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    32 results for Facilitiesoffice Coordinatorassistant in Orange, CA

    Administrative Assistant - Asset Management <p>Job Summary</p><p>The Administrative Assistant for the Asset Management team is responsible for supporting the daily operations of the Asset Management and Operations Department by handling a wide range of administrative tasks, including organization and maintenance of mail and corporate documents, responding to property owner and wireless/billboard tenant inquiries, assisting with the administration of leases and other real estate agreements, and other property management tasks as needed. This position reports to the Sr. Real Estate Specialist - Asset Management and works three days per week from our corporate headquarters in El Segundo, CA.</p><p>Duties/Responsibilities</p><p>• Assist with managing department emails and phone calls. Create cases in our Servicing platform for asset managers to review. Update case notes as needed.</p><p>• Scan, sort and distribute department mail. Upload notices, real estate agreements and other documents into our database.</p><p>• Prepare and distribute documentation (welcome letters, easements, assignment documents, W9’s, etc.) to the tenants for payment redirection.</p><p>• Correspond with tenants and property owners via email and phone. Help facilitate site access requests by connecting tenants with landlord contacts.</p><p>• Facilitate execution and notarization of documents requiring wet signatures. Track and upload completed items into our database.</p><p>• Help research property owner and tenant inquiries, including Title searches and documentation requests.</p><p>• Assist with updating internal database and various other short-term projects.</p><p>• Provide support with the review of site-specific documentation to ensure quality and completeness.</p><p>• General coverage of front desk during Office Coordinator’s lunch break and as needed.</p><p>• Provide professional customer service to all internal and external customers.</p><p>• Perform other related duties as assigned.</p> Administrative Assistant <p><strong>Location:</strong> Culver City, CA</p><p> <strong>Position Type:</strong> Contract-to-Hire</p><p> <strong>Schedule:</strong> Monday-Friday, 8:30 AM - 5:00 PM</p><p> <strong>Salary Range:</strong> $55,000-$60,000/year</p><p>Are you a highly organized and versatile administrative professional looking to contribute to an innovative architecture firm in the lively Culver City area? We’re seeking an <strong>Office Coordinator</strong> to join our team! This position is ideal for someone who thrives in a dynamic, creative environment. The role will start as a contract position with potential for long-term hire.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support:</strong> Perform daily office operations, including filing, calendar management, scheduling meetings, and handling correspondence (Source: Robert Half Administrative Roles Demand).</li><li><strong>Client Interaction:</strong> Serve as the primary point of contact for clients, visitors, and vendors, ensuring a professional and welcoming office experience.</li><li><strong>Event Coordination:</strong> Support office events, team meetings, and project deadlines by organizing logistics and preparing materials.</li><li><strong>Vendor Management:</strong> Coordinate with office suppliers, contractors, and service providers to ensure smooth day-to-day operations.</li><li><strong>Technology Support:</strong> Facilitate troubleshooting of office technology systems in coordination with IT personnel.</li><li><strong>Project Coordination:</strong> Collaborate with project teams to provide administrative assistance as needed.</li></ul><p><br></p><p><br></p> Administrative Assistant <p>A small and family-owned commercial real estate company located in Beverly Hills is looking for an Office Administrator on a contract to hire basis. As the Office Administrator, you will be responsible for answering the phones (calls are light), taking messages, drafting letters and emails, filing, creating labels, and making sure the office is tidy and running smoothly. You will also be responsible for making outbound calls to tenants, managing inventory, data entry into Excel, and supporting the owner with special projects such as scheduling in Outlook. You will also walk daily to the post office to pick up the mail, schedule meetings, book travel, and assist with light accounting work. </p><p><br></p><p>Robert Half is looking for a proactive candidate with strong Microsoft Office Suite skills. Excellent written and verbal communication skills are required! This is an on-site position and hours are 8:30am-5pm and parking is covered. Salary range is 55k-70k. Experience working for a commercial real estate company is a huge plus!