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39 results for Receptionist in New York, NY

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We are offering a permanent employment opportunity for a Front Desk Receptionist in Stamford, Connecticut, United States. This role is integral to our manufacturing industry team, assisting in creating a welcoming atmosphere and ensuring smooth operational procedures. As a Front Desk Receptionist, you will handle communication, manage office resources, and support day-to-day administrative tasks.

Responsibilities:

• Accurately direct incoming phone calls, linking callers to appropriate extensions.
• Welcome and provide assistance to clients, employees, and visitors while maintaining professionalism and courtesy.
• Oversee visitor sign-in and enforce adherence to office security procedures.
• Handle incoming and outgoing mail and packages, ensuring proper sorting and distribution.
• Monitor and replenish office supplies, including essentials for the kitchen area.
• Maintain the organization and cleanliness of the front desk area.
• Utilize basic computer programs such as Microsoft Teams for internal communication and scheduling purposes.
• Carry out light administrative tasks as required.
• Deliver exceptional customer service while performing receptionist duties.
• Efficiently manage and respond to inbound calls.

• Proven experience in a similar role within the Manufacturing industry
• Excellent customer service skills and a customer-focused approach
• Familiarity with receptionist duties including managing visitor logs and issuing visitor badges
• Ability to handle inbound calls, ensuring messages are accurately recorded and delivered
• Strong communication skills, both verbal and written, for interacting with clients and colleagues
• High level of proficiency in Microsoft Office Suite for managing schedules and correspondence
• Attention to detail and organizational skills for maintaining front office order and cleanliness
• Ability to multitask and manage time effectively in a fast-paced environment
• Strong problem-solving skills for handling any unexpected situations or queries
• Detail oriented appearance and demeanor as a representative of the company.

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39 results for Receptionist in New York, NY

Front Desk Receptionist We are offering a permanent employment opportunity for a Front Desk Receptionist in Stamford, Connecticut, United States. This role is integral to our manufacturing industry team, assisting in creating a welcoming atmosphere and ensuring smooth operational procedures. As a Front Desk Receptionist, you will handle communication, manage office resources, and support day-to-day administrative tasks. Responsibilities: • Accurately direct incoming phone calls, linking callers to appropriate extensions. • Welcome and provide assistance to clients, employees, and visitors while maintaining professionalism and courtesy. • Oversee visitor sign-in and enforce adherence to office security procedures. • Handle incoming and outgoing mail and packages, ensuring proper sorting and distribution. • Monitor and replenish office supplies, including essentials for the kitchen area. • Maintain the organization and cleanliness of the front desk area. • Utilize basic computer programs such as Microsoft Teams for internal communication and scheduling purposes. • Carry out light administrative tasks as required. • Deliver exceptional customer service while performing receptionist duties. • Efficiently manage and respond to inbound calls.

Receptionist 3 We are offering a long-term contract employment opportunity for a Bilingual Receptionist in New York. The function of this role is to provide high-level administrative support within our team, including handling information requests and conducting research. Responsibilities: • Welcome and guide visitors, ensuring a smooth and detail-oriented reception experience.• Answer incoming calls and manage the console switchboard effectively.• Receive, send, and manage packages through courier services.• Administer a visitor log and call record, while also providing security passes and badges.• Oversee the scheduling and maintenance of the boardroom and its equipment.• Execute simple clerical functions such as typing and filing.• Uphold the confidentiality and organization of information.• Use computer applications such as Microsoft Word, Excel, and PowerPoint proficiently.• Provide additional administrative support as required, including photocopying, binding books, and preparing mailers.• Maintain a high standard of customer service and demonstrate strong interpersonal skills.• Work independently and manage time effectively.

Receptionist We are offering a short term contract role for a Receptionist in the Finance Consulting industry in GREENWICH, Connecticut. The Receptionist will be the initial point of contact for visitors and callers, ensuring a detail oriented and warm reception. The role involves managing the reception area, handling communication, and assisting with administrative tasks. Responsibilities: • Ensure the reception area is kept tidy and welcoming • Efficiently handle incoming and outgoing mail • Manage appointment schedules efficiently • Respond to and direct incoming calls appropriately • Assist in administrative tasks including data entry and document organization • Direct visitors to the appropriate staff members • Keep track of office supplies and reorder when necessary • Maintain accurate records by filing documents appropriately.

Front Desk Receptionist We are offering a contract employment opportunity for a Front Desk Receptionist in the Healthcare industry, located in Flemington, New Jersey area. This role involves a range of administrative and customer service tasks centered around managing the front desk area. Responsibilities:• Facilitate effective communication by answering multi-line phone system• Deliver exceptional customer service by responding to inquiries and resolving issues• Uphold a detail-oriented environment, acting as the first point of interaction for visitors• Update and maintain accurate records in the customer database• Engage in interpersonal interactions, fostering positive relationships with clients and staff• Manage the reception area, ensuring it is organized and presentable at all times.

