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130 results for Office Specialist in Philadelphia, PA

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Are you a detail-oriented professional with a knack for technology and exceptional organizational skills? We’re seeking an Office Assistant to join a local and dynamic team! If you're comfortable navigating software, streamlining workflows, and supporting day-to-day office operations, we want to hear from you.

Key Responsibilities:

Provide administrative support, including scheduling, organizing meetings, and responding to inquiries
Utilize office technology and digital tools to maintain and update records
Manage and operate cloud-based systems, collaboration tools, and software applications
Create reports, presentations, and documentation using advanced Excel, Word, or similar platforms
Coordinate inventory of office supplies and equipment using an online tracking system
Maintain data accuracy in customer relationship management (CRM) software
Troubleshoot basic IT issues and liaise with tech support for higher-level problems

Qualifications:

Proven experience in administrative or office assistant roles (minimum 2 years preferred)
Proficiency with Microsoft Office Suite, Google Workspace, and other office productivity tools
Ability to learn and adapt quickly to new software applications and digital platforms
Familiarity with using cloud-based tools like Slack, Trello, or Zoom within a workplace setting
Exceptional organizational, communication, and time-management skills
Basic knowledge of IT systems or a strong ability to troubleshoot

Apply today!

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

130 results for Office Specialist in Philadelphia, PA

Office Assistant Are you a detail-oriented professional with a knack for technology and exceptional organizational skills? We’re seeking an Office Assistant to join a local and dynamic team! If you're comfortable navigating software, streamlining workflows, and supporting day-to-day office operations, we want to hear from you. Key Responsibilities:<ul><li>Provide administrative support, including scheduling, organizing meetings, and responding to inquiries</li><li>Utilize office technology and digital tools to maintain and update records</li><li>Manage and operate cloud-based systems, collaboration tools, and software applications</li><li>Create reports, presentations, and documentation using advanced Excel, Word, or similar platforms</li><li>Coordinate inventory of office supplies and equipment using an online tracking system</li><li>Maintain data accuracy in customer relationship management (CRM) software</li><li>Troubleshoot basic IT issues and liaise with tech support for higher-level problems</li></ul>

Administrative Assistant If you are looking for work as an Administrative Assistant, you might be the candidate Robert Half is looking for. As an Administrative Assistant, you will be responsible for providing comprehensive administrative support to the organization, including managing schedules, preparing documents, and managing general office duties. The Administrative Assistant role is a contract opportunity located in the Greater Philadelphia, Pennsylvania area. What you get to do every single day:- Manage the front desk and greeting/directing visitors and employees.- Respond to inquiries in-person and via phone/e-mail.- Provide general clerical support to the program. - Assist with expense reporting and ensuring that information is accurate prior to sending to the billing team. - Manage incoming and outgoing mail and packages. - Track office inventory and place supply orders. - Assist with data entry and spreadsheet management.

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in the education sector. The position is based in Exton, Pennsylvania, and will require permanent on-site presence. As an Administrative Assistant, you will be expected to perform various administrative tasks, maintain effective customer service, and handle data entry tasks. Responsibilities: • Handle inbound and outbound calls efficiently and professionally. • Deliver excellent customer service in every interaction. • Perform data entry tasks with high accuracy and efficiency. • Manage email correspondence professionally and promptly. • Schedule appointments and manage calendars accurately. • Utilize Microsoft Office Suite and Google Suite proficiently to manage tasks and communicate effectively. • Maintain an organized and efficient workspace. • Utilize Microsoft Excel for data management and reporting. • Use Microsoft Outlook for email correspondence and scheduling. • Leverage Microsoft Word and PowerPoint for documentation and presentation purposes.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Administrative Assistant We are excited to bring on board an Administrative Assistant to our team in the non-profit sector, located in Greater Philadelphia Region. As an Administrative Assistant, this role will encompass a variety of tasks including administrative support, vendor coordination, and data management. What you get to do every single day:• Handle high volume of inbound and outbound calls efficiently.• Provide top-notch administrative and customer service support.• Schedule and confirm appointments in an organized manner.• Coordinate effectively with multiple vendors.• Manage and order office supplies proactively.• Entry of data and maintain accurate records.• Utilize Microsoft Outlook, PowerPoint, and Word for email correspondence and other tasks.• Extract and collect data for further processing.