</p> Office Assistant <p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p> Executive Assistant <p>We are in search of an Executive Assistant to join our team located in Beverly Hills, California. The role involves a broad range of administrative tasks in a dynamic environment. As an Executive Assistant, you will be responsible for providing exceptional support to our department head, supervising administrative support work, and ensuring smooth office operations. This role provides a short term contract employment opportunity for 1-2 months. </p><p><br></p><p>Responsibilities:</p><p>• Efficiently handle a variety of complex and sensitive executive secretarial tasks as required by daily operations.</p><p>• Supervise and review the administrative support work, ensuring all tasks are completed accurately and on time.</p><p>• Act as the face of the department, interacting with the public, businesses, and other agencies, providing information, and handling any complaints.</p><p>• Prepare, process, organize, and distribute a variety of documents including notices, agendas, minutes, memos, reports, and records.</p><p>• Schedule and coordinate departmental special events, conferences, trainings, meetings, and conference calls.</p><p>• Oversee office operations, maintain schedules and calendars, prepare presentations, and develop office procedures and systems.</p><p>• Participate in the development of the department budget, process invoices and purchase orders, monitor expenditures, and maintain and reconcile petty cash.</p><p>• Review, distribute, and evaluate incoming correspondence, identifying items requiring priority attention.</p><p>• Provide support and backup functions as needed, fostering a positive working environment that embraces diversity, integrity, trust, and respect.</p><p>• Manage calendar effectively, ensuring all appointments and meetings are scheduled accurately.</p> Administrative Assistant <p><strong>Job Overview</strong></p><p>We are seeking a professional and organized Administrative Assistant for a temporary assignment to provide support in a dynamic office environment. This role will serve as the first point of contact at the reception desk, delivering a welcoming experience for visitors and supporting team members with administrative tasks. The ideal candidate will have strong time management skills, a keen eye for detail, and a proactive approach to anticipating the needs of others while maintaining a positive attitude. A passion for delivering exceptional service to both internal and external stakeholders is essential.</p><p>This position offers an opportunity to contribute to a collaborative team environment where diverse perspectives and creativity are valued, making a meaningful impact through your work.</p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Reception and Guest Services:</strong></li><li>Answer incoming multi-line phone calls professionally, identify the purpose of the call, and direct callers to the appropriate personnel or department.</li><li>Provide general information to callers, such as office address, directions, and other relevant details.</li><li>Greet visitors in a friendly and professional manner, determine the purpose of their visit, and notify the appropriate team members.</li><li>Maintain a warm and inviting visitor area at all times.</li><li><strong>Event and Meeting Coordination:</strong></li><li>Organize and support internal and external office events, including arranging catering, setting up, and breaking down event spaces.</li><li>Schedule and coordinate office meetings, project or client meetings, and lunch-and-learn sessions.</li><li>Assist with travel arrangements and meeting registrations for team members.</li><li><strong>Administrative Support:</strong></li><li>Edit, format, and distribute documents such as memos, agendas, meeting minutes, reports, and letters as needed.</li><li>Prepare and process expense reports for team members.</li><li>Support the creation of presentations, including all-staff meetings, digital signage content, and meeting materials.</li><li>Perform clerical tasks such as filing, photocopying, data entry, proofreading, and document routing.</li><li>Maintain logs, databases, and other organizational systems.</li><li><strong>Office Services and Maintenance:</strong></li><li>Manage inventory and order office supplies, kitchen supplies, and grocery items as needed.</li><li>Coordinate printer maintenance and support with vendors.</li><li>Oversee equipment check-out processes for staff.</li><li>Handle mail and package receiving and shipping.</li><li>Ensure common areas, such as the kitchen and conference rooms, are clean and well-maintained (basic cleaning duties).</li><li>Coordinate with building management for maintenance needs and arrange parking for guests.</li><li>Update internal communication channels with parking-related information.</li><li><strong>Additional Duties:</strong></li><li>Assist with various projects and tasks as assigned to support team leaders and departments.</li><li>Maintain confidentiality and professionalism when handling sensitive information.