30 results for Front Desk Coordinator in Philadelphia, PA

Office Manager Robert Half is actively looking for an experienced Front Desk/Office Manager. The Front Desk/Office Manager plays a critical role in coordinating and maintaining the office, supporting the execs/owners, and making sure guest visits run smoothly and to the highest standard. The ideal Front Desk/Office Manager will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. This position is located in the Philadelphia area. How you will make an impact::<ul><li>Greet and direct guests with professionalism and courtesy.</li><li> Set up and break down conference room meetings.</li><li>Order and stock office supplies, ensuring the office runs smoothly.</li><li>Perform clerical tasks such as filing, copying, and document management.</li><li>Manage calendars and schedules for multiple executives/owners.</li><li>Coordinate and book travel arrangements.</li><li>Provide direct administrative support to executives/owners.</li><li>Assist with various administrative projects.</li></ul>

Receptionist Are you a proactive, organized, and personable professional looking to grow your career as a receptionist? Join our client’s team and help create a welcoming environment for visitors and employees alike. As the first point of contact for our client’s business, you’ll play a vital role in shaping positive interactions and ensuring smooth daily operations. Key Responsibilities:<ul><li>Greet and welcome visitors and clients in a friendly and professional manner.</li><li>Answer and direct phone calls using a multi-line system.</li><li>Manage incoming and outgoing mail, as well as package deliveries.</li><li>Provide administrative support, including scheduling meetings, maintaining office calendars, and ordering supplies.</li><li>Maintain the reception area to ensure a clean and organized space.</li><li>Assist in basic data entry tasks and document management as needed.</li><li>Liaise closely with various departments to ensure seamless communication and operations.</li></ul>

Help Desk Manager We are in the search for a Help Desk Manager to join our team in Philadelphia, Pennsylvania. This position is in the IT industry, providing an opportunity for you to manage and mentor a team of help desk technicians, ensuring effective support and incident resolution.This role is 5 days a week onsite Responsibilities: • Oversee the management and mentoring of a team of help desk technicians (2-3 people), enhancing their ability to provide efficient support.• Act as the primary contact for executive leadership, ensuring their IT requirements are met with top-tier service.• Handle hands-on technical support for hardware, software, and network issues, striving for timely incident and request resolution.• Maintain the incident management process, including the logging, tracking, and resolution of issues in a swift and efficient manner.• Identify potential improvements in help desk operations and implement best practices to improve service delivery.• Regularly conduct training sessions for the help desk team, keeping them abreast with the latest technologies and support techniques.• Undertake projects and initiatives independently, ensuring timely completion of global projects.• Maintain accurate and up-to-date documentation of support processes, procedures, and troubleshooting guides.• Monitor the performance of the help desk team through key metrics, providing regular reports to senior management.• Collaborate with external vendors for hardware and software procurement, maintenance, and support.• Audio Visual and conference room support

Office Coordinator Robert Half has a multi-faceted opportunity for an Office Coordinator in Philadelphia, Pennsylvania. In this Office Coordinator role, you will play an integral part in ensuring the smooth operation of our corporate offices by coordinating daily meals and overseeing office operations for our Leadership Teams. Don't hesitate, click the apply button today and put your talents to the test! If you have any questions, please contact Hayley Master at 215-568-4580 and mention job reference number 03720-0013208375. As an Office Coordinator your responsibilities will include but aren't limited too:• Coordinating and placing orders for breakfast, lunch, and snacks as per the requirement of team members • Ensuring timely receipt and accurate delivery of food orders to the office • Managing last-minute alterations, additions, and requests with efficiency and flexibility • Maintaining open channels of communication with the Executive Assistant team • Keeping precise records and receipts for proper invoicing • Occasionally organizing food for larger office events, which includes coordination of ordering, receiving, and setup/cleanup as needed • Handling inbound and outbound calls related to food orders and deliveries • Ordering and maintaining office supplies as needed • Applying hospitality management skills in day-to-day operations • Preparing for meetings with a focus on catering and hospitality needs Don't hesitate, click the apply button today and put your talents to the test! If you have any questions, please contact Hayley Master at 215-568-4580 and mention job reference number 03720-0013208375.

Help Desk Manager We are offering an exciting opportunity for a Help Desk Manager in South, New Jersey. As a Help Desk Manager, you will be responsible for overseeing our service desk team and ensuring our IT support processes are efficient and effective. You will collaborate with different departments to enhance service efficiency and lead a team of technicians to provide top-tier service delivery. Responsibilities• Oversee a team of service desk technicians, providing mentorship and direction• Efficiently manage the flow of tickets and ensure issues are resolved in a timely manner• Refine and develop IT support processes for optimal service delivery• Collaborate with other departments to enhance the efficiency of IT services• Track performance metrics and instigate continuous improvement initiatives• Utilize ITSM and active directory in managing and troubleshooting IT issues• Engage in the deployment and configuration of various technologies including Cisco, Citrix, Cloud, and Dell Technologies• Provide deskside support and manage computer hardware issues.

