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56 results for Administrative Assistant in Philadelphia, PA

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We are offering a short-term contract employment opportunity for an Office Administrative Assistant in the education industry at a university in Philadelphia, Pennsylvania. As an Office Administrative Assistant, your primary role will involve providing administrative support, managing customer service, and maintaining records and reports.

What you get to do every single day:

• Provide exceptional customer service, fielding and responding to inquiries, and providing necessary information to interested parties.

• Manage incoming calls with efficiency, redirecting when necessary and ensuring accurate message delivery.

• Maintain accurate records and documentation, which includes attendance records.

• Support the preparation of training materials for workshops, ensuring all handouts are updated and folders are prepared.

• Assist in the scheduling and management of classrooms and conference rooms for various events and workshops.

• Offer clerical administrative support to the team, assisting with routine office tasks and projects.

• Compile program data and prepare reports, utilizing Microsoft Excel.

• Proofread standard documents, forms, memos, and letters, ensuring accuracy and professionalism.

• Keep track of department inventories using standardized spreadsheets and processes.

Other requirements for the Office Administrative Assistant position include and are not limited to:

• Proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and Microsoft Word.

• Experience in managing office functions effectively.

• Familiarity with 'About Time' software.

• Ability to handle billing functions with accuracy.

• Experience in performing clerical duties efficiently.

• Competence in managing and drafting correspondence.

• Excellent customer service skills.

• Background in the education industry, preferably in a university setting.

• Strong organizational skills and attention to detail.

• Ability to multitask and prioritize tasks.

• Excellent communication skills, both verbal and written.

• Ability to work independently and as part of a team.

• High level of discretion and confidentiality.

Interested candidates should reach out to Hayley Master at 215.568.4580 and reference Job #03720-0013194714

• Ability to adapt to changing work environment.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

56 results for Administrative Assistant in Philadelphia, PA

Office Administrative Assistant We are offering a short-term contract employment opportunity for an Office Administrative Assistant in the education industry at a university in Philadelphia, Pennsylvania. As an Office Administrative Assistant, your primary role will involve providing administrative support, managing customer service, and maintaining records and reports. What you get to do every single day:• Provide exceptional customer service, fielding and responding to inquiries, and providing necessary information to interested parties.• Manage incoming calls with efficiency, redirecting when necessary and ensuring accurate message delivery.• Maintain accurate records and documentation, which includes attendance records.• Support the preparation of training materials for workshops, ensuring all handouts are updated and folders are prepared.• Assist in the scheduling and management of classrooms and conference rooms for various events and workshops.• Offer clerical administrative support to the team, assisting with routine office tasks and projects.• Compile program data and prepare reports, utilizing Microsoft Excel.• Proofread standard documents, forms, memos, and letters, ensuring accuracy and professionalism.• Keep track of department inventories using standardized spreadsheets and processes.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Administrative Assistant Robert Half is seeking a dynamic and experienced Administrative Assistant to join a local and growing team. As an Administrative Assistant, you will be a key player in ensuring the office runs smoothly and efficiently. You will provide exceptional administrative support to the team, manage schedules, handle communication, and assist with various operational tasks. Key Responsibilities:<ul><li>Coordinate and maintain schedules, meetings, and appointments.</li><li>Organize and manage files, records, and documents with a high level of accuracy.</li><li>Handle incoming and outgoing communication (calls, emails, etc.) professionally and promptly.</li><li>Prepare reports, presentations, and correspondence as needed.</li><li>Support the team in administrative tasks, ensuring operations run smoothly.</li><li>Assist with event planning and logistics.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Provide outstanding customer service and serve as a point of contact for clients, vendors, or visitors.</li></ul>

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Executive Administrative Assistant Wilmington Delaware firm is looking to staff a dynamic and highly organized Executive Administrative Assistant to support their executive team and ensure the smooth operation of the office. As the Executive Assistant/ Office Admin, you will provide general office support, manage calendars and schedule appointments, own the travel coordinator process, maintain and update client files, receive and sort incoming mail/deliveries, assist with basic accounting tasks as needed, greet visitors, and assist with ad hoc projects. The ideal candidate for this role should have excellent communication and interpersonal skills and be proficient with Microsoft Office Suite applications. Primary Responsibilities· Oversee office supply inventory· Process client invoices· Calendar Management· Monitor expenses· Answer incoming phone calls· Draft email correspondence and create presentations· POC to outside vendors· Identify areas for process improvements· Maintain petty cash· Provide reports to management

