;

38 results for Receptionist in Philadelphia, PA

Relevance

Date Posted

Create a Job Alert

Email me about new Receptionist jobs in Philadelphia, PA

Are you sure you want to pass on this job?

We are offering a permanent employment opportunity in the property management/facilities industry based in Malvern, Pennsylvania, 19355, United States. This role involves working onsite as a Receptionist, a central figure in our operations. The position focuses on key administrative tasks, customer service, and ensuring smooth communications within our team.

Responsibilities:
• Effectively handle incoming and outgoing mail, ensuring all mail is directed to the appropriate bins
• Oversee the operation of the postage machines for outgoing mail
• Field incoming calls, providing excellent customer service and accurate information to callers
• Manage the front desk operations, including logging in and out and providing visitor badges
• Escort visitors to their respective destinations within the premises
• Use Microsoft Word, Excel, and Outlook to maintain accurate records and organize files
• Schedule appointments and manage conference room bookings
• Perform data entry tasks and maintain email correspondence with efficiency and accuracy
• Utilize interpersonal skills to foster a friendly and organized environment

• Proficiency in answering multi-line phone system
• Strong customer service skills
• Capable of performing data entry tasks efficiently
• Ability to handle email correspondence professionally
• Excellent interpersonal skills
• Proficiency in Microsoft Excel
• Familiarity with Microsoft Outlook
• Proficiency in Microsoft Word
• Experience in organizing files systematically
• Ability to schedule appointments effectively

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

38 results for Receptionist in Philadelphia, PA

Receptionist We are offering a permanent employment opportunity in the property management/facilities industry based in Malvern, Pennsylvania, 19355, United States. This role involves working onsite as a Receptionist, a central figure in our operations. The position focuses on key administrative tasks, customer service, and ensuring smooth communications within our team. Responsibilities: • Effectively handle incoming and outgoing mail, ensuring all mail is directed to the appropriate bins • Oversee the operation of the postage machines for outgoing mail • Field incoming calls, providing excellent customer service and accurate information to callers • Manage the front desk operations, including logging in and out and providing visitor badges • Escort visitors to their respective destinations within the premises • Use Microsoft Word, Excel, and Outlook to maintain accurate records and organize files • Schedule appointments and manage conference room bookings • Perform data entry tasks and maintain email correspondence with efficiency and accuracy • Utilize interpersonal skills to foster a friendly and organized environment

Receptionist We are looking for a diligent Receptionist to join a team in Malvern, Pennsylvania, United States. You will be the initial point of contact for our office, handling inbound calls and utilizing office software. This role offers a short-term contract employment opportunity. Responsibilities:• Acting as the first point of contact for all incoming telephone calls• Efficiently redirecting calls to the appropriate team members• Utilizing Microsoft Office Suites for various administrative tasks• Maintaining a high level of professionalism and clear communication • Utilizing basic office skills to ensure smooth daily operations

Front Desk Coordinator We are offering a short-term contract employment opportunity for the position of Front Desk Coordinator within the Education sector, located in Philadelphia, Pennsylvania. As a Front Desk Coordinator, the role involves a range of concierge and administrative duties to support our team. What you get to do every single day:• Manage and direct incoming phone calls efficiently.• Offer a warm welcome to visitors and guide them as required.• Provide comprehensive administrative assistance to the Advancement office.• Undertake ad-hoc administrative projects when necessary.• Utilize Microsoft Excel, Word, and Outlook for various tasks.• Perform data entry tasks with precision and speed.• Use excellent interpersonal skills to deliver high-quality customer service.• Leverage your knowledge of the Google Suite for administrative tasks.

