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28 results for Project Assistantcoordinator in New York, NY

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We are offering an exciting opportunity in Brooklyn, New York for an Assistant Project Manager within the commercial construction industry. In this role, you will be essential in managing various construction projects, handling documentation, preparing proposals, and managing job costs.

Responsibilities:

• Oversee and manage commercial construction projects to ensure they are completed on time and within budget

• Prepare and submit proposals and RFPs in response to client needs

• Handle construction documentation

• Conduct buyouts and manage job costs effectively to maintain profitability

• Maintain an accurate and up-to-date record of all project details and stages

• Collaborate with different teams and stakeholders for smooth project execution

• Ensure all project activities comply with company and industry regulations

• Monitor project progress and make adjustments as necessary to meet deadlines

• Address customer inquiries and resolve issues promptly to maintain high customer satisfaction

• Analyze project performance and prepare detailed reports for management.

If this person is you, please apply to victoria.iacoviello@roberthalf

• Assistant Project Manager role requires a minimum of 1+ years of relevant experience

• Candidates must have Commercial Construction Projects experience

• Ability to prepare and respond to Proposals - RFPs is a vital requirement

• Candidates must possess knowledge of Job Cost

• Applicants must exhibit strong communication and interpersonal skills

• Proven ability to manage multiple tasks with varying deadlines

• Demonstrated ability to work collaboratively with diverse teams

• Candidates must be detail-oriented, proactive, and able to effectively prioritize tasks

• Proficiency in Microsoft Office Suite, particularly Excel and Project, is necessary

• Familiarity with project management software is a plus

• Bachelor's degree in Construction Management, Engineering, or related field is preferred.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

28 results for Project Assistantcoordinator in New York, NY

Assistant Project Manager We are offering an exciting opportunity in Brooklyn, New York for an Assistant Project Manager within the commercial construction industry. In this role, you will be essential in managing various construction projects, handling documentation, preparing proposals, and managing job costs. Responsibilities:• Oversee and manage commercial construction projects to ensure they are completed on time and within budget• Prepare and submit proposals and RFPs in response to client needs• Handle construction documentation • Conduct buyouts and manage job costs effectively to maintain profitability• Maintain an accurate and up-to-date record of all project details and stages• Collaborate with different teams and stakeholders for smooth project execution• Ensure all project activities comply with company and industry regulations• Monitor project progress and make adjustments as necessary to meet deadlines• Address customer inquiries and resolve issues promptly to maintain high customer satisfaction• Analyze project performance and prepare detailed reports for management. If this person is you, please apply to victoria.iacoviello@roberthalf

Assistant Project Manager We are in the process of recruiting an Assistant Project Manager to join our client's team in the Plainfield, New Jersey area. This role will involve playing a vital part in the planning, implementation, and delivery of various construction projects. The Assistant Project Manager will work closely with other project managers and team members to ensure projects are delivered on time, within budget, and in accordance with specifications. Responsibilities:• Actively support the project management team in the planning and execution of construction projects.• Maintain strong communication with team members to ensure project objectives are met.• Utilize project management principles to effectively handle multiple tasks simultaneously.• Ensure all projects are completed according to specifications, within budget, and on schedule.• Play a crucial role in maintaining project timelines and budgets.• Work closely with project managers to ensure effective project delivery.• Handle and resolve any project-related inquiries promptly and efficiently.• Monitor project progress and make necessary adjustments to ensure successful delivery.• Maintain accurate and up-to-date project records.

Project Manager/Sr. Consultant We are offering a long-term contract employment opportunity for a Project Manager/Sr. Consultant in the water industry located in TREVOSE, Pennsylvania, United States. As a Project Manager/Sr. Consultant, you will be tasked with overseeing assigned application and systems development projects. Ensuring timely completion of projects and effective management of resources will be a primary focus of your role. Responsibilities: • Oversee application and systems development projects with moderate to high complexity • Assemble project teams and assign responsibilities to team members • Manage project schedules and resources to ensure timely completion of projects • Monitor project progress and make necessary adjustments to ensure the successful completion of the project • Implement IT project management and Project Management Process Improvement skills to enhance efficiency • Maintain effective communication with all stakeholders throughout the project lifecycle • Identify potential project risks and devise strategies to mitigate them • Ensure all project documentation is accurately maintained and updated • Coordinate with various departments to ensure project objectives align with overall business goals • Regularly report project status to senior management.

