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31 results for Front Desk Coordinator in New York, NY

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We are offering a permanent employment opportunity for a Front Desk Coordinator in LARCHMONT, New York. This role operates within the hospitality industry and requires a detail-oriented individual to manage the front office operations. The workplace is a vibrant environment where you will serve as the first point of contact for our members and guests, ensuring a smooth and efficient guest experience.

Responsibilities:
• Greet members and guests warmly, creating a personalized experience.
• Efficiently handle guest check-ins, check-outs, and reservations, ensuring accuracy in all processes.
• Coordinate with housekeeping staff to update room status and manage room assignments.
• Provide administrative assistance, including handling multi-line phone system.
• Offer concierge services, such as restaurant recommendations and transportation arrangements.
• Address member concerns professionally, escalate issues when necessary.
• Accommodate special requests from guests, ensuring their satisfaction.
• Maintain a high level of customer service at all times.

• Possess strong administrative assistance skills with a proven track record in a similar role
• Experience in answering multi-line phone systems, managing calls, and directing them to the appropriate department or personnel
• Familiarity with providing concierge services, including managing appointments, travel bookings, and special requests
• Excellent customer service skills, with an ability to handle queries and complaints professionally and efficiently

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

31 results for Front Desk Coordinator in New York, NY

Front Desk Coordinator We are offering a permanent employment opportunity for a Front Desk Coordinator in LARCHMONT, New York. This role operates within the hospitality industry and requires a detail-oriented individual to manage the front office operations. The workplace is a vibrant environment where you will serve as the first point of contact for our members and guests, ensuring a smooth and efficient guest experience. Responsibilities: • Greet members and guests warmly, creating a personalized experience. • Efficiently handle guest check-ins, check-outs, and reservations, ensuring accuracy in all processes. • Coordinate with housekeeping staff to update room status and manage room assignments. • Provide administrative assistance, including handling multi-line phone system. • Offer concierge services, such as restaurant recommendations and transportation arrangements. • Address member concerns professionally, escalate issues when necessary. • Accommodate special requests from guests, ensuring their satisfaction. • Maintain a high level of customer service at all times.

Front Desk Coordinator Front desk coordinator (reception area coordinator) openingWe currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.

Front Desk Coordinator We are offering a short term contract employment opportunity in the service industry in Stamford, Connecticut. The position is for a Front Desk Coordinator, who will be tasked with a variety of receptionist duties. Responsibilities: • Managing front desk operations and ensuring smooth running of daily activities • Responding to customer inquiries promptly and with detail orientation • Processing and maintaining customer-related documents and records • Monitoring customer accounts and taking necessary actions • Ensuring accuracy of customer credit records • Efficiently handling customer credit applications • Maintaining a detail oriented and welcoming front desk environment.

Receptionist We are offering a short term contract role for a Receptionist in the Finance Consulting industry in GREENWICH, Connecticut. The Receptionist will be the initial point of contact for visitors and callers, ensuring a detail oriented and warm reception. The role involves managing the reception area, handling communication, and assisting with administrative tasks. Responsibilities: • Ensure the reception area is kept tidy and welcoming • Efficiently handle incoming and outgoing mail • Manage appointment schedules efficiently • Respond to and direct incoming calls appropriately • Assist in administrative tasks including data entry and document organization • Direct visitors to the appropriate staff members • Keep track of office supplies and reorder when necessary • Maintain accurate records by filing documents appropriately.

IT Service Desk Administrator / Coordinator We are seeking a Service Administrator to support our Help Desk operations by managing service-related administrative tasks, ensuring timely ticket resolution, and maintaining clear communication between teams and customers. This role requires a detail-oriented and highly organized professional who excels in written and verbal communication. The ideal candidate will be instrumental in coordinating service activities, processing RMAs, and providing outstanding support to both internal teams and external customers.

