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20 results for Project Assistantcoordinator in Orange, CA

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Job Title: Project Manager – Infrastructure Projects

Location: Los Angeles, Hybrid (3 days on-site)

Must live in Los Angeles California

Job Description:

We are seeking a highly motivated and experienced Project Manager with 3-5 years of experience in managing infrastructure projects to join our team. In this role, you will be supporting the redesign of our global network infrastructure and driving key initiatives to transform our office environment into a fully wireless setup, with minimal onsite equipment left. The ideal candidate will have a strong background in project management, cloud infrastructure, and experience working with global teams and stakeholders.

Key Responsibilities:

Lead and manage the execution of cloud infrastructure projects from initiation through delivery.
Collaborate with cross-functional teams, including network engineers, IT teams, and business stakeholders, to ensure project requirements are well-defined and meet organizational goals.
Develop detailed project plans, including timelines, milestones, and resource requirements, while managing scope, risks, and project priorities.
Work with internal and external stakeholders to ensure seamless execution of the project plan.
Utilize Agile, Scrum, and Waterfall methodologies to manage projects effectively, ensuring on-time and within-budget delivery.
Create and maintain clear, concise, and comprehensive project documentation (e.g., project plans, meeting notes, status reports, and issue logs).
Support the redesign of the global network, including the transition to a wireless office infrastructure.
Ensure all projects align with IT governance standards and organizational policies.
Develop and maintain workflows, task assignments, and project tracking through JIRA and Confluence.
Provide regular project status updates to senior management and relevant stakeholders.
Lead meetings, ensuring the efficient exchange of information and decisions across global teams.
Identify and address any project-related challenges and risks, providing solutions and ensuring project success.

Key Skills and Qualifications:

3-5 years of experience in project management, specifically in infrastructure-related projects.
Strong knowledge of project management tools, particularly JIRA, with the ability to create workflows, manage tasks, and track progress effectively.
Solid experience with Agile, Scrum, and Waterfall methodologies.
Extensive experience working with cloud infrastructure projects.
Strong documentation skills with the ability to create detailed, clear, and actionable project documents.
IT Governance knowledge is highly preferred.
Familiarity with networking concepts and infrastructure is highly desirable.
Proficiency with Confluence for documentation and collaboration.
Ability to manage and lead multiple projects in a fast-paced, dynamic environment.
Excellent verbal and written communication skills, with the ability to communicate effectively with global teams and stakeholders.
Must be self-motivated, reliable, and able to work independently.
Strong critical thinking and problem-solving skills.
Proven ability to build relationships and collaborate effectively with different teams and stakeholders.

Additional Requirements:

Experience in office infrastructure transformation projects, particularly in wireless environments, is a plus.
Ability to work with teams across different time zones and adapt to a fast-paced, constantly changing environment.

Technology Doesn't Change the World, People Do.® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

20 results for Project Assistantcoordinator in Orange, CA

Project Manager Infrastructure Job Title: Project Manager – Infrastructure Projects Location: Los Angeles, Hybrid (3 days on-site) Must live in Los Angeles California Job Description: We are seeking a highly motivated and experienced Project Manager with 3-5 years of experience in managing infrastructure projects to join our team. In this role, you will be supporting the redesign of our global network infrastructure and driving key initiatives to transform our office environment into a fully wireless setup, with minimal onsite equipment left. The ideal candidate will have a strong background in project management, cloud infrastructure, and experience working with global teams and stakeholders.Key Responsibilities:<ul><li>Lead and manage the execution of cloud infrastructure projects from initiation through delivery.</li><li>Collaborate with cross-functional teams, including network engineers, IT teams, and business stakeholders, to ensure project requirements are well-defined and meet organizational goals.</li><li>Develop detailed project plans, including timelines, milestones, and resource requirements, while managing scope, risks, and project priorities.</li><li>Work with internal and external stakeholders to ensure seamless execution of the project plan.</li><li>Utilize Agile, Scrum, and Waterfall methodologies to manage projects effectively, ensuring on-time and within-budget delivery.</li><li>Create and maintain clear, concise, and comprehensive project documentation (e.g., project plans, meeting notes, status reports, and issue logs).</li><li>Support the redesign of the global network, including the transition to a wireless office infrastructure.</li><li>Ensure all projects align with IT governance standards and organizational policies.</li><li>Develop and maintain workflows, task assignments, and project tracking through JIRA and Confluence.</li><li>Provide regular project status updates to senior management and relevant stakeholders.</li><li>Lead meetings, ensuring the efficient exchange of information and decisions across global teams.</li><li>Identify and address any project-related challenges and risks, providing solutions and ensuring project success.</li></ul>