Sr. Receptionist We are offering a short term contract employment opportunity for a Sr. Receptionist in New York, New York, United States. This role lies at the heart of our operations, where you will be the face of our company, ensuring a hospitable environment for visitors and assisting with vital administrative tasks. Responsibilities: • Serve as the primary point of contact for visitors, ensuring a warm and detail oriented welcome • Efficiently manage the reception desk and switchboard operations • Proactively liaise with partners and attorneys regarding visitor arrivals • Coordinate and book conference rooms for internal staff using our event management system • Oversee the ordering and coordination of catering services, communicating effectively with vendors • Maintain a composed demeanor in a busy environment, managing a high volume of visitors • Provide administrative support, including maintaining accurate logs and records • Utilize Microsoft Word, Excel, and Outlook for administrative tasks and communication • Prioritize tasks effectively to ensure a smooth flow of office functions • Collaborate within a team environment, wearing multiple hats as required.

receptionist Receptionist opportunitiesWe currently have an opening for an articulate, highly-skilled receptionist in a growing technical start-up company. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.

Front Desk Coordinator We are offering a short term contract employment opportunity in the Wood & Furniture Manufacturing industry at our location in Paramus, New Jersey, United States. We are seeking a Front Desk Coordinator, who will be responsible for managing the front desk operations, handling phone calls, and receiving packages. Responsibilities • Manage the daily operations of the front desk. • Handle incoming calls and direct them to the appropriate departments. • Receive and distribute packages to the relevant staff members. • Welcome and assist visitors in a detail oriented and courteous manner. • Use Microsoft Office software to carry out administrative tasks efficiently. • Monitor and maintain the cleanliness and orderliness of the front desk area. • Coordinate with team members to ensure smooth operations. • Resolve any issues or complaints that arise in a timely and efficient manner.

Front Desk/Members Experience Attendant We are offering a permanent employment opportunity for a Front Desk/Members Experience Attendant in DARIEN, Connecticut, 06820-2110, United States. This role encompasses a variety of duties including handling customer interactions, managing reservations, and ensuring a smooth operation of the front desk. Responsibilities: • Upholding a high level of customer service to improve member experience • Responding to and directing phone calls efficiently • Handling reservations for golf times using the appropriate systems • Managing appointments for the golf simulator • Processing member payments through the designated paycenter application • Ensuring accuracy in printing food and beverage menus • Assisting in the creation and display of promotional flyers • Performing data entry tasks and maintaining accurate records.

Front Desk Coordinator Front desk coordinator (reception area coordinator) openingWe currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career in the financial investment industry. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.

Office Manager We are in search of an Office Manager to be a part of our team in Hamilton, New Jersey, 08690, United States. This role offers a short term contract employment opportunity. As an Office Manager, you will be tasked with coordinating meetings, handling receptionist duties, and managing the office supplies. The role also includes maintaining financial records, overseeing job postings, managing onboarding processes, and handling customer invoices. Responsibilities:• Coordinate and schedule meetings in a timely and efficient manner• Handle all receptionist duties to ensure smooth office operations• Maintain a sufficient inventory of office supplies and place orders when necessary• Keep detailed and accurate financial records for the office• Oversee job postings and assist in the recruitment process• Manage the onboarding process for new employees • Handle customer invoices, ensuring they are accurate and sent out in a timely manner

Event Planner Intermediate We are offering a permanent employment opportunity for an Event Planner Intermediate in Brooklyn, New York. This role primarily involves planning and coordinating events of various sizes and complexities, from intimate gatherings of 10 to grand events of 500 attendees. As part of our team, you'll have the chance to collaborate with different levels of management and provide strategic insights on event development. Responsibilities: • Develop comprehensive project plans and budgets for each event. • Oversee all aspects of event management, including site selection, vendor negotiation, logistics coordination, and risk control. • Collaborate with internal partners such as Food Services, Audio Visual, Security, and Facilities. • Provide excellent customer service, addressing client inquiries and resolving issues promptly. • Manage the reception desk functions including answering calls, handling emails, and escorting clients. • Support high-level executive meetings by maintaining professionalism, organization, and effective communication. • Utilize Event Management System (EMS) for detailed reservations, incoming request review, and report presentation. • Handle correspondence between the planning team and reservation holders, ensuring an outstanding customer experience. • Understand and apply business guidelines for space allocation, managing space issues and escalating unresolved issues as necessary. • Ensure clients are updated in a timely manner regarding the status of their requests and available options.

