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21 results for Office Specialist in Pittsburgh, PA

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We are seeking an Administrative Assistant to join our team in the industry, based in Brownsville, Pennsylvania, 15417, United States. As an Administrative Assistant, you will be responsible for a variety of administrative duties, managing fleet maintenance, handling work orders, and providing a central point of contact for the project office. This role offers a long term contract employment opportunity.

Responsibilities:
• Act as a central contact for the project office, directing inquiries to the appropriate personnel
• Execute daily administrative tasks as needed such as equipment transfers, timecards, meter readings, and fuel usage
• Handle the administration of vehicle maintenance and fleet fuel cards
• Coordinate the reconciliation of timecards for shop and logistics personnel
• Oversee the opening, monitoring, and closing of work orders
• Maintain detailed project equipment listings on a weekly basis
• Process registration renewals, insurance cards, and outside repair services invoices
• Maintain logs for company vehicle inspections
• Assist with handling safety and environmental issues in conjunction with the regional Safety department
• Enter work orders and purchase orders for parts and outside services as required
• Answer phones, receive office guests and prepare necessary correspondence, reports, manuals, and forms.

• Minimum of 3 years experience as an Administrative Assistant or in a similar role
• Proficiency in Microsoft Office suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word
• Experience in handling both inbound and outbound calls
• Excellent customer service skills and experience in dealing with various types of client interactions
• Demonstrated ability to manage email correspondence effectively and professionally
• Proven experience in data entry with high level of accuracy
• Ability to schedule appointments and manage calendars efficiently
• Proficiency in answering inbound calls promptly and professionally
• Strong written and verbal communication skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• Detail-oriented and highly organized
• Strong problem-solving skills and the ability to make decisions under pressure.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

21 results for Office Specialist in Pittsburgh, PA

Administrative Assistant We are seeking an Administrative Assistant to join our team in the industry, based in Brownsville, Pennsylvania, 15417, United States. As an Administrative Assistant, you will be responsible for a variety of administrative duties, managing fleet maintenance, handling work orders, and providing a central point of contact for the project office. This role offers a long term contract employment opportunity. Responsibilities: • Act as a central contact for the project office, directing inquiries to the appropriate personnel • Execute daily administrative tasks as needed such as equipment transfers, timecards, meter readings, and fuel usage • Handle the administration of vehicle maintenance and fleet fuel cards • Coordinate the reconciliation of timecards for shop and logistics personnel • Oversee the opening, monitoring, and closing of work orders • Maintain detailed project equipment listings on a weekly basis • Process registration renewals, insurance cards, and outside repair services invoices • Maintain logs for company vehicle inspections • Assist with handling safety and environmental issues in conjunction with the regional Safety department • Enter work orders and purchase orders for parts and outside services as required • Answer phones, receive office guests and prepare necessary correspondence, reports, manuals, and forms.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant/Secretary to join our public accounting firm. This role is essential in providing administrative and clerical support to our accountants and management team, ensuring the smooth day-to-day operations of the firm. The ideal candidate will be professional, proactive, and capable of managing multiple tasks efficiently.Key Responsibilities:<ul><li>Greet and assist clients, visitors, and staff in a professional and friendly manner.</li><li>Answer and direct phone calls, emails, and other communications.</li><li>Schedule and coordinate appointments, meetings, and conference calls.</li><li>Maintain and organize physical and electronic files, records, and documents.</li><li>Assist in preparing financial statements, reports, and other documents as needed.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Support accounting staff with administrative tasks such as data entry, billing, and document processing.</li><li>Ensure compliance with firm policies and maintain confidentiality of sensitive information.</li><li>Order office supplies and maintain an organized workspace.</li><li>Perform other administrative duties as assigned by management.</li></ul>