Project Manager IT We are offering a long-term contract employment opportunity for a Project Manager IT in the Automotive industry, based in Torrance, CA, United States. This role involves managing a large-scale customer data platform and personalization program, with the opportunity to work in a hybrid setting. We are seeking a Project Manager/Scrum Master to oversee a large-scale Customer Data Platform and Personalization program. This is a multi-year contract engagement involving delivery through the SAFe Agile framework across the project lifecycle. The ideal candidate will play a critical role in establishing project management processes, facilitating seamless communication across teams, and driving agile maturity and program excellence.Responsibilities:Project Management<ul><li>Establish and implement project management methodologies to ensure projects are delivered on time, within budget, and to high quality standards.</li><li>Assemble project plans, coordinate teamwork assignments, and monitor daily work efforts.</li><li>Manage project timelines, milestones, resource allocations, and address any issues impacting functionality or schedule.</li><li>Track costs and project performance metrics to ensure goals are met efficiently.</li><li>Assess project status, proactively manage changes in priorities, scope, and resources, and deliver regular status communication to stakeholders.</li><li>Facilitate cross-functional meetings and maintain detailed project documentation (e.g., action items, risk management plans).</li><li>Oversee large-scale IT projects involving multiple technologies and SaaS frameworks.</li></ul>Scrum Master Responsibilities<ul><li>Act as a coach and leader for agile teams, enabling development teams to operate effectively within the Scrum framework.</li><li>Facilitate Scrum ceremonies, including Stand-Ups, Sprint Planning, Reviews, and Retrospectives, ensuring they are time-boxed and productive.</li><li>Remove impediments to teams' progress and support team self-organization and cross-functionality.</li><li>Provide metrics-driven feedback (e.g., velocity, burn-down charts) and drive continuous improvement through retrospectives.</li><li>Empower the Product Owner to prioritize and maintain a transparent product backlog while coordinating cross-team collaboration.</li><li>Manage medium-to-high complexity agile initiatives from initiation through release.</li></ul>Organizational Coaching<ul><li>Evangelize Scrum best practices and foster agile maturity across teams.</li><li>Share insights and lessons learned, identifying opportunities for process improvements.</li></ul>

Technical Project Manager Technical Project ManagerDowntown Los Angeles (hybrid onsite 1x per week) We are seeking a Project Manager to join our team in the detail oriented services industry located in Los Angeles, California. As a Project Manager, you will be the driving force behind the successful implementation and completion of technical projects, involving management of cross-departmental initiatives, alignment of project goals with business objectives, and ensuring delivery within scope and budget. Responsibilities: • Collaborate with stakeholders to define project scope, objectives, deliverables, and success criteria.• Develop comprehensive project plans, ensuring appropriate timelines, resource allocation, and budgeting.• Identify potential risks, dependencies, and critical paths to facilitate smooth project execution.• Engage with both internal and external stakeholders, managing their expectations and facilitating conflict resolution when necessary.• Act as the primary point of contact between technical teams, vendors, and business units.• Coordinate with cross-functional teams to ensure project milestones are achieved.• Monitor project progress and performance, addressing any deviations from the initial plan.• Oversee the testing, deployment, and transition phases of the project to ensure a successful handoff to operations.• Prepare and present regular project updates, reports, and dashboards to stakeholders and management.• Maintain comprehensive project documentation, including status reports, meeting minutes, and project artifacts.• Stay updated about emerging technologies and industry trends to identify opportunities for innovation and process improvement.• Evaluate and implement best practices, tools, and methodologies to enhance project efficiency and quality.• Analyze project outcomes and provide recommendations for future improvements.

