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31 results for Senior Administrative Assistant in New York, NY

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Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration.

GREAT benefits.

Key Tasks:

Prepare employee expense reports
Upload financial statements and organize electronic files.
Handle clerical tasks such as scanning, copying, data entry, and compiling reports.
Process documents through Adobe Sign.
Manage incoming phone calls, ensuring a high level of professionalism in all interactions.
Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.
Assist with calendar management when needed.
Assist facilities manager with vendor management and ordering office supplies.
Complete special assignments and projects as needed.
Offer support to team members and departments, demonstrating flexibility and teamwork.
Handle sensitive information with discretion.

• Proven experience as an administrative assistant.

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.).

• Excellent organizational and time management skills.

• Strong verbal and written communication abilities.

• Attention to detail and problem-solving skills.

• Ability to multitask and prioritize work.

• Knowledge of office management systems and procedures.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

31 results for Senior Administrative Assistant in New York, NY

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Sr. Executive Assistant We are seeking a Sr. Executive Assistant for a long-term contract employment opportunity in the Bridgewater, New Jersey area. The individual will be working in an on-site role, offering support to two of our senior leaders. The role involves a blend of administrative project work and executive support tasks in a fast-paced environment. Responsibilities:• Provide comprehensive administrative support to two senior leaders, including but not limited to, calendar management and meeting coordination.• Facilitate communication and coordination with other departments and external parties as necessary.• Be responsible for the preparation and distribution of meeting minutes, ensuring all relevant information is accurately recorded and disseminated.• Utilize excellent computer skills to maintain and manage digital records, data, and documentation.• Handle customer inquiries, providing timely, accurate, and professional responses.• Monitor customer accounts, performing regular checks and updates, and take appropriate corrective actions when necessary.• Maintain a high level of professionalism and confidentiality in all interactions and communications.• Perform other related duties as assigned, demonstrating flexibility and adaptability in a rapidly changing environment.

Executive Assistant Reporting to the Senior Vice President, Housing and Community Development. The Assistant to the SVP will create and manage schedules, appointments and travel as well as provide executive-level administrative support. The Assistant must be a consummate professional who works well in a team environment and is willing to pitch in where and when necessary to support the mission and goals of the Programs department. Essential Functions: · Responsible to maintain, manage and coordinate the Senior Vice President meetings and travel calendar utilizing Microsoft Outlook, involving meetings with both internal and external participants.<ul><li>Make transportation and accommodation arrangements and coordinate all other meeting-related logistics. </li></ul>· Screening calls, taking messages, responding to inquiries, assisting in prioritizing call returns, and redirecting calls to other staff members as appropriate. <ul><li>Support all written communications by drafting correspondence for and coordinating follow-up. </li><li>Exercises judgment, sensitivity, and discretion in the execution of assigned responsibilities.</li><li>Liaison with other departments as required or directed.</li><li>Interface with Senior Staff and 92 President and CEOs of affiliate offices. </li><li>Generate detailed expense reports. </li><li>Conduct all other activities required to ensure successful daily operations and highly effective management of the Housing department. </li><li>Manage Central Payment Tracking Chart Spreadsheet</li><li>Manage communication with Affiliate Fiscal staff and update them about housing payment disbursements as directed</li><li>Manage Contract and Fiscal Process</li><li>Support the VP of Entrepreneurship and Director of Housing</li><li>Manage Housing Logistics for Annual/WMY/Any other conferences (People & Places)</li></ul>

Administrative Assistant Opportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.

