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13 results for Administrative Project Manager in New York, NY

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Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department.

Essential Functions:

· Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.

Make transportation and accommodation arrangements and coordinate all other meeting-related logistics.

· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate.

Support all written communications by drafting correspondence for and coordinating follow-up.
Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.
Liaison with other departments as required or directed.
Interface with Senior Staff and 92 President and CEOs of affiliate offices.
Generate detailed expense reports.
Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department.
Manage Central Payment Tracking Chart Spreadsheet
Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed
Manage Contract and Fiscal Process
Support the VP of Entrepreneurship and Director of Housing
Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)

Experience:

· 3-5 years’ experience providing administrative or project management support to a senior executive

· Experience working with multiple managers or supervisors.

Knowledge & Skills:

· Strong written and verbal communication skills.

· Intermediate proficiency in meeting platforms (Teams, Zoom, Google Meet, etc.)

· Strong time management skills.

· Must be organized and detail oriented.

· Expert-level skill with Microsoft Excel and Word.

Must have strong interpersonal skills and be able to handle sensitive and confidential information.
Must demonstrate poise, tact and diplomacy.
Must be able to interact and communicate with individuals at all levels of the organization.
Must have advanced knowledge of Outlook.
Must be able to work in a fast-paced environment with demonstrated ability to handle multiple tasks simultaneously.
10% travel required

Physical Requirements:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

13 results for Administrative Project Manager in New York, NY

Executive Assistant Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department. Essential Functions: · Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.<ul><li>Make transportation and accommodation arrangements and coordinate all other meeting-related logistics. </li></ul>· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate. <ul><li>Support all written communications by drafting correspondence for and coordinating follow-up. </li><li>Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.</li><li>Liaison with other departments as required or directed.</li><li>Interface with Senior Staff and 92 President and CEOs of affiliate offices. </li><li>Generate detailed expense reports. </li><li>Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department. </li><li>Manage Central Payment Tracking Chart Spreadsheet</li><li>Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed</li><li>Manage Contract and Fiscal Process</li><li>Support the VP of Entrepreneurship and Director of Housing</li><li>Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)</li></ul>

Office Manager We are offering a permanent employment opportunity for an Office Manager in New York. As an Office Manager, you will be tasked with overseeing administrative and secretarial tasks, managing financial records and cashflow for various projects, and providing basic accounting support. This role will also involve communication with vendors and assisting in setting up Special Purpose Vehicles. Responsibilities: • Oversee administrative and secretarial duties for team members including directors, vice presidents, and chief officers • Handle issuance of invoices and processing of payments to external entities • Oversee financial management for multiple Special Purpose Vehicles and keep relevant financial documentation • Manage cashflow and payments for a subsidiary of the company • Offer basic accounting support such as banking, book-keeping, and document filing • Record ledgers and financial outcomes of projects using internal accounting systems • Prepare reports and applications for internal approvals on expenses and vendor registration • Preserve business, accounting, and tax-related documents for record keeping • Engage with vendors via email or phone regarding invoices and payments • Assist in administrative tasks such as setting up SPVs and arranging business trips • Prepare business presentation materials and carry out general administrative duties • Oversee and track approved budget for third party vendors.

Bookkeeper/Office Manager We are seeking a skilled and organized Bookkeeper/Office Manager to oversee financial bookkeeping and ensure smooth office operations for a client of ours based in Brooklyn. This is a dual-role position that requires a detail-oriented, proactive individual who can handle accounting responsibilities while managing administrative tasks effectively. Key Responsibilities: Bookkeeping:<ul><li>Maintain and process financial records, including accounts payable, accounts receivable, payroll, and tax filings.</li><li>Reconcile bank and credit card statements on a regular basis.</li><li>Prepare financial reports and assist with budgeting and forecasting activities.</li><li>Ensure compliance with financial regulations and standards.</li><li>Manage invoicing processes and follow up on outstanding payments to maintain cash flow integrity.</li></ul>Office Management:<ul><li>Oversee office operations, ensuring smooth day-to-day activities such as scheduling, supplies inventory management, and vendor coordination.</li><li>Act as the point of contact for employee queries, office protocols, and administrative support.</li><li>Implement and maintain organizational systems to improve office efficiency.</li><li>Coordinate with external partners, including IT support, HR specialists, facilities managers, and vendors, as needed.</li><li>Aid in onboarding procedures and maintain personnel files.</li></ul>