Administrative Assistant Are you an ultra-organized, detail-oriented professional with a knack for multitasking? Robert Half is collaborating with a dynamic and growing company to find a talented Administrative Assistant who thrives in fast-paced environments and demonstrates top-notch customer service skills. Key Responsibilities:<ul><li>Perform a variety of administrative tasks to support operations, including scheduling appointments, managing calendars, and preparing comprehensive reports.</li><li>Serve as a key point of contact for internal teams and external clients, providing prompt and professional responses.</li><li>Create, edit, and maintain important documents, records, and presentations.</li><li>Manage office supplies inventory and oversee vendor relations to ensure seamless day-to-day operations.</li><li>Support team members in planning and executing special projects with a proactive and solution-focused approach.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Administrative Assistant We are inviting applications for the position of Administrative Assistant, located in Ocean County, New Jersey. In this role, you'll be a crucial part of our operations, handling a variety of tasks such as customer service, data entry, and scheduling appointments. You'll be working in a dynamic environment, interacting with different teams and playing a vital role in maintaining the smooth functioning of our operations. Responsibilities: • Handling incoming calls efficiently and professionally, ensuring all queries are addressed.• Welcoming visitors and prospective renters, providing them with accurate information about our offerings.• Implementing various strategies for promoting our properties, including the use of social media and other advertising techniques.• Organizing the office space and ensuring all necessary supplies are in stock.• Collaborating with the maintenance team to ensure all work orders for residents are attended to promptly.• Maintaining a wait list of prospective renters, updating it regularly, and sending out necessary communication.• Conducting daily inspections of the property to ensure it is clean, attractive, and in good repair.• Performing data entry tasks and managing email correspondence effectively.• Using Microsoft Office Suite or related software for various administrative tasks.• Scheduling appointments and managing calendars efficiently.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Executive Administrative Assistant We are offering an exciting opportunity in the heart of New Castle, Delaware for an Executive Administrative Assistant. This role involves providing administrative support within our team, overseeing general office activities, and maintaining an efficient and organized workspace. Responsibilities • Organize and schedule activities such as meetings, travel, and department events for the Senior Management Team. • Prepare and proofread documents including correspondence, memos, and reports to ensure accuracy and clarity. • Handle confidential and non-routine information with utmost discretion. • Coordinate company events, working either independently or as part of a team on special or ongoing projects. • Monitor and maintain inventory of office, janitorial, and other supplies across multiple locations. • Ensure general office services and equipment are in order, providing assistance with related issues as needed. • Sort and distribute incoming mail and arrange for outgoing shipments. • Run general office errands as required. • Create or modify presentations, demonstrating proficiency in Microsoft PowerPoint and other Office Suites. • Leverage strong interpersonal and communication skills to interact with people at all levels within the organization and external contacts. • Demonstrate strong analytical ability to gather and summarize data for reports/projects, find and present solutions to various administrative problems, and prioritize work.

Administrative Assistant We are seeking an Administrative Assistant to join our team based in Lansdale, PA. As part of this role, you will be responsible for providing administrative support to the team, answering inbound calls, and maintaining customer service standards. This opportunity offers a long-term contract opportunity. Responsibilities:• Manage inbound and outbound calls in a timely and efficient manner• Maintain high-quality customer service by resolving customer inquiries and issues• Accurately process data entries and maintain client records• Handle email correspondence• Schedule appointments and manage meeting logistics• Utilize Microsoft Excel, Outlook, PowerPoint, and Word for various administrative tasks• Ensure all customer credit applications are processed accurately and swiftly• Monitor customer accounts and take appropriate action when necessary• Continually update and maintain accurate record keeping.

Administrative Assistant We are offering a contract for a contract-to-hire employment opportunity for an Administrative Assistant in READING, Pennsylvania. As an Administrative Assistant, you will play a crucial role in our operations, ensuring smooth and efficient management of various tasks. Your responsibilities will include addressing customer inquiries, processing applications, and maintaining accurate customer records. Responsibilities:• Operate the switchboard, serving as the central communication hub within the organization.• Navigate through different platforms and software for accurate data management.• Establish training environments to encourage detail-oriented learning and growth.• Supervise and manage food services to keep the team motivated and ready for success.• Coordinate with internal teams and external partners, ensuring clear and effective communication.• Show adaptability in a constantly evolving environment, reprioritizing tasks as needed.• Respond to inbound calls and provide excellent customer service.• Carry out data entry tasks and manage email correspondence.• Handle inbound and outbound calls, scheduling appointments as necessary.• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word is essential for this role.

