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43 results for Legal Administrative Assistant in New York, NY

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Our client, a boutique/midsized law firm, is seeking to add a Legal Administrative Assistant to their office in Melville, New York. This role will be supporting 4 partners and 1 associate, and entails managing legal documents, assisting with PowerPoint presentations, and utilizing specific software to ensure efficient administrative support.

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Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment.

• Experience in NetDocs, TABs, Microsoft Word, Outlook, Excel, PowerPoint, Westlaw, Electronic Court Filings and Discovery

• Experience with NetDocuments for document management and collaboration

• Familiarity with Tabs3 software for billing, accounting, and case management

• Strong knowledge of Excel Formulas for data analysis and reporting

• Mastery of Microsoft Word for creating and editing legal documents

• Ability to create effective Powerpoint Presentations for case reviews and client meetings

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

43 results for Legal Administrative Assistant in New York, NY

legal administrative assistant Our client, a boutique/midsized law firm, is seeking to add a Legal Administrative Assistant to their office in Melville, New York. This role will be supporting 4 partners and 1 associate, and entails managing legal documents, assisting with PowerPoint presentations, and utilizing specific software to ensure efficient administrative support. ABOUT: Melville, NY Law firm is seeking a full-time Legal Administrative Assistant with 3+ years experience in Labor & Employment Law or Litigation. The ideal candidate is smart, highly motivated, has excellent attention to detail, a self-starter, a strong work ethic and is looking to be part of a collaborative team in a fast-paced working environment.

Legal Administrative Assistant (HYBRID MIDTOWN NYC) We are offering a temp to permanent employment opportunity for a Legal Administrative Assistant in the Legal industry located in New York. This is a hybrid role, allowing you to work 4 days in the office and 1 day remotely. Responsibilities:• Manage shared calendars for attorneys, ensuring accurate and up-to-date availability• Maintain effective communication, responding to emails as required• Book travel arrangements for attorneys, ensuring seamless logistics• Enter attorney time accurately, ensuring all work is accounted for• Prepare and enter expense reports, ensuring accurate record-keeping• Screen incoming calls, providing preliminary assistance and direction• Utilize Microsoft Office Suites for daily tasks and communication• Monitor the fast-paced work environment, adapting to changes and prioritizing tasks as necessary• Maintain a high level of organization, managing various responsibilities simultaneously.

EXPERIENCED Legal Secretary (Insurance Def.; Midtown, NYC) In MIDTOWN MANHATTAN, NY (*On Site* Position): Our client - premier insurance coverage and litigation defense law firm founded in 1998, operating out of 23 offices globally - is offering a contract-to-permanent employment opportunity for an EXPERIENCED Litigation Legal Secretary (w/ Insurance Defense exposure). As a Legal Assistant, you will be performing essential functions, providing support to a four (4) attorney team by handling a variety of tasks ranging from case management to communication, document production and case management Responsibilities: Demonstrated knowledge of electronic filing requirements of state and federal courts in NY; Experience supporting attorneys who produce a large-volume of work; Ability to consistently produce and deliver quality work products; Demonstrate ability to manage multiple projects with competing deadlines in a very busy legal environment; Organize, prioritize and implement tasks with strong attention to detail; Work proactively, independently and as part of a team; Remain self-directed, self-motivated and work effectively under tight time constraints; Demonstrate knowledge and understanding of Insurance Law in all tasks and interactions Participate in Defense Litigation, providing support and assistance as needed Maintain and manage electronic files, ensuring all information is accurate and up to date.

Legal Assistant Robert Half is currently seeking a Hybrid Legal Secretary to support law firm in Midtown! Start Date: April 2025 Location: New York, NY (Hybrid) Duration: 3+ months Hours: Standard Business Hours Pay: $30+/hour Responsibilities: Accurately transcribe, format, and edit legal documents Manage and update the iManage software system Oversee scheduling and calendar management tasks Facilitate communication with clients via email Assist with inputting attorney time and managing expense reports Provide coverage to attorneys in other departments as required Utilize LexisNexis, Microsoft Excel, Microsoft Office Suites, and Microsoft Outlook for various tasks Handle billing functions and briefing duties Dictate and document important information Perform other duties as a Legal Assistant as needed

Legal Secretary We are in search of a Legal Secretary to join our team. This role is based in Garden City, New York, and is integral to our commercial litigation practice. As a Legal Secretary, you will primarily provide administrative support, manage e-filing systems, and ensure efficient case management. This role is most suited to individuals with a strong background in litigation and familiarity with NYSCEF, PACER, and court procedures. Responsibilities: • Oversee the organization of client files and manage general administrative tasks such as calendaring and scheduling meetings. • Handle electronic filings via platforms like NYSCEF and PACER, ensuring all submissions comply with court requirements. • Proofread, format, and prepare legal documents, pleadings, and correspondence for different stages of litigation. • Liaise with clients, court personnel, and attorneys to manage case deadlines and progress. • Undertake basic research to support attorneys during legal proceedings and trial preparation. • Manage incoming/outgoing mail, emails, and answer incoming calls while maintaining client confidentiality. • Stay updated with local, state, and federal court rules and procedures. • Leverage case management software and CompuLaw for efficient client relations and e-filing.