Project Manager We are seeking a Project Manager to support a critical initiative involving procurement, coordination, and communication for multiple sites. The position requires exceptional organizational skills, financial oversight, and the ability to manage timelines and vendor relationships effectively.Key Responsibilities:<ul><li>Reconcile orders placed with location-based material estimates.</li><li>Oversee deployment of containers with local partners for specific material deliveries.</li><li>Act as the primary liaison between suppliers and installers (e.g., contractors such as flooring installers).</li><li>Provide assistance with tracking estimates, ensuring financials adhere to location-specific targets based on general contractor cost structures.</li><li>Record goods received at each site in collaboration with operations teams and field maintenance staff; communicate percentage received weekly during the construction cycle (~6 weeks per location).</li><li>Manage shared email inbox for incoming estimates, credit application requests, and payment processing.</li><li>Process credit applications, including providing references to third-party suppliers as needed.</li><li>Review incoming invoices, log deposits, and calculate tax implications across multiple accounts (4).</li><li>Redirect incorrectly coded invoices to the appropriate approver and complete reclassification requests for allocation reversals (post-payment).</li><li>Prepare monthly and quarterly financial forecasts for two remodel queues.</li></ul>

Project Manager Project Manager Must live in Los Angeles California On-site Job Summary This position involves overseeing the upgrade of an existing air-blown fiber cable plant throughout a large campus. The Project Manager will manage the RFP process, vendor selection, and deliverables from the selected cabling contractor, ensuring the project stays on track in terms of timeline, budget, and the quality of the fiber installation. The project will involve a campus-wide upgrade from multi-mode fiber to single-mode fiber, enabling network speeds of 10GB+ to the desktop. This role will collaborate closely with the campus connectivity team, network engineers, and other relevant departments. Major Job Responsibilities Perform full project management duties, including initiation, planning, execution, monitoring and controlling, and closing. Direct complex projects requiring integration across multiple teams and disciplines with minimal supervision. Track, coordinate, plan, and report on technical work across various teams and organizations. Collaborate with the campus connectivity department to ensure the accuracy of the fiber installation. Work closely with network engineers, telecommunications engineers, and system administrators to ensure the success of the project. Implement communication and management processes to ensure smooth project execution. Maintain and update project documentation, timelines, budget estimates, and status reports. Monitor project expenses and ensure adherence to the established budget. Develop and implement change management strategies and communicate adjustments effectively to all stakeholders. Identify, manage, and mitigate potential project risks. Address unexpected issues or challenges that arise during the project. Prepare post-project reports, including lessons learned and recommendations for future projects. Ensure all documentation is received for knowledge transfer and understanding between the vendor and internal staff. Coordinate with the network operations team for proper testing and operational readiness. Qualifications Bachelor’s degree in a related field or equivalent experience. Minimum of 5 years of progressive experience in software analysis, development, and implementation. 2-5 years of IT project management experience. Knowledge, Skills, and Abilities Project Management detail oriented (PMP) certification preferred. Experience managing fiber or copper cable plant projects is a plus. BICSI RCDD Certification is a plus. BICSI Registered Telecommunications Project Manager Certification is a plus. Strong ability to promote a culture of inclusion, respect, and equity within the workplace, fostering a collaborative and diverse environment.

Project Coordinator We're working with a finance company in Santa Monica who are looking for a Project Coordinator to join their team on a contract to hire basis. You'll be responsible for tracking project timelines, scheduling meetings and trainings with internal employees and key stakeholders, managing project documentation, creating presentations and workflow breakdowns as well as assisting with special projects as needed. This is a fully on-site role paying between $28-$35 an hour.

Project Manager **** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193**** Robert Half is looking for a Project Manager to work for their client in Inglewood that is in the media industry . The Project Manager position is hybrid 3 days a week on-site and 2 days remote. The Project Manager should have at least 5 years of experience in the media industry as a Project Manager. The tasks for the Project Manager position includes collaborating with cross-functional teams to go over tasks on the live streaming projects, setting goals on live streaming projects, and communicating with vendors on business requirements. This is a great opportunity to work for one of the top media companies in the industry.