</li></ul><p><br></p> Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate based in Los Angeles, California. As an Office Services Associate, you will be integral in providing back office services for various teams, including reprographics, copy and mail services, and supporting other service lines as needed. <br><br>Responsibilities<br>• Accurately and efficiently process office service tasks, primarily reprographics, mail and intake functions.<br>• Maintain detailed logs for all office services work.<br>• Ensure job tickets are properly filled out prior to initiating work.<br>• Manage the set-up and breakdown for events, including ordering meals and managing hospitality inventory.<br>• Communicate effectively with supervisors or clients regarding job or deadline issues.<br>• Adhere to established procedures to run jobs in the correct order.<br>• Troubleshoot basic equipment problems and place service calls when needed.<br>• Prioritize workflow to meet contracted deadlines for accepting, completing, and delivering all work.<br>• Interact with clients in person, over the phone, or electronically, providing exceptional customer service.<br>• Load machines with various paper and toner supplies.<br>• Ensure quality assurance on own work and work of others. Jr. Administrative Assistant We are offering a short-term contract employment opportunity in Culver City, California, for a Showroom & Office Assistant in the nursery industry. This role is focused on maintaining organization and efficiency across multiple offices, with a strong emphasis on independent task management. We're seeking a highly organized and personable Showroom & Office Assistant to support our sales team, manage front desk responsibilities, and assist with marketing and social media at our Culver City showroom. This role is ideal for someone who thrives in a dynamic, design-forward environment and enjoys multitasking across customer service, admin, and creative work. <br> Key Responsibilities: Greet clients, manage showroom appointments, and assist with initial walkthroughs Answer phones and direct inquiries to the appropriate Sales Rep or department Respond to online trade inquiries and assist with trade account setup Maintain kitchen and office supply stock; help with cleanliness and general upkeep Assist Sales Reps with pricing lookups, client profiles, work orders, and invoices Support inventory tagging, photography, audits, and showroom organization Coordinate pickups/drop-offs with shipping companies and maintain documentation Run occasional business-related errands Support basic IT troubleshooting and liaise with external tech support Assist with marketing initiatives, including social media content creation and scheduling Edit photos and promotional materials using Photoshop or other design tools (ex: Adobe photoshop or Canva) Help maintain a consistent and elevated brand presence across platforms Process resumes and manage craigslist adds Help with Instagram posting and content creation Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Downtown Los Angeles, California. For a non profit organization. This role lies within the field of administration, and the workplace will be in an office setting. The main function of this role will be to manage office operations, maintain customer service standards, and assist in the coordination of various tasks. <br> Responsibilities: • Provide high level of customer service to all visitors, clients, callers, and staff • Oversee the building maintenance requirements and manage related requests • Handle the ordering of office and program supplies for the Wellness Center • Collaborate with the IT department on all office equipment-related matters • Manage the inventory of office supplies and place orders when necessary • Assist in the creation of office policies and procedures, and ensure their appropriate implementation • Provide support in the area of Medication Support Services, which includes assisting with managing schedules, inventorying stock, and ensuring supplies are ready • Answer inbound calls and handle both inbound and outbound communication • Perform data entry tasks and manage email correspondence • Use Microsoft Excel, Outlook, PowerPoint, and Word to perform various administrative tasks and schedule appointments. Administrative Assistant <p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p> Administrative Assistant We are seeking an Administrative Assistant to join our non-profit team in Azusa, California. The role encompasses a range of responsibilities including clerical support, file maintenance, and calendar management for our organization.