11 results for Administrative Project Manager in Orange, CA

Office Administrator/Project Manager Are you a multitasker who enjoys managing operations and overseeing project success? A construction company in Valley Center is hiring an Office Administrator/Project Manager to ensure smooth office operations while coordinating key projects. If you’re detail-driven and thrive in leadership roles, this is your chance to shine! Responsibilities Include:<ul><li>Oversee office operations such as supply management, correspondence, and vendor coordination.</li><li>Collaborate with project managers to monitor budgets, schedules, and key deliverables for construction projects.</li><li>Generate reports for project tracking, billing, and financial performance reviews presented to stakeholders.</li><li>Ensure compliance with company policies, document management procedures, and local regulations.</li><li>Assist with employee onboarding and provide day-to-day administrative support across the organization.</li></ul>

Administrative Manager Are you an experienced Administrative Manager looking for your next challenge? A growing electricity company in Vista is seeking an organized, detail-oriented professional to oversee administrative operations and support the executive team. This is a fantastic opportunity to hold a pivotal role in a dynamic organization while showcasing your management and technical skills. Key Responsibilities:<ul><li>Oversee day-to-day office and administrative operations, ensuring smooth workflows across departments.</li><li>Manage QuickBooks or related accounting software to handle financial transactions, expense tracking, and reporting.</li><li>Maintain schedules for staff and leadership, coordinate meetings, and ensure deadlines are met.</li><li>Collaborate with internal teams to improve administrative processes and ensure operational efficiency.</li><li>Draft and review business correspondence, contracts, and other documents with strong written and verbal communication skills.</li></ul>

Office Manager Are you a born leader with a knack for organization and a passion for making processes seamless? A trusted construction company in Vista is looking for an exceptional Office Manager to oversee their dynamic office environment and empower their team’s administrative operations. You’ll have the opportunity to streamline efficiencies, manage critical processes, and immerse yourself in the fast-paced construction industry. Key Responsibilities:<ul><li>Oversee day-to-day office activities, coordinating schedules, workflow, and resource allocation to maximize productivity.</li><li>Manage vendor relationships and ensure office supplies, technology, and services are optimized for the company’s needs.</li><li>Process accounts payable and receivable, assisting the finance department with reconciliations and reporting.</li><li>Support project managers by maintaining accurate documentation, permits, and correspondence.</li><li>Lead administrative staff by inspiring collaboration and delivering training that optimizes team output.</li></ul>

Office Manager Do you thrive in fast-paced environments and love keeping things organized? A leading construction company in Vista is searching for an Office Manager to oversee daily administrative and operational tasks, ensuring the company runs smoothly behind the scenes. This is the perfect role for someone who’s highly organized and eager to make a difference. Key Responsibilities:<ul><li>Manage office operations, including vendor relationships, inventory, and facility needs.</li><li>Assist accounts payable and receivable teams to keep financial processes on track.</li><li>Support construction project managers by processing permits, contracts, and other documentation.</li><li>Coordinate schedules for meetings, team updates, and resource allocation to optimize workflow.</li><li>Build and maintain a positive office culture by supervising administrative staff and promoting collaboration.</li></ul>

Office Manager We are looking for a highly organized and proactive Office Manager to join our dynamic team and contribute to our continued success. The Office Manager will oversee the daily operations of our office, ensuring a productive and efficient work environment. This role involves managing administrative tasks, coordinating office activities, and providing support to the executive team and staff. The ideal candidate will be a detail-oriented professional with excellent communication skills and a knack for problem-solving. Interested applicants should call 818-703-8818 for more information about the role and how to apply. Responsibilities:· Administrative Management· Office Coordination· Financial Administration· Human Resources Support· Communication and Support

Bookkeeper/Office Manager We are offering an exciting opportunity for a Full Charge Bookkeeper/Office Manager in Los Angeles, California. This role centers around maintaining financial records, performing bank reconciliations, and managing office administrative tasks. The chosen candidate will be part of a team that values efficiency and accuracy in the financial and administrative sectors of our industry. Responsibilities: • Accurately manage and maintain all aspects of bookkeeping• Perform account reconciliations to ensure financial accuracy• Handle data entry tasks with precision and speed• Utilize QuickBooks and Appfolio for efficient financial management and reporting• Conduct bank reconciliations regularly to ensure all transactions are recorded accurately• Manage office administrative tasks to ensure smooth operations• Assist in resolving customer inquiries in a timely and detail oriented manner• Monitor customer accounts and take appropriate actions when necessary• Process customer credit applications with accuracy and efficiency• Maintain accurate customer credit records.