Legal Assistant A busy company in the Verona area is seeking a Legal Assistant to join their firm. This Legal Assistant will get the chance to join a dynamic team that works well with each other and offers a flexible working schedule. The ideal Legal Assistant will have prior litigation experience and have worked with legal systems. This Legal Assistant will support 1-3 partners as well as the general office when needed. Other responsibilities of this Legal Assistant will include but not be limited to: <ul><li>Drafting various legal documents including letters, briefs, pleadings, and contracts </li><li>Coordinating and managing schedules, including conference calls and video conferences</li><li>Assisting attorneys with trial preparation and providing trial support when required</li><li>Handling state and federal court filings, including electronic submissions</li><li>Providing general assistance across the firm as part of the legal support team</li><li>Utilizing and submitting various administrative forms such as check requests and expense reports</li><li>Managing client relations and maintaining both electronic and hard copy client files</li><li>Coordinating large-scale document tasks with Office Services, including copying and scanning of documents</li><li>Overseeing the opening and closing of client matters</li><li>Monitoring deadlines and calendars as per attorney requests</li><li>Handling client inquiries, answering phone calls, and checking voicemails regularly.</li></ul> This Legal Assistant opportunity is paying between $60,000 and $70,000 annually depending on experience. If interested in this Legal Assistant role, apply today!

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant. The Administrative Assistant will play a critical role in ensuring the efficient day-to-day operations of the office. This position is ideal for a proactive individual who thrives in a fast-paced environment and enjoys handling a variety of tasks. The role involves supporting management and staff through administrative duties, office coordination, and effective communication. Key Responsibilities:<ul><li>General Administrative Support: Assist with day-to-day office operations, including managing schedules, preparing reports, and handling correspondence.</li><li>Calendar Management: Schedule appointments, meetings, and events, ensuring accurate coordination between team members.</li><li>Document Preparation: Create, edit, and distribute documents, such as memos, presentations, and spreadsheets using Microsoft 365 tools </li><li>Data Management: Maintain and update databases and CRM systems with accurate and up-to-date information </li><li>Office Organization: Maintain a clean, organized, and well-stocked office environment, including tracking inventory and ordering supplies as needed.</li><li>Collaborative Team Effort: Work closely with team members in professional industries like business services, education, healthcare, and technology to achieve shared goals </li></ul>

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Assistant Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly skilled executive assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm.

Administrative Assistant We are seeking an Administrative Assistant to become a part of our team in the Construction/Contractor industry located in DERBY, Connecticut. In this role, you will play a crucial role in ensuring smooth office operations by performing various administrative tasks. This position offers a contract to permanent employment opportunity. Responsibilities: • Managing email correspondence to ensure effective communication within the organization. • Assisting in coordinating travel logistics as required. • Performing data entry tasks with a focus on numeric entries for accurate record keeping. • Overseeing the switchboard, handling 1-10 lines, ensuring all incoming calls are answered promptly. • Delivering exceptional customer service, addressing and resolving inquiries in a timely manner. • Carrying out filing and scanning tasks to facilitate organized record keeping. • Drafting letters and other forms of communication as needed. • Using Office Suite (Outlook, Word, Excel) for various administrative tasks. • Handling ad hoc projects as assigned, demonstrating flexibility and adaptability.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the environmental climate control industry, based in Wallington, New Jersey. The role involves a variety of administrative tasks that support our team's efficiency and organization. This is a contract to permanent employment opportunity. Responsibilities: • Managing inbound and outbound calls to ensure smooth communication within the organization • Providing excellent customer service by resolving inquiries and concerns • Data entry tasks to maintain accurate records • Handling email correspondence to facilitate internal and external communication • Scheduling appointments to ensure the smooth running of the organization • Drafting emails with a detail oriented tone and accuracy • Generating PDFs as per the organization's requirements • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks as needed.