Office Coordinator We are seeking an Office Coordinator to join our client's team in North Brunswick, New Jersey. In this role, you will be a key component of our team, providing administrative support, coordinating projects, and maintaining customer relationships. Your role will be crucial in ensuring the smooth running of our office and the satisfaction of our clients. Responsibilities:• Administer crucial client support, ensuring client satisfaction and maintaining relationships• Coordinate and oversee projects, ensuring all documentation is accurate and up-to-date• Assist in coordinating sales and marketing efforts, contributing to the growth of the business• Manage 'air traffic control' of office operations, ensuring smooth and efficient processes• Provide administrative support including invoicing and job costing• Utilize CRM software for business operations and client management• Use Excel for various tasks requiring intermediate to advanced skills• Monitor and ensure efficient handling of 4-8 service tickets per day• Assist in the modernization and restructure of office processes• Contribute to the team-oriented, family-focused office culture

receptionist Receptionist opportunitiesWe currently have an opening for an articulate, highly-skilled receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in New York. The role involves managing a multi-line phone system, providing excellent customer service, and ensuring data is accurately entered and sorted. This role is perfect for those who excel in communication and organization. Responsibilities: • Manage multi-line phone system to ensure efficient communication within the office. • Provide exceptional customer service, addressing client inquiries and concerns promptly and with a detail-oriented approach. • Perform data entry tasks, ensuring all information is accurate and up to date. • Handle email correspondence, responding to inquiries in a timely and detail-oriented manner. • Utilize Microsoft Excel, Outlook, and Word to manage and organize files. • Schedule appointments, ensuring all parties are informed and prepared. • Maintain an organized filing system for easy access to documents. • Utilize interpersonal skills to foster a positive and productive work environment.

Project Coordinator / Jr Project Manager The Project Coordinator plays a pivotal role in supporting the execution of critical milestones throughout a project lifecycle. This includes overseeing key deliverables, coordinating between departments, and ensuring project goals are met with precision in terms of time, cost, and scope. The role also involves direct involvement in billing, labor coordination, documentation, and project closeout processes, ensuring smooth transitions from project initiation to completion.

Event Planner Intermediate We are offering a permanent employment opportunity for an Event Planner Intermediate in Brooklyn, New York. This role primarily involves planning and coordinating events of various sizes and complexities, from intimate gatherings of 10 to grand events of 500 attendees. As part of our team, you'll have the chance to collaborate with different levels of management and provide strategic insights on event development. Responsibilities: • Develop comprehensive project plans and budgets for each event. • Oversee all aspects of event management, including site selection, vendor negotiation, logistics coordination, and risk control. • Collaborate with internal partners such as Food Services, Audio Visual, Security, and Facilities. • Provide excellent customer service, addressing client inquiries and resolving issues promptly. • Manage the reception desk functions including answering calls, handling emails, and escorting clients. • Support high-level executive meetings by maintaining professionalism, organization, and effective communication. • Utilize Event Management System (EMS) for detailed reservations, incoming request review, and report presentation. • Handle correspondence between the planning team and reservation holders, ensuring an outstanding customer experience. • Understand and apply business guidelines for space allocation, managing space issues and escalating unresolved issues as necessary. • Ensure clients are updated in a timely manner regarding the status of their requests and available options.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Front Desk/Members Experience Attendant We are offering a permanent employment opportunity for a Front Desk/Members Experience Attendant in DARIEN, Connecticut, 06820-2110, United States. This role encompasses a variety of duties including handling customer interactions, managing reservations, and ensuring a smooth operation of the front desk. Responsibilities: • Upholding a high level of customer service to improve member experience • Responding to and directing phone calls efficiently • Handling reservations for golf times using the appropriate systems • Managing appointments for the golf simulator • Processing member payments through the designated paycenter application • Ensuring accuracy in printing food and beverage menus • Assisting in the creation and display of promotional flyers • Performing data entry tasks and maintaining accurate records.

