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13 results for Executive Assistant in Portland, OR

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Robert Half is anticipating the need for an Executive Assistant to support a respected office in Portland. This is a great opportunity for an individual with strong organizational skills and a passion for supporting executives.

Responsibilities:

Manage executives' schedules, appointments, and travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Handle incoming calls and manage email correspondence.
Organize and maintain file systems and records.
Assist with special projects and events as needed.

Experience as an Executive Assistant or in a senior administrative capacity.
Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Ability to multitask and prioritize tasks effectively.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

13 results for Executive Assistant in Portland, OR

Executive Assistant Robert Half is anticipating the need for an Executive Assistant to support a respected office in Portland. This is a great opportunity for an individual with strong organizational skills and a passion for supporting executives. Responsibilities:<ul><li>Manage executives' schedules, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Handle incoming calls and manage email correspondence.</li><li>Organize and maintain file systems and records.</li><li>Assist with special projects and events as needed.</li></ul>

Executive Assistant We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant Robert Half is searching for an Administrative Assistant to support a growing company in Portland. The ideal candidate will have prior administrative experience, excellent organizational skills, and proficiency in the Microsoft Office Suite. Responsibilities:<ul><li>Manage schedules, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Handle incoming calls and manage email correspondence.</li><li>Organize and maintain file systems and records.</li><li>Assist with special projects and events as needed.</li></ul>

Administrative Assistant We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.Role and Responsibilities:<ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol>

Administrative Assistant Robert Half is looking for an Administrative Assistant in Portland, Oregon. This role is integral to our clients operations. You'll be tasked with administrative support and coordination for a department, ensuring the smooth running of our daily operations. Responsibilities:• Independently handle and compose various correspondence, ensuring accuracy and professionalism.• Manage departmental calendars, including complex scheduling arrangements involving multiple parties and conferences, travel, etc. • Provide information via phone, email, and mail, representing the department in routine situations with various levels of personnel both internally and externally.• Maintain standard spreadsheets and databases, preparing queries, reports, statistics, tables, charts, and tracking items based on information compiled from various sources.• Oversee the creation and maintenance of associated documents, spreadsheets, databases, meetings, special events, etc. and alert supervisor of critical issues and events.• Answer inbound calls, providing excellent customer service and redirecting inquiries as necessary.• Maintain accurate customer credit records, processing customer credit applications efficiently.• Utilize Microsoft Outlook, Word, and Excel to perform data entry tasks and manage email correspondence.• Schedule appointments and meetings as necessary, setting up and cancelling meetings based on knowledge of subject and attendees.

Administrative Assistant Robert Half is looking for an Administrative Assistant for a prominent player in the medical field in Portland, OR. This position will play a crucial role within the operations of this team. You will primarily be handling customer inquiries, maintaining records, and ensuring smooth communication channels. Responsibilities: • Schedule appointments and meetings as required• Deliver high-quality customer service to both internal and external stakeholders• Perform data entry tasks to keep records up-to-date• Manage email correspondence with clients and colleagues• Handle both inbound and outbound calls effectively• Leverage Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Perform other clerical duties as needed to support the team

Healthcare Administrative Assistant Robert Half is seeking a Medical Administrative Assistant to support a healthcare team in Portland. This role involves a mix of front-desk and administrative duties and is perfect for someone with strong communication and multitasking skills. Key Responsibilities:<ul><li>Greet and assist patients upon arrival, collecting intake information.</li><li>Schedule appointments, manage calendars, and handle rescheduling requests.</li><li>Enter and update patient data in EMR systems.</li><li>Verify insurance coverage and collect co-pays.</li><li>Support scanning, faxing, and general office tasks as needed.</li></ul>

Legal Assistant / Paralegal Robert Half is partnering with a growing law firm in Portland, OR searching for a Litigation Legal Assistant / Paralegal to join their team! This position is looking to start immediately. Key Duties:<ul><li>Assist attorneys and paralegals with reviewing legal documents such as motions and pleadings</li><li>E-Filing in Oregon state courts</li><li>Trial preparation including witness lists, exhibits, binders, etc.</li><li>Additional administrative and legal support tasks as needed</li></ul> The salary range for this position is $24-36/hr DOE. with full benefits provided. Benefits available to professionals, include medical, vision, dental, and life and disability insurance. Hired professionals are eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Accounts Payable Accounting Assistant Charlie Gilmur with Robert Half is offering an exciting opportunity in the industry at our location in PORTLAND, Oregon. The role of an Accounts Payable Accounting Assistant is integral to our team. This role involves processing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will be tasked with monitoring customer accounts and taking appropriate action for the same. Responsibilities:• Accurately and efficiently process customer credit applications.• Keep customer credit records up-to-date and accurate.• Respond to and resolve customer inquiries in a timely manner.• Monitor client accounts and initiate appropriate action when necessary.• Execute daily operating checks as needed.• Handle data entry tasks for accounts payable invoices.• Review move-out accounting and process associated payments.• Check PO Box daily, sort, and distribute mail accordingly.• Oversee the general email inbox, print invoices, and coordinate review.• Upload and save check scans for future reference.• Maintain utility usage spreadsheets for accurate record-keeping.• Reconcile vendor statements on a monthly basis.• Occasionally deposit funds into the bank during the month.• Assist with other reporting requirements as needed.• Perform other accounting and administrative duties as assigned. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013201222

Office Assistant Robert Half is currently looking for an Office Assistant to join their team in the Healthcare industry in Portland, Oregon. In this role, you will be expected to manage patient appointment check-in, maintain precise patient records, and address patient inquiries. Additionally, you will be tasked with overseeing customer accounts and initiating necessary actions. Responsibilities:• Greeting patients for walk-ins and appointments• Use Epic EMR system for managing patient data• Resolve patient inquiries in a timely manner• Assist patients with their inquiries and needs• Monitor patient accounts and initiate appropriate actions when necessary• Utilize computer programs to streamline work processes• Perform clerical duties to support the day-to-day operations• Answer inbound calls and direct them to appropriate departments• Carry out receptionist duties in a detail-oriented manner

Office Coordinator We are offering a four-month contract employment opportunity for an Office Coordinator/Marketing Assistant in Tigard, Oregon. This role is primarily involved in the administrative support sector and will be based in the office. As an Office Coordinator, you will play a crucial role in maintaining the smooth operation of our office, providing administrative support, managing customer relations, and assisting with marketing and design projects. Responsibilities: • Utilize Microsoft Office and other software to offer comprehensive administrative support, including but not limited to, word processing, creating spreadsheets, and data entry tasks.• Undertake research tasks, including the investigation of property ownership, contact information, and zoning information.• Accurately enter data, including leases, into our CRM (Salesforce) program to ensure all information is up to date and accessible.• Collaborate with the Graphic Designer/Print Production Coordinator on various projects and daily tasks, utilizing InDesign Adobe Creative Suites for the creation and editing of marketing materials.• Operate a cloud-based multi-line telephone, efficiently routing incoming phone calls and providing a warm welcome to clients and guests.• Assist in the management and maintenance of office supplies and equipment, ensuring the office runs efficiently and effectively.• Undertake receptionist duties, including answering inbound calls and providing administrative assistance as required.• Proactively tackle daily tasks, demonstrating a keen eye for detail and the ability to multitask in a fast-paced environment.

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13 results for Executive Assistant in Portland, OR

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