44 results for Front Desk Coordinator in Orange, CA

Front Desk Coordinator Robert Half is looking for a Front Desk Coordinator to support a client in DTLA. You’ll be responsible for greeting and checking in guests and vendors , ordering office supplies and catering, setting up conference rooms and events and assisting with special projects. This is a contract to hire opportunity and is Monday-Friday 8am-5:30pm.

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in Burbank, California. This role is centered around administrative duties in a detail-oriented setting, where you will be the first point of contact for visitors and clients. Responsibilities: • Field multi-line phone system and direct calls to appropriate personnel • Provide concierge services, ensuring a positive experience for all visitors • Deliver exceptional customer service, addressing inquiries and concerns promptly • Conduct data entry tasks, maintaining accuracy and efficiency • Use Microsoft Excel, Outlook, and Word to manage files and correspondence • Organize files and documents, ensuring ease of access and confidentiality • Draw on interpersonal skills to build strong relationships with clients and team members • Provide general administrative assistance as needed

Front Desk Coordinator - Night Shift We are offering a contract employment opportunity for a Front Desk Coordinator - Night Shift at our educational establishment in Malibu, California, United States. This role, based within the education industry, is primarily night-based, where you will be the initial point of contact for visitors, staff, and students, ensuring a smooth operation of our front desk and providing excellent customer service. Responsibilities: • Provide a detail oriented and welcoming environment by assisting visitors, staff, and students• Manage incoming calls, providing information accurately and directing calls as necessary• Maintain an organized and detail oriented front desk area• Coordinate schedules and maintain calendars for staff and office meetings• Oversee the distribution and collection of mail, packages, and deliveries• Responsible for maintaining inventory of office supplies and placing orders when required• Execute data entry tasks and upkeep of accurate records and files• Support in administrative tasks including file organization, scanning, and document preparation• Assist with the coordination and paperwork for onboarding new hires or visitors• Act as the first contact for general inquiries, directing them appropriately

Front Desk Coordinator We are offering a contract to permanent employment opportunity for a Front Desk Coordinator role in South Gate, California, United States. This role is pivotal in providing administrative support and maintaining the first point of contact for employees, clients, and visitors in our industry. Must be bilingual in Spanish. Responsibilities: • Professionally greet, assist and direct visitors, employees, and clients.• Handle incoming calls, emails, and correspondence, ensuring they are efficiently directed to the appropriate departments.• Keep the reception area clean and organized to maintain a welcoming environment.• Support the Human Resources department through preparation of new permanent paperwork and scheduling of orientations.• Maintain and update employee records, adhering to confidentiality and compliance standards.• Assist in the coordination of company events, training sessions, and meetings as directed by the Human Resources department.• Oversee office supplies and coordinate orders when necessary.• Contribute to payroll preparation and maintaining timekeeping records as required.• Handle sensitive information with utmost discretion and maintain confidentiality at all times.• Perform various administrative duties as assigned by the Human Resources department.

Medical Front Desk We are seeking a dedicated Medical Front Desk Coordinator to join our team based in Beverly Hills, California. In this role, you will be the first point of contact for patients, handling their inquiries, and ensuring a seamless operational flow within the practice. This role offers a short term contract employment opportunity. Responsibilities: • Establish a warm and detail-oriented environment for patients, acting as their initial point of contact. • Manage incoming calls effectively, addressing patient inquiries promptly and with excellent communication skills. • Utilize scheduling software to efficiently arrange, confirm, and rearrange appointments; aid in the arrangement of subsequent appointments. • Uphold clear and detail-oriented communication with patients concerning office regulations and procedures. • Verify and process patient forms and insurance data, ensuring accuracy and confidentiality. • Maintain patient records and assist in data entry tasks to ensure updates are timely and in compliance with healthcare regulations. • Follow-up on leads by contacting patients or potential clients to schedule subsequent appointments. • Collaborate with the staff to coordinate all scheduled follow-up appointments with patients. • Provide administrative assistance to the office management and medical staff as required.