Executive Administrative Assistant & HR Support We are seeking an Executive Administrative Assistant & HR Support to join our client's team in the Princeton, New Jersey area. This role is primarily focused on supporting the President within the Wholesale Distribution industry, with a smaller component dedicated to assisting with HR functions. Responsibilities:• Provide comprehensive administrative support to the President, ensuring efficient day-to-day operations.• Handle multiple projects concurrently, demonstrating the ability to manage time effectively in a fast-paced environment.• Attend senior team meetings, taking notes and following up with team members to ensure continuity and progress.• Oversee contracts and work closely with the corporate legal department.• Utilize technology to maintain accurate records and process applications.• Support HR tasks as needed, contributing to overall team efficiency.• Act as a point of contact for both internal and external stakeholders, resolving inquiries and providing necessary information.• Take charge of special projects assigned by the President, demonstrating initiative and problem-solving skills.• Maintain a high level of confidentiality and discretion at all times.

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Barnegat, New Jersey. The primary function of this role is to provide operational support to our apartment portfolio, including resident lease renewals, recertifications, rent payment processing, and maintaining excellent resident relations. Responsibilities • Serve as the first point of contact for any resident inquiries related to renewals, recertifications, and payments. • Prepare, send, and track lease renewal notices to residents, coordinating follow-ups as required. • Efficiently process lease recertifications in line with property policies and regulations. • Record and monitor rent payments, ensuring financial records are accurate and up to date. • Provide guidance to residents on rent payment options and assist in addressing any payment related issues. • Collaborate with the leasing and property management teams to provide a seamless resident experience. • Maintain both digital and physical resident files, ensuring they are organized and up-to-date. • Assist in managing delinquent accounts, coordinating with property management to send necessary notices. • Maintain positive resident relations by offering timely and detail-oriented responses to all inquiries.

Executive Assistant Robert Half is in search of a top-notch Executive Assistant to add some dynamism to our client based in South Jersey. The Executive Assistant will provide high-level administrative support to the client by managing schedules, monitoring and responding to emails, organizing materials for meetings, and ensuring key initiatives progress efficiently. The ideal Executive Assistant will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. Responsibilities:<ul><li>Provide high-level administrative support by conducting operational activities</li><li>Manage and maintain schedules and calendars efficiently</li><li>Handle travel arrangements and logistics as necessary</li><li>Safeguard confidential information and maintain related files and records</li><li>Proofread and manage legal agreements</li><li>Coordinate the preparation and dissemination of reports </li><li>Oversee the upkeep of all administrative documents and files</li><li>Provide assistance in the management of business operations</li></ul>

Office Assistant We are offering a part-time permanent employment opportunity for a diligent Office Assistant in the industry located in Newark, Delaware, United States. As an Office Assistant, you will be tasked with handling clerical duties, managing customer-related inquiries, maintaining comprehensive customer records, and ensuring the smooth operation of our workplace. Responsibilities:• Efficiently manage customer inquiries and provide timely solutions• Accurately process customer credit applications as part of the role• Utilize CRM to maintain up-to-date and comprehensive customer records• Oversee customer accounts and carry out necessary actions• Execute clerical duties to support the smooth operation of the office• Manage accounting software systems and ensure they are up to date• Utilize ADP - Financial Services for financial-related tasks• Handle billing functions as part of the role• Respond to inbound calls in a detail oriented and timely manner• Create and manage banner ads as part of the role's responsibilities.

Administrative Assistant We are seeking an Administrative Assistant to join our team in Lancaster, Pennsylvania! This role offers a long-term contract employment opportunity. The position involves a variety of back-office duties including handling customer inquiries, assisting with different processes, and scheduling tasks. Responsibilities: <ul><li>Schedule and organize tasks, ensuring deadlines are met efficiently.</li><li>Coordinate with townships and municipalities to ensure timely processing of equipment installation permits.</li><li>Process credit card payments for field employees and handle associated paperwork.</li><li>Maintain organized files for packing slips, invoices, and other documents, ensuring they are regularly updated.</li><li>Monitor and report inventory discrepancies, ensuring proper follow-up actions are take</li><li>Liaise with local entities to facilitate the timely approval and processing of equipment installation permits.</li></ul>

Office Assistant Our client in the Sayreville area is seeking an experienced and dynamic Office Manager to support their expanding team. This role is open due to growth and offers an opportunity to make a meaningful impact in a fast-paced environment. What You’ll Do:<ul><li>Oversee day-to-day office operations, ensuring efficiency and organization.</li><li>Serve as a key point of contact for office staff, fostering a positive work environment.</li><li>Handle light HR responsibilities, including onboarding, benefits coordination, and assisting with employee inquiries.</li><li>Support office-wide technology and operational needs—experience with Sage is a plus but not required.</li><li>Manage office supplies, vendors, and facilities to keep everything running seamlessly.</li><li>Assist leadership with administrative tasks and special projects as needed.</li><li>Coordinate office events, meetings, and internal communications.</li></ul>