IT Project Manager - Higher Ed We are offering a permanent employment opportunity for an IT Project Manager - Higher Ed in Woodbridge, New Jersey. This role revolves around the crucial task of developing and implementing project management frameworks, procedures, and templates, as well as managing the Project Management Life Cycle from start to finish in the industry. Responsibilities: • Develop and implement project management office frameworks, processes, and templates. • Ensure that projects are completed on time and meet business and system requirements. • Provide support for project plan development and monitor timelines, budgets, and scope. • Create project budgets, estimate resources needed, and negotiate with resource managers to ensure appropriate resource allocation. • Apply PM tools and methodologies to ensure project milestones are achieved and scope is maintained. • Conduct project completion reviews, resource and vendor assessments, and create recommendation reports. • Observe project team dynamics to ensure effective team member synergies and to resolve and escalate issues. • Perform assessments throughout projects to identify risks and potential impact and to develop response strategies. • Participate in the evaluation, selection, maintenance, and continuous enhancements of project management methodology, tools, and templates. • Develop standards and procedures for project reporting and documentation. • Report on the status of the overall project, identify and communicate resource conflicts. • Solicit regular feedback from stakeholders and project sponsors to continually improve project performance.

Financial Project Manager - P2P We are offering a long-term contract employment opportunity for a Procure to Pay Project Manager within the financial services industry, located in New York, New York. As a Procure to Pay Financial Project Manager, you will be instrumental in optimizing our procure-to-pay processes, leveraging your strong knowledge of accounts payable and procurement. Responsibilities:• Enhance the efficiency of our accounts payable processes, ensuring they seamlessly integrate with procurement and contracts• Utilize your expertise in business process improvement to optimize our accounting functions• Document processes meticulously, ensuring clear and easily understandable records• Conduct thorough account reconciliation, ensuring financial accuracy• Apply your strong analytical skills to interpret data and inform decision-making• Use accounting software systems effectively for process management• Implement business systems and Concur for improved operational efficiency• Perform auditing tasks to ensure compliance and accuracy• Apply your knowledge of Business Process Design (BPD) and Business Process Re-engineering (BPR) to enhance operational efficiency• Manage procurement processes, ensuring alignment with business objectives• Leverage your understanding of private equity to inform process optimization.

Project Manager We are offering a short term contract employment opportunity for a Project Manager in the Food & Food Processing industry, based in New Jersey. As a Project Manager, you will be coordinating and managing creative projects and production requests from start to finish. You will play a crucial role in liaising between our creative team, project management team, and both internal and external partners to ensure project timelines, resources, and deliverables are met with excellence. Responsibilities: • Managing creative project and production requests, from initiation to completion• Acting as the key liaison between creative team, project management team, and partners both internal and external• Collaborating with creative directors and marketing to identify essential resources for executing various work streams and deliverables• Overseeing project schedules, tracking progress, and ensuring all deadlines are met• Conducting evaluations post-project to assess successes, identify areas for improvement, and implement best practices for future projects• Handling vendor coding and invoicing for pre-production costs and creative development costs• Overseeing day-to-day project activities, including management of client communication• Utilizing project management tools and design software for efficient project execution• Managing internal and external vendor proofing and communication• Adapting to changing priorities and navigating complex project requirements in a fast-paced environment. 02720-0013149890

Project Coordinator We are seeking a dedicated Project Coordinator to join our team in the retail industry, based in WHITE PLAINS, New York. As a Project Coordinator, you will be responsible for a variety of compliance and administrative tasks, including managing security codes, using a ticketing system, communicating with stores about work orders, and utilizing our proprietary system for information lookup and logging. This role offers a contract to permanent employment opportunity. Responsibilities: • Handle administrative tasks efficiently • Manage security codes for stores when required • Utilize the ticketing system for task management • Communicate effectively with stores regarding work orders • Use the proprietary system for information lookup and logging • Maintain a positive attitude and willingness to learn new processes • Comfortably use basic computer applications, including Excel for information lookup.

