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40 results for Document Control Specialist in New York, NY

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The Project Coordinator plays a pivotal role in supporting the execution of critical milestones throughout a project lifecycle. This includes overseeing key deliverables, coordinating between departments, and ensuring project goals are met with precision in terms of time, cost, and scope. The role also involves direct involvement in billing, labor coordination, documentation, and project closeout processes, ensuring smooth transitions from project initiation to completion.

· Organize and facilitate internal and external kick-off meetings, progress payments, engineering reviews, production/programming, field installation, substantial completion, and closeout meetings.

· Collaborate with other departments to update progress associated with applicable deliverables. Record updated status using company-standard tools to ensure shared visibility across teams.

· Coordinate with the project team to determine labor needs and schedule all field labor resources.

· Analyze and report on project data to ensure quality assurance in terms of time, cost, and scope for assigned projects.

· Assist the team with interoffice coordination, including change orders, monitoring labor hours, and ensuring accurate billing.

· Work with the help desk to respond to inbound IVR inquiries and requests as needed.

· Manage the project closeout process, including maintenance and tracking of punch lists, coordinating with trade partners, triggering substantial completion milestones, and managing associated deliverables.

· Oversee Time & Materials (T& M) billing, ensuring accurate tracking of service hours and material costs for proper invoicing.

· Maintain structured documentation for all service-related activities and updates within ticketing systems. Ensure clarity and accuracy in all written and verbal communications.

· During peak demand periods, take on responsibilities typically assigned to a Project Manager for small-to-medium-sized projects. Use guidance from Senior Project Managers (SPM) as needed.

· Perform other duties as assigned, taking the initiative to ensure the successful completion of projects and supporting the team as required.

· Strong organizational skills with an ability to handle multiple projects simultaneously.

· Excellent written and verbal communication skills, with a strong focus on clarity and accuracy.

· Experience with T& M billing, field labor coordination, and project closeout processes is highly preferred.

· Ability to work collaboratively and cross-functionally with different teams and departments.

· Strong problem-solving skills and attention to detail.

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40 results for Document Control Specialist in New York, NY

Project Coordinator / Jr Project Manager The Project Coordinator plays a pivotal role in supporting the execution of critical milestones throughout a project lifecycle. This includes overseeing key deliverables, coordinating between departments, and ensuring project goals are met with precision in terms of time, cost, and scope. The role also involves direct involvement in billing, labor coordination, documentation, and project closeout processes, ensuring smooth transitions from project initiation to completion.

Tax Manager - Corporate I have an amazing CPG client who is PE backed by some of the biggest names in the industry. They have been in aggressive acquisition mode (just completed 2x in the past 12 months). I have been assisting them build out their Finance and Accounting team over the past year. All the positions including this one are net new due to growth. The VP of Tax is looking to hire a Tax Manager. They currently have a B4 outside tax team handling the majority of the work, but now are looking to bring some functions in house. The role will report directly into the VP of Tax with exposure to the CFO. The VP of Tax has an impressive background and is a former B4/CPA (active) and is open to straight public Tax Seniors or light Managers out of a top regional or B4 team. As always, these are permanent, full time, fully benefited salaried positions (they are NOT temp, temp to perm). They are located in the heart of NYC, and in the office 5 days a week. Compensation is based on experience:The Tax Manager is between $130 - $145k base + bonus + equity The role will cover:<ul><li>The role will focus on ASC-740/Provisions </li><li>You will handle tax compliance</li><li>Will work on some tax research, memos</li><li>Prepare working papers for federal and state income tax</li><li>Assist will moving from a yearly tax provision to quarterly</li><li>Manage the tax audits.</li><li>Some exposure to M& A tax (but not a core function)</li><li>Support the management of the 3rd party Tax firm </li></ul> Who are you?<ul><li>MUST have tax provision (ASC 740) experience </li><li>Open to a straight B4/top regional tax senior</li><li>Open to a public/private background </li><li>CPA or parts passed is a+</li><li>MST or MS in Tax is a +</li><li>3+ years of experience </li><li>Bachelor’s degree in Accounting</li></ul> Exceptional communications skills are required. A great dynamic personality and the ability to work along your fellow colleagues is crucial. He or she must be able to effectively collaborate with individuals both inside and outside the company. If you would like to be considered for this position, please email your resume in a word document to Kevin.Chin@Roberthalf