Administrative Coordinator We are offering a short term contract employment opportunity for an Administrative Coordinator in the Education - University industry. This role involves extensive interaction with students and coordination with various departments within the university. The work arrangement will be a combination of remote and on-site work. Responsibilities:• Engage in face-to-face interactions with students, providing necessary assistance and support.• Handle student intakes, ensuring all relevant information is accurately recorded.• Manage a case load of students, tracking their progress and providing timely updates.• Collaborate with other departments, facilitating effective communication and information exchange.• Utilize the database to maintain and update student records.• Adapt to a hybrid work schedule, with certain days allocated for remote work and others for on-site work.• Comply with health and safety measures, including mask mandates and vaccination protocols.• Manage start dates and schedules, ensuring smooth operations and minimal disruptions.• Provide support in a business casual, college campus environment.• Utilize skills in Zoom and computer literacy to effectively perform tasks and communicate with team members.

Administrative Coordinator We are in search of an Administrative Coordinator to become a part of our team within the Education - University industry. It provides an opportunity to interact extensively with students while working in a hybrid environment, spending some days on-site and others remotely. This position offers a short term contract employment opportunity. Responsibilities: • Engage in one-on-one sessions with students, providing necessary support and guidance• Manage a consistent case load of students, ensuring their needs are met and issues are addressed • Collaborate closely with various university departments to ensure seamless service delivery• Utilize database systems for maintaining and updating student records• Handle student intakes effectively, gathering necessary information and guiding them through processes• Address student inquiries promptly and professionally, providing necessary information and assistance• Monitor student progress and take appropriate actions when needed• Ensure compliance with university policies and procedures, including health and safety protocols such as mask mandates• Facilitate virtual meetings and interactions, leveraging platforms like Zoom• Maintain a high level of computer literacy to perform job functions efficiently and effectively.

Office Services Associate We are offering a short-term contract employment opportunity for an Office Services Associate in New York. This role is critical in ensuring the smooth operation of our office and requires a candidate well-versed in office functions, operations, and procedures. The Office Services Associate will perform key tasks including processing repro requests, managing mail deliveries and related tasks, and providing support for various office services. Responsibilities: • Oversee the processing and handling of repro requests, ensuring tasks are completed accurately and timely • Manage mail delivery, including mail rounds and other related tasks • Provide support for various office services, including but not limited to hospitality, facilities, audio/visual, and reception tasks • Utilize Microsoft Outlook for scheduling and communication purposes • Set up meeting rooms as required, ensuring all necessary materials and equipment are in place • Handle sensitive and confidential documents and information with discretion • Troubleshoot issues with office machinery, such as multifunction machines like Cannon or Xerox • Maintain logs and records as necessary for office functions and operations • Provide exceptional customer service, maintaining and enhancing customer relationships • Work effectively in a fast-paced, team-oriented environment, interacting effectively with diverse backgrounds.

Office Assistant Start working as an office assistant today!We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you.

Administrative Assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Administrative Assistant We are seeking a bilingual Administrative Assistant to join our team in the Real Estate & Property industry, situated in Bronx, New York. The role requires a highly organized individual who will handle various administrative tasks, including processing customer inquiries, managing schedules, and maintaining a secure environment in the workplace. Responsibilities:• Efficiently answer and manage business phone calls• Maintain a detail-oriented email etiquette, ensuring timely responses to requests• Oversee the scheduling and tracking of lunches and deliveries• Manage conference room bookings and usage• Implement security measures by accurately keeping track of visitors and their details• Assist visitors by guiding them to conference rooms and offering beverages• Handle the assembly of FedEx shipping labels and packaging• Assist with the sorting and distribution of mail• Greet and assist individuals around the reception area.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant. The Administrative Assistant will play a critical role in ensuring the efficient day-to-day operations of the office. This position is ideal for a proactive individual who thrives in a fast-paced environment and enjoys handling a variety of tasks. The role involves supporting management and staff through administrative duties, office coordination, and effective communication. Key Responsibilities:<ul><li>General Administrative Support: Assist with day-to-day office operations, including managing schedules, preparing reports, and handling correspondence.</li><li>Calendar Management: Schedule appointments, meetings, and events, ensuring accurate coordination between team members.</li><li>Document Preparation: Create, edit, and distribute documents, such as memos, presentations, and spreadsheets using Microsoft 365 tools </li><li>Data Management: Maintain and update databases and CRM systems with accurate and up-to-date information </li><li>Office Organization: Maintain a clean, organized, and well-stocked office environment, including tracking inventory and ordering supplies as needed.</li><li>Collaborative Team Effort: Work closely with team members in professional industries like business services, education, healthcare, and technology to achieve shared goals </li></ul>