Front Desk Coordinator We are providing a long-term contract employment opportunity for a Front Desk Coordinator in Philadelphia, Pennsylvania. As a Front Desk Coordinator, you will oversee the front desk area, manage patient check-ins and outs, and coordinate appointment schedules. You will also handle incoming phone calls and messages, as well as manage paperwork. This position is based in a healthcare setting and requires a high level of organization and attention to detail. What you get to do every single day:• Oversee the daily operations of the front desk area.• Coordinate the check-in and check-out processes for patients.• Schedule appointments in accordance with patient needs and availability.• Handle incoming phone calls, transferring them as necessary and taking detailed messages.• File and organize paperwork to maintain accurate patient records.• Welcome patients and direct them to the appropriate areas.• Utilize data entry skills to update and maintain patient records in the system.• Use Microsoft Excel, Microsoft Outlook, and Microsoft Word to perform various administrative tasks.• Apply interpersonal skills to interact with patients and provide excellent customer service.

Front Desk Coordinator We are hiring for an Adminsitiative Assistant in the Lancaster PA County area! Responsibilities: • Professionally welcome and direct clients and visitors upon arrival.• Efficiently manage incoming calls, including directing to the appropriate parties and taking messages as required.• Coordinate scheduling for client appointments and maintain calendars for staff members.• Ensure proper organization and filing of crucial documents such as tax returns, client records, and invoices.• Generate, print, and distribute correspondence such as emails, memos, and mailings.• Assist with administrative tasks, including data entry and updating client information in the database.• Utilize Microsoft Word for various tasks and maintain organized files.

Office Manager We are in search of an Office Manager to be a part of our team in Hamilton, New Jersey, 08690, United States. This role offers a short term contract employment opportunity. As an Office Manager, you will be tasked with coordinating meetings, handling receptionist duties, and managing the office supplies. The role also includes maintaining financial records, overseeing job postings, managing onboarding processes, and handling customer invoices. Responsibilities:• Coordinate and schedule meetings in a timely and efficient manner• Handle all receptionist duties to ensure smooth office operations• Maintain a sufficient inventory of office supplies and place orders when necessary• Keep detailed and accurate financial records for the office• Oversee job postings and assist in the recruitment process• Manage the onboarding process for new employees • Handle customer invoices, ensuring they are accurate and sent out in a timely manner

Office Manager Robert Half is actively looking for an experienced Front Desk/Office Manager. The Front Desk/Office Manager plays a critical role in coordinating and maintaining the office, supporting the execs/owners, and making sure guest visits run smoothly and to the highest standard. The ideal Front Desk/Office Manager will be successful if they have excellent verbal and written communication skills and the ability to perform multiple tasks within set deadlines. This position is located in the Philadelphia area. How you will make an impact::<ul><li>Greet and direct guests with professionalism and courtesy.</li><li> Set up and break down conference room meetings.</li><li>Order and stock office supplies, ensuring the office runs smoothly.</li><li>Perform clerical tasks such as filing, copying, and document management.</li><li>Manage calendars and schedules for multiple executives/owners.</li><li>Coordinate and book travel arrangements.</li><li>Provide direct administrative support to executives/owners.</li><li>Assist with various administrative projects.</li></ul>

Office Assistant Wilmington Delaware client seeks an Office Assistant with construction and union experience. This Office Assistant will organize files, schedule appointments, acts as receptionist, sort and distribute communications, and assist with administrative support tasks. If you’re an enthusiastic, outgoing, organized individual, this Office Assistant role may be perfect for you! Primary Duties· Answer incoming calls· Data entry of legal documents· Schedule appointments/Calendar Management· Timely email correspondence· Handle incoming/outgoing mail· Prepare and file internal documents· Assist the Accountant with projects when needed

A/P Specialist We are in search of an organized, A/P Specialist to join our finance team. This role focuses on ensuring the accuracy and efficiency of payment processing within our organization. The A/P Specialist will work closely with various departments, sites, and vendors to ensure smooth financial operations. Responsibilities • Oversee the processing of vendor invoices, verifying their accuracy prior to payment• Collaborate with sites to reconcile accounts payable transactions and address any discrepancies• Scrutinize financial data to identify potential trends or issues warranting attention• Uphold compliance with both company policies and financial regulations• Organize and maintain vendor files, including filing invoices• Handle the opening, stamping, and processing of mail• Oversee the printing of checks and ensuring their match with invoices• Step in for Receptionist responsibilities when needed