Office Manager Office / facilities managerWe currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations at a growing healthcare company in Seattle. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in the Investment Management industry, located in New York. The role involves handling reception duties in an office setting, communicating in a detail-oriented manner, and proficiency in using Microsoft Office tools. Responsibilities: • Manage reception duties effectively, ensuring smooth office operations • Maintain a detail-oriented and friendly demeanor while interacting with customers and colleagues • Proficiently use Microsoft Office tools, particularly Outlook and Microsoft Teams, to manage work tasks • Answer multi-line phone system and provide excellent customer service • Handle email correspondence efficiently and in a detail-oriented manner • Perform data entry tasks accurately and in a timely manner • Utilize interpersonal skills to foster positive relationships within the company • Organize files systematically for easy retrieval and reference • Schedule appointments, ensuring no clashes and efficient use of time • Maintain a proficient level of expertise in Microsoft Excel and Microsoft Word to manage work tasks effectively.

Customer Service Representative Associate We are offering a contract employment opportunity for a Customer Service Representative Associate in Bronx, New York. The Customer Service Representative Associate will be instrumental in providing front office and authorizations support in a healthcare setting. Responsibilities: · Obtain precertification's authorizations and other referrals as assigned· Meet with patients to discuss billing questions collection TOS and other outstanding balances.· Validate insurance and other billing information.· Presenting data to appropriate parties and partnering to develop resolutions· Ability to take and make patient phone calls and assist client front desk operations

Sales Assistant We are offering an exciting opportunity for a front desk/Junior Administrative Assistant to join our team in Hauppauge, New York. In this role, you will be a key player in ensuring seamless operations by managing customer inquiries, maintaining meticulous customer records and processing applications. Responsibilities: • Handle incoming customer inquiries, providing timely and accurate responses.Answer phones • Process customer applications, ensuring data accuracy and efficiency.• Maintain comprehensive and up-to-date customer records.• Monitor customer accounts and initiate necessary actions.

Administrator We are seeking an organized and versatile Business Support Office Administrator to support company owners and managers with day-to-day operations with our client in the Bedminster area. This role includes office administration, project and accounting support, human resources, and other miscellaneous tasks. This position is expected to be a self-starter, motivated, and be someone willing to learn new skills. System experience in Excel is helpful for reports and analyzing any office data/spreadsheets. Ideally looking for 3 years+ of corporate office experience. Key Responsibilities:<ul><li>Office Operations: Handle mail, deliveries, visitor reception, meeting room reservations, and office maintenance.</li><li>Project & Accounting Support: Assist with budgeting, financial reporting, billing, and database management.</li><li>Human Resources: Help with recruiting, onboarding, employee records, benefits, and scheduling professional development meetings.</li><li>Technology: Support technology acquisitions.</li></ul>

Business Support We are seeking a detail-oriented and proactive Business Operations Assistant to support company owners and managers in various administrative functions. This role encompasses office administration, project and accounting support, human resources, technology management, and company branding. The ideal candidate will ensure smooth office operations, facilitate employee engagement, assist with financial processes, and enhance our company’s digital presence. This is an exciting opportunity for an individual who enjoys diverse responsibilities, learning new skills, and making meaningful contributions. Key Responsibilities: Office Administration: Maintain records of detail oriented licenses, business registrations, vehicle registrations, and subscriptions. Handle mail, deliveries, and visitor reception. Manage voicemail messages and direct them to appropriate personnel. Reserve meeting rooms and coordinate office meetings, including lunch arrangements. Assist with facility maintenance and renovation projects. Organize social events and staff celebrations. Perform other administrative tasks as required. Project and Accounting Support: Assist with maintaining and developing Smartsheet databases and reports. Support client service and business development initiatives. Assist with budgeting, accounting, and financial reporting activities. Aid in billing, collections, and accounts payable processes. Contribute to the development and maintenance of Safety Program policies. Request and manage certificates of insurance for clients and vendors. Perform additional project and financial support tasks as required. Human Resources: Maintain employment files and records. Assist with recruitment and onboarding of new employees. Schedule and prepare materials for detail oriented development meetings. Administer background checks and drug/alcohol testing programs. Support employee benefits program administration. Track PTO records and maintain vacation calendars. Assist with employment policy updates and implementation. Handle additional HR-related responsibilities as needed. Technology and Social Media: Update and maintain the company website and social media accounts to reflect company culture and projects. Assist with technology acquisitions, leases, inventories, and warranties. Track and troubleshoot technology issues and support tickets. Develop and enforce technology policies and procedures. Perform other technology-related tasks as required.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our client's Engineering team, located in NYC. In this role, you will handle various tasks such as data entry, reporting, and invoicing. You will also be expected to excel in customer service, handling inbound and outbound calls, and managing schedules. Responsibilities:• Accurately entering data and maintaining up-to-date records.• Preparing reports and invoices in a timely manner.• Handling inbound and outbound calls professionally and efficiently.• Providing quality customer service and resolving customer inquiries.• Proficiently using Microsoft Excel for bookkeeping and other related tasks.• Managing email correspondence and ensuring prompt responses.• Scheduling appointments and maintaining an organized calendar.• Utilizing Microsoft Outlook, PowerPoint, and Word for various administrative tasks.