Collections & AR Specialist Job Description: Accounts Receivable Specialist (Contract-to-Hire) Position Overview:We are seeking an experienced Accounts Receivable Specialist with a strong emphasis on collections for our client's corporate headquarters located East of Pittsburgh — conveniently right off Rt 376. This is a contract-to-hire position, allowing for long-term opportunities if it is the right fit for both the candidate and the company. The specialist will handle collections, payment postings, troubleshooting issues, customer inquiries, processing cancellation requests, and other administrative tasks in a professional, detail-oriented manner. Key Responsibilities:<ul><li>Manage customer collections by following up on overdue accounts, negotiating payment terms, and developing payment plans when needed.</li><li>Post incoming payments accurately and in a timely manner to customer accounts.</li><li>Troubleshoot and resolve issues related to accounts, payments, and discrepancies.</li><li>Provide exceptional customer service by answering customer inquiries and resolving questions or concerns efficiently.</li><li>Process customer cancellation requests and ensure proper documentation and follow-up.</li><li>Perform other administrative and office tasks as required to support the team’s operations.</li></ul>Compensation and other information:<ul><li>Hourly pay rate: $19-23 per hour, based on experience and qualifications.</li><li>Full-time schedule: Monday through Friday, standard business hours (40 hours per week).</li><li>Onsite position at their corporate headquarters, East of Pittsburgh (free parking provided).</li></ul>Position Type:This is a contract-to-hire opportunity, presenting the potential for long-term employment contingent on performance and fit with company culture. Why Join Us?You will be part of a collaborative and professional team, working onsite in a convenient location with free parking. If you thrive in a role requiring customer interaction, attention to detail, and problem-solving skills, this is a great opportunity to grow your career in a company that values your contributions. To Apply:Submit your resume highlighting relevant experience in collections and accounts receivable functions via the Robert Half website. After applying, please call 412-471-5946 to confirm your application was received. When calling, please reference job id#03730-9504127833 so that we can connect you with the appropriate recruiter. We look forward to reviewing your application!

Sr. Payroll Specialist The Sr. Payroll Specialist is responsible for accurately and promptly processing payroll for union and non-union team members across multiple states. This role ensures compliance with payroll regulations, resolves complex inquiries, maintains data accuracy, and works with the Payroll Supervisor to improve processes while providing excellent support for payroll-related questions. <ul><li>Prepare, audit, and process weekly payroll for 300+ employees, following company policies, union contracts, and legal regulations.</li><li>Help manage bi-weekly payrolls for 5,000+ union and non-union employees, ensuring accuracy and timely submissions.</li><li>Review timecards and records for accuracy, including hours worked, overtime, and leave balances, to meet company and compliance standards.</li><li>Calculate wages, deductions, benefits, and taxes; make necessary adjustments to align with policies and regulations.</li><li>Create payroll reports and ensure data aligns with accounting records for accurate general ledger entries.</li><li>Maintain payroll records for compliance and audits, ensuring sensitive data is accurate and confidential.</li><li>Address employee payroll questions professionally, resolving issues related to deductions, taxes, or leave balances.</li><li>Assist with year-end payroll tasks like W-2 preparation and tax filings, ensuring legal compliance.</li><li>Support payroll system updates and improvements to boost accuracy and efficiency.</li><li>Provide backup for other Payroll Specialists during high-demand periods or absences.</li></ul>

Accounts Payable Specialist We are inviting applications for the role of Accounts Payable Specialist. The successful candidate will be tasked with overseeing the daily activities of our accounts payable department, ensuring accuracy and timeliness in payments, and maintaining relationships with vendors. Responsibilities:• Efficiently and accurately process customer credit applications.• Oversee the daily operations of the accounts payable department, ensuring accuracy and timeliness of payments.• Establish and maintain vendor relationships by monitoring accounts and resolving any discrepancies in a timely manner.• Aid in the implementation of accounts payable OCR (Optical Character Recognition) solution.• Conduct monthly reconciliation of company purchasing card statements.• Support requirements associated with the annual audit and monthly sales tax returns processing.• Timely and accurate processing of 1099s to vendors.• Oversee the monthly closing of accounts payable and posting at month end.• Set up and maintain banking information for electronic payment vendors.