Sr. Project Manager We are on the lookout for a Sr. Project Manager to join our team. In this role, you will be tasked with overseeing complex multi-year programs, providing project management for strategic initiatives, and playing a vital role in improving project management practices. Responsibilities<ul><li>Lead the intake process for new projects by gathering requirements, securing approvals, and developing project plans.</li><li>Oversee multiple complex strategic projects, ensuring alignment with success criteria and expected ROI.</li><li>Collaborate with project sponsors to refine program roadmaps and coordinate cross-functional resources.</li><li>Implement and uphold project management best practices across business and support units.</li><li>Build and maintain strong relationships between the Project Management Office and business units.</li><li>Continuously enhance the Project and Portfolio Management (PPM) framework.</li><li>Facilitate lessons learned discussions and integrate improvements into processes and templates.</li><li>Develop and deliver training materials for end-users.</li><li>Act as a subject matter expert on the PPM toolset, providing guidance and driving adoption.</li><li>Mentor and support team members as needed.</li></ul>

Project Manager A growing company in Bergen County is seeking a Business Process Analyst/Project Manager to join their team. This role is responsible for understanding, analyzing, and improving how we work across departments—helping us become more efficient by aligning people, processes, and technology. The ideal candidate will have strong analytical and communication skills, and a passion for process improvement. Key Responsibilities:<ul><li>Work with business teams to understand current workflows and document end-to-end processes.</li><li>Identify areas for improvement and recommend changes involving systems, roles, or procedures.</li><li>Support the implementation of process changes and track progress.</li><li>Create and update training materials and documentation as needed.</li><li>Analyze data to support quality assurance before and after changes are made.</li><li>Assist in testing and rolling out new solutions and systems.</li><li>Serve as a subject matter expert in assigned areas or processes.</li><li>Facilitate communication and alignment across departments and stakeholders.</li></ul>

Digital Project Manager We are offering a short term contract employment opportunity for a Digital Project Manager in New Jersey. The selected individual will be involved in a variety of tasks such as project management, maintaining timelines, leading projects, and overseeing client budgets within the industry. Responsibilities: • Develop comprehensive project briefs for internal departments.• Ensure efficient management of project timelines.• Lead the execution of projects, ensuring they are completed within budget and time constraints.• Maintain constant communication with team members to identify and resolve issues that may affect project delivery.• Regularly update status reports for both internal teams and clients.• Support the finance team in developing estimates and overseeing client budgets.• Approve vendor invoices based on approved estimates and submit to manager for approval.• Collaborate closely with Account Team, Creative Team, and Operations Team.• Lead client status and project-specific discussions/presentations.• Review program documentation for outside vendors.• Attend client meetings or live programs as needed. 02720-0013115239

Lead Project Manager We are seeking a dedicated Lead Project Manager to join our team. As a Lead Project Manager, you will be responsible for the efficient execution of projects, maintaining strong relationships with stakeholders, and driving improvements based on project evaluations. This role also involves overseeing project portfolios and ensuring their alignment with business objectives. Responsibilities:<ul><li>Efficiently execute projects in collaboration with service line leaders, staff, and cross-functional teams.</li><li>Manage and track project plans, milestones, and progress using appropriate tools.</li><li>Ensure timely delivery of projects within scope and budget by coordinating and allocating internal resources.</li><li>Define project scope, objectives, and deliverables in conjunction with stakeholders.</li><li>Facilitate both in-person and virtual meetings to encourage project completion.</li><li>Create, manage, and maintain project documentation, including training materials and user manuals.</li><li>Build and sustain relationships with clients, team members, and stakeholders.</li><li>Delegate tasks based on team strengths and experience, while managing project risks and changes.</li><li>Conduct post-project evaluations, track success, and implement necessary improvements.</li><li>Set up and enforce project governance frameworks.</li><li>Supervise the project portfolio to ensure alignment with business goals.</li><li>Develop and implement KPIs for tracking and reporting project performance.</li><li>Improve project execution efficiency and manage change control processes.</li><li>Maintain a risk register to identify and mitigate risks.</li><li>Participate in the change management committee.</li></ul>