IT Project Manager Responsibilities:• Planning, directing, and coordinating the appropriate life cycle phases for project implementation and support.• Coordinating resources, schedules, and task assignments for one large or multiple small projects.• Serving as the primary contact with user groups and systems management.• Providing advice on methods and recommending changes in project management processes, standards, and strategies.• Resolving major issues, managing project interdependencies, and overseeing handoffs.• Managing overall project communication.• Leading the preparation of business case, cost/benefit analysis, contingency planning, and risk assessment.• Serving as a technical subject matter resource for systems and business line staff.• Overseeing daily project management duties such as holding meetings, tracking timelines, updating/sending notes, preparing status reports, and managing project risks/issues.• Training to bring the Project Manager up to speed on the projects, team introductions, and complete onboarding.• Utilizing software skills in Project Management Risk/Issue Management Project Ownership, Project, Excel, PowerPoint, Teams.

Project Coordinator We are searching for a detail-oriented Project Coordinator in the hospitality industry to join our team in Glendale, California. In this role, you will act as a vital liaison, track estimates, and manage customer applications and accounts. This role offers a short term contract employment opportunity. Responsibilities: • Liaise between suppliers and installers to ensure smooth delivery and installation of materials • Accurately process and record customer credit applications, ensuring necessary references are provided to third parties or suppliers • Track estimates and financials for each location, ensuring it aligns with the determined cost structure • Manage incoming estimates, credit application requests, and payments through a shared email box • Monitor and record goods received at each site in collaboration with the Operations and Repairs & Maintenance Field Teams • Review incoming invoices, log deposits paid, and calculate tax implications across multiple accounts • Handle incorrectly coded invoices by redirecting them to the correct approver • Carry out re-classification requests for any allocation reversal post payment • Prepare monthly and quarterly forecasts for two remodel queues • Oversee the deployment of containers with local partners for specific material deliveries.

Program Manager IT We are offering a long term contract employment opportunity for a Program Manager IT in Torrance, CA. This role operates in a hybrid workplace, providing you the flexibility to work from home and office. As a Program Manager IT, you will play a pivotal role in the implementation of data quality rules, metadata ingestion, profiling, sampling reports, and Data Governance dashboards. This role requires a high level of coordination with all areas of the enterprise that impacts the scope, budget, risk, and resources of the work effort being managed. About the RoleWe’re seeking a highly skilled IT Project Manager to collaborate with cross-functional Business and IT teams on implementing and overseeing large-scale data governance and supply chain system projects. This position requires a talented leader with a deep understanding of project management processes, vendor management and advanced data governance tools, combined with strong technical and communication skills.________________________________________Key ResponsibilitiesAs part of your day-to-day responsibilities, you will:• Partner with Business and IT teams—Business Data Owners, Data Stewards, Technical Data Stewards, Catalog Architects, Platform Owners, and Project/Product Managers—to implement Data Quality rules, metadata ingestion, profiling, reports, and governance dashboards.• Develop and enforce project management guidelines to deliver high-quality results on time and within budget while aligning with business goals.• Guide teams through all phases of the project lifecycle, including analysis, design, development, testing, installation, and delivery.• Create and manage detailed project plans, track team work assignments, monitor progress, escalate risks, and perform quality reviews.• Ensure effective communication across project teams and coordinate efforts across organizational functions impacting scope, budget, and resources.• Manage day-to-day project activities, timelines, resources, and vendor relationships—including oversight of onshore and offshore teams.• Facilitate team meetings, distribute meeting notes, drive consensus, and maintain progress reporting.• Identify risks, complete risk assessments, and implement robust action plans for mitigation.• Communicate project milestones, dependencies, risks, and issues to leadership; manage scope changes, costs, and schedules as needed.• Help the team prioritize multiple initiatives and foster collaboration for seamless project execution.________________________________________What You’ll Be Working OnYour primary focus will be leading the implementation of multiple parts-system projects, ensuring alignment with the organization’s supply chain initiatives and governance frameworks._______________________________________

