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35 results for Office Specialist in Portland, OR

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Robert Half is currently looking for an Office Assistant to join their team in the Healthcare industry in Portland, Oregon. In this role, you will be expected to manage patient appointment check-in, maintain precise patient records, and address patient inquiries. Additionally, you will be tasked with overseeing customer accounts and initiating necessary actions.

Responsibilities:

• Greeting patients for walk-ins and appointments

• Use Epic EMR system for managing patient data

• Resolve patient inquiries in a timely manner

• Assist patients with their inquiries and needs

• Monitor patient accounts and initiate appropriate actions when necessary

• Utilize computer programs to streamline work processes

• Perform clerical duties to support the day-to-day operations

• Answer inbound calls and direct them to appropriate departments

• Carry out receptionist duties in a detail-oriented manner

Requirements:

• Proficiency in various computer programs, including Microsoft Outlook

• Experience in Epic EMR for managing patient records

• Experience in answering inbound calls in a detail oriented and courteous manner

• Ability to perform clerical duties efficiently, such as filing, photocopying, and data entry

• Proficiency in Microsoft Outlook for managing emails, appointments, and tasks

• Experience in performing receptionist duties, including greeting visitors and handling queries

• Ability to assist patients, providing them with information and guidance as needed

• Knowledge of healthcare, hospitals, and social assistance industry practices and standards

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

35 results for Office Specialist in Portland, OR

Office Assistant Robert Half is currently looking for an Office Assistant to join their team in the Healthcare industry in Portland, Oregon. In this role, you will be expected to manage patient appointment check-in, maintain precise patient records, and address patient inquiries. Additionally, you will be tasked with overseeing customer accounts and initiating necessary actions. Responsibilities:• Greeting patients for walk-ins and appointments• Use Epic EMR system for managing patient data• Resolve patient inquiries in a timely manner• Assist patients with their inquiries and needs• Monitor patient accounts and initiate appropriate actions when necessary• Utilize computer programs to streamline work processes• Perform clerical duties to support the day-to-day operations• Answer inbound calls and direct them to appropriate departments• Carry out receptionist duties in a detail-oriented manner

Healthcare Administrative Assistant Robert Half is seeking a Medical Administrative Assistant to support a healthcare team in Portland. This role involves a mix of front-desk and administrative duties and is perfect for someone with strong communication and multitasking skills. Key Responsibilities:<ul><li>Greet and assist patients upon arrival, collecting intake information.</li><li>Schedule appointments, manage calendars, and handle rescheduling requests.</li><li>Enter and update patient data in EMR systems.</li><li>Verify insurance coverage and collect co-pays.</li><li>Support scanning, faxing, and general office tasks as needed.</li></ul>

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant Robert Half is searching for an Administrative Assistant to support a growing company in Portland. The ideal candidate will have prior administrative experience, excellent organizational skills, and proficiency in the Microsoft Office Suite. Responsibilities:<ul><li>Manage schedules, appointments, and travel arrangements.</li><li>Prepare and edit correspondence, reports, and presentations.</li><li>Handle incoming calls and manage email correspondence.</li><li>Organize and maintain file systems and records.</li><li>Assist with special projects and events as needed.</li></ul>

Administrative Assistant We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.Role and Responsibilities:<ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol>

Administrative Assistant Robert Half is looking for an Administrative Assistant in Portland, Oregon. This role is integral to our clients operations. You'll be tasked with administrative support and coordination for a department, ensuring the smooth running of our daily operations. Responsibilities:• Independently handle and compose various correspondence, ensuring accuracy and professionalism.• Manage departmental calendars, including complex scheduling arrangements involving multiple parties and conferences, travel, etc. • Provide information via phone, email, and mail, representing the department in routine situations with various levels of personnel both internally and externally.• Maintain standard spreadsheets and databases, preparing queries, reports, statistics, tables, charts, and tracking items based on information compiled from various sources.• Oversee the creation and maintenance of associated documents, spreadsheets, databases, meetings, special events, etc. and alert supervisor of critical issues and events.• Answer inbound calls, providing excellent customer service and redirecting inquiries as necessary.• Maintain accurate customer credit records, processing customer credit applications efficiently.• Utilize Microsoft Outlook, Word, and Excel to perform data entry tasks and manage email correspondence.• Schedule appointments and meetings as necessary, setting up and cancelling meetings based on knowledge of subject and attendees.