Office Assistant Are you organized, detail-oriented, and thrive in dynamic office environments? Robert Half is seeking an Office Assistant to contribute to the daily operations and efficiency of a local and reputable organization. We're searching for an enthusiastic professional with a positive attitude who can provide exceptional support to ensure our workplace runs smoothly. Key Responsibilities:<ul><li>Perform general administrative tasks, including filing, photocopying, data entry, and managing correspondence.</li><li>Schedule meetings, maintain calendars, and assist in planning office events or travel arrangements.</li><li>Greet guests and clients, providing a welcoming front-facing experience.</li><li>Order and organize office supplies to maintain a clean and productive space.</li><li>Collaborate with team members across departments to execute various projects and ensure smooth workflow.</li><li>Assist in preparing reports, presentations, and other office documents.</li><li>Respond to phone calls and emails in a timely and professional manner.</li></ul>

Office Assistant We are offering an opportunity for an Office Assistant to join our team. The role is based in Princeton, New Jersey, United States. The job function involves clerical tasks, handling inbound calls, managing office supplies, and operating in a detail-oriented workspace. The position offers a contract to permanent employment opportunity. Responsibilities: • Handle and redirect inbound calls in a detail-oriented manner • Perform clerical duties including scanning documents and distributing mail • Utilize Adobe Sign for appropriate document processing • Maintain an adequate stock of office supplies and manage their distribution • Prepare and manage expense reports using Microsoft Excel • Ensure accuracy and efficiency in processing customer credit applications • Oversee and maintain precise customer credit records • Monitor customer accounts and take necessary actions as required.

Administrative Assistant We are offering a contract-to-hire employment opportunity for an Administrative Assistant in Reading, Pennsylvania. The role is in the higher education industry and involves acting as the initial contact point for visitors, managing front-office tasks, and assisting with routine office responsibilities. Responsibilities: • Operate as the initial point of contact for visitors, responding to inquiries in a detail oriented manner and directing them to the appropriate department.• Oversee front-office tasks, including greeting guests and directing them to relevant departments.• Aid in routine office tasks such as calendar maintenance, meeting scheduling, and handling routine correspondence.• Prepare, process and manage documents, letters, and reports as directed.• Maintain and update departmental records, filing systems, and spreadsheets for tracking purposes.• Accurately enter data into systems and ensure information is organized and accessible for the team members.• Coordinate meeting logistics, including room reservations, catering orders, and distributing agendas.• Attend meetings as requested, take notes, and distribute minutes to participants.• Monitor inventory levels for office supplies and initiate reorders when necessary.• Ensure the office environment remains organized, with reception and communal spaces being clean and welcoming.• Act as a liaison between the team and other internal or external contacts, relaying basic messages and scheduling follow-ups.

Administrative Assistant Are you an ultra-organized, detail-oriented professional with a knack for multitasking? Robert Half is collaborating with a dynamic and growing company to find a talented Administrative Assistant who thrives in fast-paced environments and demonstrates top-notch customer service skills. Key Responsibilities:<ul><li>Perform a variety of administrative tasks to support operations, including scheduling appointments, managing calendars, and preparing comprehensive reports.</li><li>Serve as a key point of contact for internal teams and external clients, providing prompt and professional responses.</li><li>Create, edit, and maintain important documents, records, and presentations.</li><li>Manage office supplies inventory and oversee vendor relations to ensure seamless day-to-day operations.</li><li>Support team members in planning and executing special projects with a proactive and solution-focused approach.</li></ul>