Bookkeeper/Office Manager A busy company in the Flanders area is seeking a Bookkeeper/Office Manager to join their growing organization. This Bookkeeper/Office Manager will get the chance to join a dynamic team that offers a great work/life balance and a flexible working schedule. The ideal Bookkeeper/Office Manager will be local to the Flanders area, have prior experience in QuickBooks, and comfortable juggling both accounting and office management related tasks. Other responsibilities of this Bookkeeper/Office Manager will include but not be limited to Responsibilities:<ul><li>Ensuring the smooth and efficient running of the office's daily operations</li><li>Handling the processing of employee payroll and expense reports</li><li>Overseeing the management of both accounts payable and receivable</li><li>Maintaining precise financial records in compliance with accounting regulations</li><li>Assisting with HR functions such as onboarding, benefits administration, and maintenance of employee records</li><li>Coordinating the management of office supplies, vendors, and facility needs</li><li>Providing administrative support to the executive team when necessary.</li></ul>This Bookkeeper/Office Manager position is paying between $70,000 and $80,000 annually depending on experience. If interested in this Bookkeeper/Office Manager role, apply today!

Credit & Collections Analyst Credit and Collections Analyst – Employee-Friendly International Company (Bergen County, NJ)Are you a detail-oriented professional with a knack for numbers and a passion for problem-solving? Join our dynamic and employee-friendly international company in Bergen County as a Credit and Collections Analyst! What You'll Do:<ul><li>Support the Corporate Credit Manager in collecting past-due accounts across multiple locations.</li><li>Assist with A/R administrative tasks, including contacting customers with credit balances.</li><li>Review and release sales orders on credit hold.</li><li>Analyze A/R aging reports and help assess bad debt accounts.</li><li>Review wire payments and ensure proper account identification.</li><li>Collaborate with A/R teams and inside sales representatives to resolve payment discrepancies.</li><li>Assist in assigning payment terms for service centers and generate monthly A/R reports.</li><li>Perform administrative tasks and ad hoc projects as needed.</li></ul>

HR & Accounting Administrator Job Title: HR & Accounting Administrator Job Type: Full-Time Position Overview: We are seeking a highly organized, proactive, and systems-savvy Office Manager to oversee daily office operations while also handling key responsibilities in Human Resources and Accounts Payable/Receivable. This is a dynamic role ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats. The ideal candidate is detail-oriented, people-focused, and tech-savvy, with the ability to keep our office running smoothly and support critical business functions. Key Responsibilities:Office Management:<ul><li>Maintain smooth day-to-day office operations</li><li>Coordinate office supplies, vendors, and facility-related needs</li><li>Support internal teams with administrative tasks and special projects</li></ul>Human Resources Management for a small 30 person office<ul><li>Administer bi-weekly payroll (training provided)</li><li>Manage employee benefits including open enrollment, plan changes, and general employee inquiries</li><li>Track and maintain records for vacation, sick leave, and paid time off</li><li>Coordinate FMLA, disability, and other leave requests</li><li>Lead recruitment efforts including job postings, screening, and scheduling interviews</li><li>Manage employee onboarding and offboarding processes</li><li>Maintain employee files and ensure compliance with HR policies and procedures</li></ul>Accounting (AP/AR):<ul><li>Process vendor invoices, employee reimbursements, and payments</li><li>Monitor accounts receivable and follow up on outstanding payments</li><li>Reconcile accounts and assist with month-end reporting as needed</li><li>Work closely with the finance team or external accountant to ensure accurate record-keeping</li></ul> Qualifications:<ul><li>3+ years of experience in office management, HR, or accounting (multi-functional roles a plus)</li><li>Knowledge of basic HR laws and regulations preferred</li><li>Familiarity with payroll and benefits administration (prior experience a plus; training provided)</li><li>Proficiency in Microsoft Office (especially Excel) and comfort learning new systems and software</li><li>Strong communication and interpersonal skills</li><li>Highly organized with strong attention to detail and the ability to multitask</li><li>Ability to handle sensitive information with confidentiality and discretion</li></ul>

Account Manager We are in search of an Account Manager to join our team based in New York. This role is central to our operations, focusing on managing service delivery and workflow in a client-focused business environment. The Account Manager will also play a vital role in ensuring the quality of output from the Office Services team, and providing support to clients. Responsibilities: • Manage and oversee the workflow duties of a team • Collaborate closely with clients to establish new processes and workflows • Ensure the quality of output from the Office Services team by implementing quality controls • Handle administrative duties, including adherence to timekeeping policies • Act as a senior point of contact in the absence of the Sr. Account Manager • Take on complex legal print and records jobs, overseeing associates on site • Promote operational excellence by implementing continuous improvement initiatives • Manage workflow, conduct audits, and provide client support • Assist in the management of projects and requests • Foster a culture of high performance and continuous improvement that values learning and a commitment to quality • Investigate and resolve issues escalated by portfolio clients • Manage overall performance metrics of accounts/departments against contract targets.