Collections Specialist Accounts Receivable Specialist (Contract-to-Hire) needed immediately for a company located in Pittsburgh, PA! Great opportunity with a well-established organization! Position Overview:We are seeking an experienced Accounts Receivable Specialist with a strong emphasis on collections for our client's corporate headquarters located East of Pittsburgh — conveniently right off Rt 376. This is a contract-to-hire position, allowing for long-term opportunities if it is the right fit for both the candidate and the company. The specialist will handle collections, payment postings, troubleshooting issues, customer inquiries, processing cancellation requests, and other administrative tasks in a professional, detail-oriented manner. Key Responsibilities:• Manage customer collections by following up on overdue accounts, negotiating payment terms, and developing payment plans when needed.• Post incoming payments accurately and in a timely manner to customer accounts.• Troubleshoot and resolve issues related to accounts, payments, and discrepancies.• Provide exceptional customer service by answering customer inquiries and resolving questions or concerns efficiently.• Process customer cancellation requests and ensure proper documentation and follow-up.• Perform other administrative and office tasks as required to support the team’s operations. Compensation and other information:• Hourly pay rate: $19-23 per hour, based on experience and qualifications.• Full-time schedule: Monday through Friday, standard business hours (40 hours per week).• Onsite position at their corporate headquarters, East of Pittsburgh (free parking provided). Requirements:• Previous experience in collections, including negotiating payment terms and handling overdue accounts, is required.• Demonstrated knowledge or hands-on experience with posting payments.• Excellent communication skills, with the ability to professionally address customer concerns and maintain positive relationships.• Strong problem-solving abilities to identify and resolve account discrepancies or payment issues effectively.• High attention to detail to ensure accuracy in payment postings and account adjustments.• Negotiation skills and experience developing payment plans are highly valued. Position Type:This is a contract-to-hire opportunity, presenting the potential for long-term employment contingent on performance and fit with company culture. To Apply:Submit your resume highlighting relevant experience in collections and accounts receivable functions via the Robert Half website. After applying, please call 412-471-5946 to confirm your application was received. When calling, please reference job id# 03730-0013203869 so that we can connect you with the appropriate recruiter. We look forward to reviewing your application!

Payroll Clerk Temporary opportunity for an entry-level Payroll Specialist for the summer! Start date is 5/5/25 and the assignment will last through the end of August 2025. The Payroll Specialist will support a non-profit organization’s summer employment program and provide payroll support for approximately 900 seasonal employees. This role will focus on payroll administration and employee support to ensure smooth payroll processes. Key responsibilities include:1. Payroll Portal Management:<ul><li>Enter employee data such as names, demographics, and birthdates into the ADP Workforce Now payroll system.</li><li>Review and verify I-9 documents for compliance</li></ul>2. Timekeeping and Payroll Support:<ul><li>Monitor timesheets and payroll entries for accuracy and approval.</li><li>Communicate with employees to address discrepancies and ensure timely payroll processing every two weeks.</li><li>Assist participants with navigating the online payroll system and mobile app (ADP Workforce Now).</li></ul>Top Qualifications/Skills Desired:<ul><li>Strong attention to detail and organizational skills.</li><li>Problem-solving and troubleshooting abilities.</li><li>Exceptional customer service and professional communication skills.</li><li>Experience with HR/payroll systems preferred (ADP Workforce Now experience is a plus but not required).</li><li>Ability to uphold the organization’s reputation through professional conduct.</li></ul>Additional Information:<ul><li>Training & Supervision: Reporting to the Sr. Accountant/Payroll Specialist, Spencer, who will also handle training.</li><li>Education: Ideal for recent graduates, or college students (rising juniors or seniors preferred)</li><li>Technology: Computers will be provided.</li><li>Dress Code: Business casual attire.</li><li>Transportation: Parking downtown is limited; public transportation may be more convenient (e.g., nearby Greyhound Bus station or Convention Center).</li></ul>This is a fantastic opportunity to gain hands-on experience in payroll operations! If you are interested, you are encouraged to apply on the Robert Half website!