Receptionist We are seeking a Receptionist for a permanent position in the investment management industry in Los Angeles, California. As the first point of contact for guests and employees, you will play a key role in shaping their experience with our company. Key Responsibilities:<ul><li>Greet guests and employees, ensuring a warm and professional first impression.</li><li>Coordinate with building security regarding visitors and vendors; maintain and oversee the security guest list.</li><li>Manage the parking validation log efficiently.</li><li>Maintain and update the staff’s vacation, travel, and sick calendar for clear communication.</li><li>Oversee conference room bookings to ensure seamless scheduling.</li><li>Update and distribute the staff phone list regularly, ensuring its availability in conference rooms.</li><li>Serve as the point of contact for guest badges, replacements, and new employee badges.</li><li>Keep the front desk, lobby, and conference rooms organized and presentable.</li><li>Send out daily calendar and attendance reports via email.</li><li>Assist with small administrative projects as needed.</li></ul>

Front Desk/Legal Assistant Growing trial firm based in West Los Angeles is seeking a Front Desk Receptionist/Legal Assistant to join our team of professionals. In this role, you will be the first point of contact for our clients and visitors, providing exceptional customer service and administrative support within the legal industry. This role will involve handling incoming calls, managing correspondence, organizing documents, and maintaining the office environment. Responsibilities: • Serve as the primary point of contact for incoming calls, ensuring they are directed to the appropriate personnel.• Effectively manage email correspondence, ensuring all communications are responded to in a timely and detail-oriented manner.• Execute data entry tasks with accuracy, updating and maintaining our internal systems with relevant information.• Oversee the distribution and dispatch of mail, ensuring all correspondence is handled efficiently.• Facilitate the preparation of documents for court filings and service on individuals, ensuring all paperwork is accurate and submitted within required timeframes.• Maintain an organized filing system, managing both digital and hard copy files and binders.• Assist in the ordering and restocking of office supplies, ensuring the office environment is well-maintained and fully equipped.• Utilize Microsoft Excel, Outlook, and Word to perform various tasks, demonstrating proficiency in these applications.• Schedule appointments, managing the calendars of attorneys and paralegals.• Provide support with other receptionist duties and legal assistant tasks as required. Skills: • Experience with answering multi-line phone systems• Strong customer service abilities• Proficiency in data entry• Excellent email correspondence skills• Strong interpersonal skills• Proficiency in Microsoft Excel, Outlook, and Word• Experience with organizing files• Experience with scheduling appointments• Experience with receptionist duties• Experience as a legal assistant How to Apply:Please submit your resume ONLY to Vice President Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Receptionist We are offering a short term contract employment opportunity for a Receptionist in our Pasadena, California, 91101 location. As a receptionist, you will be the first point of contact for our clients and visitors, ensuring a detail oriented and welcoming environment. For immediate consideration email your resume and call 626-463-2031. Responsibilities:• Greet and assist visitors with a detail oriented demeanor• Direct incoming calls and take messages as required• Manage general office inquiries and support staff with administrative tasks• Arrange appointments and keep track of office calendars• Organize and distribute incoming mail and packages• Oversee office supplies and keep the reception area neat• Use Microsoft Office tools and phone systems effectively for various tasks• Apply strong interpersonal skills to all interactions with clients and staff• Demonstrate your ability to multitask in a fast-paced environment• Handle customer service inquiries and data entry tasks efficiently.

Receptionist We are offering a short term contract employment opportunity for a Receptionist in the Construction/Contractor industry based in Rancho Cucamonga, California. This role encompasses a variety of front-office duties and administrative tasks, including but not limited to data entry, scheduling, and coordination of meetings. Responsibilities: • Efficiently manage front office operations and provide administrative support • Schedule appointments and coordinate meetings and conferences • Handle data entry tasks with accuracy • Maintain an organized file system • Engage with diverse groups of external callers and visitors as well as internal team members • Provide exceptional customer service and handle email correspondence • Utilize Microsoft Excel, Outlook, and Word for various tasks • Ensure office supplies are adequately stocked • Manage and reconcile various administrative details • Proficiency in handling a multi-line phone system.