Project Manager A growing company in Bergen County is seeking a Business Process Analyst/Project Manager to join their team. This role is responsible for understanding, analyzing, and improving how we work across departments—helping us become more efficient by aligning people, processes, and technology. The ideal candidate will have strong analytical and communication skills, and a passion for process improvement. Key Responsibilities:<ul><li>Work with business teams to understand current workflows and document end-to-end processes.</li><li>Identify areas for improvement and recommend changes involving systems, roles, or procedures.</li><li>Support the implementation of process changes and track progress.</li><li>Create and update training materials and documentation as needed.</li><li>Analyze data to support quality assurance before and after changes are made.</li><li>Assist in testing and rolling out new solutions and systems.</li><li>Serve as a subject matter expert in assigned areas or processes.</li><li>Facilitate communication and alignment across departments and stakeholders.</li></ul>

Financial Project Manager - P2P We are offering a long-term contract employment opportunity for a Procure to Pay Project Manager within the financial services industry, located in New York, New York. As a Procure to Pay Financial Project Manager, you will be instrumental in optimizing our procure-to-pay processes, leveraging your strong knowledge of accounts payable and procurement. Responsibilities:• Enhance the efficiency of our accounts payable processes, ensuring they seamlessly integrate with procurement and contracts• Utilize your expertise in business process improvement to optimize our accounting functions• Document processes meticulously, ensuring clear and easily understandable records• Conduct thorough account reconciliation, ensuring financial accuracy• Apply your strong analytical skills to interpret data and inform decision-making• Use accounting software systems effectively for process management• Implement business systems and Concur for improved operational efficiency• Perform auditing tasks to ensure compliance and accuracy• Apply your knowledge of Business Process Design (BPD) and Business Process Re-engineering (BPR) to enhance operational efficiency• Manage procurement processes, ensuring alignment with business objectives• Leverage your understanding of private equity to inform process optimization.

Accounting Manager Join a rapidly growing Consumer Packaged Goods (CPG) company in Jersey City that offers an exciting opportunity to partner with a dynamic and sharp team! We’re seeking an experienced Accounting Manager to drive crucial financial operations and ensure accuracy, while contributing to the company's continued success. As the Accounting Manager, you will play a critical role in managing and optimizing the accounting functions for the company. Responsibilities include, but are not limited to:<ul><li>Oversee monthly and quarterly closings, ensuring accurate and timely financial reporting.</li><li>Perform general ledger (GL) analysis and review journal entries to uphold financial integrity.</li><li>Oversee account reconciliations and conduct balance sheet analysis to identify and resolve discrepancies.</li><li>Provide support for year-end closing activities and assist with external audits by preparing required documentation.</li><li>Prepare detailed and accurate financial statements and other operational reports.</li><li>Manage and supervise the Accounts Payable team, ensuring smooth day-to-day operations.</li><li>Supervise and mentor Staff Accountants, fostering professional development and maintaining team performance.</li><li>Conduct financial analysis to identify key insights and trends for leadership decision-making.</li><li>Collaborate on ad hoc special projects to support senior management initiatives.</li></ul> Preferred:<ul><li>CPA (Certified Public Accountant) certification or MBA (Master of Business Administration).</li><li>Foundational experience in public accounting.</li></ul>Skills and Attributes:<ul><li>Strong attention to detail with exceptional organizational and analytical abilities.</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment.</li><li>Proficiency in financial systems and software tools, alongside advanced Excel capabilities.</li></ul>

