5 results for Legal Assistant in Phoenix, AZ

Downtown Phoenix - Zoning Legal Administrative Assistant We are seeking an experienced Legal Assistant to join our downtown Phoenix law firm client's detail-oriented Zoning and City Planning practice group. This role involves a variety of administrative tasks within a dynamic environment, liaising with key city officials, and supporting the law firm's real estate zoning group which includes attorneys and urban planners. Responsibilities: • Ensure efficient and accurate processing of new client and matter memoranda and engagement letters.• Maintain comprehensive and up-to-date client records and attorney calendars.• Handle client inquiries in a responsive and professional manner.• Manage team calendars meticulously.• Establish and maintain strong client relations.• Communicate effectively within the team and with external stakeholders.• Assist in zoning, planning, and land use tasks as needed.

Paralegal Robert Half is partnering with a full-service law firm with several locations across the United States. This position will focus on Florida cases and provide assistance to attorneys in fact investigation, witness interviews, drafting pleadings and correspondence, legal research, document preparation and production, database management, coordinating expert witness information, docketing/case management, trial preparation and attendance and overall client service. MUST have Florida Law expierence. Please send your resume to Stacey Lyons via LinkedIn for consideration. ESSENTIAL JOB FUNCTIONS: Complete filings and service and navigate local rules of state and federal courts across Florida and other jurisdictions.Learn/develop technical proficiency in database use and management; internet/electronic research; and project folder/electronic file maintenance.Independently organize and manage files or delegate similar tasks to Paralegal Assistant.Prepare materials for and assist in preparation for depositions, hearings, trials, and related proceedings and attend same if needed.Pre-trial preparation and trial attendance.Prepare draft pleadings and discovery.Collect and summarize medical records.Assist with calendaring/docketing.Function as a liaison between clients, colleagues, and experts to ensure timely communication of case information and production of materials.Stay informed of developments in the Commercial Litigation/Mass Tort practice areas.Attend and participate in internal CLEs.Anticipate attorney’s needs.Serve as a mentor to a Paralegal Assistant, or more junior Paralegal, as needed.Engage in occasional interaction with clients.Stay informed of developments in Paralegal industry.Perform other duties as required.Maintain professional demeanor and attitude.Comply with firm policies.Sustain attention to detail and quality of work.Independently handle all key duties without supervision of another Paralegal or Senior Paralegal.Meet billable hour requirement of 1500 hours per year.

Executive Administrative Manager We are offering an exciting opportunity for an Executive Administrative Manager to join our team in Scottsdale, Arizona. In this role, you will be tasked with handling administrative tasks, managing personal errands, and utilizing QuickBooks Enterprise. Responsibilities: • Manage administrative tasks efficiently to ensure smooth operations within the organization. • Use QuickBooks Enterprise for maintaining financial records and transactions. • Organize, schedule, and oversee personal errands as required. • Maintain confidentiality and exercise discretion when handling sensitive information. • Act as a point of contact between the executives and internal or external colleagues. • Create regular reports and update internal databases as necessary. • Anticipate the needs of others in order to ensure seamless and positive experiences. • Develop and maintain an efficient documentation and filing system for record purposes.

Downtown Phoenix Defense Litigation Paralegal One of our mid-sized law firm client's is looking to expand their team with a Litigation Paralegal in Phoenix, Arizona. In this role, you will be involved in a variety of tasks, such as processing legal documents, preparing for trials, discovery and managing case files from filing of pleadings through to settlement or trial. Responsibilities• Management and organization of case files using Case Management Software.• Drafting pleadings and discovery documents.• Assisting in trial preparation including witness preparation.• Conducting legal research using LexisNexis.• Administering claims and handling complaints.• Utilizing Adobe Acrobat and Microsoft Excel for documentation and data management.• Drafting contracts and other legal documents.• Briefing the team on case updates and progress.

Sr. Paralegal We are accepting applications for the role of Sr. Paralegal in our team, located in Phoenix, Arizona. The role encompasses a variety of tasks from document management to trial preparation, and requires a comprehensive understanding of paralegal work. Responsibilities • Supervise the entire litigation process, ensuring all stages are executed efficiently and effectively. • Handle discovery, motions, and pleadings, ensuring all are conducted in compliance with legal standards. • Manage and organize a large volume of documents, ensuring easy retrieval and accurate record-keeping. • Prepare concise summaries of relevant documents and information to aid in case preparation and strategy formulation. • Coordinate and prepare witness statements, ensuring all information is accurate and relevant. • Utilize skills in software such as 3M, Aderant, Adobe Acrobat, athenahealth, and ACRIS to enhance work efficiency. • Facilitate effective communication with clients, maintaining a detail-oriented demeanor at all times. • Handle complaints with tact and diplomacy, ensuring satisfaction and resolution for all parties involved. • Manage calendars meticulously, ensuring all appointments, deadlines, and tasks are accurately scheduled and met. • Administer claims effectively, ensuring all details are accurately recorded and actions are taken promptly.