Project Manager of Tech Support We are in search of a Project Manager of Tech Support to join our team in the legal industry based in Los Angeles, California. The role involves processing customer applications, maintaining customer records, and addressing customer inquiries. The Project Manager will also be tasked with monitoring customer accounts and implementing appropriate actions. Responsibilities: • Lead support for technology within a medium to large law firm environment • Expertise in Microsoft Windows Server and Active Directory support • Provide support for Windows 10, 11, MAC OS, iOS, and Android clients • Manage File and Print servers, IP Printing, network scanning technologies, and WAN/LAN technologies in support of remote trial sites • Support users with commonly used legal applications including document management systems, trial transcript management software, e-discovery processing, and review applications • Utilize Citrix Technologies and Cloud Technologies for optimal performance • Implement ERP - Enterprise Resource Planning and ERP Solutions to streamline processes • Manage Firewall Technologies and ensure compliance with Auditing standards • Oversee Backup Technologies and handle Computer Hardware issues • Coordinate software Deployments and ensure smooth transitions.

Senior Project Manager **** For Faster response on the position, please send a message to Jimmy Escobar on LinkedIn or send an email to Jimmy.Escobar@roberthalf(.com) with your resume. You can also call my office number at 424-270-9193**** Robert Half is looking for a Senior Project Manager to work for their client in the media industry. The Senior Project Manager position is hybrid 3 days a week on-site and 2 days remote. The Senior Project Manager should have experience in managing consumer software. The tasks for the Senior Project Manager position includes collaborating with cross-functional teams to go over tasks on the live streaming projects, setting goals on live streaming projects, and communicating with vendors on business requirements. This is a great opportunity for a Senior Project Manager to work for one of the top media companies in the industry.

Property Administrator The Permit Coordinator plays a vital role in supporting the project management and sales teams by preparing permit applications, assisting with layouts, coordinating with various agencies, and managing permitting timelines. This position reports directly to the Lead Project Manager. Key Responsibilities:<ul><li>Prepare and ensure the accuracy and completeness of application packages and required documentation for submission to agencies, jurisdictions, boards, or committees.</li><li>Serve as the primary point of contact for coordinating and communicating with permitting agencies, ensuring timely responses and permit issuance aligned with the Lot Purchase schedule.</li><li>Collaborate with clients and contractors to coordinate permitting timelines and requirements.</li><li>Assist in creating floor and sprinkler system layouts and related engineering documents.</li><li>Manage the appointment of Lien Agents, when applicable.</li><li>Research and obtain property owner lists, rules, and regulatory requirements from agencies and jurisdictions to support permitting compliance.</li><li>Work closely with internal project managers and team members to compile all required documentation and meet permitting deadlines.</li><li>Track and report on the status of all permit applications, providing timely updates for both internal and external stakeholders.</li><li>Conduct in-depth research to understand permitting regulations across various states and municipalities and provide support to permitting agencies in obtaining necessary documentation.</li><li>Assist with project setup tasks, including organizing project folders, maintaining internal forms, and updating databases.</li><li>Assemble and distribute project start-up packages to subcontractors and clients.</li><li>Submit and retrieve building and utility permits across all municipalities.</li><li>Address and resolve any permitting issues or delays that may arise.</li><li>Perform additional duties as assigned.</li></ul>

Financial Project Manager We are offering a contract employment opportunity for a Financial Project Manager in Newport Beach, California. This role is within the Financial Services sector and requires a detail-oriented individual with a knack for improving business processes and systems in a fast-paced environment. Responsibilities:• Oversee and improve the billing functions within the organization.• Implement improved workflows and reduce reliance on Excel for various tasks.• Assist in integrating proprietary systems, such as APS and EMBURSE, with NetSuite.• Conduct audits on financial processes and systems to ensure compliance and efficiency.• Provide training on the use of NetSuite to enhance the team's proficiency and productivity.• Actively contribute to the automation of business processes to reduce manual tasks.• Assist with budget processes and financial planning activities.• Utilize Accounting Software Systems to ensure accurate and timely financial reporting.• Ensure the accuracy and integrity of financial data within the business systems.• Continuously seek opportunities for business process improvement and implement them where necessary.