Accounting Manager - Construction We are in search of a strong Accounting Professional out of Construction to join our team based in Jersey City, New Jersey. The title is flexible and can be Senior Accountant, Accounting Manager or Controller depending on experience. will be responsible for overseeing key accounting functions, analyzing data, and expanding their responsibilities to cover a broader scope. This role is particularly suited to those who excel in the construction industry. Responsibilities: • Overseeing and managing all general ledger accounting• AIA documentation and billing related to construction• Understanding of union payroll• Preparing financial statements• Making internal improvements to internal controls and processes• Conducting regular audits to ensure accuracy and compliance• Overseeing the financial reporting • Overseeing the tax planning and compliance• Ensuring compliance with union regulations and requirements• Providing strategic financial guidance based on data analysis and financial trend forecasting.

Office Manager We are offering a permanent employment opportunity for an Office Manager in New York. As an Office Manager, you will be tasked with overseeing administrative and secretarial tasks, managing financial records and cashflow for various projects, and providing basic accounting support. This role will also involve communication with vendors and assisting in setting up Special Purpose Vehicles. Responsibilities: • Oversee administrative and secretarial duties for team members including directors, vice presidents, and chief officers • Handle issuance of invoices and processing of payments to external entities • Oversee financial management for multiple Special Purpose Vehicles and keep relevant financial documentation • Manage cashflow and payments for a subsidiary of the company • Offer basic accounting support such as banking, book-keeping, and document filing • Record ledgers and financial outcomes of projects using internal accounting systems • Prepare reports and applications for internal approvals on expenses and vendor registration • Preserve business, accounting, and tax-related documents for record keeping • Engage with vendors via email or phone regarding invoices and payments • Assist in administrative tasks such as setting up SPVs and arranging business trips • Prepare business presentation materials and carry out general administrative duties • Oversee and track approved budget for third party vendors.

Senior Tax Manager or Tax Director Senior Tax Manager or Tax Director – Hybrid schedules if preferred. JO REF# DS0012483967 A well-established, reputable, mid-sized New Haven area CPA firm is looking for a highly technical Sr. Tax Manager or Director. They will also consider Tax Manager level candidates. There is partnership opportunity at the firm for those who want it. Minimum requirements include at least 10+ years of diverse tax planning, research and compliance experience with C-Corporations, S – Corporations, Partnership and Individual federal and state income tax returns. Base salary range to $180,000 depending on experience. If you meet the minimum requirements and want to learn more about this opportunity, email your resume as a word document to Duane E. Sauer, CPA at duane.sauer@roberthalf.c0m or reach out to him on LinkedIn and reference DS0012483967. DO NOT “Apply” Email Duane directly. For quicker consideration please email Duane directly at Duane.Sauer@RobertHalf.c0m vs. “applying” or contact him via LinkedIn. Email duane.sauer@roberthalf.c0m Duane Sauer

Sr. Payroll Manager My client, a fortune 500 international luxury consumer goods located in Edison, has an opportunity for a Sr. Payroll Manager. This is a hybrid opportunity. • Completing audits as necessary; providing records and documentation to auditors. • Implementation of, maintaining, and reviewing payroll processing systems. • Compliance with Federal, State and local payroll wage and hour laws. • Manage weekly, quarterly and year-end payroll tax reconciliations and reporting. • Managing the timely processing of payroll updates. • Weekly review, reconciliation & recording of post payroll transactions; General ledger posting etc. • Being the In-House Expert on payroll processing; recommending software, systems and procedure updates as necessary. • Managing interfaces between various systems. • Process review with Total Rewards and/or IT for general understanding and/or process efficiency. • Lead continuous best practices, and quality improvement. • Manage weekly payroll process; Review and manage payroll preparation to ensure accurate and timely processing.