Executive Assistant We are in search of an Executive Assistant to join our team in NEW YORK, New York. In this role, you will manage a variety of tasks such as scheduling, meeting preparation, and email organization. You will also assist the team with project management, report generation, and event coordination. Responsibilities: • Coordinate intricate calendar schedules, ensuring smooth flow of meetings and events • Handle high-volume emails, calls, and requests, providing timely responses to facilitate efficient operations • Prepare for meetings including securing space, arranging catering, and taking detailed notes • Provide strong administrative support including travel arrangements and expense report management • Assist the team in managing workflow, tracking project deadlines, and ensuring all tasks are completed • Draft presentations, compile reports, and organize itineraries as required • Work closely with various committees and groups, handling scheduling and meeting logistics • Manage CRM data entry, update contact and account details, and generate reports as necessary • Assist with event coordination including outreach, registration, menu selection, and name badge preparation • Attend company events outside of regular business hours as required

Office Assistant Start working as an office assistant today!We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you.

Legal Assistant A full-service business and entertainment law firm with offices in major U.S. cities provides comprehensive legal counsel across entertainment, media, the arts, corporate, real estate, and litigation matters. The firm’s team of dedicated attorneys offers high-quality, efficient service to a diverse client base, including startups, established media and entertainment companies, investment firms, brands, influencers, financial institutions, and high-net-worth individuals and family offices. About the role:As a Legal Assistant, your outstanding administrative skills will enable you to perform a wide range of secretarial duties and confidential tasks in a fast-paced environment. Your strong interpersonal skills will serve as you interface with clients, attorneys and staff. Legal Assistant will support two partners and an associate. Responsibilities will include but are not limited to: • Prepare, organize, and create complex legal documents and forms;• Assist with and prepare electronic court filings; knowledge of state and federal courts;• Assist attorneys with conflicts checks and opening new matters;• Prepare TOCs/TOAs; exhibits, binders, and other legal documentation;• Demonstrate excellent understanding of formatting and styles, redlining and other proofreading skills;• Determine docket/calendar dates from court documents and correspondence and enter into Firm’s calendaring software;• Establish and maintain paper and electronic client and administrative files;• Answer and roll calls, schedule appointments and meetings, maintain attorneys’ calendars, handle e-mail distributions/incoming and outgoing mail, updating contact information;• Work closely with Accounting to prepare expense reports and monthly bills (from pre-edits, to processing final bills);• Assist attorneys and paralegals in preparing for hearings, mediations, arbitrations, and trials;• Assist with overflow/special projects; contribute to the office and firm-wide team objectives;• Provide general back up support to the office and other departments as required;• Coordinate couriers and other special functions internally and externally. The ideal candidate must possess: • Excellent administrative, interpersonal, written and oral communication skills;• Discretion and able to maintain confidences;• Ability to work independently and prioritize workload activities for multiple attorneys;• Ability to remain calm in deadline-driven and high-pressure situations;• Effective communication skills with a diverse audience including attorneys, clients, staff and vendors;• Sound judgement, ability to anticipate/identify/analyze problems and challenges and recommend/implement solutions;• Maintain and nurture a positive attitude and workplace environment; and• Have a strong sense of urgency and commitment to meeting internal and external expectations.

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Administrative Assistant We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry and possess strong organizational and communication skills. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support: Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies. Handle incoming and outgoing mail, email, and phone calls professionally and efficiently. Reception Duties: Serve as the first point of contact for visitors, clients, and vendors. Answer and route calls appropriately, greet visitors warmly, and provide accurate information. Construction Industry Coordination: Manage and update project documentation according to construction schedules and deadlines. Assist with the preparation of bids, proposals, and contracts specific to construction projects. Liaise with project managers, subcontractors, and other team members to ensure streamlined communication. Scheduling and Meetings: Coordinate appointments and meetings for upper management. Prepare meeting agendas and take detailed minutes when required. Data Entry and Reporting: Maintain accurate records and assist with data entry related to ongoing or completed construction projects. Prepare reports or summaries relevant to construction operations. Qualifications and Skills: Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry. Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment. Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders. Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents. Adaptability: Comfortable working in a deadline-driven and team-oriented environment. Preferred Credentials: Experience with construction management software or tools is a plus. Knowledge of construction terminology and processes is highly desirable. Please call the Trevose office of Robert Half at 215-244-1551 for immediate consideration. Thank you!