Digital Project Manager We are inviting applications for the role of Digital Project Manager in New Jersey. As a Digital Project Manager, your primary responsibility will be to manage and coordinate digital projects, particularly in the pharmaceutical sector. This includes a diverse range of tasks, from backend development and cloud technologies to content management. This role offers a short term contract employment opportunity. Responsibilities: • Coordinate and manage diverse digital projects, ensuring timely and efficient completion• Work closely with clients in the pharmaceutical and medical education sector• Regularly travel to events for on-site project management (travel expenses will be covered)• Handle multiple multimedia projects, ensuring all are delivered on time and meet client expectations• Utilize Atlassian Jira for project management tasks• Leverage knowledge of Cloud Technologies in project execution and management• Use your skills in Content Management System (CMS) and CRM to manage and track project progress• Enhance brand awareness through strategic campaign planning• Ensure all deliverables are met according to project timelines. 02720-0013165004

Project Manager/Sr. Consultant We are in search of a Project Manager/Sr. Consultant with a strong background in the P& C insurance industry. The role is based in Princeton, New Jersey, and will involve managing various projects requiring skills in SQL, Atlassian Jira, Cisco Technologies, Cloud Technologies, CRM, and Database management among others. Responsibilities: • Manage and oversee various projects within the P& C insurance industry • Utilize SQL and other relevant software for data management and analysis • Use Atlassian Jira for project tracking and management • Implement and manage Cisco Technologies within the scope of the project • Oversee and manage the use of Cloud Technologies in project execution • Handle and manage customer relationships through CRM • Maintain accurate and up-to-date databases related to project management • Implement Agile Scrum methodologies in project management • Oversee and manage budget processes related to project execution • Implement and manage change within the project scope and communicate changes effectively to all stakeholders.

Technical Project Manager We are in search of a Technical Project Manager with a focus on UX Design to join our team based in Edison, New Jersey. In this role, you will be at the forefront of creating seamless digital experiences by leading cross-functional teams and managing projects that combine strategy, design, and technology within the Marketing/PR industry. Responsibilities: • Lead the vision for user-centered digital products in collaboration with UX designers, developers, and stakeholders. • Manage the entire project lifecycle, from concept to launch, aligning timelines, budgets, and resources with business goals. • Translate creative ideas into actionable technical plans, bridging the gap between design and development. • Facilitate collaboration among UX/UI teams, engineers, and product managers to deliver intuitive, visually compelling, and functional designs. • Utilize user feedback, research insights, and performance metrics to analyze and iterate on designs. • Advocate for UX best practices, ensuring consistency across digital touchpoints. • Identify potential risks and devise strategies to mitigate them, keeping projects adaptable while maintaining high-quality execution. • Utilize your understanding of front-end technologies (HTML, CSS, JavaScript) to collaborate effectively with developers. • Use Agile/Scrum methodologies and project management tools (Jira, Asana, Trello) to manage projects effectively. • Leverage your communication and storytelling skills to present ideas and rationales to stakeholders.