Finance and Operations Manager Position Overview:We are seeking an experienced Senior Financial and Office Manager to oversee financial operations, accounting, banking, budgeting, and office administration. The ideal candidate will have a background in financial management, retail operations, and be highly proficient in Excel. This role involves managing financial tasks such as banking relationships, monthly statements, accounts payable/receivable, budgeting, and also overseeing administrative, legal, and office management duties. Key Responsibilities:Financial Management<ul><li>Oversee financial operations, particularly in retail finance, hospitality, or similar fields.</li><li>Manage all banking activities, including relationships, wire transfers, ACH, account management, deposits, and fees.</li><li>Work closely with the Controller on budgeting, variance analysis, and providing insights to ownership.</li><li>Coordinate the creation and approval of budgets, templates, and financial reports.</li><li>Handle accounts payable/receivable tasks, ensuring approvals, ACH coordination, and timely deposits.</li><li>Manage loans, including documentation, balances, amortization schedules, and transfers.</li><li>Ensure accurate general ledger maintenance, P& L reviews, and month-end reporting.</li><li>Coordinate with accountants on tax filings and financial statements.</li></ul>Legal and Compliance<ul><li>Oversee legal entity formation, ensuring proper documentation and signatures.</li><li>Manage insurance compliance, including renewals, claims, and audits.</li><li>Oversee contracts for leases, remodels, and insurance, coordinating with ownership and departments.</li></ul>Lease and Property Management<ul><li>Maintain rental property leases, invoicing, and payments.</li><li>Collaborate with construction and ownership teams on real estate properties.</li><li>Oversee insurance renewals, claims, and maintenance of Insurance Information.</li></ul>Administrative and Office Management<ul><li>Manage office staff, including hiring, performance reviews, and day-to-day operations.</li><li>Oversee office calendar, PTO, and vacations.</li><li>Administer office systems, software, and email management.</li><li>Act as the main point of contact for systems and software integration.</li></ul>Miscellaneous Duties<ul><li>Oversee employee benefits, including holiday bonuses, health insurance claims, and general benefits.</li><li>Work with the COO on community initiatives, fundraising, and donation requests.</li><li>Ensure compliance with permits, franchise renewals, and company policies.</li></ul>Qualifications:<ul><li>Strong proficiency in Excel and financial management systems.</li><li>Experience in retail finance or related industries.</li><li>Solid understanding of banking, accounts payable/receivable, and financial reporting.</li><li>Knowledge of legal entity formation, insurance, and lease management.</li><li>Excellent organizational, leadership, and communication skills.</li><li>Ability to handle sensitive financial and legal matters with discretion.</li></ul>

Accounts Payable Specialist A busy company in the Pine Brook area is seeking an Accounts Payable Specialist to join a growing company. This Accounts Payable Specialist will get the chance to work under an experienced Controller where they will learn a lot. The ideal Accounts Payable Specialist will have prior experience in the legal industry (not required), and have proficiency in any ERP system. Other responsibilities of this Accounts Payable Specialist will include but not be limited to: <ul><li>Manage and process vendor invoices and schedule them for payment.</li><li>Set up and maintain vendor accounts for smooth operation.</li><li>Respond to vendor inquiries and ensure the resolution of discrepancies.</li><li>Reconcile vendor statements with firm records for accuracy.</li><li>Download vendor invoices from vendor sites and input into the client accounting system.</li><li>Process internal check requests along with employee expense reports and credit card statements.</li><li>Review and process expense reports to ensure they are accurate and timely.</li><li>Assist in the monthly closing process to ensure all financial deadlines are met.</li><li>Conduct account analysis to identify and resolve any discrepancies.</li><li>Use the document management system to scan and store payment backup documents.</li></ul> This Accounts Payable Specialist position pays between $65,000 and $75,000 annually depending on experience. If interested in this Accounts Payable Specialist role apply today!

Front Desk Coordinator Front desk coordinator (reception area coordinator) openingWe currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.