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant in the Plainfield, New Jersey area. In this role, you will be instrumental in managing daily operations, enhancing productivity, and maintaining a smooth workflow for our team. Key Responsibilities:• Efficiently manage and maintain calendars, coordinate meetings, and schedule appointments using Outlook Calendar.• Handle phone systems with a high degree of professionalism, managing calls and messages effectively.• Play a key role in project coordination, keeping track of deadlines, organizing tasks, and ensuring projects are completed in a timely manner.• Utilize DocuSign for document management, ensuring all necessary paperwork is completed accurately and efficiently.• Proofread documents for accuracy and clarity before distribution.• Transcribe notes from meetings or conversations as needed to ensure important information is documented.• Provide general administrative support, including typing correspondence and maintaining organized files.

Administrative Assistant We are seeking a motivated and detail-oriented Administrative Assistant to join a dynamic team in Feasterville PA. The ideal candidate will have prior experience in the construction industry and possess strong organizational and communication skills. This position will begin immediately as a temporary role, with the potential to become a permanent role for the right person. This role is 100% on site and is critical to ensuring smooth daily operations and providing exceptional support both internally and externally. Key Responsibilities: Administrative Support: Perform general secretarial duties, including preparing correspondence, managing filings, scheduling meetings, and maintaining office supplies. Handle incoming and outgoing mail, email, and phone calls professionally and efficiently. Reception Duties: Serve as the first point of contact for visitors, clients, and vendors. Answer and route calls appropriately, greet visitors warmly, and provide accurate information. Construction Industry Coordination: Manage and update project documentation according to construction schedules and deadlines. Assist with the preparation of bids, proposals, and contracts specific to construction projects. Liaise with project managers, subcontractors, and other team members to ensure streamlined communication. Scheduling and Meetings: Coordinate appointments and meetings for upper management. Prepare meeting agendas and take detailed minutes when required. Data Entry and Reporting: Maintain accurate records and assist with data entry related to ongoing or completed construction projects. Prepare reports or summaries relevant to construction operations. Qualifications and Skills: Industry Experience: Minimum of 2 years of work experience as a secretary or receptionist, preferably within the construction industry. Technical Proficiency: Familiarity with construction-related documentation, such as contracts, permits, and scheduling. Proficient in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint). Organizational Skills: Ability to multitask and prioritize effectively in a fast-paced environment. Communication Skills: Excellent verbal and written communication skills with the ability to interact professionally with internal and external stakeholders. Attention to Detail: Strong detail orientation with a focus on accuracy when managing construction-related documents. Adaptability: Comfortable working in a deadline-driven and team-oriented environment. Preferred Credentials: Experience with construction management software or tools is a plus. Knowledge of construction terminology and processes is highly desirable. Please call the Trevose office of Robert Half at 215-244-1551 for immediate consideration. Thank you!

Administrative Assistant 2 We are seeking a reliable and detail-oriented Administrative Assistant to support the Employment Processing Center at our premier client location in Atlantic City. In this role, you will assist with all phases of new hire processing, provide administrative support, and communicate directly with candidates to ensure a smooth onboarding experience. Responsibilities:• Assist in various stages of new permanent employee processing, including orientation scheduling.• Conduct pre-processing audits, including coordination and confirmation of new permanent employee schedules.• Ensure compliance with I-9, WOTC, Gaming Control Board, and other requirements in the processing of new permanent employees and prior employees.• Respond promptly and professionally to requests for I-9 audit changes and additional information from Corporate Compliance.• Provide overall administrative support, including assisting candidates with employment processing via phone and computer.• Communicate effectively with all levels of the organization to ensure smooth processing and compliance.