Support Program Manager We are a well-established organization in Culver City is hiring a Support Program Manager on a contract-to-hire basis. The Support Program Manager role plays a vital part in ensuring the smooth operation of programs and internal processes. Key Responsibilities<ul><li>Provide cross-functional support to program management staff, ensuring efficient and high-quality program execution</li><li>Serve as a point of contact and provide backup support for team members during absences (vacation, sick leave, etc.)</li><li>Assist with administrative tasks including data entry, preparing materials, and generating reports</li><li>Offer general office support, such as coordinating supplies, managing phone coverage, and receiving deliveries</li><li>Coordinate with IT support vendors to address office-related technical needs</li><li>Work onsite at the Los Angeles office 2 days per week, with flexibility to work remotely the remaining days</li></ul>Skills & Qualifications<ul><li>Strong organizational and time-management skills</li><li>Excellent written and verbal communication</li><li>Ability to multitask and prioritize effectively in a fast-paced environment</li><li>Team-player with a proactive, can-do attitude</li><li>High attention to detail and commitment to accuracy</li><li>Professional demeanor and comfort interacting with senior executives and their assistants</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)</li><li>Ability to handle sensitive information with discretion</li><li>Comfortable managing multiple calendars and responding to ad hoc needs</li></ul>What We Offer<ul><li>Collaborative team environment</li><li>Opportunities for professional growth and development</li><li>Exposure to high-level executive operations</li><li>Hybrid work flexibility</li></ul> The ideal candidate enjoys variety in their work, is detail-oriented, and is motivated by supporting a collaborative team environment. This position reports to a Program Director and works closely with a wide range of internal teams, external partners, and executive-level clients. Salary is based on experience, up to $75-80k.

Grants Manager Robert Half Management Resources is looking for a Grants Manager Consultant to support our growing technology start-up client on a 3–6-month on-site engagement. This Grants Manager Consultant will report into the Chief Scientist for the start-up and take over administration and reporting for current government grants and be responsible for drafting proposals to pursue additional grant funding as the client grows their project portfolio. The ideal person for this role will possess exceptional attention to detail, the ability showcase project manage skills by managing multiple contracts simultaneously, liaise effectively with various stakeholders, excel at written communication and be willing to learn new skills. Responsibilities:• Assist in preparing and submitting government proposals• Manage reporting obligations for government contracts and research grants (including financial, technical, and performance reporting)• Develop and maintain financial models to support budget forecasting, contract execution, and research fund tracking.• Manage research funding and ensure compliance with grant administration requirements.• Track research expenditures and ensure proper allocation of grant funds.• Work closely with internal teams to ensure adherence to government contract and grant guidelines and deliverables.• Maintain records and documentation to support audits, compliance reviews, and grant reporting.• Provide administrative support for contract modifications, grant renewals, and amendments.• Collaborate with legal, finance, and operations teams to ensure seamless contract and grant execution.

Receptionist We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily. Responsibilities:• Handle all incoming calls, screening and redirecting them as required.• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.• Ensure the reception area is well-kept and organized.• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.• Assist with the reception and dispatch of mail and deliveries.• Oversee the inventory and ordering of office supplies.• Support various departments with clerical tasks such as filing, data entry, and scanning.• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.• Establish and maintain relationships with building management and vendors to address facility-related requests.• Uphold a detail-oriented demeanor when handling sensitive client and business information.

Office Manager We are seeking a skilled Office Manager to join our team in the Drinks & Beverages industry, based at our Torrance, California location. The individual will be responsible for ensuring the smooth operation of our office, managing customer interactions, and maintaining a high level of accuracy in our records. This role offers a contract to permanent employment opportunity. Responsibilities: • Oversee the accurate and efficient processing of customer credit applications • Maintain a high level of organization in customer credit records • Actively monitor customer accounts and implement necessary actions • Efficiently utilize Accounting Software Systems for various accounting functions • Expertly handle the ADP - Financial Services for the management of accounts payable and receivable • Maintain control over the Concur system to ensure smooth operations • Utilize CRM to enhance customer relationships and boost satisfaction levels • Effectively use Dentrix Dental Software for various office functions • Ensure efficient use of the 'About Time' software for time management purposes • Handle answering inbound calls, ensuring a high level of customer service is provided at all times.

Help Desk Manager We are in search of a Help Desk Manager to join our team in the non-profit sector based in Los Angeles, California. The position involves managing customer service operations, supervising ticketing systems, and ensuring smooth IT operations. This role offers a contract to permanent employment opportunity. Responsibilities: • Supervise ticketing system operations, catering to around 600 users and managing 5 help desks. • Regularly prioritize and follow up on tickets to ensure timely resolution. • Manage and provide hands-on assistance with senior help desk technical issues. • Escalate complex issues to other teams as necessary. • Ensure adherence to ITIL practices (desirable but not mandatory). • Maintain proficiency in Microsoft 365, particularly Outlook, to provide effective support. • Manage and ensure compliance with Service Level Agreements (SLA). • Utilize skills in Cisco, Citrix, Cloud, and Dell technologies for efficient problem-solving. • Apply knowledge in ITSM, Active Directory, Computer Hardware, Configuration Management, Deployments, and Deskside Support to daily tasks. • Oversee system, network, and security operations to ensure business continuity.