Project Manager We are actively searching for a Project Manager to join our client's team, in the Plainfield, New Jersey area. In this role, you will be expected to oversee and manage projects from the initial stages to completion. You will work collaboratively with several teams to set project objectives, plan tasks, allocate resources, and ensure projects are delivered on time. Furthermore, you will be tasked with making sure all projects align with business objectives and are completed within the allocated budget. Responsibilities:<ul><li>Lead project planning sessions and coordinate staff and internal resources.</li><li>Manage project progress and adapt work as required.</li><li>Oversee project procurement management.</li><li>Work closely with teams to define project objectives and ensure timely execution.</li><li>Monitor project costs to ensure they remain within budget.</li><li>Ensure project deadlines are met and provide timely updates to stakeholders.</li><li>Assess project risks and issues and provide solutions where applicable.</li><li>Align all projects with business objectives and ensure they are completed on schedule.</li><li>Guarantee that all project-related documentation is accurate and up to date.</li></ul>

Application Development Project Manager/Lead We are on the lookout for a proficient Application Development Project Manager/Lead to become part of our team in Central, New Jersey. The selected candidate will be at the forefront of the entire application development lifecycle, from design to deployment and maintenance. This role also involves a strong emphasis on team leadership and cross-functional collaboration to ensure efficient project delivery. Responsibilities:• Guiding and leading development, along with support teams, facilitating the successful completion of projects.• Collaborating with multiple teams to understand requirements, devise technical solutions and address any arising issues in a timely manner.• Overseeing and managing the activities related to production support, guaranteeing swift resolution of incidents and problems.• Leading and managing the complete application development process, encompassing design, development, testing, deployment, and maintenance.• Developing efficient and scalable applications using a variety of technologies such as Java, .NET, API, Web Services, and SQL.• Upholding the highest coding standards, optimizing performance and ensuring application security.• Providing training and support to team members, in addition to maintaining comprehensive documentation.• Leveraging your expertise in cloud platforms like AWS, Azure, GCP, and implementing best practices for change management.• Utilizing understanding of system architecture and software design principles to drive application development.• Applying knowledge of Agile Scrum methodologies and using DevOps tools and CI/CD pipelines.

Administrative Assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Marketing Automation Manager We are in search of a Marketing Automation Manager to join our team in the high-tech engineering industry. This role offers a long-term contract employment opportunity. As a Marketing Automation Manager, you will be instrumental in assisting with our migration back to Marketo from Active Campaign, which is currently in progress but facing some challenges. Responsibilities:• Provide hands-on support with both strategy and execution in the migration process• Break down complex tasks into manageable milestones to guide the team effectively• Work closely with the team based in the UK, ensuring smooth collaboration and communication • Ensure the integration between Marketo and Dynamics is functioning properly and not operating as a standalone platform• Use your strong communication skills, especially when liaising with team members who are non-native English speakers• Apply your experience in QA processes to ensure the quality of work produced• Collaborate with innovation teams and both backend/frontend developers to ensure alignment and efficiency in the migration process• Utilize tools such as Basecamp for effective project management• Display patience and clear communication, as you will be coordinating across different teams and ensuring alignment on milestones.

Digital Marketing Coordinator Digital Events Marketing Operations ManagerLocation: Remote Duration: 52-week contractPosition Overview:We are seeking an experienced and detail-oriented Digital Events Marketing Operations Manager to lead the planning, coordination, and execution of investor webinars, targeted email marketing campaigns, and website updates. This dynamic role involves organizing and hosting approximately 20 investor calls per quarter, updating website content, creating and managing email campaigns, coordinating event logistics, and post-event follow-ups. The ideal candidate will excel in communication, thrive in a fast-paced environment, and display exceptional organizational and multitasking skills.Key Responsibilities:<ul><li>Digital Event Coordination:</li><li>Oversee the planning and execution of approximately 20 quarterly investor calls and additional webinars using Zoom. Collaborate with internal teams, manage logistics, ensure seamless technical event delivery, and professionally host webinars, including on-camera introductions and managing Q& A sessions. Events may require flexible timing to accommodate early morning or late-night calls for global audiences.</li><li>Email Campaign Management:</li><li>Develop and execute personalized email campaigns targeting investors using Salesforce Marketing Cloud. Analyze performance metrics and ensure email content meets branding standards.</li><li>Website Content Updates:</li><li>Regularly update the investor portal and website using tools like Adobe Experience Manager. Collaborate with design and content teams to refresh visuals and text, ensuring brand consistency and accuracy.</li><li>Technical Oversight:</li><li>Manage webinar platforms to ensure all technical aspects run smoothly. Provide event-related technical troubleshooting as required.</li><li>Communication Management:</li><li>Act as the primary point of contact for event coordination by addressing inquiries, confirming speakers, and distributing essential pre- and post-event communications. Prepare and share timely recordings and post-event summaries with key stakeholders.</li><li>Data Analytics & Reporting:</li><li>Maintain accurate attendance records and investor engagement metrics. Generate regular reports and insights for management review.</li><li>Content Collaboration:</li><li>Work with senior leadership and marketing teams to develop supporting materials, including agendas, presentations, emails, and investor-friendly web pages.</li><li>Compliance:</li><li>Ensure that all communications, event materials, and marketing efforts comply with industry regulatory standards and obtain necessary approvals.</li></ul>