Compliance Specialist We are offering a permanent employment opportunity for a TEMP TO PERM - Compliance Specialist in NORWALK, Connecticut, United States. As a Compliance Specialist, you will be instrumental in the chemical distribution industry, aiding in regulatory submissions and functions, as well as reviewing and summarizing pertinent U.S. state/federal and Canadian regulations. Responsibilities:• Conduct regulatory and legal research, interpreting and summarizing the relevant provisions.• Keep abreast of all regulatory news through subscription to relevant portals, and provide daily summaries to the Director of Regulatory Affairs.• Verify the completeness and accuracy of SDSs and Labels.• Respond to regulatory inquiries from Product Managers and Sales Representatives.• Conduct weekly checks for import alerts and FDA 483 letters to ascertain if company suppliers have been listed.• Assist in the creation of Standard Operating Procedures and Work Instructions for regulatory functions.• Act as a support to the Regulatory Affairs Manager.• Maintain current, organized files.• Aid in the submission of Regulatory reports to agencies.• Assist in identifying and implementing process improvement initiatives.• Participate in relevant regulatory committees such as NACD and RDC, summarizing regulatory news/topics and submit to Regulatory Affairs Manager.

Senior Accounting Manager We are on the search for a Senior Accounting Manager to become part of our team located in New York. This role is crucial as it involves managing a range of accounting functions, including lease accounting, payroll, fixed assets, and more. This position offers a long term contract employment opportunity. Responsibilities: • Ensure the timely and accurate recording of financial transactions in the general ledger in compliance with GAAP • Manage monthly, quarterly, and annual close processes to meet internal deadlines • Analyze financial statements for variances and discrepancies, collaborating with finance and other departments to ensure complete and accurate reporting • Engage actively in operational accounting processes • Support quarterly reviews and annual audit processes; facilitate internal and external audit timelines • Conduct account analysis • Review monthly internal financial statements • Oversee journal entries for accruals/reserves, prepare and review supporting documents, analyze P& L and Balance Sheet accounts, and review GL account reconciliations for accuracy and reasonableness • Perform various administrative duties to assist the Finance team • Handle ad-hoc special projects as needed • Utilize accounting software systems, specifically Netsuite and Excel, for various tasks.

Project Manager - Financial Systems We are seeking a Project Manager for Financial Systems in the banking industry, based in NEW YORK, New York. This role involves managing a variety of projects across the Leveraged Finance Portfolio. This is a long term contract position where you will be actively involved in all stages of the Software Development Life Cycle, from architectural design to systems integration testing. Responsibilities: • Participate in application security remediation and architectural design and info security reviews • Identify Infrastructure and technology requirements, build technical specifications from Business Requirements • Manage forecasts/variances in Insight, and transfer funds through Delivery hub change requests • Develop and update project plans, initiate projects, and publish weekly project tasks and statuses • Create and coordinate approvals of RDTs, UDF documents including Capex checklist, Vendor Checklist, Expense Form, Contract form • Manage internal fund transfers in case of deficits in Opex/Capex funds • Initiate Gate 3, Gate 4, and Gate 5 reviews, prepare gate artifacts and coordinate reviews with sponsors for sign-offs • Collaborate with Domains Infosec, Appsec, Infrastructure, CAM, and CDO for reviews • Create SAT, ASTF – SAST/DAST/Pentest, and manage change management efforts for deployment • Engage with project stakeholders, maintain stakeholder communications, and manage stakeholder engagement • Oversee financial forecasting, variance analysis, and manage project budgets.

Lead Project Manager We are seeking a dedicated Lead Project Manager to join our team. As a Lead Project Manager, you will be responsible for the efficient execution of projects, maintaining strong relationships with stakeholders, and driving improvements based on project evaluations. This role also involves overseeing project portfolios and ensuring their alignment with business objectives. Responsibilities:<ul><li>Efficiently execute projects in collaboration with service line leaders, staff, and cross-functional teams.</li><li>Manage and track project plans, milestones, and progress using appropriate tools.</li><li>Ensure timely delivery of projects within scope and budget by coordinating and allocating internal resources.</li><li>Define project scope, objectives, and deliverables in conjunction with stakeholders.</li><li>Facilitate both in-person and virtual meetings to encourage project completion.</li><li>Create, manage, and maintain project documentation, including training materials and user manuals.</li><li>Build and sustain relationships with clients, team members, and stakeholders.</li><li>Delegate tasks based on team strengths and experience, while managing project risks and changes.</li><li>Conduct post-project evaluations, track success, and implement necessary improvements.</li><li>Set up and enforce project governance frameworks.</li><li>Supervise the project portfolio to ensure alignment with business goals.</li><li>Develop and implement KPIs for tracking and reporting project performance.</li><li>Improve project execution efficiency and manage change control processes.</li><li>Maintain a risk register to identify and mitigate risks.</li><li>Participate in the change management committee.</li></ul>