Office Coordinator We are seeking an Office Coordinator to join our client's team in North Brunswick, New Jersey. In this role, you will be a key component of our team, providing administrative support, coordinating projects, and maintaining customer relationships. Your role will be crucial in ensuring the smooth running of our office and the satisfaction of our clients. Responsibilities:• Administer crucial client support, ensuring client satisfaction and maintaining relationships• Coordinate and oversee projects, ensuring all documentation is accurate and up-to-date• Assist in coordinating sales and marketing efforts, contributing to the growth of the business• Manage 'air traffic control' of office operations, ensuring smooth and efficient processes• Provide administrative support including invoicing and job costing• Utilize CRM software for business operations and client management• Use Excel for various tasks requiring intermediate to advanced skills• Monitor and ensure efficient handling of 4-8 service tickets per day• Assist in the modernization and restructure of office processes• Contribute to the team-oriented, family-focused office culture

Help Desk Manager We are seeking a Help Desk Manager to join our team. This role involves managing IT support services, ensuring the smooth operation of our Microsoft 365 system, and troubleshooting hardware and software issues. The Help Desk Manager will also be responsible for managing network configurations, enhancing email security, and supporting hardware installations. Responsibilities: • Manage the delivery of Level 2/3 helpdesk support for Windows, macOS, and mobile devices to ensure timely resolution of issues. • Administer and configure Exchange Online, SharePoint, Teams, and security policies within Microsoft 365. • Oversee network settings including DNS, DHCP, VLANs, VPNs, and firewall configurations. • Implement and manage email security measures such as SPF, DKIM, and DMARC for reliable email delivery. • Utilize Microsoft Intune for device provisioning and policy enforcement. • Troubleshoot hardware and software issues involving PCs, laptops, printers, and software installations. • Foster client relationships by providing detail oriented, friendly support and training. • Maintain detailed service tickets and IT documentation using ITSM tools. • Assist with IT projects, including hardware installations, network setups, software migrations, and cloud deployments. • Proactively identify and resolve potential IT problems before they escalate.

Help Desk Manager Key Responsibilities: • Lead and mentor a remote team of helpdesk technicians, ensuring optimal performance, productivity, and customer service. • Develop a 'follow the sun' support strategy that leverages time zone differences. • Foster a culture of continuous improvement and knowledge sharing within the team. • Establish performance metrics, conduct evaluations, and create training programs. • Identify opportunities for automation to enhance efficiency, reduce response times, and improve service quality. • Implement and oversee automated systems for ticket routing, escalations, and reporting. • Evaluate and incorporate AI-driven solutions, such as chatbots, for handling common requests. • Collaborate with external partners on custom or internal automation solutions. • Lead the development and enhancement of self-service portals, knowledge bases, and FAQs. • Analyze usage data to spot trends and optimize self-service resources. • Collect feedback from users to ensure resources align with their needs. • Assess and refine helpdesk workflows and processes. • Standardize procedures to maintain consistency and reliability in service delivery. • Align helpdesk operations with industry best practices and organizational goals. • Utilize analytics tools to track KPIs, including resolution times, customer satisfaction, and adoption rates. • Prepare reports to communicate progress, challenges, and recommendations to management. • Collaborate with IT teams, project managers, and other departments to integrate automation and self-service into broader IT strategies. • Simplify complex technical concepts and present them in an understandable manner for non-technical stakeholders.

Billing Manager/Office Manager We are offering an exciting opportunity for a Billing Manager/Office Manager in Wilmington, Delaware. This role is crucial to our operations in the healthcare industry. The selected candidate will be instrumental in managing our dental office's front desk and billing processes. Key responsibilities: • Accurately process patient claims and predeterminations to insurance companies • Responsibly handle scheduling of appointments for both new and existing dental patients using SoftDent • Timely respond to emails and client inquiries • Efficiently answer phone calls and respond to voicemails • Maintain and organize patient medical records in a systematic manner • Collect estimated co-payments and diligently follow up on existing balances • Explain treatment plans to patients in an understandable manner • Verify insurance coverage details and keep them updated • Maintain up-to-date insurance bluebooks • Post insurance payments and manage outstanding insurance balances through EFT, virtual card payment, and checks • Annually re-credential to stay in-network with current insurance plans.