Human Resources (HR) Manager We are seeking a Human Resources (HR) Manager to join a non-profit team located east of Pittsburgh. As an HR Manager, you will be tasked with overseeing all activities of the HR department, managing human resources plans, and administering personnel policies. You will also be responsible for implementing strategic recruitment plans and ensuring compliance with federal and state regulations. Essential Duties and ResponsibilitiesThe essential functions include, but are not limited to the following:<ul><li>Overseeing and managing the Human Resource department; planning, organizing, and controlling all activities of the department</li><li>Developing and administering various human resources plans and procedures for all company personnel; participating in developing department goals, objectives, and systems </li><li>Coaching and counseling managers through performance management initiatives</li><li>Implementing and annually updating compensation programs; conducting annual salary surveys and developing merit pool (salary budget), analyzing compensation, and monitoring performance evaluation program and revising as necessary </li><li>Developing, recommending, and implementing personnel policies and procedures, preparing and maintaining Employee Handbook</li><li>Performing benefit administration to include claims resolution, invoice approval, and annual re-evaluation of policies for cost effectiveness, information activities program, and cash flow </li><li>Maintaining compliance with federal and state regulations, including reporting and posting obligations</li><li>Developing and implementing strategic recruitment plan; ensuring selection of highly qualified personnel</li><li>Establishing and maintaining department records and reports; recommending new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed</li><li>Participating in administrative staff meetings; attending other meetings with business partners</li><li>Conduct an annual staff satisfaction survey, analyze results and implement related initiatives.</li><li>Coordinate with Credentialing Specialist for clinical staff hiring and retention of personnel and licensure documents.</li><li>Manage and assist leadership and managers with job performance evaluation and related staff support and education, with the goal of each staff member functioning to his/her highest capability.</li></ul>

Accounts Payable Accountant We are seeking a detail-oriented Accounts Payable Specialist to join a team on a part-time basis. The ideal candidate will be responsible for processing invoices, reconciling vendor statements, and ensuring timely payments. Duties include coding invoices, verifying expenses, resolving discrepancies, processing 1099s and obtaining W9s, managing real estate tax schedule in excel and assisting with month-end closing tasks. Strong attention to detail, organizational skills, and experience with accounting software and excel are required.

Payroll Lead We are offering an exciting opportunity for a Payroll Lead in Cranberry Township, Pennsylvania. As a Payroll Lead, you will be playing a pivotal role in processing client payrolls, maintaining accurate records, and providing client support. You will also be responsible for handling new client implementations and providing assistance to the sales staff. Responsibilities: • Handle the processing of client payrolls, ensuring accuracy and efficiency. • Ensure all payroll information is obtained from clients through various communication channels including phone, fax, and email. • Review and verify all payroll totals before submission, ensuring all data is accurate. • Prepare payrolls for delivery via mail, quick courier, or FedEx as needed. • Maintain and archive payroll reports, client invoices, and BPO invoices. • Prepare and provide ad hoc reports to clients for audits or other requirements. • Assist clients with Employee Self Service, Secureview, Payentry, and ClockEntry, providing continuous support as needed. • Handle new client implementations, ensuring tax account codes, account numbers, rates, and deposit frequencies are obtained and verified. • Set up and enter new employee information and direct deposit details. • Conduct training for Secureview, ESS, ClockEntry, and Payentry to clients. • Provide support to the sales staff, conducting Payentry/ClockEntry demos for prospects, and assisting with client follow-ups. • Ensure all quarter-end/year-end reports are available to clients and hard copies are sent to those who are not using Secureview. • Ensure lost client W2s have been processed.

