising office policies and procedure for improved workflow</li><li>Assisting the operations manager and director in monitoring budget for office related items and staff</li></ul>

Administrative assistant <ul><li>Provide general administrative support to executives, managers, and staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread documents, reports, and presentations</li><li>Handle incoming calls, emails, and correspondence in a professional manner</li><li>Organize and maintain physical and digital filing systems</li><li>Order office supplies and manage inventory</li><li>Support event planning and internal communications as needed</li><li>Perform data entry and maintain databases or spreadsheets</li></ul>

Administrative Assistant Supervisor This position will combine hands-on executive support with leadership responsibilities, while navigating multiple projects, priorities, and deadlines. This is a great opportunity for someone who values training and professional development opportunities and an environment where their contributions are recognized! If you’re forward thinking, passionate about anticipating the needs of those you support, and have a natural ability to lead and mentor high-performing teams, we encourage you to apply! Responsibilities:<ul><li>Manage complex calendars, including scheduling and coordinating meetings across multiple time zones.</li><li>Provide meeting support, including preparing agendas, taking minutes, and managing follow-up actions.</li><li>Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.</li><li>Supervise and mentor administrative team, providing guidance, training, and performance feedback.</li><li>Serve as a go-to resource, fostering a collaborative and supportive team environment.</li><li>Manage workflow delegation, ensuring efficiency and consistency across the team.</li><li>Ensure consistent administrative processes and standards are followed across the team.</li><li>Handle sensitive and confidential information with the utmost discretion.</li><li>Act as a liaison across departments, effectively communicating with all levels of the organization.</li></ul>

Office Assistant Robert Half is searching for a skilled Office Assistant to join our client's team in Minnetonka, MN. This on-site position offers a fantastic opportunity to support daily office operations and play a key role in ensuring the workplace runs smoothly. Assist with day-to-day office tasks, including managing files, scheduling appointments, and preparing documents Responsibilities: Assist with day-to-day office tasks, including managing files, scheduling appointments, and preparing documents Coordinate internal and external communications, ensuring timely responses and follow-ups. Maintain office supplies inventory and place orders when necessary. Process incoming and outgoing mail/packages efficiently. Support office staff with administrative needs such as organizing meetings and handling correspondence. Collaborate with team members to execute special projects or assignments. Serve as the friendly face of the office, greeting visitors and ensuring a detail oriented atmosphere.

Administrative Assistant We are seeking a proficient Administrative Assistant to become part of our client's team, located in the south west, Minnesota metro, offering a contract employment opportunity. As an Administrative Assistant, your primary role will be to assist the HR department in overseeing and documenting protocols for clients. You will also be responsible for effective communication with our internal hiring managers and working with various office tools. Responsibilities:<ul><li>Heavy reporting and documentation</li><li>Supporting the project specialist team with overflow work</li><li>Supporting project manager's with their tests</li><li>Moving everything to Sharepoint</li><li>Entering in data and auditing to ensure accuracy </li><li>Administrative tasks like scheduling office rooms and ordering supplies</li></ul>

Administrative Assistant Robert Half is seeking a proactive and organized Administrative Assistant to join our client’s team on-site in Plymouth, MN. This role is perfect for a detail oriented who thrives in a fast-paced environment and excels at multitasking, communication, and administrative support. If you are passionate about ensuring day-to-day operations run smoothly and want to grow your career, we encourage you to apply! Responsibilities: Provide administrative support to leadership and office staff by managing calendars, scheduling meetings, and prioritizing tasks (Source: US Demand for Skilled Talent Q1 2025.pdf). Prepare various documents, reports, and presentations as needed. Coordinate office operations, including correspondence, recordkeeping, and file organization. Process invoices, expense reports, and other financial documentation. Assist with special projects by organizing materials, gathering data, and ensuring deadlines are met. Serve as a point of contact for internal teams, vendors, and visitors, ensuring all communications are handled efficiently. Maintain office inventory, order supplies, and resolve issues related to equipment or workspace logistics.