<br><br>Responsibilities:<br>• Effectively manage and organize calendars for various departments<br>• Provide clerical support across three departments to ensure smooth operations<br>• Maintain and update comprehensive records and files<br>• Handle travel arrangements and coordinate logistics for team members<br>• Prepare and manage expense reports to ensure accurate and timely reimbursement<br>• Maintain confidentiality of sensitive information within the organization<br>• Take and distribute meeting notes to enable effective communication and follow-ups<br>• Oversee and restock office supplies as needed to ensure the office runs efficiently<br>• Utilize technology and basic Microsoft Suite skills to execute tasks efficiently and accurately. Administrative Assistant <p>We are in search of an Administrative Assistant for our Private Equity client located in Santa Monica. As an Administrative Assistant, your main role will involve providing exceptional support to our accounting team, organizing and scheduling meetings, and handling detailed corporate expenses.</p><p><br></p><p>Responsibilities</p><p>• Providing superior administrative assistance to the accounting team when needed</p><p>• Managing the coordination and scheduling of meetings, confirming appointments, and resolving any scheduling issues</p><p>• Overseeing the completion of detailed corporate expenses, including tracking receipts and reimbursements for the company's American Express card</p><p>• Assisting the firm with monthly expense submissions in Concur, as well as following up with employees for pending reports or modifications</p><p>• Preparing documents and collaborating with relevant departments to format, edit, and proofread. Coordinating printing for presentations, proposals, and other client deliverables</p><p>• Managing office supplies and lunches, maintaining the kitchen and conference rooms, and performing other facility duties as assigned</p><p>• Submitting and coordinating building maintenance requests</p><p>• Assisting with entity formation tasks such as obtaining employer identification numbers, preparing Form W-8/W-9s, and opening bank accounts</p><p>• Developing an understanding of reviewing and analyzing capitalization tables, as well as basic legal documents relating to entity formation, equity issuances, and mergers and acquisitions</p><p>• Liaising with internal legal, compliance, tax accounting, investment teams, and external legal counsel to obtain and provide necessary information</p><p>• Undertaking special projects as assigned.</p><p><br></p><p>This is a fully onsite role in Santa Monica. Hours are 8:30 - 5:30PM, Monday - Friday. Pay is up to $65k, based on experience. A degree as well as 3+ years of experience required</p> Part-Time Administrative Assistant – Assets & Real Estate Te <p>Part-Time Administrative Assistant – Assets & Real Estate Team</p><p> &#128205; <em>Location: El Segundo, CA (Onsite 3 days/week)</em></p><p> &#128181; <em>Pay Rate: Up to $24/hour</em></p><p> ⏰ <em>Schedule: Part-time, Flexible Hours</em></p><p>We’re looking for a sharp and reliable Administrative Assistant to support our dynamic Assets & Real Estate Team in El Segundo. This is a fantastic opportunity for someone who enjoys working in a fast-paced, collaborative environment and is eager to learn more about real estate and property operations.</p><p>What You’ll Do:</p><ul><li>Provide general administrative support to the team</li><li>Manage and organize digital files and property documents</li><li>Assist with scheduling, data entry, and reporting</li><li>Support asset tracking and lease administration tasks</li><li>Communicate with vendors, clients, and internal teams as needed</li></ul><p> </p><p><br></p><p><br></p><p> </p> Executive Assistant We are offering a short term contract employment opportunity for an Executive Assistant in the education industry, specifically within a university setting, located in Pomona, California. The role involves a diverse range of administrative tasks, from processing and maintaining records to handling customer inquiries and calendar management.<br><br>Responsibilities: <br>• Efficiently manage multiple calendars, ensuring all schedules are up to date and organized.<br>• Compose and manage internal and external correspondence with a high level of accuracy.<br>• Utilize Microsoft Suite (Word, Excel, PowerPoint) to perform various administrative tasks.<br>• Provide exceptional customer service, addressing and resolving inquiries in a timely manner.<br>• Learn and adapt to new systems for efficient operations.<br>• Ensure effective and clear communication, both in person and in writing. Office Assistant <p>A technology services company in West LA is hiring an Office Assistant on a contract-to-hire basis. The Office Assistant will serve as the front desk receptionist answering calls; receiving and sending mail and shipments; and managing and organizing the physical office space. This is a great opportunity for someone who is interested in a growing IT company serving local clients primarily in the entertainment industry.</p><p><br></p><p>Responsibilities:</p><p>• Enter expenses and manage client profiles in accounting software.</p><p>• Process and track company checks and bank deposits.</p><p>• Process and receive purchase orders.</p><p>• Answer client questions about invoices and billing.</p><p>• Answer finance and billing tickets in the CRM system (connectwise manage).</p><p>• Assist with team lunches and monthly off-site breakfast.