Office Manager Office / facilities managerWe currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations at a growing healthcare company in Seattle. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Administrator We are seeking an organized and versatile Business Support Office Administrator to support company owners and managers with day-to-day operations with our client in the Bedminster area. This role includes office administration, project and accounting support, human resources, and other miscellaneous tasks. This position is expected to be a self-starter, motivated, and be someone willing to learn new skills. System experience in Excel is helpful for reports and analyzing any office data/spreadsheets. Ideally looking for 3 years+ of corporate office experience. Key Responsibilities:<ul><li>Office Operations: Handle mail, deliveries, visitor reception, meeting room reservations, and office maintenance.</li><li>Project & Accounting Support: Assist with budgeting, financial reporting, billing, and database management.</li><li>Human Resources: Help with recruiting, onboarding, employee records, benefits, and scheduling professional development meetings.</li><li>Technology: Support technology acquisitions.</li></ul>

Office Manager We are in search of an Office Manager to be a part of our team in Hamilton, New Jersey, 08690, United States. This role offers a short term contract employment opportunity. As an Office Manager, you will be tasked with coordinating meetings, handling receptionist duties, and managing the office supplies. The role also includes maintaining financial records, overseeing job postings, managing onboarding processes, and handling customer invoices. Responsibilities:• Coordinate and schedule meetings in a timely and efficient manner• Handle all receptionist duties to ensure smooth office operations• Maintain a sufficient inventory of office supplies and place orders when necessary• Keep detailed and accurate financial records for the office• Oversee job postings and assist in the recruitment process• Manage the onboarding process for new employees • Handle customer invoices, ensuring they are accurate and sent out in a timely manner

Bookkeeper/Office Manager We are offering an exciting opportunity for a Bookkeeper/Office Manager in New Haven, Connecticut for a family run service company due to an upcoming retirement. The selected candidate will be responsible for carrying out various general office duties, managing customer interactions, and performing light accounting tasks in QuickBooks. This role is central to our operations and will involve handling bids, payroll for our union shop, and maintaining precise records. Responsibilities: • Manage general office tasks, ensuring smooth and efficient operations.• Handle customer interactions professionally, including answering phones and addressing inquiries.• Oversee the bid handling process, ensuring all bids are processed accurately and timely.• Administer certified payroll for the union shop, ensuring all employees' payments are accurate and timely.• Perform light accounting tasks using QuickBooks, ensuring all financial records are kept up to date.• Maintain precise records for all financial transactions, including accounts payable and receivable.• Manage data entry tasks effectively, ensuring all customer and financial data are accurately entered and updated.• Utilize Microsoft Excel for various tasks, including data analysis and reporting.• Monitor and manage all customer accounts, ensuring they are up-to-date and taking appropriate action when necessary. The ideal candidate will have experience running a small office in a tight knit environment. Proficiency in QuickBooks and MS Office is highly desirable. Local to New Haven. Perks- 100% paid healthcare for the employee with a salary dependent on experience. To be considered, please apply today or email your resume to Kelsey.Ryan@roberthalf(.com)

Help Desk Manager We are seeking a Help Desk Manager to join our team. This role involves managing IT support services, ensuring the smooth operation of our Microsoft 365 system, and troubleshooting hardware and software issues. The Help Desk Manager will also be responsible for managing network configurations, enhancing email security, and supporting hardware installations. Responsibilities: • Manage the delivery of Level 2/3 helpdesk support for Windows, macOS, and mobile devices to ensure timely resolution of issues. • Administer and configure Exchange Online, SharePoint, Teams, and security policies within Microsoft 365. • Oversee network settings including DNS, DHCP, VLANs, VPNs, and firewall configurations. • Implement and manage email security measures such as SPF, DKIM, and DMARC for reliable email delivery. • Utilize Microsoft Intune for device provisioning and policy enforcement. • Troubleshoot hardware and software issues involving PCs, laptops, printers, and software installations. • Foster client relationships by providing detail oriented, friendly support and training. • Maintain detailed service tickets and IT documentation using ITSM tools. • Assist with IT projects, including hardware installations, network setups, software migrations, and cloud deployments. • Proactively identify and resolve potential IT problems before they escalate.

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13 results for Administrative Project Manager in New York, NY

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