Executive Assistant JOB TITLE: Executive AssistantDEPARTMENT: AdministrationEMPLOYMENT TYPE: Full-TimeLOCATION: Los Angeles, CAREPORTS TO: Senior Executive Assistant Position OverviewThe Executive Assistant plays a key role in providing administrative and operational support to executives while ensuring smooth daily operations. This position requires strong organizational skills, attention to detail, and the ability to handle confidential information. The role involves managing schedules, travel logistics, project coordination, event planning, and various administrative tasks while working collaboratively with both internal and external stakeholders. Key ResponsibilitiesThe following is a general outline of core duties:Administrative Support:<ul><li>Maintain and organize executive calendars by scheduling meetings and prioritizing appointments.</li><li>Coordinate meeting logistics, including preparing materials and ensuring readiness.</li><li>Process expense reports while adhering to company policies.</li><li>Act as a point of contact for meeting participants and provide communication support.</li></ul>Travel Planning:<ul><li>Arrange domestic and international travel, including transportation and accommodation.</li><li>Troubleshoot travel-related issues and ensure executives have necessary travel documents.</li></ul>Project & Event Coordination:<ul><li>Plan events, conferences, and meetings, managing logistics and details.</li><li>Track project timelines and provide regular updates to stakeholders.</li></ul>Data and CRM Management:<ul><li>Update and maintain accurate records in CRM platforms like Salesforce.</li><li>Incorporate meeting notes, client information, and perform routine data audits</li></ul>Other Duties:<ul><li>Develop professional reports, presentations, or materials, ensuring brand consistency.</li><li>Contribute to office operations as needed, including backup support for team members.</li></ul> Experience:<ul><li>5+ years as an Executive Assistant or in a similar administrative role supporting leadership.</li><li>Proven ability to manage complex schedules and travel arrangements.</li><li>Familiarity with CRM tools, preferably Salesforce.</li></ul>Core Competencies:<ul><li>Proficiency in Microsoft Office Suite (Outlook, PowerPoint, etc.).</li><li>Basic skills in graphic design or presentation software are a plus.</li><li>Strong organizational, multitasking, and time-management abilities.</li><li>Excellent verbal and written communication.</li><li>Ability to work independently and adapt in a fast-paced environment</li></ul>

HR Manager 🌟 Exciting HR Manager Opportunity in Downtown Los Angeles! 🌟📍 Location: Downtown Los Angeles (Fully Onsite)🎓 Requirements: Bachelor’s degree (HR certification preferred) Are you a detail-oriented and experienced HR professional ready for your next career challenge? We're hiring a Human Resources Manager for a direct-hire opportunity! This pivotal role is perfect for someone passionate about HR operations, data analytics, and project management, with a commitment to confidentiality and professionalism. ✨ Why You Should Apply:You’ll have the opportunity to:✔️ Manage the organization’s HRIS platform, ensure data accuracy, and provide critical workforce insights through reporting and analytics.✔️ Lead HR-related projects and collaborate with IT, vendors, and leadership teams.✔️ Support recruiting efforts, including reviewing applications, coordinating interviews, and onboarding new hires.✔️ Handle benefits administration, including open enrollment, policy updates, and employee support.✔️ Contribute to payroll processes as a backup, ensuring smooth and accurate operations. 💼 Key Responsibilities Include:<ul><li>HRIS Management: Oversee HRIS maintenance, data reconciliation, and team training.</li><li>Analytics: Create reports and dashboards, turning insights into actionable recommendations.</li><li>Project Management: Lead HR initiatives, collaborate on system integrations, and streamline processes.</li><li>Recruiting: Partner with hiring managers, post job openings, and manage the candidate pipeline.</li><li>Benefits: Liaise with carriers, reconcile invoices, and coordinate employee benefits.</li><li>Data Management: Handle employee data updates, PTO tracking, and system audits.</li><li>401(k): Oversee contribution changes, census reporting, and filings.</li><li>Payroll Support: Backup payroll operations, ensuring compliance and accuracy.</li></ul>✔️ What Makes You Stand Out:<ul><li>Expertise in HRIS management and HR data analytics.</li><li>Exceptional organizational and communication skills.</li><li>A proactive and ethical approach to managing sensitive information.</li><li>Prior experience supporting various HR functions, including benefits</li></ul>This is your chance to join a dynamic, fast-paced environment where your skills and contributions will truly make an impact.Let’s connect and discuss how this role aligns with your career goals! 🚀