Executive Administrative Assistant & HR Support We are seeking an Executive Administrative Assistant & HR Support to join our client's team in the Princeton, New Jersey area. This role is primarily focused on supporting the President within the Wholesale Distribution industry, with a smaller component dedicated to assisting with HR functions. Responsibilities:• Provide comprehensive administrative support to the President, ensuring efficient day-to-day operations.• Handle multiple projects concurrently, demonstrating the ability to manage time effectively in a fast-paced environment.• Attend senior team meetings, taking notes and following up with team members to ensure continuity and progress.• Oversee contracts and work closely with the corporate legal department.• Utilize technology to maintain accurate records and process applications.• Support HR tasks as needed, contributing to overall team efficiency.• Act as a point of contact for both internal and external stakeholders, resolving inquiries and providing necessary information.• Take charge of special projects assigned by the President, demonstrating initiative and problem-solving skills.• Maintain a high level of confidentiality and discretion at all times.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our team in Princeton, New Jersey. This role offers a long-term contract employment opportunity. Responsibilities:• Edit and format documents as required to maintain a high standard of detail orientation and accuracy.• Manage and direct inbound and outbound calls to address customer inquiries and issues.• Execute data entry tasks with precision and accuracy.• Maintain and update customer records to ensure information is accurate and up-to-date.• Utilize Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) to manage tasks and communicate internally and externally.• Respond to email correspondence in a timely and detail oriented manner.• Utilize your skills in Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to accomplish tasks efficiently and effectively.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant. The Administrative Assistant will play a critical role in ensuring the efficient day-to-day operations of the office. This position is ideal for a proactive individual who thrives in a fast-paced environment and enjoys handling a variety of tasks. The role involves supporting management and staff through administrative duties, office coordination, and effective communication. Key Responsibilities:<ul><li>General Administrative Support: Assist with day-to-day office operations, including managing schedules, preparing reports, and handling correspondence.</li><li>Calendar Management: Schedule appointments, meetings, and events, ensuring accurate coordination between team members.</li><li>Document Preparation: Create, edit, and distribute documents, such as memos, presentations, and spreadsheets using Microsoft 365 tools </li><li>Data Management: Maintain and update databases and CRM systems with accurate and up-to-date information </li><li>Office Organization: Maintain a clean, organized, and well-stocked office environment, including tracking inventory and ordering supplies as needed.</li><li>Collaborative Team Effort: Work closely with team members in professional industries like business services, education, healthcare, and technology to achieve shared goals </li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the environmental climate control industry, based in Wallington, New Jersey. The role involves a variety of administrative tasks that support our team's efficiency and organization. This is a contract to permanent employment opportunity. Responsibilities: • Managing inbound and outbound calls to ensure smooth communication within the organization • Providing excellent customer service by resolving inquiries and concerns • Data entry tasks to maintain accurate records • Handling email correspondence to facilitate internal and external communication • Scheduling appointments to ensure the smooth running of the organization • Drafting emails with a detail oriented tone and accuracy • Generating PDFs as per the organization's requirements • Utilizing Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks as needed.

Office Assistant Start working as an office assistant today!We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you.

Administrative Assistant We are seeking an Administrative Assistant to become a part of our team in the Construction/Contractor industry located in DERBY, Connecticut. In this role, you will play a crucial role in ensuring smooth office operations by performing various administrative tasks. This position offers a contract to permanent employment opportunity. Responsibilities: • Managing email correspondence to ensure effective communication within the organization. • Assisting in coordinating travel logistics as required. • Performing data entry tasks with a focus on numeric entries for accurate record keeping. • Overseeing the switchboard, handling 1-10 lines, ensuring all incoming calls are answered promptly. • Delivering exceptional customer service, addressing and resolving inquiries in a timely manner. • Carrying out filing and scanning tasks to facilitate organized record keeping. • Drafting letters and other forms of communication as needed. • Using Office Suite (Outlook, Word, Excel) for various administrative tasks. • Handling ad hoc projects as assigned, demonstrating flexibility and adaptability.

Administrative Assistant We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry and possess strong organizational and communication skills. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support: Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies. Handle incoming and outgoing mail, email, and phone calls professionally and efficiently. Reception Duties: Serve as the first point of contact for visitors, clients, and vendors. Answer and route calls appropriately, greet visitors warmly, and provide accurate information. Construction Industry Coordination: Manage and update project documentation according to construction schedules and deadlines. Assist with the preparation of bids, proposals, and contracts specific to construction projects. Liaise with project managers, subcontractors, and other team members to ensure streamlined communication. Scheduling and Meetings: Coordinate appointments and meetings for upper management. Prepare meeting agendas and take detailed minutes when required. Data Entry and Reporting: Maintain accurate records and assist with data entry related to ongoing or completed construction projects. Prepare reports or summaries relevant to construction operations. Qualifications and Skills: Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry. Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment. Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders. Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents. Adaptability: Comfortable working in a deadline-driven and team-oriented environment. Preferred Credentials: Experience with construction management software or tools is a plus. Knowledge of construction terminology and processes is highly desirable. Please call the Trevose office of Robert Half at 215-244-1551 for immediate consideration. Thank you!

