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4 results for Entry Level Administrative Assistant in Phoenix, AZ

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Executive Assistant

Essential Duties: ▪ Manages Executive/COO’s calendar, scheduling appointments with employees and customers, RSVPing for events, and making restaurant reservations and coordinating with all parties. ▪ Ensuring Executive’s Outlook calendar is up to date and Teams meetings are updated with applicable call in numbers and codes. ▪ Monitoring of in box for Executive/CEO and providing administrative assistance as needed. ▪ Serves as a liaison by phone, email and in-person for staff, customers, port and other external contacts. ▪ Schedules and maintains travel plans for all employees, ensuring cost-effective arrangements and availability of requested accommodations. This includes adding to employees Outlook calendars with email notifications. ▪ Processes travel reimbursements timely and in accordance with company policy. ▪ Assists with sporting and special event ticket assignments and arrangements. ▪ Audits and reviews invoices ensuring accuracy. Codes and submits documents for payment. ▪ Sets up conference rooms for meetings to include drinks and needed company brochures or requested Executive information. ▪ Arranging and delivering gifts for employees’ birthdays and other life events. ▪ Arranging and delivering gifts for customer and partners as needed for recognized industry Holidays and life events. ▪ Coordinating attendance for third party events (sponsorship with table assignment), to include payments and sending attendees lists for Executives and employees. ▪ Handling payments and communication for Sponsorships and Donations and coordinating expense reporting. ▪ Sets up and manages company lunches for meetings, teambuilding, trainings, etc. ▪ Event planning as needed (Holiday lunch/dinner) ▪ Order and customize merchandise as needed (For holidays, special occasions and as needed) ▪ Arranges for notary services as needed. ▪ Develops and maintains a thorough knowledge of computer systems required for efficient completion of assignments and projects. Demonstrates a pro-active approach to upgrading skills. ▪ Sorts, prioritizes and distributes mail to Executives. Handles follow up correspondence as directed. ▪ Prepares and monitors invoices and expense reports.

• Proficiency in ADP - Financial Services is required
• Familiarity with Cisco Webex Meetings is a must
• Experience with Concur is necessary
• Proficiency in CRM systems is needed
• Knowledge of Kronos Timekeeping System is essential
• Familiarity with About Time software is required
• Strong skills in Calendar Management are needed
• Excellent Communication skills are necessary
• Experience in handling Conference Calls is required
• Ability to manage Correspondence effectively is essential

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

4 results for Entry Level Administrative Assistant in Phoenix, AZ

Executive Assistant Executive Assistant Essential Duties: ▪ Manages Executive/COO’s calendar, scheduling appointments with employees and customers, RSVPing for events, and making restaurant reservations and coordinating with all parties. ▪ Ensuring Executive’s Outlook calendar is up to date and Teams meetings are updated with applicable call in numbers and codes. ▪ Monitoring of in box for Executive/CEO and providing administrative assistance as needed. ▪ Serves as a liaison by phone, email and in-person for staff, customers, port and other external contacts. ▪ Schedules and maintains travel plans for all employees, ensuring cost-effective arrangements and availability of requested accommodations. This includes adding to employees Outlook calendars with email notifications. ▪ Processes travel reimbursements timely and in accordance with company policy. ▪ Assists with sporting and special event ticket assignments and arrangements. ▪ Audits and reviews invoices ensuring accuracy. Codes and submits documents for payment. ▪ Sets up conference rooms for meetings to include drinks and needed company brochures or requested Executive information. ▪ Arranging and delivering gifts for employees’ birthdays and other life events. ▪ Arranging and delivering gifts for customer and partners as needed for recognized industry Holidays and life events. ▪ Coordinating attendance for third party events (sponsorship with table assignment), to include payments and sending attendees lists for Executives and employees. ▪ Handling payments and communication for Sponsorships and Donations and coordinating expense reporting. ▪ Sets up and manages company lunches for meetings, teambuilding, trainings, etc. ▪ Event planning as needed (Holiday lunch/dinner) ▪ Order and customize merchandise as needed (For holidays, special occasions and as needed) ▪ Arranges for notary services as needed. ▪ Develops and maintains a thorough knowledge of computer systems required for efficient completion of assignments and projects. Demonstrates a pro-active approach to upgrading skills. ▪ Sorts, prioritizes and distributes mail to Executives. Handles follow up correspondence as directed. ▪ Prepares and monitors invoices and expense reports.

Executive Assistant Works independently and with limited supervision on variety of tasks to support departmental operations through development, implementation, and monitoring of reporting and administrative processes. Determine methods for completing new assignments, and respond quickly in fast-paced, changing environment. Support department with office administration. Job Description:<ul><li>Manage all miscellaneous tasks assigned with ability to think out of box to find resolution.</li><li>Interface with various levels of departmental management on operational and administrative tasks.</li><li>Arrange travel and meetings.</li><li>Complete complex expense reports. </li><li>Manage calendars.</li><li>Perform departmental office administrative tasks and office support activities.</li></ul>Prepare and deliver various daily, weekly, monthly, quarterly, annual and ad-hoc reports. Resolve reporting issues with speed and quality

Executive Assistant We are in search of a meticulous Executive Assistant to be part of our team in the real estate industry, specifically situated in Phoenix, Arizona. The Executive Assistant will be entrusted with tasks such as managing customer interactions, maintaining precise customer records, and addressing customer queries. Responsibilities:• Efficiently manage customer credit applications • Maintain precise records of customer credit• Handle personal, office management duties, and EA• Collaborate with the founder on various businesses and items of attention• Balance time between personal and managing EA/Office tasks• Work closely with the founder's wife on scheduling medical appointments• Ensure compliance and manage employee relations• Handle benefit functions and FMLA related tasks• Operate ADP - Financial Services and ADP Workforce Now• Utilize Ceridian, Dayforce, and ATS - Asynchronous Transfer Mode tools for efficient workflow.

Executive Administrative Manager We are offering an exciting opportunity for an Executive Administrative Manager to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling administrative tasks, managing personal errands, and utilizing QuickBooks Enterprise. Responsibilities: • Manage administrative tasks efficiently to ensure smooth operations within the organization. • Use QuickBooks Enterprise for maintaining financial records and transactions. • Organize, schedule, and oversee personal errands as required. • Maintain confidentiality and exercise discretion when handling sensitive information. • Act as a point of contact between the executives and internal or external colleagues. • Create regular reports and update internal databases as necessary. • Anticipate the needs of others in order to ensure seamless and positive experiences. • Develop and maintain an efficient documentation and filing system for record purposes.

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4 results for Entry Level Administrative Assistant in Phoenix, AZ

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