Administrative Assistant We are offering a contract for a contract-to-hire employment opportunity for an Administrative Assistant in READING, Pennsylvania. As an Administrative Assistant, you will play a crucial role in our operations, ensuring smooth and efficient management of various tasks. Your responsibilities will include addressing customer inquiries, processing applications, and maintaining accurate customer records. Responsibilities:• Operate the switchboard, serving as the central communication hub within the organization.• Navigate through different platforms and software for accurate data management.• Establish training environments to encourage detail-oriented learning and growth.• Supervise and manage food services to keep the team motivated and ready for success.• Coordinate with internal teams and external partners, ensuring clear and effective communication.• Show adaptability in a constantly evolving environment, reprioritizing tasks as needed.• Respond to inbound calls and provide excellent customer service.• Carry out data entry tasks and manage email correspondence.• Handle inbound and outbound calls, scheduling appointments as necessary.• Proficiency in Microsoft Excel, Outlook, PowerPoint, and Word is essential for this role.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Barnegat, New Jersey. The primary function of this role is to provide operational support to our apartment portfolio, including resident lease renewals, recertifications, rent payment processing, and maintaining excellent resident relations. Responsibilities • Serve as the first point of contact for any resident inquiries related to renewals, recertifications, and payments. • Prepare, send, and track lease renewal notices to residents, coordinating follow-ups as required. • Efficiently process lease recertifications in line with property policies and regulations. • Record and monitor rent payments, ensuring financial records are accurate and up to date. • Provide guidance to residents on rent payment options and assist in addressing any payment related issues. • Collaborate with the leasing and property management teams to provide a seamless resident experience. • Maintain both digital and physical resident files, ensuring they are organized and up-to-date. • Assist in managing delinquent accounts, coordinating with property management to send necessary notices. • Maintain positive resident relations by offering timely and detail-oriented responses to all inquiries.

Collections Specialist Are you an experienced Collections Specialist ready to bring your expertise to a dynamic and reputable HVAC company in Wilmington, DE? We’re looking for a results-driven professional to join our team and play a pivotal role in maintaining financial health while providing exceptional service to our clients on a contract-to-hire basis! Why Work With Us?<ul><li>Reputable Organization: Be part of a trusted name in the HVAC industry, recognized for quality and excellence.</li><li>Career Growth: Opportunity to transition to a permanent role, with room for advancement.</li><li>Team Environment: Join a supportive team that values collaboration and innovation.</li></ul>Key Responsibilities:<ul><li>Manage and monitor accounts receivable to ensure timely collections.</li><li>Communicate with customers to resolve payment discrepancies and secure outstanding payments.</li><li>Collaborate with internal teams to address and resolve account issues.</li><li>Prepare and maintain detailed records of collection activities.</li><li>Provide exceptional customer service while balancing firm but professional collections practices.</li></ul>What We’re Looking For:<ul><li>Experience: 2+ years in collections or accounts receivable, preferably in a service-based industry.</li><li>Skills: Strong negotiation, communication, and problem-solving skills.</li><li>Tech-Savvy: Proficiency in accounting software and Microsoft Office Suite.</li><li>Team Player: Ability to work well independently and collaboratively.</li><li>Detail-Oriented: Keen attention to detail and ability to manage multiple priorities.</li></ul>Ready to make an impact?Apply now to become part of a company that values integrity, innovation, and excellence in every aspect of its business!

Administrative Assistant We are offering an engaging opportunity for a part-time Healthcare Administrative Assistant in Bryn Mawr, Pennsylvania. The role involves a hybrid work environment, where you will be expected to work from the office on certain days, and from home on others. The job functions are primarily in the healthcare industry, where you will be in charge of various administrative tasks. Responsibilities: • Answering inbound calls and managing customer service inquiries• Keeping accurate client records by carrying out efficient data entry tasks• Handling email correspondence with clients and other stakeholders• Managing both inbound and outbound calls to ensure smooth communication• Proficiency in using Microsoft Excel for various data management tasks• Utilizing Microsoft Outlook for scheduling and communication purposes• Crafting presentations and reports using Microsoft PowerPoint• Drafting and editing documents with Microsoft Word• Scheduling appointments and meetings for the team• Sending out invoices to clients and ensuring timely payments.