Payroll Administrator We are seeking a detail-oriented Payroll Administrator to join our team in the Butler, Pennsylvania area. As a Payroll Administrator, your role will be crucial in managing payroll records, processing payroll, and acting as a point of contact for employees regarding time entry and approval. You will also be responsible for preparing and maintaining standard reports and liaising with other departments and external vendors. Responsibilities:• Act as the primary contact for employees regarding time entry and approval• Efficiently process payroll and maintain necessary records• Handle the calculation, audit and balancing of gross to net for multiple companies across various states• Ensure timely payment of Federal and State taxes and compile quarterly/annual reports• Prepare and reconcile Union fringe benefit reports• Manage wage attachments and garnishments• Conduct payroll account reconciliations to ensure data accuracy and completeness• Maintain payroll master data and system outputs• Collaborate with the Human Resources department on matters such as new hires, terminations, benefits, etc.• Prepare and maintain standard reports, including certified payrolls• Resolve issues by liaising with other departments and external vendors• Perform general office administrative tasks, including copying, scanning, filing, email, and telephone communication• Assist with special projects related to the payroll function.

Billing Clerk We are offering a permanent employment opportunity for a Billing Clerk in the Government sector, located in MC MURRAY, Pennsylvania, 15317-3349, United States. This role involves duties that revolve around the billing process related to water usage, and requires interaction with homeowners, requiring both accounting and customer service skills. Responsibilities: • Handle customer interactions, including receiving payments through various methods such as online, in person, or over the phone. • Execute billing procedures for sewage services to homeowners, based on their water usage. • Employ basic accounting principles and computerized billing techniques in daily tasks. • Utilize accounting software systems for efficient processing and tracking of billing information. • Oversee accounts receivable and accounts payable activities. • Answer inbound calls from customers, addressing their inquiries and concerns effectively. • Maintain precise records of customer credit information. • Monitor customer accounts and take appropriate actions when necessary.

Bookkeeper We are offering an exciting opportunity for a Paralegal/Bookkeeper in Downtown Pittsburgh, Pennsylvania. The chosen candidate will be responsible for a variety of tasks ranging from paralegal duties to office management and bookkeeping. This role is well-suited to someone who is highly organized, detail-oriented, and adept at multi-tasking. About the Role: A small, dynamic downtown litigation firm is seeking a highly organized and motivated Paralegal/Bookkeeper to join their team. In addition to paralegal duties, the ideal candidate will also manage bookkeeping (accounts payable) and billing responsibilities, ensuring smooth office operations. This is a 100% onsite position to ensure cohesive support for our litigation team, with flexibility in hours, though availability until 6 p.m. is preferred. Salary and Benefits: Competitive Pay! (commensurate with experience). Comprehensive Benefits Package, including: Health insurance Three weeks of paid vacation annually, plus sick days and paid holidays Employer-funded profit-sharing plan Paid overtime opportunities Key Responsibilities: Paralegal Duties: Organize and maintain case files and records. File court pleadings, primarily electronically. Arrange for services like process serving and document deliveries. Schedule depositions, court reporters, and conference calls. Manage the litigation calendar and deadlines. Conduct basic legal research (e.g., cite-checking) using Westlaw. Assist in drafting correspondence, motions, and discovery requests/responses. Review discovery materials and summarize testimonies. Utilize e-discovery software for tasks like importing, reviewing, and exporting data (experience with tools like Digital War Room is a plus). Develop demonstrative exhibits and assist in trial preparation. Attend trials as part of the litigation team. Office Management & Bookkeeping Duties: Handle billing operations using Clio software. Manage accounts payable (QuickBooks proficiency required). Perform administrative tasks like arranging travel and preparing expense reports.

Accounts Payable Clerk We are on the lookout for an Accounts Payable Clerk to join our team in the renewable energy industry based in PITTSBURGH, Pennsylvania. This role offers a short term contract employment opportunity. As an Accounts Payable Clerk, your responsibilities will be centered around the management of client accounts, ensuring accurate records, and efficient processing of customer applications. You'll also be tasked with resolving any customer inquiries in a timely manner. Responsibilities: • Accurately process customer credit applications as part of the daily operations • Maintain up-to-date and precise customer credit records • Act swiftly to resolve any customer inquiries or issues • Monitor customer accounts regularly and take necessary actions when required • Ensure timely approval of payments in line with company policies • Perform data entry tasks as needed, ensuring accuracy and efficiency • Handle the processing of invoices, including coding invoices as needed • Utilize Microsoft Excel for various tasks related to accounts payable • Exercise patience and adaptability during system implementation phases