Senior Property Manager We are offering an exciting opportunity in the Real Estate industry in Brooklyn, New York. As a Senior Property Manager, you will play a crucial role in managing the day-to-day operations of multiple properties, ensuring tenant satisfaction, and maintaining compliance with NYC building codes and regulations. Responsibilities: • Oversee the management of multiple properties, ensuring they are maintained to a high standard • Coordinate property maintenance and repairs, and manage renovations as required • Create and implement property-specific policies and procedures to increase operational efficiency • Foster positive relationships with tenants by promptly addressing inquiries and concerns • Stay updated with NYC building codes and regulations, managing any violations for timely resolution and compliance • Oversee the leasing process for both commercial and residential units, including marketing properties, conducting showings, and screening prospective tenants • Ensure all lease documentation and records are accurate and up-to-date • Manage property budgets, monitor rent collection and expenses, and report on financial performance • Coordinate with construction crews for property renovations, improvements, and inspections • Review existing insurance coverages and coordinate renewals • Obtain all necessary occupancy and construction licenses for properties and ensure compliance with local, state, and federal regulations • Delegate tasks and monitor staff deliverables and performance to ensure efficiency.

Help Desk Manager We are seeking a Help Desk Manager to join our team. This role involves managing IT support services, ensuring the smooth operation of our Microsoft 365 system, and troubleshooting hardware and software issues. The Help Desk Manager will also be responsible for managing network configurations, enhancing email security, and supporting hardware installations. Responsibilities: • Manage the delivery of Level 2/3 helpdesk support for Windows, macOS, and mobile devices to ensure timely resolution of issues. • Administer and configure Exchange Online, SharePoint, Teams, and security policies within Microsoft 365. • Oversee network settings including DNS, DHCP, VLANs, VPNs, and firewall configurations. • Implement and manage email security measures such as SPF, DKIM, and DMARC for reliable email delivery. • Utilize Microsoft Intune for device provisioning and policy enforcement. • Troubleshoot hardware and software issues involving PCs, laptops, printers, and software installations. • Foster client relationships by providing detail oriented, friendly support and training. • Maintain detailed service tickets and IT documentation using ITSM tools. • Assist with IT projects, including hardware installations, network setups, software migrations, and cloud deployments. • Proactively identify and resolve potential IT problems before they escalate.

Assistant Controller We are in search of an Assistant Controller to join our team in the construction industry, located in Manhattan, NY. As an Assistant Controller, you will be tasked with supporting various financial operations, including corporate reporting, financial planning and analysis, tax matters, and budget preparations. Your role will involve ensuring the company's accounting procedures adhere to generally accepted accounting principles and internal policies. Responsibilities: • Streamline and oversee the corporate and field monthly closing processes and deadlines.• Supervise and prepare journal entries, inclusive of tax and allocation entries.• Conduct financial audits and assist in managing the process.• Collaborate with corporate department managers/staff in the development of budgets and business plans.• Manage accounting procedures and ensure adherence to internal controls, including company policies, GAAP, and Sarbanes-Oxley.• Oversee and manage related party transactions, including intercompany, intracompany, and investments in subs/JVs.• Oversee corporate processes relating to cash transactions, AR, prepaids, fixed assets, EQ, AP, accruals, DTF accounts, etc.• Validate and review new supplier/vendor/service provider setup documents.• Verify and review expenditures and expense reports for accuracy.• Develop and prepare both internal and external financial reporting packages.• Assist with the preparation of financial analyses, outlooks, and forecasts.• Ensure compliance with local, state, and federal budgetary reporting requirements.• Audit workflow to ensure that all accounting transactions are properly authorized.• Prepare financial statements. Please send resumes directly to saravana.velayutham@roberthalf(.)com. If you're working with one of my colleagues in the tri-state area, please reach out to them and refer to job reference number 02940-0013194532