Controller We are currently seeking a Controller for our team based in the East Windsor, New Jersey area. In this role, you will be managing financial operations and HR-related tasks. You will be accountable for managing the general ledger, handling inventory, financial reporting, and maintaining accurate employee data. This role is also responsible for being the primary point of contact for IT support, which is outsourced to a third party. Responsibilities:Financial Management<ul><li>Lead with confidence as you oversee all accounting operations, including crafting Financial Statements, managing the General Ledger, and preparing journal entries.</li><li>Spearhead budget creation, forecasting, and account analysis to drive smarter financial decisions.</li><li>Deliver impactful monthly financial management reports to keep the team informed and aligned.</li><li>Take charge of recording daily raw material consumption from BOM data on production reports.</li><li>Maximize the potential of Microsoft Navision Dynamics Business Central 365 by leveraging it as the cornerstone of our ERP systems.</li><li>Manage banking operations seamlessly, including monitoring cash balances, initiating wire transfers, reconciling accounts, processing deposits through BOA CashPro, and ensuring financial accuracy.</li><li>Handle online customer credit card payments with precision and care.</li><li>Collaborate with external auditors at year-end, ensuring compliance with tax filings and supporting a smooth audit process.</li><li>Provide strong leadership by supervising Accounts Payable/Receptionist Associate and Accounts Receivable/Billing Associate positions.</li><li>Proactively manage state filings and other regulatory requirements as needed.</li><li>Partner with the General Manager and CEO as a trusted advisor on all financial and HR matters.</li></ul>Human Resources<ul><li>Manage payroll operations seamlessly, ensuring timely and accurate preparation of weekly and semi-monthly ADP payrolls.</li><li>Oversee the administration of employee benefits, including health insurance, retirement plans, and life insurance, ensuring prompt payment of monthly premiums.</li><li>Serve as a supportive and approachable resource for employee relations and issue resolution.</li><li>Maintain accurate personnel records while ensuring compliance with HR policies and procedures.</li><li>Track employee attendance to promote consistency and accountability.</li></ul>Information Technology<ul><li>Partner with third-party IT vendors to manage software and hardware operations effectively.</li><li>Step up to troubleshoot occasional IT hardware issues, ensuring minimal disruptions to day-to-day activities.</li></ul>

Billing Manager/Office Manager We are offering an exciting opportunity for a Billing Manager/Office Manager in Wilmington, Delaware. This role is crucial to our operations in the healthcare industry. The selected candidate will be instrumental in managing our dental office's front desk and billing processes. Key responsibilities: • Accurately process patient claims and predeterminations to insurance companies • Responsibly handle scheduling of appointments for both new and existing dental patients using SoftDent • Timely respond to emails and client inquiries • Efficiently answer phone calls and respond to voicemails • Maintain and organize patient medical records in a systematic manner • Collect estimated co-payments and diligently follow up on existing balances • Explain treatment plans to patients in an understandable manner • Verify insurance coverage details and keep them updated • Maintain up-to-date insurance bluebooks • Post insurance payments and manage outstanding insurance balances through EFT, virtual card payment, and checks • Annually re-credential to stay in-network with current insurance plans.

Executive Assistant We are offering a long-term employment opportunity for an Executive Assistant in Malvern, Pennsylvania. This role is centered within the banking industry and will be situated in an office environment. As an Executive Assistant, you will be required to provide comprehensive support to executives, including calendar management and front desk duties. You will also assist with site, facilities, and security tasks as needed. Responsibilities: <ul><li>Proactively manage executive calendars, including scheduling internal and external meetings, prioritizing time-sensitive matters, and resolving scheduling conflicts.</li><li>Coordinate travel arrangements (domestic and international), including itineraries, accommodations, and expense reports.</li><li>Draft and prepare correspondence, reports, presentations, and other documents as requested.</li><li>Serve as the primary point of contact between executives, their teams, and external stakeholders.</li><li>Assist in managing sensitive information and ensure confidentiality in all aspects of the role.</li><li>Organize and coordinate meetings, including preparing agendas, taking detailed minutes, and following up on action items.</li><li>Oversee special projects, event planning, and cross-functional initiatives to support strategic goals.</li><li>Manage office supply inventory and budgets for executive needs and department-related costs.</li></ul>