Payroll Administrator We are in search of a Payroll Administrator to join our Engineering team, located in Warrendale, Pennsylvania. As a Payroll Administrator, you will be responsible for the complete payroll cycle, including deductions and withholdings, with an emphasis on both union and non-union processing. This role also involves certified payroll tasks and will initially require on-site presence for training purposes, eventually transitioning to a hybrid work model. Responsibilities: • Accurately processing complete payroll cycles, including deductions and withholdings. • Handling union and non-union payroll processing. • Managing certified payroll tasks. • Utilizing accounting software systems effectively for payroll processing. • Working with ADP - Financial Services and ADP Workforce Now platforms. • Leveraging Ceridian and Crystal Reports for payroll tasks. • Administering 401k - RRSP. • Performing accounting functions related to payroll. • Conducting auditing processes associated with payroll. • Managing benefit functions in relation to payroll. • Processing weekly payroll. • Using Viewpoint Vista for payroll tasks. • Handling multistate payroll responsibilities.

Accounts Payable Clerk We are looking for a diligent Accounts Payable Clerk to join our team in Canonsburg, Pennsylvania. As an Accounts Payable Clerk, you will be responsible for managing the company's capital outflow, processing invoices, facilitating vendor payments, and maintaining accurate records. Responsibilities: • Analyze and process invoices with appropriate documentation and support prior to payment • Ensure efficient payment of vendors in line with company policy • Record and manage company credit card transactions, ensuring appropriate documentation • Handle stop payments when necessary and maintain the company's ACH and Positive Pay information with the financial institution • Manage the accounts payable email inbox, responding to inquiries promptly and professionally • Work collaboratively to ensure that purchase orders, receipts, and invoices match with correct accounting codes • Reconcile accounts payable supporting ledger to general ledger and vendor statements, resolving any discrepancies • Maintain ERP vendor files, including payment terms, payment methods, bank account data, EIN's, and 1099 status • Assist in the annual 1099 process • Manage petty cash by recording entry and verifying documentation

Accounting Associate We are in search of an Accounting Associate to become a part of our team located in PITTSBURGH, Pennsylvania, United States. The Accounting Associate will be responsible for a range of general accounting tasks primarily responsible for the processing of customer applications, maintaining customer credit records, and resolving customer inquiries. Responsibilities: • Ensuring the accurate execution and recording of all transactions in the accounting system• Assisting with the preparation of journal entries and maintaining the general ledger• Handling the processing of invoices for payment and ensuring all approvals are timely• Carrying out reconciliation of accounts receivable and accounts payable balances• Keeping track of outstanding payments and preparing necessary client or vendor communication• Assisting with the preparation of financial statements and month-end close processes• Collecting and analyzing data to reconcile bank statements and financial discrepancies• Identifying and resolving any inconsistencies present in financial records• Ensuring compliance with company policies as well as federal, state, and local regulations• Assisting with the preparation of documentation for tax filings and audits• Collaborating with finance and operational teams, external vendors, and clients to support cross-functional efficiencies in billing, payroll, or related functions.

Accounting Clerk We are on the lookout for an Accounting Clerk to join our team located in Carnegie, Pennsylvania. As an integral part of our team, the Accounting Clerk will handle a range of tasks, including payroll, accounts payable, invoicing, and data entry, with a primary focus on tax reporting. This role provides a contract to permanent employment opportunity and offers an on-site working environment with a schedule from Monday to Friday, 7am to 4pm. Responsibilities: • Manage payroll activities to ensure timely and accurate payment • Handle accounts payable duties, ensuring all financial transactions are correctly recorded • Take charge of the invoicing process, verifying details and resolving discrepancies as needed • Carry out efficient and accurate data entry tasks • Conduct tax reporting activities in compliance with regulations • Utilize accounting software systems to streamline processes and improve productivity • Use ADP - Financial Services and ADP Workforce Now to manage payroll and other financial services • Implement Ceridian and Dayforce for efficient workforce management • Leverage About Time for effective project management • Perform various accounting functions to support the financial health of the organization • Conduct auditing tasks to ensure financial compliance and accuracy • Manage benefit functions to ensure employees' benefits are properly administered • Specialize in construction accounting, maintaining financial records and reports specific to the construction industry.