IT Project Manager - Higher Ed We are offering a permanent employment opportunity for an IT Project Manager - Higher Ed in Woodbridge, New Jersey. This role revolves around the crucial task of developing and implementing project management frameworks, procedures, and templates, as well as managing the Project Management Life Cycle from start to finish in the industry. Responsibilities: • Develop and implement project management office frameworks, processes, and templates. • Ensure that projects are completed on time and meet business and system requirements. • Provide support for project plan development and monitor timelines, budgets, and scope. • Create project budgets, estimate resources needed, and negotiate with resource managers to ensure appropriate resource allocation. • Apply PM tools and methodologies to ensure project milestones are achieved and scope is maintained. • Conduct project completion reviews, resource and vendor assessments, and create recommendation reports. • Observe project team dynamics to ensure effective team member synergies and to resolve and escalate issues. • Perform assessments throughout projects to identify risks and potential impact and to develop response strategies. • Participate in the evaluation, selection, maintenance, and continuous enhancements of project management methodology, tools, and templates. • Develop standards and procedures for project reporting and documentation. • Report on the status of the overall project, identify and communicate resource conflicts. • Solicit regular feedback from stakeholders and project sponsors to continually improve project performance.

Accounts Payable Specialist The Accounts Payable (AP) Specialist is responsible for managing the organization's payable transactions, ensuring accurate and timely processing of invoices, and maintaining strong vendor relationships. <ul><li>The AP Specialist plays a crucial role in maintaining the financial health of the organization by effectively managing payables and optimizing cash flow.</li><li>This role involves reviewing and verifying invoices, reconciling payments, resolving discrepancies, and ensuring compliance with company policies and procedures. </li><li>Recordkeeping: Maintain organized and accurate accounts payable files and documentation for audit and reference purposes.</li><li>Invoice Processing: Receive, review, and process invoices accurately and timely, ensuring 3-way Match with appropriate approvals and adherence to company policies and procedures.</li><li>Payment Processing: Prepare and process payments, including checks, electronic transfers, and other methods, ensuring accuracy and adherence to payment terms.</li><li>Expense Reporting: Review and process employee expense reports, verifying compliance with company policies and processing reimbursements in a timely manner.</li><li>Reconciliation: Reconcile vendor statements and resolve discrepancies or issues promptly. Ensure accurate recording of payables and maintain up-to-date accounts payable records.</li><li>Vendor Management: Establish and maintain positive relationships with vendors, responding to inquiries, resolving payment discrepancies, and managing vendor accounts.</li><li>Compliance: Ensure compliance with applicable regulations and internal controls. Stay updated on changes in accounting and tax regulations that may impact accounts payable processes.</li><li>Process Improvement: Continuously evaluate and recommend enhancements to accounts payable processes, systems, and workflows to increase efficiency, accuracy, and productivity.</li><li>Reporting and Analysis: Generate periodic reports on accounts payable activities, aging of payables, 1099 Processing.</li><li>Back up for Accounts Receivable position.</li><li>Customer Invoice Generation: Prepare and distribute accurate and timely invoices to customers based on BOL.</li><li>Assist in entering Customer Invoices in Customer portal.</li></ul>

Project Manager/Sr. Consultant We are offering a long-term contract employment opportunity for a Project Manager/Sr. Consultant in the water industry located in TREVOSE, Pennsylvania, United States. As a Project Manager/Sr. Consultant, you will be tasked with overseeing assigned application and systems development projects. Ensuring timely completion of projects and effective management of resources will be a primary focus of your role. Responsibilities: • Oversee application and systems development projects with moderate to high complexity • Assemble project teams and assign responsibilities to team members • Manage project schedules and resources to ensure timely completion of projects • Monitor project progress and make necessary adjustments to ensure the successful completion of the project • Implement IT project management and Project Management Process Improvement skills to enhance efficiency • Maintain effective communication with all stakeholders throughout the project lifecycle • Identify potential project risks and devise strategies to mitigate them • Ensure all project documentation is accurately maintained and updated • Coordinate with various departments to ensure project objectives align with overall business goals • Regularly report project status to senior management.