Office Assistant We are seeking a detail-oriented and reliable Mail Room Operations Specialist to join a dynamic team on a contract-to-hire basis, supporting multiple locations across the Twin Cities metro area. This critical role will focus on managing mailroom operations efficiently and accurately while providing support across numerous sites. The position requires a professional who is organized, flexible, and able to travel locally to ensure seamless mailroom operations at various locations. Key Responsibilities:<ul><li>Mail Processing & Distribution: Collect, sort, process, and distribute incoming and outgoing mail and packages in a timely and organized manner.</li><li>Equipment Operations: Operate and maintain mailroom equipment such as postage meters, scanners, and label printers to ensure seamless processing.</li><li>Logistics Coordination: Ensure proper tracking and delivery of high-priority or time-sensitive mail and packages at all assigned sites.</li><li>Onsite Support: Travel across multiple locations in the Twin Cities metro area to assist with mailroom operations and ensure each site operates smoothly.</li><li>Customer Service: Provide excellent internal customer support, responding to inquiries from staff regarding mail distribution, delivery issues, or operational needs.</li><li>Troubleshooting & Problem Solving: Identify and resolve any issues or delays in mailroom and delivery services efficiently.</li><li>Inventory Management: Monitor and manage mailroom supplies for all supported locations, ensuring adequate stock levels.</li><li>Compliance & Security: Adhere to company policies and confidentiality standards while handling sensitive or confidential materials</li><li> </li></ul>

Office Assistant We are offering a long term contract employment opportunity for an Office Assistant, located in Bloomington, Minnesota. As an Office Assistant, your role will encompass a variety of administrative tasks. Responsibilities: • Utilize Microsoft Word and Microsoft Excel for various administrative tasks• Coordinate and manage educational and marketing events• Maintain accurate attendance records for all events• Provide administrative assistance to various departments as required• Draw upon your administrative experience to enhance office efficiency• Process customer inquiries and resolve any issues• Monitor and action customer accounts as necessary• Maintain detailed and precise customer records.

Administrative Assistant We are offering a contract employment opportunity for an Administrative Assistant in Maple Grove, Minnesota. As an Administrative Assistant, you will be tasked with a variety of responsibilities ranging from administrative tasks, customer service, to data management. Responsibilities:• Efficiently handle inbound calls from current and prospective customers• Provide excellent customer service to all clients• Manage outbound calls for setting up appointments and providing estimates to customers• Perform data entry tasks with high accuracy and attention to detail• Ensure all email correspondences are responded to promptly and professionally• Utilize Microsoft Outlook and CRM systems effectively for scheduling appointments and managing customer information• Maintain a well-organized system for all customer records and appointments• Monitor customer accounts and take necessary action when required.

Office Assistant Are you an organized, detail-oriented professional looking to grow your career in a supportive, fast-paced office environment? At Robert Half, we are seeking a highly motivated Office Assistant to support a dynamic company in the Twin Cities area. This is a full-time, fully on-site role offering the opportunity to be an integral part of the team while honing your administrative and organizational skills. Responsibilities:<ul><li>Perform general administrative tasks, including filing, data entry, photocopying, and scanning.</li><li>Manage incoming and outgoing correspondence, including emails, letters, and packages.</li><li>Maintain and organize office supplies, ensuring inventory is well-stocked.</li><li>Provide calendar management and scheduling support for team leaders.</li><li>Assist in preparing reports, spreadsheets, presentations, and other documentation as needed.</li><li>Greet and assist visitors, clients, and vendors in a professional and friendly manner.</li><li>Handle incoming calls and route them to the appropriate team members while providing excellent customer service.</li><li>Support various special projects and other tasks as assigned.</li></ul>

Administrative Assistant We are currently seeking results-oriented administrative assistants who are deeply passionate about growing their career. Do you love performing various administrative and office support duties? Then we have a position for you. How you will make an impact:<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>

Office Assistant We are seeking an Office Assistant to join our team in Chaska, Minnesota. In this role, you will be responsible for the electronic indexing of confidential documents, organizing electronic files, and processing various forms. This role offers a short term contract employment opportunity and is crucial to maintaining the efficient operation of our office environment. Responsibilities: • Indexing and organizing a vast number of electronic files, ensuring data is easily retrievable. • Handling various types of documents such as new permanent paperwork, retirement forms, FMLA forms, and short-term disability forms. • Operating within a shared folder system to manage a large number of PDF files. • Utilizing a specific printer application for file print tasks, ensuring document accuracy. • Entering relevant data such as employee's last name, first name, and employee number before importing the document into the system. • Managing repetitive tasks efficiently, maintaining a high level of accuracy and attention to detail. • Using e-filing systems to archive and retrieve documents as needed. • Performing clerical duties and data entry tasks as required. • Scanning documents and creating electronic copies for record keeping.

Office Assistant We are looking for a highly skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. How you will make an impact:<ul><li>Filing, copying and faxing for multiple departments</li><li>Maintain office facility</li><li>Route calls appropriately</li><li>Data entry</li></ul>

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23 results for Receptionist in Minneapolis, MN

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