</p><p><br></p><p>Office:</p><p>• Answer inbound calls to the main line during regular business hours (9am - 6pm) and transfer to the appropriate staff member.</p><p>• Process inbound mail.</p><p>• Receive and send shipments to and from the office.</p><p>• Coordinate equipment coming to and going from the office.</p><p>• Arrange for building repairs and requests.</p><p>• Keep office tidy and organized.</p><p><br></p><p>Qualifications</p><p>• Previous experience answering general inquiries and managing office tasks.</p><p>• Organized and detail-oriented.</p><p>• Ability to navigate multiple internal technology systems including QuickBooks and CRM ticketing software.</p><p>• Ability to be in the office during regular business hours (9am - 6pm).</p><p>• Self-driven, fast learner, and adaptable.</p><p><br></p><p>The ideal candidate will have 1-2 years of experience. This is a fully onsite position and hours are 9-6PM. This company offers room for growth and strong benefits. Pay is based on experience, ranging from $55-60k.</p> Executive Assistant <p>We are looking for an efficient Executive Assistant to join our team in Woodland Hills, California. As an Executive Assistant, you will be tasked with providing comprehensive support to our CEO, including scheduling and maintaining confidentiality. This role offers a long term contract employment opportunity!</p><p><br></p><p>Responsibilities:</p><p>• Provide high-level administrative support to the CEO</p><p>• Maintain a strict level of confidentiality at all times</p><p>• Coordinate and schedule meetings using Cisco Webex Meetings</p><p>• Manage correspondence and conference calls efficiently</p><p>• Handle CRM tasks and maintain accurate records</p><p>• Ensure efficient utilization of the Kronos Timekeeping System and About Time</p><p>• Facilitate travel arrangements and expense reporting through Concur</p><p>• Utilize ADP for financial services related tasks</p><p>• Exercise strong communication skills and calendar management expertise.</p> Executive Assistant <p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p><p>Responsibilities may include:</p><p>•          Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf</p><p>•          Maintaining comprehensive and accurate records </p><p>•          Performing minor accounting duties </p><p>•          Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary</p><p>•          Answering phone calls in a polite and professional manner</p><p>•          Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department</p><p>•          Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters</p> Bilingual Admin. Assistant <p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p> Administrative Assistant <p>We are seeking a meticulous Administrative Assistant to join our team in the Telecom Services industry in Pasadena, California. This role is crucial in ensuring efficient office administration, providing support to various departments, and assisting executives in a fast-paced, high-tech environment. For immediate consideration email your resume and call 626-463-2031. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Act as the initial contact for all visitors, clients, and vendors ensuring a detail-oriented reception.</p><p>• Manage and maintain the inventory of office supplies, placing orders as necessary.</p><p>• Efficiently handle incoming and outgoing correspondence including mail, courier services, and shipments.</p><p>• Oversee the maintenance of office equipment and coordinate repairs as required.</p><p>• Provide support to executives and department heads by arranging meetings, planning travel, and preparing expense reports.</p><p>• Prepare and organize documents, presentations, and reports as required.</p><p>• Attend meetings, take minutes, and ensure follow-up on action items.</p><p>• Coordinate and organize company events, conferences, and team-building activities.</p><p>• Assist in the onboarding process of new employees by coordinating orientation sessions and preparing relevant documents.</p><p>• Maintain and update employee records in line with company policies and provide support to HR with benefits enrollment and other administrative tasks.</p><p>• Process invoices, expense reports, and purchase orders, coordinating with the accounting department to ensure timely payments and reimbursements.</p><p>• Maintain company databases and filing systems, handling confidential information with utmost discretion and professionalism.</p><p>• Provide support on special projects as assigned.</p> Administrative Assistant <p>We are seeking a diligent Administrative Assistant. This position is located in Rialto, California. As an Administrative Assistant, you will be playing a crucial role in, managing front desk operations, handling telephonic communications, and maintaining an organized filing system.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage the front desk operations and deliver high-quality customer service.</p><p>• Handle incoming phone calls and ensure detail oriented phone etiquette is maintained at all times.