Workplace Specialist We are offering a short term contract employment opportunity for a Workplace Specialist in New York. This role involves managing both the facility and workplace operations, ensuring an efficient and engaging office environment. The Workplace Specialist will be the go-to person for all facility needs, including repairs, maintenance, and office logistics. They will also handle workplace services such as food and beverage programs, seating assignments, and mail distribution. Responsibilities: • Manage and oversee the operations of the facility, taking care of repairs, maintenance, and access control. • Handle the daily food and beverage program, ensuring operations run smoothly. • Liaise with vendors for services such as cleaning, maintenance, and office supplies, while fostering strong relationships and assuring quality service. • Work closely with internal teams to support initiatives that build the workplace culture and organize events. • Oversee snack and beverage inventory, manage vendor repairs, and update monthly menus as required. • Respond to and resolve workplace forms and ServiceNow tickets in a timely and effective manner. • Maintain accurate documentation for workplace operations, ensure organization, and provide follow-ups for seamless task completion. • Handle seating assignments and occupancy reporting to optimize space usage and facilitate an efficient hot-desking process. • Take care of mail and package distribution, including the organization and shipping of outgoing packages. • Coordinate onboarding processes, welcome new hires, and arrange team meetings to ensure a seamless and positive employee experience. • Support workplace operations by organizing resources, facilitating team collaboration, and maintaining an inviting, efficient, and well-functioning environment.

Application Development Project Manager/Lead We are on the lookout for a proficient Application Development Project Manager/Lead to become part of our team in Central, New Jersey. The selected candidate will be at the forefront of the entire application development lifecycle, from design to deployment and maintenance. This role also involves a strong emphasis on team leadership and cross-functional collaboration to ensure efficient project delivery. Responsibilities:• Guiding and leading development, along with support teams, facilitating the successful completion of projects.• Collaborating with multiple teams to understand requirements, devise technical solutions and address any arising issues in a timely manner.• Overseeing and managing the activities related to production support, guaranteeing swift resolution of incidents and problems.• Leading and managing the complete application development process, encompassing design, development, testing, deployment, and maintenance.• Developing efficient and scalable applications using a variety of technologies such as Java, .NET, API, Web Services, and SQL.• Upholding the highest coding standards, optimizing performance and ensuring application security.• Providing training and support to team members, in addition to maintaining comprehensive documentation.• Leveraging your expertise in cloud platforms like AWS, Azure, GCP, and implementing best practices for change management.• Utilizing understanding of system architecture and software design principles to drive application development.• Applying knowledge of Agile Scrum methodologies and using DevOps tools and CI/CD pipelines.

Front Desk Coordinator We are offering a short term contract employment opportunity in the Wood & Furniture Manufacturing industry at our location in Paramus, New Jersey, United States. We are seeking a Front Desk Coordinator, who will be responsible for managing the front desk operations, handling phone calls, and receiving packages. Responsibilities • Manage the daily operations of the front desk. • Handle incoming calls and direct them to the appropriate departments. • Receive and distribute packages to the relevant staff members. • Welcome and assist visitors in a detail oriented and courteous manner. • Use Microsoft Office software to carry out administrative tasks efficiently. • Monitor and maintain the cleanliness and orderliness of the front desk area. • Coordinate with team members to ensure smooth operations. • Resolve any issues or complaints that arise in a timely and efficient manner.

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40 results for Document Control Specialist in New York, NY

Technology Doesn't Change the World, People Do.^®