Office Assistant We are offering a short term contract employment opportunity for an Office Assistant in Hoboken, New Jersey. The Office Assistant will play a crucial role in maintaining the smooth operation of our office by undertaking a range of administrative tasks, as well as providing first line IT support. Responsibilities: • Ensuring the office environment remains clean, organized, and conducive for all staff • Taking the lead in the planning and organization of office events • Overseeing the ordering and inventory of office supplies to ensure necessary items are always available • Providing initial troubleshooting and resolution for IT-related issues • Conducting research on potential vendors for various needs, such as company merchandise and event venues • Managing the process of ordering food for office events or meetings • Performing administrative tasks such as expense uploading • Leveraging skills in Microsoft Office and SharePoint for various administrative tasks

Office Assistant We are offering a short-term contract employment opportunity in the service industry for an Office Assistant in Stamford, Connecticut. The role primarily involves clerical duties and provides an opportunity to work in a dynamic environment, handling customer service-related tasks. Responsibilities: • Handle various clerical tasks including filing and scanning • Deliver top-notch customer service, addressing and resolving customer inquiries as required • Ensure meticulous attention to detail in all work • Effectively manage and update customer credit records • Process credit applications from customers with accuracy and efficiency • Monitor customer accounts and take necessary action when needed

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Elmont, New York. The successful candidate will be responsible for maintaining and updating various databases, managing incoming and outgoing mail, and handling specific administrative tasks related to customer inquiries and records. Responsibilities: • Accurately process data entries and update them into a proprietary database • Develop and maintain tracking systems, including computerized Excel consumer program, residential listings, and other databases • Handle the preparation of Monthly Personal Needs Allowances (PNAs) and monthly allowances spreadsheets • Manage the preparation and distribution of internal memos, postings, and other printed materials • Oversee the process of incoming and outgoing mail, including receiving, reading, sorting, and distributing • Record minutes at all trainings, presentations, and staff meetings as requested • Receive, screen, and route incoming telephone calls or relay phone messages to support staff • Monitor and maintain balances in the system • Order necessary supplies and equipment for the office • Prepare monthly SNAP retrieval spreadsheets and update Financial Eligibility (FEs) in Avatar

Administrative Assistant We are in search of a dedicated Administrative Assistant to become an integral part of our team in Morristown, New Jersey. In this role, you will be deeply engaged in managing and resolving client inquiries, maintaining accurate records, and processing applications. This opportunity offers a long term contract employment in the industry. Responsibilities: • Manage and respond to inbound and outbound calls, ensuring excellent customer service. • Engage in data entry tasks, ensuring accuracy and efficiency. • Balance and reconcile client AR balance and e-bill submissions. • Assist in maintaining accurate records and processing customer credit applications. • Handle email correspondence professionally and timely. • Aid in the preparation of billing backups and checks to ensure all is set for bill submission. • Conduct research to retrieve hard disbursement backup and create PDF files for each charge to be uploaded with client invoice. • Assist in closing matters in Aderant with zero WIP, A/R, and credit balances. • Utilize Microsoft Excel, Outlook, PowerPoint, and Word to accomplish administrative tasks. • Schedule appointments as necessary and conduct other administrative project work.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join our team in WESTBURY, New York. As an Administrative Assistant, your main focus will be on providing support to our team through a variety of tasks related to organization and communication. This role is pivotal in ensuring that operations run smoothly in our fast-paced environment. Responsibilities: • Maintain and manage all office administrative activities, including filing and scanning of documents. • Engage in data entry tasks ensuring accuracy and efficiency. • Proficiently use Microsoft Suite - Excel, Outlook, PowerPoint, and Word for day-to-day operations. • Answer inbound calls professionally and forward calls as necessary. • Handle email correspondence and respond promptly to inquiries. • Manage both inbound and outbound calls, ensuring effective communication. • Provide excellent customer service, addressing customer needs and resolving their queries. • Schedule appointments as required, ensuring a well-organized calendar. • Be available to work from Monday to Friday and occasionally on Saturdays, if required.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

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39 results for Receptionist in New York, NY

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