Administrative Assistant Robert Half is looking for an Administrative Assistant for a prominent player in the medical field in Portland, OR. This position will play a crucial role within the operations of this team. You will primarily be handling customer inquiries, maintaining records, and ensuring smooth communication channels. Responsibilities: • Schedule appointments and meetings as required• Deliver high-quality customer service to both internal and external stakeholders• Perform data entry tasks to keep records up-to-date• Manage email correspondence with clients and colleagues• Handle both inbound and outbound calls effectively• Leverage Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Perform other clerical duties as needed to support the team

Office Coordinator We are offering a four-month contract employment opportunity for an Office Coordinator/Marketing Assistant in Tigard, Oregon. This role is primarily involved in the administrative support sector and will be based in the office. As an Office Coordinator, you will play a crucial role in maintaining the smooth operation of our office, providing administrative support, managing customer relations, and assisting with marketing and design projects. Responsibilities: • Utilize Microsoft Office and other software to offer comprehensive administrative support, including but not limited to, word processing, creating spreadsheets, and data entry tasks.• Undertake research tasks, including the investigation of property ownership, contact information, and zoning information.• Accurately enter data, including leases, into our CRM (Salesforce) program to ensure all information is up to date and accessible.• Collaborate with the Graphic Designer/Print Production Coordinator on various projects and daily tasks, utilizing InDesign Adobe Creative Suites for the creation and editing of marketing materials.• Operate a cloud-based multi-line telephone, efficiently routing incoming phone calls and providing a warm welcome to clients and guests.• Assist in the management and maintenance of office supplies and equipment, ensuring the office runs efficiently and effectively.• Undertake receptionist duties, including answering inbound calls and providing administrative assistance as required.• Proactively tackle daily tasks, demonstrating a keen eye for detail and the ability to multitask in a fast-paced environment.

Senior Leave and Workers Compensation Specialist Charlie Gilmur with Robert Half is offering an exciting opportunity for a Senior Leave and Workers Compensation Specialist to join our team in MILWAUKIE, Oregon. The ideal candidate will be part of the Food & Food Processing industry and will play a crucial role in managing the various aspects of employee leave and worker's compensation processes. Responsibilities:• Oversee the Family and Medical Leave Act (FMLA) administration process, from the initial leave request to the employee's return to work. • Serve as a point of contact for employees and managers for issues related to leave and workers' compensation. • Handle the workers' compensation process from the moment of injury until the employee's return to work. • Review all leave requests and supporting medical documentation. • Communicate with employees about their leave needs and ensure they are aware of any necessary documentation and notice requirements. • Provide technical support for workers' compensation claims, including settlement authority up to the authorized limit. • Collaborate with the Total Rewards Team and Payroll to manage the Paid Leave Oregon program. • Advise supervisors and managers on leaves of absence and accommodations. • Oversee the return-to-work process for employees after FMLA, OFLA, workers' compensation, or other leaves. • Facilitate other leave requests, including accommodation requests under the Americans with Disabilities Act (ADA). • Maintain confidentiality in all aspects of the job. • Comply with all company policies and procedures, including adherence to FDA regulations, Safe Quality Food (SQF) Standards, and Good Manufacturing Practices (GMPs). • Report any food safety and quality concerns to Supervisors and/or the Department Manager. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013194204

Accounting Specialist 1 We are offering a long term contract employment opportunity for an Accounting Specialist to work with a property management organization based in Oregon City, OR. As an Accounting Specialist you will be working in a dynamic environment where you will be involved in various aspects of accounting functions, including tenant communication, accounts receivable, and contract administration. Responsibilities: • Manage and update the database with accurate tracking of all transactions• Communicate with tenants both in written and verbal form• Handle accounts receivable tasks including managing credits and debits• Oversee the signing of re-payment agreements and ensure they are properly administered• Utilize accounting software systems such as Yardi for efficient workflow• Take responsibility for billing functions and collections related to properties• Maintain and manage records for 400-450 properties in the department.

Payroll Specialist We are continuing to look for an experienced Payroll Specialists to help assist local clients with their ongoing needs on a contract basis. The ideal candidate is someone who has experience for managing a company's payroll system, ensuring that all employees are paid accurately and on time. If you have a strong background in payroll administration and are looking for a dynamic work environment, we would love to speak with you.

Accounts Payable Specialist We are offering a long term contract employment opportunity for an Accounts Payable Specialist in Salem, Oregon. This role is within the non-profit sector and will involve a high level of responsibility and detail-oriented work. The Accounts Payable Specialist will be the sole person in this role, but will also have the opportunity to cross-train in Accounts Receivable. Responsibilities: • Conduct high-volume invoicing to ensure all payments are made in a timely manner • Utilize Microsoft Excel for various accounting functions and data entry • Perform weekly check runs to maintain financial stability • Oversee accounts payable and accounts receivable for the organization • Document and update processes to ensure consistency and accuracy • Handle governmental accounting tasks in accordance with industry regulations • Respond to and resolve any customer inquiries related to accounts payable • Monitor customer accounts and take appropriate action when necessary