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Office Assistant Office AssistantDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model - fully onsite, in-office role Robert Half has partnered with a valued client in the construction industry in their search of an Office Assistant to join their office staff. Reporting to the CFO, the Office Assistant will handle assist with a variety of accounting and administrative responsibilities as needed throughout the office. Ideal candidates will have current office/invoicing experience and be proficient with various computer software programs. Responsibilities: · Office administrative functions - supply ordering, scheduling appointments, documentation· Assist with billing and invoicing· Assist with payroll· Assist with preparing documents and scanning for signatures, etc. · Other responsibilities as needed Our client has a very strong health insurance package, 401k match, and paid time off for all employees. They have a great leadership team and strong tenure within the Accounting Department for you to be able to learn and grow from! For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Barnegat, New Jersey. The primary function of this role is to provide operational support to our apartment portfolio, including resident lease renewals, recertifications, rent payment processing, and maintaining excellent resident relations. Responsibilities • Serve as the first point of contact for any resident inquiries related to renewals, recertifications, and payments. • Prepare, send, and track lease renewal notices to residents, coordinating follow-ups as required. • Efficiently process lease recertifications in line with property policies and regulations. • Record and monitor rent payments, ensuring financial records are accurate and up to date. • Provide guidance to residents on rent payment options and assist in addressing any payment related issues. • Collaborate with the leasing and property management teams to provide a seamless resident experience. • Maintain both digital and physical resident files, ensuring they are organized and up-to-date. • Assist in managing delinquent accounts, coordinating with property management to send necessary notices. • Maintain positive resident relations by offering timely and detail-oriented responses to all inquiries.

Executive Assistant We are in search of an Executive Assistant to join our team in NEW YORK, New York. In this role, you will manage a variety of tasks such as scheduling, meeting preparation, and email organization. You will also assist the team with project management, report generation, and event coordination. Responsibilities: • Coordinate intricate calendar schedules, ensuring smooth flow of meetings and events • Handle high-volume emails, calls, and requests, providing timely responses to facilitate efficient operations • Prepare for meetings including securing space, arranging catering, and taking detailed notes • Provide strong administrative support including travel arrangements and expense report management • Assist the team in managing workflow, tracking project deadlines, and ensuring all tasks are completed • Draft presentations, compile reports, and organize itineraries as required • Work closely with various committees and groups, handling scheduling and meeting logistics • Manage CRM data entry, update contact and account details, and generate reports as necessary • Assist with event coordination including outreach, registration, menu selection, and name badge preparation • Attend company events outside of regular business hours as required

Executive Assistant We are on the lookout for an Executive Assistant to join our team in the government sector, based in Iselin, New Jersey. In this position, you will be providing top-tier administrative support to senior executives, managing intricate executive timelines, coordinating meetings, and handling confidential communications, all while ensuring the smooth operation of daily activities. Responsibilities: • Oversee executive calendars, arrange meetings, appointments, and travel itineraries. • Draft reports, presentations, and correspondence for executives. • Handle screening and prioritization of emails, calls, and meeting requests. • Foster communication between executives, board members, shareholders, and internal teams. • Engage in daily or weekly meetings with the executive, summarizing action points and tracking the resolution of outstanding tasks. • Contribute to the preparation and distribution of materials for board meetings, investor relations, and regulatory filings. • Ensure adherence to SEC regulations and corporate governance policies when managing sensitive documents. • Document meeting minutes and monitor action items for follow-up. • Coordinate executive travel logistics, including expense reporting and reimbursements. • Organize company events, investor meetings, and internal leadership conferences. • Maintain confidential records, contracts, and corporate documentation in compliance with company policies. • Act as a primary point of contact for external partners, shareholders, and regulatory agencies. • Assist with the creation of internal communications and press releases related to corporate announcements. • Support investor relations by coordinating earnings calls, annual meetings, and financial disclosures.

Executive Assistant Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly skilled executive assistant to maintain various administrative duties for the executive management team in a large, dynamic downtown law firm.

Office Assistant We are offering an opportunity for an Office Assistant to join our team. The role is based in Princeton, New Jersey, United States. The job function involves clerical tasks, handling inbound calls, managing office supplies, and operating in a detail-oriented workspace. The position offers a contract to permanent employment opportunity. Responsibilities: • Handle and redirect inbound calls in a detail-oriented manner • Perform clerical duties including scanning documents and distributing mail • Utilize Adobe Sign for appropriate document processing • Maintain an adequate stock of office supplies and manage their distribution • Prepare and manage expense reports using Microsoft Excel • Ensure accuracy and efficiency in processing customer credit applications • Oversee and maintain precise customer credit records • Monitor customer accounts and take necessary actions as required.