Administrative Assistant - Asset Management Job SummaryThe Administrative Assistant for the Asset Management team is responsible for supporting the daily operations of the Asset Management and Operations Department by handling a wide range of administrative tasks, including organization and maintenance of mail and corporate documents, responding to property owner and wireless/billboard tenant inquiries, assisting with the administration of leases and other real estate agreements, and other property management tasks as needed. This position reports to the Sr. Real Estate Specialist - Asset Management and works three days per week from our corporate headquarters in El Segundo, CA.Duties/Responsibilities• Assist with managing department emails and phone calls. Create cases in our Servicing platform for asset managers to review. Update case notes as needed.• Scan, sort and distribute department mail. Upload notices, real estate agreements and other documents into our database.• Prepare and distribute documentation (welcome letters, easements, assignment documents, W9’s, etc.) to the tenants for payment redirection.• Correspond with tenants and property owners via email and phone. Help facilitate site access requests by connecting tenants with landlord contacts.• Facilitate execution and notarization of documents requiring wet signatures. Track and upload completed items into our database.• Help research property owner and tenant inquiries, including Title searches and documentation requests.• Assist with updating internal database and various other short-term projects.• Provide support with the review of site-specific documentation to ensure quality and completeness.• General coverage of front desk during Office Coordinator’s lunch break and as needed.• Provide professional customer service to all internal and external customers.• Perform other related duties as assigned.

Office Manager Are you a born leader with a knack for organization and a passion for making processes seamless? A trusted construction company in Vista is looking for an exceptional Office Manager to oversee their dynamic office environment and empower their team’s administrative operations. You’ll have the opportunity to streamline efficiencies, manage critical processes, and immerse yourself in the fast-paced construction industry. Key Responsibilities:<ul><li>Oversee day-to-day office activities, coordinating schedules, workflow, and resource allocation to maximize productivity.</li><li>Manage vendor relationships and ensure office supplies, technology, and services are optimized for the company’s needs.</li><li>Process accounts payable and receivable, assisting the finance department with reconciliations and reporting.</li><li>Support project managers by maintaining accurate documentation, permits, and correspondence.</li><li>Lead administrative staff by inspiring collaboration and delivering training that optimizes team output.</li></ul>

Accounting Manager/Supervisor We are offering an exciting opportunity for an Accounting Manager/Supervisor based in Santa Fe Springs, California. Our industry is a diverse blend of Aerospace, Defense, and Industrial Manufacturing. The role involves on-site work, with occasional travel for special projects. Responsibilities: • Oversee the accuracy and compliance of the general ledger. • Support the preparation and analysis of financial and statistical reports. • Play a key role in coordinating and preparing for external financial audits. • Assist in the preparation of the annual budget and necessary reporting. • Ensure strict adherence to tax returns and financial policies. • Monitor and enforce internal control mechanisms. • Aid in the implementation of system changes and process improvements. • Develop and mentor the accounting team. • Work cross-functionally to ensure accurate financial reporting. • Exhibit strong leadership skills and confidently present in meetings. • Assist with understanding cost accounting.

Financial Analyst/Manager We are looking for a diligent Financial Analyst/Manager to join our team in the retail industry, based in Whittier, California. In this role, you will be responsible for managing financial models, maintaining strong relationships with operations teams, and forecasting financial data. Responsibilities: • Craft and manage technical financial models • Foster and maintain internal relationships with operations teams • Demonstrate advanced financial forecasting capabilities • Engage in the forecasting of balance sheets • Utilize your industry experience in dealership/auto sales • Coordinate logistics and maintain audit processes • Participate in the development of annual budgets