Administrative Coordinator We are offering a long term contract employment opportunity for an Administrative Coordinator. This role is within the Pharmaceutical industry and provides the option to work remotely with occasional on-site visits. As an Administrative Coordinator, you'll be involved in an array of tasks ranging from budget management to vendor coordination, all while supporting our Biostatistics and Data Management Department. Responsibilities • Coordinate the initiation, management, and archiving of legal and financial documents, including vendor contracts, purchase orders, and non-disclosure agreements.• Oversee the monthly invoicing process, ensuring accuracy and timeliness.• Collaborate with other departments and provide administrative support to study teams.• Assist in the management of department electronic mailboxes and other resources.• Support the delivery of services to the BioMetric’s Department by liaising with IT, Finance, Contracting, and Legal Departments.• Participate in vendor assessment, selection, and evaluation processes.• Manage and revise data for decision-making tools within and outside of the department.• Ensure prompt resolution of support queries, taking corrective actions as necessary.• Review and revise process documentation, including SOPs and Work Instructions.• Assist in the collection of signatures for various documents and oversee the approval of contracts, work orders, and amendments.• Ensure the BOG Request system is effectively managed, with tickets assigned and resolved in a timely manner.

Administrative Coordinator We are offering a short term contract employment opportunity for an Administrative Coordinator in the Education - University industry. This role involves extensive interaction with students and coordination with various departments within the university. The work arrangement will be a combination of remote and on-site work. Responsibilities:• Engage in face-to-face interactions with students, providing necessary assistance and support.• Handle student intakes, ensuring all relevant information is accurately recorded.• Manage a case load of students, tracking their progress and providing timely updates.• Collaborate with other departments, facilitating effective communication and information exchange.• Utilize the database to maintain and update student records.• Adapt to a hybrid work schedule, with certain days allocated for remote work and others for on-site work.• Comply with health and safety measures, including mask mandates and vaccination protocols.• Manage start dates and schedules, ensuring smooth operations and minimal disruptions.• Provide support in a business casual, college campus environment.• Utilize skills in Zoom and computer literacy to effectively perform tasks and communicate with team members.

Office Assistant Are you organized, detail-oriented, and thrive in dynamic office environments? Robert Half is seeking an Office Assistant to contribute to the daily operations and efficiency of a local and reputable organization. We're searching for an enthusiastic professional with a positive attitude who can provide exceptional support to ensure our workplace runs smoothly. Key Responsibilities:<ul><li>Perform general administrative tasks, including filing, photocopying, data entry, and managing correspondence.</li><li>Schedule meetings, maintain calendars, and assist in planning office events or travel arrangements.</li><li>Greet guests and clients, providing a welcoming front-facing experience.</li><li>Order and organize office supplies to maintain a clean and productive space.</li><li>Collaborate with team members across departments to execute various projects and ensure smooth workflow.</li><li>Assist in preparing reports, presentations, and other office documents.</li><li>Respond to phone calls and emails in a timely and professional manner.</li></ul>

Administrative Assistant We are looking for an organized and proactive Administrative Assistant to join our team. This is a long-term contract position where you will play a vital role in ensuring the smooth operation of daily office activities. The ideal candidate will have strong multitasking abilities and a commitment to delivering excellent support across various administrative functions. Responsibilities:• Serve as the first point of contact by welcoming visitors and managing front desk duties.• Coordinate office operations, ensuring supplies are ordered and replenished as needed.• Restock and maintain the organization of shared spaces, including the kitchen.• Handle the mailing and processing of invoices with accuracy and timeliness.• Provide administrative support to the accounting team, including assisting with invoice management.• Perform general administrative tasks, such as data entry and scheduling.• Respond to inquiries via email and phone, maintaining a meticulous and helpful demeanor.• Use Microsoft Office tools to create and edit documents, presentations, and spreadsheets

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

General Office Clerk We are offering an exciting opportunity for a General Office Clerk in Pedricktown, New Jersey. The successful candidate will be responsible for a variety of administrative and customer service tasks. This position is based in an office setting and it offers a long-term contract employment opportunity. Responsibilities:• Efficiently handle data entry tasks• Provide customer service by resolving customer inquiries • Process customer credit applications with accuracy • Ensure customer credit records are maintained accurately• Monitor customer accounts and take necessary actions• Utilize Microsoft Excel, Outlook, and Word to organize and manage data• Schedule appointments as required • Perform scanning and organizing of files • Undertake administrative assistance duties when needed• Handle shipping functions as per the company's procedures.