Executive Assistant to VP of Ops We are recruiting an Executive Assistant to support our VP of Operations in the New Brunswick, New Jersey area. In this role, you will play a crucial part in coordinating operations and providing administrative support, ensuring the overall efficiency of the department. Responsibilities:• Efficiently manage the calendar of the VP of Operations, including scheduling appointments and arranging meetings.• Handle internal and external communications for the VP, encompassing emails, phone calls, and other correspondence.• Assist in preparing comprehensive reports, presentations, and other essential documentation for meetings with clients, leadership, and vendors.• Serve as the primary point of contact between the VP and internal teams, facilitating smooth communication and prompt follow-ups on key operational projects.• Track and maintain records of project progress, budgets, and other important operational metrics.• Support the coordination of significant projects by monitoring deadlines, deliverables, and resources.• Collaborate with team members and vendors to resolve issues and ensure projects are completed on time and within budget.• Oversee international and domestic travel arrangements for the VP, including accommodations and transportation.• Manage expenses, prepare expense reports, and assist with financial tracking as needed.• Perform other administrative tasks as required to support the VP and the operations team.

Part-Time Executive Assistant Robert Half is seeking a talented and highly organized Part-Time Executive Assistant to support a senior leader within a dynamic and fast-paced organization. The ideal candidate will thrive in a role that requires excellent communication, multitasking, and problem-solving skills to ensure the smooth operation of the team’s daily activities. This role offers a highly flexible schedule; however, availability on Mondays is required. Key Responsibilities:<ul><li>Manage executives’ schedules, including organizing meetings, appointments, and events. </li><li>Coordinate travel arrangements, including flight bookings, hotel reservations, and transportation logistics.</li><li>Prepare and edit correspondence, presentations, and reports with a high level of accuracy and professionalism. </li><li>Handle confidential information with discretion and professionalism.</li><li>Act as the point of contact between executives and internal/external stakeholders.</li><li>Assist with day-to-day administrative duties such as expense tracking, meeting minutes preparation, and file management.</li><li>Proactively identify and address administrative tasks or challenges to ensure efficient operations.</li></ul>

Administrative Assistant We are offering an opportunity for an Administrative Assistant in Little Silver, New Jersey. The role involves a range of administrative tasks within a dynamic environment. Responsibilities:• Handle incoming calls professionally and efficiently• Manage mail and package logistics, including recording all packages into the log• Input data for material invoices meticulously• Prepare documents such as Certificate of Insurance, W-9, and Subcontractor Agreements• Enter timesheets accurately and promptly• Issue purchase orders as required• File documents and maintain an organized filing system• Lead conference calls when necessary• Oversee fleet maintenance to ensure smooth operations• Order office supplies when needed• Prepare new job binders for upcoming projects• Compile Closeout Binders, including client selections for each project• Monitor clothing inventory and place orders as necessary• Coordinate company outings for team building• Undertake special projects as directed.

Executive Assistant We are offering a permanent employment opportunity for an Executive Assistant in EXTON, Pennsylvania, United States. This role is fully on-site, requiring the successful candidate to manage an array of administrative functions in a dynamic industry setting. Responsibilities: • Oversee office tasks such as managing daily mail and scheduling conference rooms• Organize and plan company events, including picnics and meetings with internal and external clients• Provide comprehensive support to the CEO, including managing their calendar and travel arrangements• Prepare and present reports and presentations as required• Handle expense reports using software like Concur• Use CRM and other tools to maintain accurate customer records• Process customer credit applications in a timely and accurate manner• Monitor customer accounts and take appropriate action when necessary• Use communication tools like Cisco Webex Meetings for efficient correspondence

Executive Assistant Growing real estate firm, located in the Wilmington Delaware area is looking to hire a thorough Executive Assistant with proven multi-tasking abilities. In this role, the Executive Assistant will be responsible for providing a high level of support by completing administrative tasks such as: organizing travel, maintaining calendars, drafting internal and external correspondence, placing catering orders, preparing reports, and providing a high-level of customer service. The ideal candidate for this role should have proven experience supporting basic accounting activities, outstanding organizational and interpersonal skills, excellent time management abilities and have advanced knowledge of Microsoft Office Suite applications. What you get to do daily· Coordinate executive communications· Prepare internal and external corporate documents· Schedule meeting and appointments· Prepare weekly reports· Draft meeting agendas· Distribute incoming mail/packages· Travel Arrangements· Order and maintain inventory of office supplies· Assist with property management activities· Bank Reconciliations· Assist with accounts payable/receivable transactions· Special errands as needed

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56 results for Administrative Assistant in Philadelphia, PA

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