Administrative Assistant - Asset Management Job SummaryThe Administrative Assistant for the Asset Management team is responsible for supporting the daily operations of the Asset Management and Operations Department by handling a wide range of administrative tasks, including organization and maintenance of mail and corporate documents, responding to property owner and wireless/billboard tenant inquiries, assisting with the administration of leases and other real estate agreements, and other property management tasks as needed. This position reports to the Sr. Real Estate Specialist - Asset Management and works three days per week from our corporate headquarters in El Segundo, CA.Duties/Responsibilities• Assist with managing department emails and phone calls. Create cases in our Servicing platform for asset managers to review. Update case notes as needed.• Scan, sort and distribute department mail. Upload notices, real estate agreements and other documents into our database.• Prepare and distribute documentation (welcome letters, easements, assignment documents, W9’s, etc.) to the tenants for payment redirection.• Correspond with tenants and property owners via email and phone. Help facilitate site access requests by connecting tenants with landlord contacts.• Facilitate execution and notarization of documents requiring wet signatures. Track and upload completed items into our database.• Help research property owner and tenant inquiries, including Title searches and documentation requests.• Assist with updating internal database and various other short-term projects.• Provide support with the review of site-specific documentation to ensure quality and completeness.• General coverage of front desk during Office Coordinator’s lunch break and as needed.• Provide professional customer service to all internal and external customers.• Perform other related duties as assigned.

Patient Coordinator Patient Coordinator serves as the primary point of contact for ensuring an exceptional experience for patients before, during, and after their visit. They are responsible for managing appointment scheduling, patient inquiries, and administrative support to maintain efficient office operations. The ideal candidate will have excellent communication and organizational skills, a patient-centered approach, and a strong ability to multitask in a fast-paced medical environment.Key Responsibilities:<ul><li>Appointment Scheduling: Manage scheduling for patient consultations, follow-ups, and procedures using clinic scheduling software, ensuring optimal coordination for patients and providers.</li><li>Patient Communication: Serve as the main contact for patients, handling inquiries via phone, email, or in-person in a professional and empathetic manner.</li><li>Check-In and Check-Out Duties: Greet patients at the front desk, verify insurance and personal information, collect copayments, and ensure proper documentation is completed.</li><li>Records Management: Accurately maintain and update patient records in compliance with HIPAA and other regulatory standards.</li><li>Insurance Coordination: Verify insurance coverage, assist with pre-approvals or referrals, and coordinate billing queries with the administrative team.</li><li>Cross-Department Collaboration: Work closely with healthcare providers, nurses, and administrative teams to ensure seamless patient care.</li><li>Problem-Solving: Address and resolve patient concerns or complaints promptly, escalating issues to the appropriate person if needed.</li><li>Patient Education: Provide information about treatment plans, follow-up care, and office policies where applicable.</li></ul>

Receptionist We are in search of a Receptionist for our Private Equity client located in Santa Monica. As a part of our team, you will be the first impression of our company, providing a warm and detail-oriented welcome to clients, visitors, and vendors. Your role will also involve administrative duties that ensure smooth daily operations. This role is onsite daily. Responsibilities:• Handle all incoming calls, screening and redirecting them as required.• Be the main contact for all visitors, clients, and vendors, managing check-ins and arranging visitor access cards.• Ensure the reception area is well-kept and organized.• Take charge of coordinating meetings, as well as managing bookings and conference room calendars.• Assist with the reception and dispatch of mail and deliveries.• Oversee the inventory and ordering of office supplies.• Support various departments with clerical tasks such as filing, data entry, and scanning.• Aid the Office Manager and Executive Assistants with any additional administrative duties or special projects.• Establish and maintain relationships with building management and vendors to address facility-related requests.• Uphold a detail-oriented demeanor when handling sensitive client and business information.

Receptionist Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.

Office Assistant We're working with a tech company in Playa Vista who are looking for an Office Assistant to support their team. You'll be responsible for checking in guests, assisting with mail operations and providing front desk coverage as needed.

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team within the government sector. This position is located in Rialto, California and offers a contract to permanent employment opportunity. As an Administrative Assistant, you will be playing a crucial role in the City Manager’s office, managing front desk operations, handling telephonic communications, and maintaining an organized filing system. Responsibilities: • Manage the front desk operations and deliver high-quality customer service. • Handle incoming phone calls and ensure detail oriented phone etiquette is maintained at all times. • Maintain a well-organized filing system to ensure easy accessibility to required documents. • Assist in resolving customer inquiries and issues in a timely and detail oriented manner. • Monitor customer accounts and take appropriate actions when necessary. • Utilize Microsoft Outlook for effective communication and scheduling purposes. • Provide assistance to the City Manager as required.

