3 results for Receptionist in Phoenix, AZ

Receptionist We are offering a contract employment opportunity for a Receptionist in Scottsdale, Arizona 85260. This role focuses on providing administrative and clerical services to ensure the smooth and efficient functioning of our workplace. As a Receptionist, you will be at the forefront of our office operations, handling tasks ranging from phone coverage to office maintenance. *HOURS OF OPERATION: Monday-Friday 8am-5pm* Responsibilities: • Screen and route calls, ensuring efficient phone coverage.• Welcome visitors and guests, providing a positive first impression of our organization.• Manage the conference room calendar and office seating charts.• Keep the reception desk, closet, and hallways tidy and well-stocked.• Receive, sort, and distribute USPS Mail/FedEx/UPS/Courier deliveries.• Coordinate ground transportation for guests, when necessary.• Undertake ad hoc research and clerical projects, including word processing/data entry.• Assist in ordering and maintaining supplies for the office.• Use Microsoft Office Suite Skills, including Excel, for various tasks.• Utilize interpersonal skills to interact with and assist all levels of employees and visitors.• Manage customer service and email correspondence.• Organize files and schedule appointments efficiently.

Workplace Exp Coordinator Shift: Monday – Friday, 7:30/8 AM – 5 PM Contract Length: 2 months Job Summary: This is an onsite reception-based role focused primarily on email and ticket responses, with occasional phone responsibilities. Responsibilities: Daily Tasks & Administrative Duties: <ul><li>Respond to emails and internal ticket requests using client portal systems </li><li>Use internal app to track requests and report to supervisors </li><li>Manage parking validation and badge/registration requests </li><li>Conference room management and internal client support </li><li>Walk the floor, restock pantry, and ensure office upkeep </li></ul>Workplace Services Support: <ul><li>Provide support across services such as: </li><li>Concierge/Reception </li><li>Conference & Meeting Room Management </li><li>A/V Support </li><li>Event Management </li><li>Office Supplies & Mail Services </li><li>Onboarding </li><li>Food, Parking & Shuttle Programs </li><li>Pet Programs, Document Services, Space Resets, etc. </li></ul>Vendor & Facilities Coordination: <ul><li>Coordinate with vendors providing goods and services </li><li>Ensure vendors have up-to-date insurance and contract documentation </li><li>Attend move meetings and assist with coordinating office moves </li></ul>Operational & Tech Support: <ul><li>Maintain databases, SharePoint sites, and program material accuracy </li><li>Manage invoice processing, travel arrangements, and expense reporting </li><li>Administer onboarding for team members and third-party providers </li><li>Handle business continuity documentation </li></ul>Customer Service & Communication: <ul><li>Greet and engage guests warmly at the facility </li><li>Respond to inquiries and complaints with empathy and professionalism </li><li>Answer phones and direct calls with a polished demeanor </li><li>Coordinate recreational and business activities on request </li></ul>Event & Workplace Coordination: <ul><li>Organize on-site events including setup/teardown and supply delivery </li><li>Manage janitorial/maintenance work orders as needed </li><li>Support mail, office supply services, and other workplace initiatives </li><li>Follow property-specific emergency and safety protocols</li></ul>

Medical Scheduler We are offering a long term contract employment opportunity for a Medical Scheduler based in Prescott, Arizona 86301. As a Medical Scheduler, you will be an integral part of our healthcare team, managing patient scheduling and insurance verifications. Your role will be crucial in maintaining smooth operations in our outpatient health system. Responsibilities:<ul><li>Greets all patients with friendly attitude when arriving in person or when speaking on the telephone. </li><li>Collects complete and accurate patient demographics and guarantor information. </li><li>Collects complete and accurate insurance information. </li><li>Answers incoming telephone calls and takes appropriate messages. </li><li>Effectively and professionally communicates with patients, physicians and medical staff. </li><li>Schedules patients, as needed, and informs patients of prep instructions. </li><li>Assists the referring physician office with the authorization process for the scheduled procedure. </li><li>Reports any unfavorable symptoms or abnormal behavior of patients in reception area to appropriate staff. </li><li>Communicates directly with patients and personnel as to any unexpected delay in performing studies. </li><li>Maintains a working knowledge of EMR software. </li><li>Performs reminder calls to patients as needed. </li><li>Demonstrates knowledge of terminology as it relates to procedures. </li><li>Demonstrates knowledge and ability to obtain all required documentation to complete patient charts. </li><li>Supports immediate needs in patient care areas by providing clerical support, manning phone lines, etc. </li></ul>