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30 results for Facilitiesoffice Coordinatorassistant in New York, NY

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Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration.

GREAT benefits.

Key Tasks:

Prepare employee expense reports
Upload financial statements and organize electronic files.
Handle clerical tasks such as scanning, copying, data entry, and compiling reports.
Process documents through Adobe Sign.
Manage incoming phone calls, ensuring a high level of professionalism in all interactions.
Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.
Assist with calendar management when needed.
Assist facilities manager with vendor management and ordering office supplies.
Complete special assignments and projects as needed.
Offer support to team members and departments, demonstrating flexibility and teamwork.
Handle sensitive information with discretion.

• Proven experience as an administrative assistant.

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).

• Excellent organizational and time management skills.

• Strong verbal and written communication abilities.

• Attention to detail and problem-solving skills.

• Ability to multitask and prioritize work.

• Knowledge of office management systems and procedures.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

30 results for Facilitiesoffice Coordinatorassistant in New York, NY

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Office Assistant Start working as an office assistant today!We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant. The Administrative Assistant will play a critical role in ensuring the efficient day-to-day operations of the office. This position is ideal for a proactive individual who thrives in a fast-paced environment and enjoys handling a variety of tasks. The role involves supporting management and staff through administrative duties, office coordination, and effective communication. Key Responsibilities:<ul><li>General Administrative Support: Assist with day-to-day office operations, including managing schedules, preparing reports, and handling correspondence.</li><li>Calendar Management: Schedule appointments, meetings, and events, ensuring accurate coordination between team members.</li><li>Document Preparation: Create, edit, and distribute documents, such as memos, presentations, and spreadsheets using Microsoft 365 tools </li><li>Data Management: Maintain and update databases and CRM systems with accurate and up-to-date information </li><li>Office Organization: Maintain a clean, organized, and well-stocked office environment, including tracking inventory and ordering supplies as needed.</li><li>Collaborative Team Effort: Work closely with team members in professional industries like business services, education, healthcare, and technology to achieve shared goals </li></ul>

Administrative Assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Office Assistant Office AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model - fully onsite, in-office role Robert Half has partnered with a valued client in the construction industry in their search of an Office Assistant to join their office staff. Reporting to the CFO, the Office Assistant will handle assist with a variety of accounting and administrative responsibilities as needed throughout the office. Ideal candidates will have current office/invoicing experience and be proficient with various computer software programs. Responsibilities: · Office administrative functions - supply ordering, scheduling appointments, documentation· Assist with billing and invoicing· Assist with payroll· Assist with preparing documents and scanning for signatures, etc. · Other responsibilities as needed Our client has a very strong health insurance package, 401k match, and paid time off for all employees. They have a great leadership team and strong tenure within the Accounting Department for you to be able to learn and grow from! For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Office Assistant We are offering an opportunity for an Office Assistant to join our team. The role is based in Princeton, New Jersey, United States. The job function involves clerical tasks, handling inbound calls, managing office supplies, and operating in a detail-oriented workspace. The position offers a contract to permanent employment opportunity. Responsibilities: • Handle and redirect inbound calls in a detail-oriented manner • Perform clerical duties including scanning documents and distributing mail • Utilize Adobe Sign for appropriate document processing • Maintain an adequate stock of office supplies and manage their distribution • Prepare and manage expense reports using Microsoft Excel • Ensure accuracy and efficiency in processing customer credit applications • Oversee and maintain precise customer credit records • Monitor customer accounts and take necessary actions as required.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Assistant This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work. We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership. Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, presentations, and reports for meetings and other departmental needs.</li><li>Serve as a liaison between department members and other internal teams.</li><li>Assist in the preparation and organization of departmental events and activities.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.</li><li>Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion.</li></ul>