AP/AR Specialist We have partnered with a small company on their search for an AP/AR Specialist with proven payroll experience. In this role, you will assist with financial reporting, tax compliance, updating payroll records, processing vendor invoices, preparing annual tax forms, assisting the front desk as needed, resolving accounting discrepancies, maintaining accounting files, and assisting with the annual audit process. The ideal AP/AR Specialist for this role should have a not-for-profit background, have a high level of attention to detail, excellent organizational skills, and great time management skills. Major Responsibilities· Process, verify and reconcile incoming invoices· Handle accounts payable and receivable transactions· Generate client invoices· Post incoming payments· Prepare annual tax forms· Analyze workflow processes· Ensure bills and payroll are paid timely/accurately· Assist with collecting on past due accounts· Prepare financial reports

Administrator We are seeking an organized and versatile Business Support Office Administrator to support company owners and managers with day-to-day operations with our client in the Bedminster area. This role includes office administration, project and accounting support, human resources, and other miscellaneous tasks. This position is expected to be a self-starter, motivated, and be someone willing to learn new skills. System experience in Excel is helpful for reports and analyzing any office data/spreadsheets. Ideally looking for 3 years+ of corporate office experience. Key Responsibilities:<ul><li>Office Operations: Handle mail, deliveries, visitor reception, meeting room reservations, and office maintenance.</li><li>Project & Accounting Support: Assist with budgeting, financial reporting, billing, and database management.</li><li>Human Resources: Help with recruiting, onboarding, employee records, benefits, and scheduling professional development meetings.</li><li>Technology: Support technology acquisitions.</li></ul>

Business Support We are seeking a detail-oriented and proactive Business Operations Assistant to support company owners and managers in various administrative functions. This role encompasses office administration, project and accounting support, human resources, technology management, and company branding. The ideal candidate will ensure smooth office operations, facilitate employee engagement, assist with financial processes, and enhance our company’s digital presence. This is an exciting opportunity for an individual who enjoys diverse responsibilities, learning new skills, and making meaningful contributions. Key Responsibilities: Office Administration: Maintain records of detail oriented licenses, business registrations, vehicle registrations, and subscriptions. Handle mail, deliveries, and visitor reception. Manage voicemail messages and direct them to appropriate personnel. Reserve meeting rooms and coordinate office meetings, including lunch arrangements. Assist with facility maintenance and renovation projects. Organize social events and staff celebrations. Perform other administrative tasks as required. Project and Accounting Support: Assist with maintaining and developing Smartsheet databases and reports. Support client service and business development initiatives. Assist with budgeting, accounting, and financial reporting activities. Aid in billing, collections, and accounts payable processes. Contribute to the development and maintenance of Safety Program policies. Request and manage certificates of insurance for clients and vendors. Perform additional project and financial support tasks as required. Human Resources: Maintain employment files and records. Assist with recruitment and onboarding of new employees. Schedule and prepare materials for detail oriented development meetings. Administer background checks and drug/alcohol testing programs. Support employee benefits program administration. Track PTO records and maintain vacation calendars. Assist with employment policy updates and implementation. Handle additional HR-related responsibilities as needed. Technology and Social Media: Update and maintain the company website and social media accounts to reflect company culture and projects. Assist with technology acquisitions, leases, inventories, and warranties. Track and troubleshoot technology issues and support tickets. Develop and enforce technology policies and procedures. Perform other technology-related tasks as required.