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Office Services Associate We are offering a short term contract employment opportunity for an Office Services Associate based in Los Angeles, California. As an Office Services Associate, you will be integral in providing back office services for various teams, including reprographics, copy and mail services, and supporting other service lines as needed. Responsibilities • Accurately and efficiently process office service tasks, primarily reprographics, mail and intake functions. • Maintain detailed logs for all office services work. • Ensure job tickets are properly filled out prior to initiating work. • Manage the set-up and breakdown for events, including ordering meals and managing hospitality inventory. • Communicate effectively with supervisors or clients regarding job or deadline issues. • Adhere to established procedures to run jobs in the correct order. • Troubleshoot basic equipment problems and place service calls when needed. • Prioritize workflow to meet contracted deadlines for accepting, completing, and delivering all work. • Interact with clients in person, over the phone, or electronically, providing exceptional customer service. • Load machines with various paper and toner supplies. • Ensure quality assurance on own work and work of others.

Receptionist We are looking for a friendly, professional, and dependable Receptionist to join our team in Montebello, CA. The ideal candidate will be the first point of contact for visitors and callers, providing excellent customer service while managing front-desk operations efficiently. Bilingual in Spanish is a plus, as we serve a diverse community.Key Responsibilities:<ul><li>Greet and welcome visitors in a warm and professional manner</li><li>Answer and direct incoming phone calls</li><li>Maintain a clean and organized front desk and reception area</li><li>Manage incoming and outgoing mail, deliveries, and packages</li><li>Assist with basic administrative tasks such as filing, copying, and data entry</li><li>Schedule appointments and manage calendars as needed</li><li>Provide general information to clients, staff, and the public</li><li>Support other departments with clerical duties as assigned</li></ul>

Administrative Assistant Job OverviewWe are seeking a professional and organized Administrative Assistant for a temporary assignment to provide support in a dynamic office environment. This role will serve as the first point of contact at the reception desk, delivering a welcoming experience for visitors and supporting team members with administrative tasks. The ideal candidate will have strong time management skills, a keen eye for detail, and a proactive approach to anticipating the needs of others while maintaining a positive attitude. A passion for delivering exceptional service to both internal and external stakeholders is essential.This position offers an opportunity to contribute to a collaborative team environment where diverse perspectives and creativity are valued, making a meaningful impact through your work.Key Responsibilities<ul><li>Reception and Guest Services:</li><li>Answer incoming multi-line phone calls professionally, identify the purpose of the call, and direct callers to the appropriate personnel or department.</li><li>Provide general information to callers, such as office address, directions, and other relevant details.</li><li>Greet visitors in a friendly and professional manner, determine the purpose of their visit, and notify the appropriate team members.</li><li>Maintain a warm and inviting visitor area at all times.</li><li>Event and Meeting Coordination:</li><li>Organize and support internal and external office events, including arranging catering, setting up, and breaking down event spaces.</li><li>Schedule and coordinate office meetings, project or client meetings, and lunch-and-learn sessions.</li><li>Assist with travel arrangements and meeting registrations for team members.</li><li>Administrative Support:</li><li>Edit, format, and distribute documents such as memos, agendas, meeting minutes, reports, and letters as needed.</li><li>Prepare and process expense reports for team members.</li><li>Support the creation of presentations, including all-staff meetings, digital signage content, and meeting materials.</li><li>Perform clerical tasks such as filing, photocopying, data entry, proofreading, and document routing.</li><li>Maintain logs, databases, and other organizational systems.</li><li>Office Services and Maintenance:</li><li>Manage inventory and order office supplies, kitchen supplies, and grocery items as needed.</li><li>Coordinate printer maintenance and support with vendors.</li><li>Oversee equipment check-out processes for staff.</li><li>Handle mail and package receiving and shipping.</li><li>Ensure common areas, such as the kitchen and conference rooms, are clean and well-maintained (basic cleaning duties).</li><li>Coordinate with building management for maintenance needs and arrange parking for guests.</li><li>Update internal communication channels with parking-related information.</li><li>Additional Duties:</li><li>Assist with various projects and tasks as assigned to support team leaders and departments.</li><li>Maintain confidentiality and professionalism when handling sensitive information.</li></ul>