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in the IT Software industry, based in New York. In this role, you will be responsible for a broad range of administrative tasks, including managing calendars, arranging travel, handling invoices and expenses, and utilizing various software tools to ensure smooth operations. Responsibilities: • Maintain and manage executive calendars, ensuring all appointments and meetings are updated. • Facilitate communication and correspondence, including the scheduling of conference calls. • Arrange travel itineraries, including the booking of flights, accommodations, and transportation. • Handle invoicing and expense reports, ensuring accuracy and timely submission. • Utilize software tools such as Cisco Webex Meetings, Kronos Timekeeping System, Concur, and CRM for efficient task management. • Leverage your knowledge of Google Suite for various administrative tasks. • Maintain a high level of professionalism and confidentiality in all interactions and communications.

Executive Assistant We are on the lookout for an Executive Assistant to be an integral part of our team in New York, New York. As an Executive Assistant, your role will involve managing schedules, organizing meetings, and handling correspondence. You'll be operating in a dynamic environment, utilizing your skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System. This role offers a short term contract employment opportunity. Responsibilities: • Efficiently manage and maintain executive calendar to ensure smooth daily operations. • Organize and facilitate conference calls and meetings using Cisco Webex Meetings. • Handle all forms of correspondence, ensuring all communications are handled promptly and professionally. • Utilize the Kronos Timekeeping System for accurate tracking and management of schedules. • Manage customer relationship through the CRM, ensuring all customer interactions are logged and followed up. • Oversee the use of Concur for travel and expense management. • Implement ADP - Financial Services for effective financial management. • Ensure accurate record keeping and timely communication as a crucial part of the role. • Assist in other administrative tasks as needed to support the team.

Office Assistant We are seeking an Office Assistant to join our team based in Linden, New Jersey. The role involves processing invoices, managing orders, and responding to client emails within the industry. This position offers a contract employment opportunity. Responsibilities:• Accurately and efficiently process invoices using Quickbooks• Manage order entries in our accounting software systems• Expedite approximately 10 orders on a daily basis• Respond promptly and professionally to client emails• Support the team with various accounting tasks as required• Prepare necessary documents for external accountants• Use ADP - Financial Services for certain financial operations• Work on Banner Ads and other computer programs as part of the role• Handle clerical duties related to billing functions• Answer inbound calls as part of customer relationship management (CRM) duties.

Executive Assistant We are in search of a meticulous and reliable Executive Assistant to join our team. Located in New York, New York, 10025, United States, this role offers a contract to permanent employment opportunity. The Executive Assistant will be responsible for maintaining customer records, processing applications, and resolving queries. This role also involves monitoring customer accounts and ensuring appropriate action is taken. Responsibilities • Effective utilization of the ADP - Financial Services for the processing of customer applications • Use of Cisco Webex Meetings for coordinating and conducting conference calls • Efficient management of customer records using the CRM system • Execution of correspondence duties and calendar management tasks • Ensuring accurate timekeeping through the Kronos Timekeeping System • Utilization of Concur for expense management related tasks • Maintenance of effective communication with customers and team members • Use of 'About Time' for effective time management and task organization • Ensuring prompt resolution of customer inquiries and complaints.

Executive Assistant This position is based in Madison, NJ, and requires full-time, onsite presence with no flexibility for remote or hybrid work. We are seeking a highly organized and proactive Executive Assistant to support a department of up to 20 individuals. This individual will play a pivotal role in ensuring the smooth and efficient operation of daily activities within the department. The Executive Assistant will be responsible for managing administrative tasks, coordinating schedules, and acting as a point of contact for team members and senior leadership. Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements.</li><li>Prepare and organize documents, presentations, and reports for meetings and other departmental needs.</li><li>Serve as a liaison between department members and other internal teams.</li><li>Assist in the preparation and organization of departmental events and activities.</li><li>Handle confidential and sensitive information with the utmost discretion.</li><li>Provide general administrative support, including answering calls, responding to emails, and maintaining office supplies.</li><li>Coordinate and prioritize incoming tasks and projects for the department, ensuring timely completion.</li></ul>

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