12 results for Administrative Assistant in Portland, OR

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant Robert Half is searching for an Administrative Assistant to support a growing company in Portland. The ideal candidate will have prior administrative experience, excellent organizational skills, and proficiency in the Microsoft Office Suite. Responsibilities:<ul><li>Manage schedules, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Handle incoming calls and manage email correspondence.</li><li>Organize and maintain file systems and records.</li><li>Assist with special projects and events as needed.</li></ul>

Administrative Assistant We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.Role and Responsibilities:<ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol>

Administrative Assistant Robert Half is looking for an Administrative Assistant for a prominent player in the medical field in Portland, OR. This position will play a crucial role within the operations of this team. You will primarily be handling customer inquiries, maintaining records, and ensuring smooth communication channels. Responsibilities: • Schedule appointments and meetings as required• Deliver high-quality customer service to both internal and external stakeholders• Perform data entry tasks to keep records up-to-date• Manage email correspondence with clients and colleagues• Handle both inbound and outbound calls effectively• Leverage Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Perform other clerical duties as needed to support the team

Executive Assistant Robert Half is anticipating the need for an Executive Assistant to support a respected office in Portland. This is a great opportunity for an individual with strong organizational skills and a passion for supporting executives. Responsibilities:<ul><li>Manage executives' schedules, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Handle incoming calls and manage email correspondence.</li><li>Organize and maintain file systems and records.</li><li>Assist with special projects and events as needed.</li></ul>

Executive Assistant We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.

HR Assistant This role provides an opportunity for a dedicated individual who aspires to begin a solid career in Human Resources. The successful candidate will bring a range of essential skills that will assist our HR department in maintaining their daily operations.Responsibilities:<ul><li>Support the HR Department's recruitment process by posting job ads, screening resumes, scheduling interviews, and facilitating the onboarding process for new hires.</li><li>Help maintain and manage the company's HR database and employee records.</li><li>Provide administrative support to the HR team, including scheduling meetings, recording minutes, and preparing reports.</li><li>Process employee requests and provide relevant information.</li><li>Coordinate HR projects, meetings, and training seminars.</li><li>Assist in the organization of company events as needed.</li></ul>

Legal Assistant / Paralegal Robert Half is partnering with a growing law firm in Portland, OR searching for a Litigation Legal Assistant / Paralegal to join their team! This position is looking to start immediately. Key Duties:<ul><li>Assist with drafting and facilitating contracts including reviewing and coordinating for signature</li><li>Conduct notetaking and schedule meetings</li><li>Additional administrative and legal support tasks as needed</li></ul> The salary range for this position is $24-36/hr DOE. with full benefits provided. Benefits available to professionals, include medical, vision, dental, and life and disability insurance. Hired professionals are eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Accounts Payable Accounting Assistant Charlie Gilmur with Robert Half is offering an exciting opportunity in the industry at our location in PORTLAND, Oregon. The role of an Accounts Payable Accounting Assistant is integral to our team. This role involves processing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will be tasked with monitoring customer accounts and taking appropriate action for the same. Responsibilities:• Accurately and efficiently process customer credit applications.• Keep customer credit records up-to-date and accurate.• Respond to and resolve customer inquiries in a timely manner.• Monitor client accounts and initiate appropriate action when necessary.• Execute daily operating checks as needed.• Handle data entry tasks for accounts payable invoices.• Review move-out accounting and process associated payments.• Check PO Box daily, sort, and distribute mail accordingly.• Oversee the general email inbox, print invoices, and coordinate review.• Upload and save check scans for future reference.• Maintain utility usage spreadsheets for accurate record-keeping.• Reconcile vendor statements on a monthly basis.• Occasionally deposit funds into the bank during the month.• Assist with other reporting requirements as needed.• Perform other accounting and administrative duties as assigned. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013201222

HR Assistant Does working with others energize you? Do you like helping people? If you consider yourself a “people person,” a job as an HR Assistant might be ideal for you. Robert Half regularly fills these rewarding roles for our clients in the area and if you’re interested, please reach out today! HR Assistants are responsible for welcoming and onboarding new employees, as well as managing employee records and relations for their company. They’re vital members of the HR team, and touch virtually every employee with what they do. These positions require great people and communication skills and a knack for balancing multiple tasks and projects at once. If you’re interested in one of these rewarding opportunities, contact Robert Half today!

Contracts Administrator Robert Half is partnering with a public sector in Portland, OR to identify a Contracts Administrator who is ready to jump in to assist their team. Location: Portland, OR Pay Rate: $26-$32 per hour Duration: 6+ month contract, potential for contract-to-hire Schedule: M-F, 8-5pm Responsibilities:<ul><li>Oversee the administration of contracts to ensure compliance and accuracy.</li><li>Track and manage insurance renewals efficiently.</li><li>Draft amendments, addendums, and purchase orders from templates.</li><li>Coordinate various tasks and activities as required.</li><li>Utilize your legal assistant skills to manage incident reports and workflows.</li><li>Maintain and manage property files, bonds, and easements.</li><li>Track vehicles and property for insurance purposes.</li><li>Review risks associated with contracts and other legal documents.</li></ul>