Administrative Assistant We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry and possess strong organizational and communication skills. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support: Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies. Handle incoming and outgoing mail, email, and phone calls professionally and efficiently. Reception Duties: Serve as the first point of contact for visitors, clients, and vendors. Answer and route calls appropriately, greet visitors warmly, and provide accurate information. Construction Industry Coordination: Manage and update project documentation according to construction schedules and deadlines. Assist with the preparation of bids, proposals, and contracts specific to construction projects. Liaise with project managers, subcontractors, and other team members to ensure streamlined communication. Scheduling and Meetings: Coordinate appointments and meetings for upper management. Prepare meeting agendas and take detailed minutes when required. Data Entry and Reporting: Maintain accurate records and assist with data entry related to ongoing or completed construction projects. Prepare reports or summaries relevant to construction operations. Qualifications and Skills: Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry. Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment. Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders. Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents. Adaptability: Comfortable working in a deadline-driven and team-oriented environment. Preferred Credentials: Experience with construction management software or tools is a plus. Knowledge of construction terminology and processes is highly desirable. Please call the Trevose office of Robert Half at 215-244-1551 for immediate consideration. Thank you!

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant Are you an ultra-organized, detail-oriented professional with a knack for multitasking? Robert Half is collaborating with a dynamic and growing company to find a talented Administrative Assistant who thrives in fast-paced environments and demonstrates top-notch customer service skills. Key Responsibilities:<ul><li>Perform a variety of administrative tasks to support operations, including scheduling appointments, managing calendars, and preparing comprehensive reports.</li><li>Serve as a key point of contact for internal teams and external clients, providing prompt and professional responses.</li><li>Create, edit, and maintain important documents, records, and presentations.</li><li>Manage office supplies inventory and oversee vendor relations to ensure seamless day-to-day operations.</li><li>Support team members in planning and executing special projects with a proactive and solution-focused approach.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Administrative Assistant We are excited to bring on board an Administrative Assistant to our team in the non-profit sector, located in Greater Philadelphia Region. As an Administrative Assistant, this role will encompass a variety of tasks including administrative support, vendor coordination, and data management. What you get to do every single day:• Handle high volume of inbound and outbound calls efficiently.• Provide top-notch administrative and customer service support.• Schedule and confirm appointments in an organized manner.• Coordinate effectively with multiple vendors.• Manage and order office supplies proactively.• Entry of data and maintain accurate records.• Utilize Microsoft Outlook, PowerPoint, and Word for email correspondence and other tasks.• Extract and collect data for further processing.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant 2 We are seeking a reliable and detail-oriented Administrative Assistant to support the Employment Processing Center at our premier client location in Atlantic City. In this role, you will assist with all phases of new hire processing, provide administrative support, and communicate directly with candidates to ensure a smooth onboarding experience. Responsibilities:• Assist in various stages of new permanent employee processing, including orientation scheduling.• Conduct pre-processing audits, including coordination and confirmation of new permanent employee schedules.• Ensure compliance with I-9, WOTC, Gaming Control Board, and other requirements in the processing of new permanent employees and prior employees.• Respond promptly and professionally to requests for I-9 audit changes and additional information from Corporate Compliance.• Provide overall administrative support, including assisting candidates with employment processing via phone and computer.• Communicate effectively with all levels of the organization to ensure smooth processing and compliance.

Administrative Assistant We are offering a contract for a contract-to-hire employment opportunity for an Administrative Assistant in READING, Pennsylvania. As an Administrative Assistant, you will play a crucial role in our operations, ensuring smooth and efficient management of various tasks. Your responsibilities will include addressing customer inquiries, processing applications, and maintaining accurate customer records. Responsibilities:• Operate the switchboard, serving as the central communication hub within the organization.• Navigate through different platforms and software for accurate data management.• Establish training environments to encourage detail-oriented learning and growth.• Supervise and manage food services to keep the team motivated and ready for success.• Coordinate with internal teams and external partners, ensuring clear and effective communication.• Show adaptability in a constantly evolving environment, reprioritizing tasks as needed.• Respond to inbound calls and provide excellent customer service.• Carry out data entry tasks and manage email correspondence.• Handle inbound and outbound calls, scheduling appointments as necessary.• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word is essential for this role.

Switchboard Operator We are offering a long-term contract employment opportunity for a Switchboard Operator at our location in OLEY, Pennsylvania. You will be the first point of contact for our team, supporting drivers and ensuring all incoming calls are directed to the appropriate department. Responsibilities: • Handle 30-50 inbound calls daily through the switchboard• Direct calls to the appropriate department or contact person• Provide prompt and efficient support to drivers by answering their inquiries• Operate multi-line switchboard systems and manage a high volume of calls

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