Administrative Assistant We are offering a contract to hire employment opportunity for an Administrative Assistant located in Philadelphia, Pennsylvania. As an Administrative Assistant, this role is integral to the operations and involves providing administrative support, managing data, and creating presentations. What you get to do every single day:• Maintain updated and precise customer credit records• Resolve customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take necessary action when needed• Offer administrative support to the department, ensuring smooth operations• Update and maintain data across various systems, including spreadsheets and CRM• Generate reports by pulling large volumes of data and maintaining accuracy• Manage, organize, and update Excel spreadsheets, including handling charts, pivot tables, formulas, and V-LOOKUPS• Create engaging and informative presentations as required• Carry out additional administrative and data-related tasks and projects as needed.

Office Administrative Assistant We are offering a short-term contract employment opportunity for an Office Administrative Assistant in the education industry at a university in Philadelphia, Pennsylvania. As an Office Administrative Assistant, your primary role will involve providing administrative support, managing customer service, and maintaining records and reports. What you get to do every single day:• Provide exceptional customer service, fielding and responding to inquiries, and providing necessary information to interested parties.• Manage incoming calls with efficiency, redirecting when necessary and ensuring accurate message delivery.• Maintain accurate records and documentation, which includes attendance records.• Support the preparation of training materials for workshops, ensuring all handouts are updated and folders are prepared.• Assist in the scheduling and management of classrooms and conference rooms for various events and workshops.• Offer clerical administrative support to the team, assisting with routine office tasks and projects.• Compile program data and prepare reports, utilizing Microsoft Excel.• Proofread standard documents, forms, memos, and letters, ensuring accuracy and professionalism.• Keep track of department inventories using standardized spreadsheets and processes.

General Office Clerk We are on the lookout for a General Office Clerk to join a team in the financial services industry, located in Ambler, Pennsylvania. This role is fully onsite and offers a short-term contract employment opportunity. As a General Office Clerk, you will be responsible for a diverse range of administrative tasks, including processing documents, maintaining customer records, and providing customer service. Responsibilities:• Accurately maintain customer credit records in line with company guidelines• Efficiently process customer credit applications• Manage a variety of clerical tasks such as filing, scanning, and printing• Provide excellent customer service by resolving customer inquiries• Monitor customer accounts and take appropriate action as necessary• Utilize Microsoft Excel, Outlook, and Word to manage and organize files• Schedule appointments and manage shipping functions as needed• Assist with data entry tasks to ensure accurate record keeping.

Administrative Assistant Robert Half is offering an exciting opportunity for an Administrative Assistant, based in the Greater Philadelphia area. The Administrative Assistant role involves a variety of tasks, primarily centered around providing administrative support and maintaining client records. As the Administrative Assistant, you will be an integral part of our client's team, contributing to the smooth operation of their procedures and ensuring an efficient workplace. Responsibilities:<ul><li>Accurately process and prepare client billing and engagement letters.</li><li>Manage incoming and outgoing mail, and route phone calls as required.</li><li>Handle administrative tasks such as electronic filing, word processing, and proofreading.</li><li>Support new client onboarding process and ensure client records are accurately maintained in our internal systems.</li><li>Coordinate meeting logistics, food orders, and office supplies as needed.</li><li>Act as a support to other administrative team members when necessary.</li><li>Track and manage licenses, continuing education, and internal compliance.</li><li>Assemble and e-file individual and business tax returns.</li></ul>

Administrative Assistant We are seeking an Administrative Assistant to join our team based in Lansdale, PA. As part of this role, you will be responsible for providing administrative support to the team, answering inbound calls, and maintaining customer service standards. This opportunity offers a long-term contract opportunity. Responsibilities:• Manage inbound and outbound calls in a timely and efficient manner• Maintain high-quality customer service by resolving customer inquiries and issues• Accurately process data entries and maintain client records• Handle email correspondence• Schedule appointments and manage meeting logistics• Utilize Microsoft Excel, Outlook, PowerPoint, and Word for various administrative tasks• Ensure all customer credit applications are processed accurately and swiftly• Monitor customer accounts and take appropriate action when necessary• Continually update and maintain accurate record keeping.