Jr. Administrative Assistant We are offering a short-term contract employment opportunity in Culver City, California, for a Showroom & Office Assistant in the nursery industry. This role is focused on maintaining organization and efficiency across multiple offices, with a strong emphasis on independent task management. We're seeking a highly organized and personable Showroom & Office Assistant to support our sales team, manage front desk responsibilities, and assist with marketing and social media at our Culver City showroom. This role is ideal for someone who thrives in a dynamic, design-forward environment and enjoys multitasking across customer service, admin, and creative work. Key Responsibilities: Greet clients, manage showroom appointments, and assist with initial walkthroughs Answer phones and direct inquiries to the appropriate Sales Rep or department Respond to online trade inquiries and assist with trade account setup Maintain kitchen and office supply stock; help with cleanliness and general upkeep Assist Sales Reps with pricing lookups, client profiles, work orders, and invoices Support inventory tagging, photography, audits, and showroom organization Coordinate pickups/drop-offs with shipping companies and maintain documentation Run occasional business-related errands Support basic IT troubleshooting and liaise with external tech support Assist with marketing initiatives, including social media content creation and scheduling Edit photos and promotional materials using Photoshop or other design tools (ex: Adobe photoshop or Canva) Help maintain a consistent and elevated brand presence across platforms Process resumes and manage craigslist adds Help with Instagram posting and content creation

Credentials Coordinator We are offering a short term contract employment opportunity for a Credentials Coordinator based in Los Angeles, California. This role is within the healthcare industry, where you will be instrumental in handling the appointment and reappointment processes as well as ongoing evaluations for the organized medical staff. Responsibilities: • Ensure strict adherence to confidentiality in all matters pertaining to the medical staff • Manage medical staff dues and fees • Maintain and update the medical staff database, official rosters, and call schedules • Facilitate medical staff appointments, reappointments, and privileging • Conduct ongoing detail oriented practice evaluations and focused detail oriented practice evaluations/proctoring • Guarantee compliance with medical staff bylaws, rules, regulations, state and federal requirements, and accreditation standards • Interface with various departments and physicians to provide and interpret relevant data • Handle meeting management, including agenda preparation, minutes, and meeting follow-up for assigned medical staff departments and committee functions • Update and maintain medical staff documents, policies, and procedures to comply with regulatory requirements • Provide services in Spanish language interpretation as needed.

Administrative Assistant Location: Culver City, CA Position Type: Contract-to-Hire Schedule: Monday-Friday, 8:30 AM - 5:00 PM Salary Range: $55,000-$60,000/yearAre you a highly organized and versatile administrative professional looking to contribute to an innovative architecture firm in the lively Culver City area? We’re seeking an Office Coordinator to join our team! This position is ideal for someone who thrives in a dynamic, creative environment. The role will start as a contract position with potential for long-term hire.Key Responsibilities:<ul><li>Administrative Support: Perform daily office operations, including filing, calendar management, scheduling meetings, and handling correspondence (Source: Robert Half Administrative Roles Demand).</li><li>Client Interaction: Serve as the primary point of contact for clients, visitors, and vendors, ensuring a professional and welcoming office experience.</li><li>Event Coordination: Support office events, team meetings, and project deadlines by organizing logistics and preparing materials.</li><li>Vendor Management: Coordinate with office suppliers, contractors, and service providers to ensure smooth day-to-day operations.</li><li>Technology Support: Facilitate troubleshooting of office technology systems in coordination with IT personnel.</li><li>Project Coordination: Collaborate with project teams to provide administrative assistance as needed.</li></ul>

Office Assistant We are on the hunt for a dedicated Office Assistant to join our team in Anaheim, California. As an Office Assistant, your primary function will be to provide administrative support to the Building Department, with a significant portion of your role involving phone communication. Responsibilities:• Handle a high volume of incoming calls, ensuring all inquiries are addressed promptly and professionally• Partner with another team member to manage call volumes efficiently• Follow up on voicemails to ensure customer queries are resolved• Schedule inspections and communicate available time slots to customers over the phone• Perform clerical tasks such as filing, scanning, and data entry• Utilize accounting software systems and CRM for maintaining accurate customer records• Develop proficiency in various computer programs relevant to the role.

Office Assistant We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects.

Office Assistant We're working with a client in Mid-Wilshire who are looking for an office assistant to support their team. You'll be responsible for checking in guests, setting up conference rooms, ordering catering and office supplies, event set up and assisting with other special projects.

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