</p><p>• Maintain a well-organized filing system to ensure easy accessibility to required documents.</p><p>• Assist in resolving customer inquiries and issues in a timely and detail oriented manner.</p><p>• Monitor customer accounts and take appropriate actions when necessary.</p><p>• Utilize Microsoft Outlook for effective communication and scheduling purposes. </p><p><br></p> Executive Assistant <p>We are offering a contract to permanent employment opportunity for an Executive Assistant in Irvine, California. This role is primarily about providing administrative support in a remote work environment. As an Executive Assistant, your main tasks will include managing executive calendars, organizing company events, and handling daily administrative duties.</p><p><br></p><p>Responsibilities: </p><p>• Prioritize and manage executive schedules to ensure optimal time management</p><p>• Arrange travel as needed</p><p>• Handle incoming calls and correspondence in a detail oriented and timely manner</p><p>• Facilitate company events and meetings, including the scheduling and logistics</p><p>• Perform ad hoc duties as required, demonstrating flexibility and adaptability</p><p>• Utilize software tools such as Concur, CRM, Microsoft Office, and QuickBooks for efficient task completion</p><p>• Ensure accurate record keeping and data management</p><p>• Maintain open and effective communication channels within the organization</p><p>• Assist in the preparation of conference calls and meetings</p><p>• Uphold the highest standards of confidentiality and discretion at all times.</p> Executive Assistant <p>Are you a detail-oriented professional with a knack for anticipating needs and exceeding expectations? A prestigious client in <strong>Carlsbad</strong> is looking for an <strong>Executive Assistant to the CEO</strong> to join their high-performing team. If you’re a strategic thinker who thrives in a fast-paced environment, this role offers the unique opportunity to work closely with a visionary leader while streamlining operations and creating impactful efficiencies. You’ll be the CEO’s trusted right hand, providing support that goes beyond traditional administrative duties.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage the CEO’s complex calendar and ensure seamless scheduling of meetings, conferences, and travel.</li><li>Act as a gatekeeper by prioritizing incoming requests, emails, and correspondence, ensuring urgent matters are addressed.</li><li>Prepare presentations, detailed reports, and meeting agendas with a sharp eye for accuracy and professionalism.</li><li>Serve as the first point of contact between the CEO and internal/external stakeholders, maintaining confidentiality at all times.</li><li>Handle special projects, often requiring cross-departmental collaboration and high-level problem-solving.</li></ul> Executive Assistant <p>Are you a talented and motivated <strong>Executive Assistant</strong> ready to support senior leadership in a <strong>manufacturing company in Carlsbad</strong>? This role requires a trusted individual with strong organizational skills, initiative, and proficiency in <strong>Google Workspace</strong> tools to enhance executive productivity.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide direct support to senior leadership, including scheduling, calendar management, meeting coordination, and document preparation.</li><li>Manage internal and external communications on behalf of executives, ensuring accuracy and efficiency.</li><li>Create, edit, and manage presentations, spreadsheets, and other documents using <strong>Google Docs, Google Sheets, and Google Slides</strong>.</li><li>Coordinate travel arrangements, expense reports, and confidential administrative tasks as needed.</li><li>Act as a liaison between executives and other departments, fostering collaboration and ensuring alignment with business goals.</li></ul> Bilingual Spanish Administrative Assistant <p>We are offering a temp to hire employment opportunity for a bilingual in Spanish Administrative Assistant in Los Angeles, California. This role functions within an office environment and is crucial to maintaining smooth operations. </p><p><br></p><p>*This role is part time of about 20-35 hours a week*</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Responding to inbound and outbound calls ensuring high-quality customer service</p><p>• Accurately entering and updating data as required</p><p>• Handling email correspondence professionally and promptly</p><p>• Utilizing Microsoft Suite including Excel, Outlook, PowerPoint, and Word effectively for various tasks</p><p>• Scheduling appointments and managing calendars</p><p>• Monitoring and taking necessary actions on customer accounts</p><p>• Processing customer credit applications with high accuracy</p><p>• Maintaining up-to-date customer credit records</p><p>• Upholding a smooth flow of operations within the office environment.</p> Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.