Administrative Assistant Robert Half has an exciting opportunity for driven and proactive Administrative Assistants in Mercer County! This position offers the opportunity to work within a high-functioning team and will expose you to many areas of office management including working with Executive Management!! Apply today for consideration. GREAT benefits. Key Tasks:<ul><li>Prepare employee expense reports</li><li>Upload financial statements and organize electronic files.</li><li>Handle clerical tasks such as scanning, copying, data entry, and compiling reports.</li><li>Process documents through Adobe Sign.</li><li>Manage incoming phone calls, ensuring a high level of professionalism in all interactions.</li><li>Assist with organizing and coordinating company events and meetings, including catering, room setup, and logistics.</li><li>Assist with calendar management when needed.</li><li>Assist facilities manager with vendor management and ordering office supplies.</li><li>Complete special assignments and projects as needed.</li><li>Offer support to team members and departments, demonstrating flexibility and teamwork.</li><li>Handle sensitive information with discretion.</li></ul>

Office Assistant We are offering a part-time permanent employment opportunity for a diligent Office Assistant in the industry located in Newark, Delaware, United States. As an Office Assistant, you will be tasked with handling clerical duties, managing customer-related inquiries, maintaining comprehensive customer records, and ensuring the smooth operation of our workplace. Responsibilities:• Efficiently manage customer inquiries and provide timely solutions• Accurately process customer credit applications as part of the role• Utilize CRM to maintain up-to-date and comprehensive customer records• Oversee customer accounts and carry out necessary actions• Execute clerical duties to support the smooth operation of the office• Manage accounting software systems and ensure they are up to date• Utilize ADP - Financial Services for financial-related tasks• Handle billing functions as part of the role• Respond to inbound calls in a detail oriented and timely manner• Create and manage banner ads as part of the role's responsibilities.

Administrative Assistant Robert Half is seeking a dynamic and experienced Administrative Assistant to join a local and growing team. As an Administrative Assistant, you will be a key player in ensuring the office runs smoothly and efficiently. You will provide exceptional administrative support to the team, manage schedules, handle communication, and assist with various operational tasks. Key Responsibilities:<ul><li>Coordinate and maintain schedules, meetings, and appointments.</li><li>Organize and manage files, records, and documents with a high level of accuracy.</li><li>Handle incoming and outgoing communication (calls, emails, etc.) professionally and promptly.</li><li>Prepare reports, presentations, and correspondence as needed.</li><li>Support the team in administrative tasks, ensuring operations run smoothly.</li><li>Assist with event planning and logistics.</li><li>Maintain office supplies inventory and place orders as necessary.</li><li>Provide outstanding customer service and serve as a point of contact for clients, vendors, or visitors.</li></ul>

Administrative Assistant Are you an ultra-organized, detail-oriented professional with a knack for multitasking? Robert Half is collaborating with a dynamic and growing company to find a talented Administrative Assistant who thrives in fast-paced environments and demonstrates top-notch customer service skills. Key Responsibilities:<ul><li>Perform a variety of administrative tasks to support operations, including scheduling appointments, managing calendars, and preparing comprehensive reports.</li><li>Serve as a key point of contact for internal teams and external clients, providing prompt and professional responses.</li><li>Create, edit, and maintain important documents, records, and presentations.</li><li>Manage office supplies inventory and oversee vendor relations to ensure seamless day-to-day operations.</li><li>Support team members in planning and executing special projects with a proactive and solution-focused approach.</li></ul>

Administrative Assistant Financial Services company seeks an Administrative Assistant with excellent time management skills. This Administrative Assistant will maintain and update internal records, process and maintain vendor memberships, assist with event coordination, enter journal entries into the general ledger, monitor attendance recording, perform research and development, assist with daily office needs, confirm all cash receipts/disbursements, and be point of contact for donor acknowledgement communications. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment. How you will make an impact· Organize, schedule, and confirm appointments/meetings· Track and analyze accounting data· Calendar Management· Prepare financial statements and reports· Draft internal/external correspondence· Generate travel arrangements & itineraries · Perform clerical research

Next Results Page

TalentMatch®

38 results for Receptionist in Philadelphia, PA

TalentMatch^®