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33 results for Proposal Specialist in New York, NY

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We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department.

Responsibilities

• Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.

• Oversee the monthly invoicing process, ensuring accuracy and timeliness.

• Collaborate with other departments and provide administrative support to study teams.

• Assist in the management of department electronic mailboxes and other resources.

• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.

• Participate in vendor assessment, selection, and evaluation processes.

• Manage and revise data for decision-making tools within and outside of the department.

• Ensure prompt resolution of support queries, taking corrective actions as necessary.

• Review and revise process documentation, including SOPs and Work Instructions.

• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.

• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

• Proficiency in ADP Financial Services for managing financial tasks
• Experience with Banner Ads creation and management
• Familiarity with Cisco Webex Meetings for coordinating virtual meetings
• Proficiency in using Concur for travel and expense management
• Experience with CRM systems for customer relationship management
• Knowledge of About Time software for project management
• Ability to manage Answering Inbound Calls efficiently
• Experience with Budget Processes in a pharmaceutical context
• Proficiency in Calendar Management to organize and schedule meetings
• Excellent Communication skills, both written and verbal
• Experience in handling Contracts within the pharmaceutical industry
• Expertise in Managing Calendar for senior management
• Familiarity with NDA - Non-Disclosure Agreements and their execution
• Proficiency in Concur Expense for efficient expense management
• Ability to Handle Travel Arrangements for staff and management
• Experience with handling Purchase Orders in a pharmaceutical setting
• Ability to manage Vendor Invoices and ensure timely payments

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

33 results for Proposal Specialist in New York, NY

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Contracts Administrator Robert Half is seeking a Procurement Specialist with experience in managing outsourced services related to our company’s clinical trials and ancillary services related to the development pipeline. This role requires an individual with proven clinical trial outsourcing experience and a strong understanding of the drug development lifecycle. Start Date: April 2025Duration: OngoingPay: $75+/hourLocation: Hybrid (NY) or Remote Key Responsibilities:• Develop vendor bids (RFI/RFP), contracts, budgets, and manage proposals.• Foster cross-functional and external supplier relationships to drive clinical programs.• Establish clear deliverables through the sourcing process to support supply chain programs.• Review and facilitate legal documents including CDAs, CTAs, MSAs, etc.• Lead vendor selection process and coordinate bid defenses and proposal reviews.• Participate in vendor governance meetings and reporting on supplier performance. Education and Experience:• Bachelor’s or Master's degree in biotech/pharma, life sciences, business, or related field.• Minimum five (5) years of direct end-to-end biotech/pharma clinical trial outsourcing experience.• Experience in the procure-to-pay (P2P) process and P2P system.• Excellent interpersonal, analytical, verbal, and written communication skills.• Experience with clinical programs and GxP knowledge preferred.

Administrative Assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Business Unit Finance Manager Global manufacturer with operations and HQ in Northern NJ seeks a Finance Manager to oversee one of their operating divisions. In this role you will lead a team of analysts evaluating business proposals and modeling costs and scenarios. Reporting to the CFO of this closely held defense/aerospace company, you will be responsible for providing the financial insight and feedback to senior executives on viability of bids/proposals.Candidates for this role should have experience within the defense/aerospace industry, 10+ years of financial analysis and contract/bid modeling, experience presenting results to executives, collaborating with the business development team providing insight int viability of various scenarios.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the BRONX, New York. As an Administrative Assistant, you will be a crucial part of our team, managing the front desk, handling inquiries, and ensuring smooth day-to-day operations. Responsibilities: • Be the first point of contact for all inquiries, professionally greeting guests and managing appointments. • Efficiently handle incoming calls, providing information and redirecting as necessary. • Process checks and post payments, maintaining accurate records of all transactions. • Utilize basic computer skills to maintain updated and precise customer records. • Utilize proficiency in Spanish to effectively communicate with a diverse range of customers and clients.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Investment Management industry, located in New York. The role involves handling reception duties in an office setting, communicating in a detail-oriented manner, and proficiency in using Microsoft Office tools. Responsibilities: • Manage reception duties effectively, ensuring smooth office operations • Maintain a detail-oriented and friendly demeanor while interacting with customers and colleagues • Proficiently use Microsoft Office tools, particularly Outlook and Microsoft Teams, to manage work tasks • Answer multi-line phone system and provide excellent customer service • Handle email correspondence efficiently and in a detail-oriented manner • Perform data entry tasks accurately and in a timely manner • Utilize interpersonal skills to foster positive relationships within the company • Organize files systematically for easy retrieval and reference • Schedule appointments, ensuring no clashes and efficient use of time • Maintain a proficient level of expertise in Microsoft Excel and Microsoft Word to manage work tasks effectively.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Sourcing Manager Remote Sourcing Manager Consulting role! Ideally candidate will come out of the real estate and/or construction industry preferred. This role is ideally consulting-to-hire. As a Sourcing Manager, you will be responsible for managing the sourcing process for property, facilities, and engineering goods and services for both operational and capital projects. Your key responsibilities will be to develop bid documents, negotiate contract terms, prepare and present formal presentations, coordinate new vendor on-boarding, and review vendor spend and invoices. Responsibilities: • Develop bid documents such as the scope of work, key performance indicators, vendor bid list and comparison summary, project schedule, pricing template, and non-pricing evaluation template.• Negotiate contract terms, extensions, and bid waivers with vendors.• Prepare and present formal presentations at periodic meetings with clients to report on sourcing activity.• Coordinate new vendor on-boarding and due diligence requirements for contracted vendors.• Review vendor spend and invoices to compare to contracted rates, identifying opportunities to reduce costs and improve efficiencies.• Prepare vendor interview agendas and conduct project-specific and introductory meetings with suppliers.• Coordinate legal review of approved terms and conditions and act as a liaison between legal and vendors for any required negotiations.• Ensure completeness and accuracy of contract to approved scope of services and pricing model and coordinate execution of contracts and all other legal documents as required.• Maintain a platform to include all vendor information including master executed contracts, bid documents, presentations, contract matrices, certificates of insurance for portfolio-wide contracts, diverse vendor reporting, contract boilerplate templates, and pre-qualification templates.• Assist in resolving vendor issues as required and participate in the vendor performance review process.