Commercial Construction Project Manager We are offering an exciting opportunity for a Commercial Construction Project Manager in Brooklyn, New York. This role involves managing commercial construction projects, handling proposals and requests for quotes, and overseeing budget management. Responsibilities:• Manage and oversee commercial construction projects to ensure they are completed on time and within budget• Prepare and analyze project proposals and RFPs (Request For Proposals)• Handle RFP (Request For Quote) process, from preparation to submission• Monitor and manage project budgets effectively• Use Procore software for project management tasks• Prepare and handle AIA (American Institute of Architects) documents related to construction projects• Ensure all construction documentation is accurately prepared and maintained• Oversee the buyout process in construction projects• Engage in continuous communication with all stakeholders to ensure project objectives are met. If this person is you, please apply to victoria.iacoviello@roberthalf

Accounting Manager Our client in the Westchester County NY area has an immediate opening for an Accounting Manager. The Accounting Manager will be overseeing a team focused on month-end close activities, journal entries, reconciliations, fixed assets and real estate tax accounting, ensuring all duties associated with these positions are carried out efficiently. You will also be in charge of coordinating with other departments as necessary and handling any related projects that may arise. This is a Consulting to Potential Full Time position with a growing company! Responsibilities:• Oversee and manage the daily operations of the fixed asset and real estate tax accountants• Conduct thorough reviews of monthly workpapers and reconciliations prepared by the accounting staff, ensuring their completeness and accuracy• Collaborate with other managers and department heads as needed to ensure processes relating to fixed assets and property taxes are designed properly• Coordinate with the tax and treasury department, as well as municipalities, on real property and other audits• Handle the reconciliation of key fixed asset and real estate tax subledgers to the general ledger• Assist the Fixed Asset and Real Estate Tax teams with month end close procedures• Work closely with fixed asset accountants to ensure all fixed asset transactions are recorded as required• Review and approve journal entries prepared by direct reports• Take on ad hoc fixed asset and real estate projects as needed. If you are interested in this Accounting Manager position, please email your resume in a Word format to joseph.colagiacomo@roberthalf with the subject line: "Accounting Manager"

Front Desk Coordinator Front desk coordinator (reception area coordinator) openingWe currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Executive Assistant This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work. We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership. Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, presentations, and reports for meetings and other departmental needs.</li><li>Serve as a liaison between department members and other internal teams.</li><li>Assist in the preparation and organization of departmental events and activities.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.</li><li>Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion.</li></ul>

Executive Assistant Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department. Essential Functions: · Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.<ul><li>Make transportation and accommodation arrangements and coordinate all other meeting-related logistics. </li></ul>· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate. <ul><li>Support all written communications by drafting correspondence for and coordinating follow-up. </li><li>Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.</li><li>Liaison with other departments as required or directed.</li><li>Interface with Senior Staff and 92 President and CEOs of affiliate offices. </li><li>Generate detailed expense reports. </li><li>Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department. </li><li>Manage Central Payment Tracking Chart Spreadsheet</li><li>Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed</li><li>Manage Contract and Fiscal Process</li><li>Support the VP of Entrepreneurship and Director of Housing</li><li>Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)</li></ul>

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