Admin Assistant We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to a team of consultants. This is a long-term contract employment opportunity located in Newark, Delaware. The industry requires the expertise of an individual who can effectively manage various administrative tasks. Your primary focus will be assisting the consulting team with administrative tasks, travel arrangements, and meeting coordination, ensuring seamless workflows to support their success Key Responsibilities:Team Support:<ul><li>Act as the primary point of contact for administrative needs for the team of consultants (Source: Organizational Support Guidelines).</li><li>Prepare, format, and edit correspondence, reports, presentations, and documents as requested.</li><li>Manage calendars for multiple consultants to ensure time is allocated effectively and priorities are met.</li></ul>Travel Coordination:<ul><li>Plan, arrange, and confirm domestic and international travel itineraries, including flights, accommodations, ground transportation, and necessary documentation (Source: Travel and Meetings Best Practices).</li><li>Handle last-minute changes to plans and provide quick resolutions when travel disruptions occur.</li><li>Process travel expense reports and reimbursements in a timely and accurate manner.</li></ul>Meeting Coordination:<ul><li>Schedule, organize, and manage meetings, including conference calls, virtual meetings, and in-person engagements.</li><li>Prepare meeting agendas, attend meetings to take notes, and manage follow-ups by tracking action items.</li><li>Liaise with vendors and staff for event-related logistics such as catering, venue arrangements, and technical requirements.</li></ul>Administrative Operations:<ul><li>Maintain and update project trackers, client databases, and team-specific documentation to ensure data accuracy and accessibility.</li><li>Manage confidential information with professionalism and in compliance with company policies.</li><li>Order office supplies and ensure necessary materials are available for consultant-specific needs.</li></ul>Communication Support:<ul><li>Coordinate and distribute internal and external communication on behalf of the consulting team.</li><li>Build and maintain professional relationships with clients, partners, and internal stakeholders.</li><li>Respond to email and other inquiries in a timely and professional manner.</li></ul>

Service Specialist The Service Specialist is responsible for ensuring timely and professional support to customers and clients through effective communication, process management, and issue resolution. This role requires a strong focus on service excellence, problem-solving, and coordination across internal departments to deliver outstanding results. Responsibilities:<ul><li>Address customer inquiries or concerns via phone, email, and/or in-person interactions with professionalism and efficiency.</li><li>Address and resolve all standard hardware-related issues </li><li>Act as a point of contact for clients, ensuring their needs are met and offering proactive solutions.</li><li>Investigate and resolve service-related issues in a timely manner.</li><li>Escalate concerns to the appropriate team members or departments when necessary.</li><li>Assist in streamlining service processes, ensuring accuracy and efficiency.</li><li>Maintain detailed and accurate records of customer interactions, service requests, and resolutions.</li><li>Work closely with team members to implement customer service strategies.</li></ul>

Workers Compensation Unit Stat Specialist Robert Half is seeking a detail-oriented Strategic Specialist to join their client's Workers Compensation Unit. In this role, you'll ensure the accurate and timely submission of unit statistical reports to the Rating Bureau. This is a critical function supporting regulatory compliance, internal teams, and business performance within the Workers Compensation line of business. Key Responsibilities:<ul><li>Review and compare Rating Bureau data against internal Unit Stat system data.</li><li>Verify and update experience modification factors, audited payroll, and class codes for losses before submission.</li><li>Ensure all submissions are complete, accurate, and adhere to company and regulatory guidelines.</li><li>Maintain internal databases, files, and documentation for recurring reports and audits.</li><li>Liaise with internal stakeholders including Underwriting, Premium Audit, Claims, and the Office of General Counsel.</li><li>Coordinate with the Rating Bureau and designated CHUBB contact as needed.</li><li>Learn and follow Unit Stat processes and procedures through structured training.</li><li>Gain proficiency in the Unit Stat System.</li></ul>

Medical Billing Specialist Robert Half is seeking Medical Billing Specialist in the Somerset County, NJ area. As a Medical Billing Specialist, you will handle billing procedures for home, health, and hospice care, and work closely with the central scheduling department. If you have 1+ years of Medical Billing experience and are looking to grow your career, this might be the opportunity for you! Responsibilities:• Execute billing operations for home, health, and hospice care services.• Collaborate with the central scheduling department to ensure seamless billing processes.• Utilize software to manage and update billing information.• Handle authorizations related to billing efficiently.• Monitor customer accounts and take necessary action as needed.• Maintain accurate and up-to-date records of customer credit applications.• Process customer credit applications accurately and efficiently.• Resolve customer inquiries related to billing in a timely manner.