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our team in WESTBURY, New York. As an Administrative Assistant, your main focus will be on providing support to our team through a variety of tasks related to organization and communication. This role is pivotal in ensuring that operations run smoothly in our fast-paced environment. Responsibilities: • Maintain and manage all office administrative activities, including filing and scanning of documents. • Engage in data entry tasks ensuring accuracy and efficiency. • Proficiently use Microsoft Suite - Excel, Outlook, PowerPoint, and Word for day-to-day operations. • Answer inbound calls professionally and forward calls as necessary. • Handle email correspondence and respond promptly to inquiries. • Manage both inbound and outbound calls, ensuring effective communication. • Provide excellent customer service, addressing customer needs and resolving their queries. • Schedule appointments as required, ensuring a well-organized calendar. • Be available to work from Monday to Friday and occasionally on Saturdays, if required.

Administrative Assistant We are in search of a dedicated Administrative Assistant to become an integral part of our team in Morristown, New Jersey. In this role, you will be deeply engaged in managing and resolving client inquiries, maintaining accurate records, and processing applications. This opportunity offers a long term contract employment in the industry. Responsibilities: • Manage and respond to inbound and outbound calls, ensuring excellent customer service. • Engage in data entry tasks, ensuring accuracy and efficiency. • Balance and reconcile client AR balance and e-bill submissions. • Assist in maintaining accurate records and processing customer credit applications. • Handle email correspondence professionally and timely. • Aid in the preparation of billing backups and checks to ensure all is set for bill submission. • Conduct research to retrieve hard disbursement backup and create PDF files for each charge to be uploaded with client invoice. • Assist in closing matters in Aderant with zero WIP, A/R, and credit balances. • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to accomplish administrative tasks. • Schedule appointments as necessary and conduct other administrative project work.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Office Assistant We are offering a short-term contract employment opportunity in the service industry for an Office Assistant in Stamford, Connecticut. The role primarily involves clerical duties and provides an opportunity to work in a dynamic environment, handling customer service-related tasks. Responsibilities: • Handle various clerical tasks including filing and scanning • Deliver top-notch customer service, addressing and resolving customer inquiries as required • Ensure meticulous attention to detail in all work • Effectively manage and update customer credit records • Process credit applications from customers with accuracy and efficiency • Monitor customer accounts and take necessary action when needed

Office Assistant Start working as an office assistant today!We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you.

Administrative Assistant We are seeking a skilled Administrative Assistant to join our team located in Wall Township, New Jersey. This individual will play a crucial role in our Non-Profit sector, managing customer interactions, maintaining accurate records, and ensuring the smooth operation of administrative processes. This is a contract to permanent employment opportunity. Responsibilities: • Effectively manage inbound and outbound calls to assist customers • Keep an organized schedule, including managing appointments and coordinating meetings • Skillfully use Microsoft applications such as Word, Excel, PowerPoint, and Outlook for various administrative tasks • Handle customer inquiries through email correspondence • Perform accurate data entry tasks • Process electronic invoices promptly • Ensure accurate posting of cash into the billing system • Manage remote bank deposits as needed • Supervise inventory and supply management

