4 results for Administrative Assistant in Orlando, FL

Executive Assistant We are currently seeking Sr. Administrative Assistant applicants for a contract to hire employment opportunity for a client of ours in the Cocoa, Florida area. This position will be on-site, requiring the Sr. Administrative Assistant to support high-level administrative tasks including managing schedules, coordinating meetings, and handling correspondence to ensure smooth operation of the office. Responsibilities:• Providing comprehensive administrative support to the owner, ensuring effective calendar management.• Coordinating and scheduling meetings, handling logistics to ensure smooth operations.• Managing and processing all office correspondence efficiently.• Utilizing Microsoft Office Suite for various administrative tasks.• Ensuring discretion and confidentiality when handling sensitive information.• Facilitating conference calls, ensuring effective communication among participants.• Proactively managing multiple tasks, prioritizing effectively for optimal office operations.

Administrative Assistant/Receptionist We are offering a long-term contract employment opportunity for an Administrative Assistant/Receptionist in Orlando, Florida. The role involves supporting mid-level managers in a moderately complex environment and requires strong computer and communication skills. Responsibilities: • Efficiently handle and route incoming and outgoing calls • Greet and direct visitors in a detail oriented manner • Perform routine typing and filing tasks • Manage spreadsheets for record keeping • Ensure accurate handling of incoming and outgoing mail • Order and maintain office supplies inventory • Provide backup coverage to other administrative desks when needed • Utilize word processing software for documentation • Distribute faxes in a timely and organized manner • Maintain and update customer credit records • Use backup technologies to ensure data safety • Process customer credit applications with accuracy.

Executive Admin/Personal Assistant We are offering an exciting opportunity for an Executive Admin/Personal Assistant in Melbourne, Florida. In this role, you will be supporting the daily business operations and personal tasks for our senior leadership. This role is pivotal in upholding our company standards and requires excellent communication skills, a positive attitude, and the ability to work both independently and as part of a team. Responsibilities: • Efficiently manage and organize the calendar and appointments of senior leadership, ensuring all deadlines and objectives are met.• Support senior leadership with all confidential, sensitive, and high-priority tasks.• Coordinate family matters for senior leadership as needed.• Prepare and maintain travel itineraries, including details of flights, accommodations, and ground transportation.• Screen and prioritize incoming communications and correspondence, including calls, emails, and messages.• Arrange meetings, presentations, and events for senior leadership and prepare briefings for each.• Document meeting discussions accurately, highlighting key points and action items.• Assist with the creation, editing, and completion of reports, proposals, and other correspondence.• Support with budget management and reporting as required.• Maintain confidential files and documents in an organized manner.• Perform various tasks and errands as required to support senior leadership and their family.• Manage social media accounts as requested by senior leadership. Note: Successful candidate will have to live in Merritt Island. Client is willing to relocate someone to achieve this if selected.

Human Resources (HR) Assistant We are offering a long-term contract employment opportunity for a Human Resources (HR) Assistant for a client of ours based in Kissimmee, Florida. As an HR Assistant, you will be tasked with handling various administrative duties, ensuring quality control of scanned images, and maintaining records. You will also play a significant role in planning and executing records projects. Responsibilities: • Accurately process inactive and/or obsolete records in line with retention schedules and existing procedures.• Oversee the quality control of scanned active and inactive records using the Laserfiche software system.• Assist in the execution of records projects within given timelines.• Handle the transfer of records for storage or destruction as per the set guidelines.• Retrieve records or boxes from storage upon request.• Maintain the integrity of historical and vital records.• Carry out any other assigned duties.• Perform administrative tasks including scanning, filing, and data entry.• Provide excellent customer service and assist in resolving inquiries.• Use Microsoft Outlook for efficient communication and coordination.