Office Assistant We are offering an opportunity for an Office Assistant to join our team. The role is based in Princeton, New Jersey, United States. The job function involves clerical tasks, handling inbound calls, managing office supplies, and operating in a detail-oriented workspace. The position offers a contract to permanent employment opportunity. Responsibilities: • Handle and redirect inbound calls in a detail-oriented manner • Perform clerical duties including scanning documents and distributing mail • Utilize Adobe Sign for appropriate document processing • Maintain an adequate stock of office supplies and manage their distribution • Prepare and manage expense reports using Microsoft Excel • Ensure accuracy and efficiency in processing customer credit applications • Oversee and maintain precise customer credit records • Monitor customer accounts and take necessary actions as required.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Office Assistant Office AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model - fully onsite, in-office role Robert Half has partnered with a valued client in the construction industry in their search of an Office Assistant to join their office staff. Reporting to the CFO, the Office Assistant will handle assist with a variety of accounting and administrative responsibilities as needed throughout the office. Ideal candidates will have current office/invoicing experience and be proficient with various computer software programs. Responsibilities: · Office administrative functions - supply ordering, scheduling appointments, documentation· Assist with billing and invoicing· Assist with payroll· Assist with preparing documents and scanning for signatures, etc. · Other responsibilities as needed Our client has a very strong health insurance package, 401k match, and paid time off for all employees. They have a great leadership team and strong tenure within the Accounting Department for you to be able to learn and grow from! For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Office Clerk We are offering a long-term contract employment opportunity for an Office Clerk. As an Office Clerk, you will be primarily tasked with managing office functions effectively, ensuring accurate record keeping, and providing excellent customer service. Responsibilities:• Ensure efficient handling of office tasks • Manage correspondence and clerical duties • Utilize Microsoft Office Suites, including Word, Excel, and Outlook, to carry out tasks• Provide top-notch customer service, addressing and resolving inquiries• Use the 'About Time' software for various functions• Oversee billing functions and ensure accuracy• Maintain a systematic record of customer credit applications • Monitor customer accounts and act accordingly • Process customer credit applications with efficiency and precision • Maintain a comprehensive record of customer credit data.

Administrative Assistant Are you an organized, detail-oriented detail oriented with exceptional communication skills and a passion for customer service? Do you thrive in a fast-paced environment and have experience in the hotel or hospitality industry? If so, we want to hear from you! We are looking for an administrative assistant to our sales team, including sales managers and their two directors. This role requires a dynamic individual with exceptional organizational and technical skills who can handle varied tasks across administrative support, data entry, customer service, communications, and reporting. Key Responsibilities: Provide day-to-day administrative and coordinator support to sales managers and directors. Answer and manage inbound calls with professionalism and efficiency. Maintain outstanding customer service in all interactions, both in-person and via phone or email correspondence. Execute heavy reporting tasks, including creating and analyzing reports to support sales objectives. Coordinate banquet and event communications with relevant departments. Effectively manage email correspondence in a timely manner. Utilize social media platforms for communications and marketing-related tasks. Perform data entry and manage records with accuracy and confidentiality. Collaborate across departments to ensure smooth operations and project execution. Operate technology systems such as Microsoft Office, Opera, Epitome, Delphi, and others commonly used in the hospitality industry. Key Skills and Qualifications: Proven experience in customer service and administrative assistant roles within the hotel or hospitality industry. Strong verbal and written communication skills to effectively engage with clients and colleagues. Proficiency in Microsoft Office Suite, with advanced knowledge of Excel. Experience with Opera, Epitome, Delphi, or similar hospitality systems is required. Social media proficiency; capable of crafting targeted and detail oriented communication online. Ability to work in a fast-paced environment while managing multiple priorities. Exceptional organizational skills and acute attention to detail. Bachelor's degree or equivalent experience preferred. Certified Administrative detail oriented (CAP) or similar certifications are a plus.

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31 results for Front Desk Coordinator in New York, NY

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