Administrative Assistant We are offering a long-term contract (to possible hire) employment opportunity in the commercial litigation industry in Morristown, New Jersey for an Administrative Assistant. This role involves a variety of responsibilities including the management of client files, document preparation and proofreading, court filings, and meeting coordination. Responsibilities: • Engage in the management and organization of client files, including opening and closing of files as needed.• Oversee the accurate and timely preparation and proofreading of routine documents.• Handle court filings and ensure all relevant parties receive the necessary documents.• Coordinate and schedule meetings and other logistics, maintaining a consistent calendar of deadlines.• Communicate effectively with clients and other external parties as part of the job function.• Undertake additional administrative tasks as required to support the team and maintain efficient operations.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Elmont, New York. The successful candidate will be responsible for maintaining and updating various databases, managing incoming and outgoing mail, and handling specific administrative tasks related to customer inquiries and records. Responsibilities: • Accurately process data entries and update them into a proprietary database • Develop and maintain tracking systems, including computerized Excel consumer program, residential listings, and other databases • Handle the preparation of Monthly Personal Needs Allowances (PNAs) and monthly allowances spreadsheets • Manage the preparation and distribution of internal memos, postings, and other printed materials • Oversee the process of incoming and outgoing mail, including receiving, reading, sorting, and distributing • Record minutes at all trainings, presentations, and staff meetings as requested • Receive, screen, and route incoming telephone calls or relay phone messages to support staff • Monitor and maintain balances in the system • Order necessary supplies and equipment for the office • Prepare monthly SNAP retrieval spreadsheets and update Financial Eligibility (FEs) in Avatar

Office Assistant We are offering an opportunity for an Office Assistant to join our team. The role is based in Princeton, New Jersey, United States. The job function involves clerical tasks, handling inbound calls, managing office supplies, and operating in a detail-oriented workspace. The position offers a contract to permanent employment opportunity. Responsibilities: • Handle and redirect inbound calls in a detail-oriented manner • Perform clerical duties including scanning documents and distributing mail • Utilize Adobe Sign for appropriate document processing • Maintain an adequate stock of office supplies and manage their distribution • Prepare and manage expense reports using Microsoft Excel • Ensure accuracy and efficiency in processing customer credit applications • Oversee and maintain precise customer credit records • Monitor customer accounts and take necessary actions as required.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Barnegat, New Jersey. The primary function of this role is to provide operational support to our apartment portfolio, including resident lease renewals, recertifications, rent payment processing, and maintaining excellent resident relations. Responsibilities • Serve as the first point of contact for any resident inquiries related to renewals, recertifications, and payments. • Prepare, send, and track lease renewal notices to residents, coordinating follow-ups as required. • Efficiently process lease recertifications in line with property policies and regulations. • Record and monitor rent payments, ensuring financial records are accurate and up to date. • Provide guidance to residents on rent payment options and assist in addressing any payment related issues. • Collaborate with the leasing and property management teams to provide a seamless resident experience. • Maintain both digital and physical resident files, ensuring they are organized and up-to-date. • Assist in managing delinquent accounts, coordinating with property management to send necessary notices. • Maintain positive resident relations by offering timely and detail-oriented responses to all inquiries.

Administrative Assistant We're hiring an Administrative Assistant with experience handling some light HR functions for a Wholesale Distribution company, located in DARIEN, Connecticut. In this role, you will be responsible for managing various administrative functions including coordinating travel arrangements, processing expense reports, calendar management as well as office supply management. This person will also be responsible for light HR functions such as open enrollment, worker's compensation, FMLA leaves, and updating the employee handbook. Responsibilities:• Oversee comprehensive administrative support to senior management, including calendar coordination, meeting arrangement, and expense report processing.• Manage all aspects of Human Resources, such as employee onboarding and offboarding, healthcare administration, and enrollments in HSA and 401k programs.• Maintain and update personnel handbook and procedures, ensuring compliance with employment regulations.• Manage corporate Insurance policies, including annual audits and renewals.• Handle office management duties, including supply ordering, holiday posting, and liaison work with IT and Telecom.• Monitor and manage annual budget for office supplies and employee-related costs.• Ensure proper management of employee files, both electronic and paper, and track vacation and family medical leave.• Oversee detailed itinerary arrangements for domestic and international flights.• Assist in navigating and managing reporting needs for the executive team.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Solution Architect We are looking for a Solution Architect to join our team based in Woodbridge, New Jersey. The primary function of this role is to utilize ITIL and CMDB in the creation of top-tier ITSM solutions using Service Now. This role also involves analyzing and documenting business processes, troubleshooting integrated technology system software, and collaborating with technical and solution architects to define solutions. Responsibilities: • Utilize ITIL and CMDB to create ITSM solutions using Service Now. • Analyze and document existing business processes. • Troubleshoot problems with integrated technology system software and communicate the need for technical analysis. • Collaborate with technical and solution architects to define and implement solutions. • Coordinate communication within the project team and manage the resolution of risks, issues, and changes. • Design, specify, and execute test scenarios and scripts. • Lead the development and implementation of GxP validated systems. • Develop and conduct structured training classes for system users and provide one-on-one training and user assistance as needed. • Develop high-level and detailed project plans and ensure all stakeholders fully understand the scope and approach. • Document the results of business analysis and obtain sign-off on specifications. • Communicate effectively with senior management and key stakeholders regarding project deliverables, status, risk identification/mitigation, issue management, and budget spend. • Lead cross-functional project teams and work with business process owners to translate business requirements into technology solutions. • Oversee all phases of solution implementation, ensuring adherence to budget, schedule, and scope. • Provide ongoing project management support to plan, prioritize, and deliver system enhancements.

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33 results for Proposal Specialist in New York, NY

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