Executive Assistant Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department. Essential Functions: · Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.<ul><li>Make transportation and accommodation arrangements and coordinate all other meeting-related logistics. </li></ul>· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate. <ul><li>Support all written communications by drafting correspondence for and coordinating follow-up. </li><li>Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.</li><li>Liaison with other departments as required or directed.</li><li>Interface with Senior Staff and 92 President and CEOs of affiliate offices. </li><li>Generate detailed expense reports. </li><li>Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department. </li><li>Manage Central Payment Tracking Chart Spreadsheet</li><li>Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed</li><li>Manage Contract and Fiscal Process</li><li>Support the VP of Entrepreneurship and Director of Housing</li><li>Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Barnegat, New Jersey. The primary function of this role is to provide operational support to our apartment portfolio, including resident lease renewals, recertifications, rent payment processing, and maintaining excellent resident relations. Responsibilities • Serve as the first point of contact for any resident inquiries related to renewals, recertifications, and payments. • Prepare, send, and track lease renewal notices to residents, coordinating follow-ups as required. • Efficiently process lease recertifications in line with property policies and regulations. • Record and monitor rent payments, ensuring financial records are accurate and up to date. • Provide guidance to residents on rent payment options and assist in addressing any payment related issues. • Collaborate with the leasing and property management teams to provide a seamless resident experience. • Maintain both digital and physical resident files, ensuring they are organized and up-to-date. • Assist in managing delinquent accounts, coordinating with property management to send necessary notices. • Maintain positive resident relations by offering timely and detail-oriented responses to all inquiries.

Office Assistant Office AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model - fully onsite, in-office role Robert Half has partnered with a valued client in the construction industry in their search of an Office Assistant to join their office staff. Reporting to the CFO, the Office Assistant will handle assist with a variety of accounting and administrative responsibilities as needed throughout the office. Ideal candidates will have current office/invoicing experience and be proficient with various computer software programs. Responsibilities: · Office administrative functions - supply ordering, scheduling appointments, documentation· Assist with billing and invoicing· Assist with payroll· Assist with preparing documents and scanning for signatures, etc. · Other responsibilities as needed Our client has a very strong health insurance package, 401k match, and paid time off for all employees. They have a great leadership team and strong tenure within the Accounting Department for you to be able to learn and grow from! For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.

Sr. Executive Assistant We are seeking a Sr. Executive Assistant for a long-term contract employment opportunity in the Bridgewater, New Jersey area. The individual will be working in an on-site role, offering support to two of our senior leaders. The role involves a blend of administrative project work and executive support tasks in a fast-paced environment. Responsibilities:• Provide comprehensive administrative support to two senior leaders, including but not limited to, calendar management and meeting coordination.• Facilitate communication and coordination with other departments and external parties as necessary.• Be responsible for the preparation and distribution of meeting minutes, ensuring all relevant information is accurately recorded and disseminated.• Utilize excellent computer skills to maintain and manage digital records, data, and documentation.• Handle customer inquiries, providing timely, accurate, and professional responses.• Monitor customer accounts, performing regular checks and updates, and take appropriate corrective actions when necessary.• Maintain a high level of professionalism and confidentiality in all interactions and communications.• Perform other related duties as assigned, demonstrating flexibility and adaptability in a rapidly changing environment.

Office Assistant We are seeking an Office Assistant to join our team in the advertising industry based in New York, New York. As an Office Assistant, you will be the key point of contact for employees and guests, creating a detail oriented and warm environment. This role offers a short term contract employment opportunity. Responsibilities: • Manage the front-of-house experience, serving as the first point of contact for employees and guests. • Maintain cleanliness and organization of the kitchen, managing weekly grocery and supply orders. • Oversee office supplies inventory, ensuring team needs are met. • Liaise with building management and external vendors for cleaning, repairs, and maintenance. • Assist in managing office space logistics, including desk assignments, conference room setup, and workspace tidiness. • Support company events and wellness initiatives by coordinating with wellness vendors and handling lunch orders. • Collaborate with HR and IT to facilitate orientation and onboarding logistics. • Handle mailing of new permanent packages and other employee-related shipments. • Assist in planning and executing team events, celebrations, and employee engagement activities. • Support the HR team with ad-hoc administrative needs.

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in the IT Software industry, based in New York. In this role, you will be responsible for a broad range of administrative tasks, including managing calendars, arranging travel, handling invoices and expenses, and utilizing various software tools to ensure smooth operations. Responsibilities: • Maintain and manage executive calendars, ensuring all appointments and meetings are updated. • Facilitate communication and correspondence, including the scheduling of conference calls. • Arrange travel itineraries, including the booking of flights, accommodations, and transportation. • Handle invoicing and expense reports, ensuring accuracy and timely submission. • Utilize software tools such as Cisco Webex Meetings, Kronos Timekeeping System, Concur, and CRM for efficient task management. • Leverage your knowledge of Google Suite for various administrative tasks. • Maintain a high level of professionalism and confidentiality in all interactions and communications.

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