Payroll Administrator We are looking for a meticulous Payroll Administrator to join our team in the Cranberry area. The Payroll Administrator will be responsible for handling full cycle payroll, managing union and multi-state payrolls, and maintaining multiple rate sheets. This role also includes the handling of benefit functions and the administration of 401k - RRSP. Responsibilities:• Overseeing full cycle payroll operations• Managing union and multi-state payrolls• Maintaining multiple rate sheets• Administration of 401k - RRSP• Handling prevailing wage rates and certified payrolls• Utilizing Viewpoint Vista for payroll operations• Managing benefit functions• Monitoring and managing weekly hires and layoffs• Ensuring accurate payroll records• Resolving payroll-related inquiries efficiently

Accounts Payable Clerk We are offering an exciting opportunity for an Accounts Payable Clerk in CANONSBURG, Pennsylvania. In this role, you will be expected to manage and process invoices, facilitate vendor payments, maintain accurate records, and resolve any discrepancies. This position is within the industry and you will be working in a dynamic workplace. Responsibilities: • Accurately and efficiently processing customer credit applications. • Maintaining precise records of customer credit. • Monitoring customer accounts and taking appropriate action when necessary. • Analyzing invoices and expense reports to charge expenses to accounts and cost centers. • Scheduling and preparing checks for vendors while ensuring federal id numbers are verified and discount opportunities are utilized. • Managing the accounts payable email inbox, promptly and professionally responding to inquiries. • Collaborating with various departments to ensure that purchase orders, receipts, and invoices align with the correct accounting codes. • Reconciling accounts payable supporting ledger to the general ledger and vendor statements, resolving any discrepancies. • Recording company credit card transactions and ensuring appropriate documentation and treatment for GAAP and tax reporting. • Calculating and recording appropriate sales and use tax.

Payroll Administrator We are inviting applications for the role of Payroll Administrator in the construction sector at our New Castle, Pennsylvania location. The incumbent will be primarily tasked with managing payroll procedures for over 300 employees, ensuring adherence to union agreements, prevailing wage laws, certified payroll requirements, and internal policies. You will also be expected to maintain efficient communication with union representatives and employees. Responsibilities • Efficiently and accurately handle the processing of payroll for over 300 employees on a weekly or biweekly basis. • Oversee union-specific payroll procedures, including calculation and reporting of fringe benefits, pension contributions, union dues, and other contractual obligations as per collective bargaining agreements. • Ensure compliance with federal, state, and local payroll taxes, certified payroll requirements, and prevailing wage laws, including preparation of reports such as Federal WH-347 forms. • Stay abreast of union labor agreements and verify that hours, rates, and other payroll calculations are in line with them. • Utilize Viewpoint software tools to track and report employee hours, overtime, and job classifications to maintain precise job costing and other allocations. • Carry out processing of wage garnishments, deductions, and other related payroll items. • Keep documentation and auditing records for all payroll activities, ensuring proper verification and compliance for internal and external audits. • Collaborate with project managers, HR, and accounting teams to ensure alignment of payroll data with the organization’s financial practices and policies. • Respond promptly and professionally to payroll inquiries from employees, union representatives, and management. • Contribute to onboarding new employees by setting up payroll, tax withholdings, and benefits information. • Generate and distribute payroll reports for management, including labor cost analysis, fringe benefit tracking, and other ad-hoc data requests. • Continuously review and improve payroll processes by leveraging Viewpoint software capabilities to streamline workflows and enhance efficiency.

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21 results for Office Specialist in Pittsburgh, PA

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