Accounts Payable Specialist A busy company in the Mount Olive area is seeking an Accounts Payable Specialist to join their team. This Accounts Payable Specialist will get the opportunity to joining a growing organization that offers a great work/life balance. This Accounts Payable Specialist must have at least 3 years of accounts payable experience and ideally have had prior experience with job costing and working with Project Managers (not required). The ideal Accounts Payable Specialist candidate will also have prior experience out of the construction industry. Other responsibilities of this Accounts Payable Specialist will include: <ul><li>Entering invoices electronically</li><li>Matching POs to the correct invoices</li><li>Coding the invoices to the correct job and cost codes</li><li>Work with Project Managers to ensure proper coding</li><li>Maintaining accounts payable inbox</li><li>Reconciling vendor account statements</li><li>Knowledge of sales tax and proper record keeping when entering invoices</li><li>Communicating with vendors regarding payment status</li><li>Preparing weekly check runs</li></ul> This Accounts Payable Specialist position is paying between $55,000 and $65,000 annually depending on experience. If interested in this Accounts Payable Specialist apply today!

A/P Specialist We are in search of an organized, A/P Specialist to join our finance team. This role focuses on ensuring the accuracy and efficiency of payment processing within our organization. The A/P Specialist will work closely with various departments, sites, and vendors to ensure smooth financial operations. Responsibilities • Oversee the processing of vendor invoices, verifying their accuracy prior to payment• Collaborate with sites to reconcile accounts payable transactions and address any discrepancies• Scrutinize financial data to identify potential trends or issues warranting attention• Uphold compliance with both company policies and financial regulations• Organize and maintain vendor files, including filing invoices• Handle the opening, stamping, and processing of mail• Oversee the printing of checks and ensuring their match with invoices• Step in for Receptionist responsibilities when needed

Accounts Payable Specialist Salary $55,000 - $65,000/YearHybrid 3 days onsite, 2 days remote The responsibilities of the position include all aspects of accounts payable processing, including sorting and coding invoices, coordinating approvals, posting and selecting invoices for payment, maintaining vendor relationships, miscellaneous reporting, and general team support where and as needed. You will be working with other accounting professionals whose focus will be on general accounting responsibilities from A/R, Payroll, month end closing and financial statement generation and distribution. You should be comfortable in a fluid environment where priorities could shift on occasion. This is an exciting opportunity to work with an industry leader that is strong, stable, growing, and environmentally sensitive. Major Responsibilities: <ul><li>Maintain vendor files.</li><li>Review, sort and route incoming vendor invoices for approval;</li><li>Perform 3-way matching of invoices, PO’s and receiving documentation as appropriate.</li><li>Process and post invoices to the vendor ledgers.</li><li>Review and process check requests and expense reports.</li><li>Research and resolve invoice discrepancies and issues as needed.</li><li>Ensure complete documentation and appropriate approvals are obtained for all payables.</li><li>Cross-check payables against other accounting documentation as needed.</li><li>Generate draft journal entries to record intercompany transactions and related activity for review.</li><li>Communicate regularly with Purchasing and other employees, supervisors/managers.</li><li>Track payables activity and reconcile accounts payable transactions, and other accounts as assigned.</li><li>Generate and distribute periodic reports for management review.</li><li>Assist with month end closing processes as assigned.</li><li>Assist with annual form 1099 tax document preparation, provide supporting documentation for audits, and other projects as needed.</li><li>Other duties and responsibilities as assigned.</li></ul>

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130 results for Office Specialist in Philadelphia, PA

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