Executive Assistant Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department. Essential Functions: · Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.<ul><li>Make transportation and accommodation arrangements and coordinate all other meeting-related logistics. </li></ul>· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate. <ul><li>Support all written communications by drafting correspondence for and coordinating follow-up. </li><li>Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.</li><li>Liaison with other departments as required or directed.</li><li>Interface with Senior Staff and 92 President and CEOs of affiliate offices. </li><li>Generate detailed expense reports. </li><li>Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department. </li><li>Manage Central Payment Tracking Chart Spreadsheet</li><li>Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed</li><li>Manage Contract and Fiscal Process</li><li>Support the VP of Entrepreneurship and Director of Housing</li><li>Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)</li></ul>

Executive Assistant We are in search of an Executive Assistant to join our team in NEW YORK, New York. In this role, you will manage a variety of tasks such as scheduling, meeting preparation, and email organization. You will also assist the team with project management, report generation, and event coordination. Responsibilities: • Coordinate intricate calendar schedules, ensuring smooth flow of meetings and events • Handle high-volume emails, calls, and requests, providing timely responses to facilitate efficient operations • Prepare for meetings including securing space, arranging catering, and taking detailed notes • Provide strong administrative support including travel arrangements and expense report management • Assist the team in managing workflow, tracking project deadlines, and ensuring all tasks are completed • Draft presentations, compile reports, and organize itineraries as required • Work closely with various committees and groups, handling scheduling and meeting logistics • Manage CRM data entry, update contact and account details, and generate reports as necessary • Assist with event coordination including outreach, registration, menu selection, and name badge preparation • Attend company events outside of regular business hours as required

Office Assistant We are in the search of an Office Assistant to become part of our team based in Ridgefield, Connecticut. This role primarily involves providing administrative support, handling customer service duties, and undertaking data entry tasks. Responsibilities: • Provide administrative assistance by responding to inbound calls and emails• Deliver excellent customer service by addressing and resolving customer inquiries • Ensure the accuracy and efficiency of data entry tasks• Monitor and manage customer accounts, taking necessary actions when required• Maintain precise records of customer interactions and credit applications• Utilize scanning skills to digitize physical documents and maintain organized digital files.

Administrative Coordinator We are offering a short term contract employment opportunity for an Administrative Coordinator in the Education - University industry. This role involves extensive interaction with students and coordination with various departments within the university. The work arrangement will be a combination of remote and on-site work. Responsibilities:• Engage in face-to-face interactions with students, providing necessary assistance and support.• Handle student intakes, ensuring all relevant information is accurately recorded.• Manage a case load of students, tracking their progress and providing timely updates.• Collaborate with other departments, facilitating effective communication and information exchange.• Utilize the database to maintain and update student records.• Adapt to a hybrid work schedule, with certain days allocated for remote work and others for on-site work.• Comply with health and safety measures, including mask mandates and vaccination protocols.• Manage start dates and schedules, ensuring smooth operations and minimal disruptions.• Provide support in a business casual, college campus environment.• Utilize skills in Zoom and computer literacy to effectively perform tasks and communicate with team members.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Morris Plains, New Jersey. The primary job function will be to support operations by handling routine communications, managing operational assessments, and assisting in various administrative tasks. This role is situated within a dynamic and fast-paced workplace environment. Responsibilities: • Handle and process routine communications related to operations.• Collaborate with management in decision-making processes concerning operations.• Prepare attendance summaries and rosters for meetings.• Ensure customer satisfaction by executing operational plans and complying with state regulations.• Prepare and distribute various materials as required.• Update and modify materials, information packets, and communications as directed.• Prepare, analyze, and develop monthly reports for management.• Assist the Director with mandatory state reporting.• Coordinate the training and onboarding process, including training for various systems like Zoom and EasyTestMaker.• Assist in creating and adjusting schedules, including meeting cancellations, additions, and rescheduling.

Executive Assistant We are in search of a meticulous and reliable Executive Assistant to join our team. Located in New York, New York, 10025, United States, this role offers a contract to permanent employment opportunity. The Executive Assistant will be responsible for maintaining customer records, processing applications, and resolving queries. This role also involves monitoring customer accounts and ensuring appropriate action is taken. Responsibilities • Effective utilization of the ADP - Financial Services for the processing of customer applications • Use of Cisco Webex Meetings for coordinating and conducting conference calls • Efficient management of customer records using the CRM system • Execution of correspondence duties and calendar management tasks • Ensuring accurate timekeeping through the Kronos Timekeeping System • Utilization of Concur for expense management related tasks • Maintenance of effective communication with customers and team members • Use of 'About Time' for effective time management and task organization • Ensuring prompt resolution of customer inquiries and complaints.

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Administrative Assistant We are in search of a dedicated Administrative Assistant to become an integral part of our team in Morristown, New Jersey. In this role, you will be deeply engaged in managing and resolving client inquiries, maintaining accurate records, and processing applications. This opportunity offers a long term contract employment in the industry. Responsibilities: • Manage and respond to inbound and outbound calls, ensuring excellent customer service. • Engage in data entry tasks, ensuring accuracy and efficiency. • Balance and reconcile client AR balance and e-bill submissions. • Assist in maintaining accurate records and processing customer credit applications. • Handle email correspondence professionally and timely. • Aid in the preparation of billing backups and checks to ensure all is set for bill submission. • Conduct research to retrieve hard disbursement backup and create PDF files for each charge to be uploaded with client invoice. • Assist in closing matters in Aderant with zero WIP, A/R, and credit balances. • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to accomplish administrative tasks. • Schedule appointments as necessary and conduct other administrative project work.

Executive Assistant Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly skilled executive assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm.

Administrative Coordinator We are in search of an Administrative Coordinator to become a part of our team within the Education - University industry. It provides an opportunity to interact extensively with students while working in a hybrid environment, spending some days on-site and others remotely. This position offers a short term contract employment opportunity. Responsibilities: • Engage in one-on-one sessions with students, providing necessary support and guidance• Manage a consistent case load of students, ensuring their needs are met and issues are addressed • Collaborate closely with various university departments to ensure seamless service delivery• Utilize database systems for maintaining and updating student records• Handle student intakes effectively, gathering necessary information and guiding them through processes• Address student inquiries promptly and professionally, providing necessary information and assistance• Monitor student progress and take appropriate actions when needed• Ensure compliance with university policies and procedures, including health and safety protocols such as mask mandates• Facilitate virtual meetings and interactions, leveraging platforms like Zoom• Maintain a high level of computer literacy to perform job functions efficiently and effectively.

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in the IT Software industry, based in New York. In this role, you will be responsible for a broad range of administrative tasks, including managing calendars, arranging travel, handling invoices and expenses, and utilizing various software tools to ensure smooth operations. Responsibilities: • Maintain and manage executive calendars, ensuring all appointments and meetings are updated. • Facilitate communication and correspondence, including the scheduling of conference calls. • Arrange travel itineraries, including the booking of flights, accommodations, and transportation. • Handle invoicing and expense reports, ensuring accuracy and timely submission. • Utilize software tools such as Cisco Webex Meetings, Kronos Timekeeping System, Concur, and CRM for efficient task management. • Leverage your knowledge of Google Suite for various administrative tasks. • Maintain a high level of professionalism and confidentiality in all interactions and communications.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Barnegat, New Jersey. The primary function of this role is to provide operational support to our apartment portfolio, including resident lease renewals, recertifications, rent payment processing, and maintaining excellent resident relations. Responsibilities • Serve as the first point of contact for any resident inquiries related to renewals, recertifications, and payments. • Prepare, send, and track lease renewal notices to residents, coordinating follow-ups as required. • Efficiently process lease recertifications in line with property policies and regulations. • Record and monitor rent payments, ensuring financial records are accurate and up to date. • Provide guidance to residents on rent payment options and assist in addressing any payment related issues. • Collaborate with the leasing and property management teams to provide a seamless resident experience. • Maintain both digital and physical resident files, ensuring they are organized and up-to-date. • Assist in managing delinquent accounts, coordinating with property management to send necessary notices. • Maintain positive resident relations by offering timely and detail-oriented responses to all inquiries.

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