Purchasing & AP Specialist We are offering a long term contract employment opportunity for a Purchasing & AP Specialist in the manufacturing industry based in Vancouver, Washington. As a Purchasing & AP Specialist, you will be responsible for supporting the Purchasing Manager in procurement activities and the Accounts Payable Lead in maintaining accurate financial records. Responsibilities: • Assisting in daily procurement activities, ensuring efficient and cost-effective acquisition of goods and services needed for operations• Coordinating with operations, vendors, tracking purchase orders and inventory shipments, and assisting in supplier negotiations• Supporting the accounting department by reconciling purchases, inventory, and maintaining precise financial records• Reviewing goods and service purchase requests, bid proposals, and contracts to obtain necessary product or service information such as price, availability, delivery, manufacturing, and/or rolling delivery schedules• Maintaining precise procurement records such as items or services purchased, costs, delivery, product quality or performance of services, and inventory levels• Discussing defective or unacceptable goods or services with quality control personnel, internal users, vendors, to determine the source of trouble and taking corrective action, as necessary• Ensuring purchasing activities comply with company policies, regulations, and budget constraints• Verifying and processing purchase invoices, ensuring accurate coding and matching of purchase orders, reconciliation, and resolution of discrepancies• Inputting financial data into existing ERP systems and maintaining organized records of transactions, invoices, and purchase orders for financial reporting and audit purposes• Assisting in the monthly, quarterly, and annual inventory audit and cycle count process.

Accounting Specialist Robert Half is currently offering long term contract employment opportunity for an Accounting Specialist in Portland, Oregon. This role focuses on both Accounts Payable (AP) and Accounts Receivable (AR) and will play an instrumental role in maintaining the accuracy and efficiency of the organization's financial records. Main Responsibilities:• Manage a large, shared AP mailbox, prioritizing and processing overdue invoices• Ensure accurate matching of purchase orders with invoices in the AP process• Oversee credit card reconciliations to ensure accuracy and completeness• Handle light collections duties, ensuring timely payments and maintaining positive vendor relationships• Conduct check posting duties, ensuring that all payments are accurately recorded• Sort checks, adhering to specific procedures for different types of checks• Open mail, following specific procedures for handling both Canadian and American checks• Assist in clearing the backlog of work, uncovering and correcting any errors• Contribute to the overall efficiency and effectiveness of our financial operations.

Corporate Accounting Specialist We are offering an exciting opportunity for a Corporate Accounting Specialist in the Investment Advisory industry, based in Camas, Washington. As a Corporate Accounting Specialist, you will not only handle traditional accounting tasks but also engage in critical thinking and collaboration across different groups. Responsibilities:• Involved in the preparation and review of financial statements.• Responsible for budgeting and financial reporting.• Oversee accounting aspects of multiple funds.• Engage in critical thinking to solve complex accounting issues.• Collaborate with different groups within the organization.• Utilize skills in Fund Accounting and Audit.• Employ financial audit skills in day-to-day tasks.• Move beyond the typical debits/credits role to contribute to the organization's broader financial goals. The salary range for this position is $60,000 to $120,000 + bonus. Benefits:Medical/Dental/Vision - 100% paid for employee401k with match20 days PTO9 paid holidays

Accounts Receivable Specialist Charlie Gilmur with Robert Half is welcoming applications for an Accounts Receivable Specialist role, based in Beaverton, Oregon. This position plays an integral role in our financial operations, focusing on the analysis and resolution of customer deductions and chargebacks. The specialist will not only maintain customer accounts but will also investigate irregularities and interact with various stakeholders to resolve complex issues. Responsibilities: • Conducting a thorough investigation and analysis of outstanding customer deductions and chargebacks.• Regularly monitoring and reviewing assigned customer accounts for delayed payments and other inconsistencies.• Efficiently processing customer deductions, including post audits for the assigned accounts, using tools such as Excel and other software.• Engaging with customers, brokers, and sales staff to resolve multifaceted issues, and involving supervisors or managers when necessary.• Communicating effectively with brokers, customers, sales, and internal staff regarding outstanding unauthorized deductions and understanding the process for requesting and collecting repayment of invalid deductions.• Identifying trends and resolving issues that cause invalid deductions.• Driving process improvement initiatives aimed at reducing administrative costs by streamlining processes and reducing deduction volume.• Maintaining an accurate record of customer credit and ensuring prompt and accurate billing and collection activities. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013187499

Accounts Payable Specialist We are on the lookout for an Accounts Payable Specialist to join our clients team based in McMinnville, Oregon. The role involves accounts payable, maintaining financial records, and providing financial support to the team. This is an exciting opportunity for someone looking for a long-term contract employment. Responsibilities: • Accurately processing invoices as part of the Accounts Payable (AP) function.• Conducting account coding tasks to ensure accurate financial data.• Proactively auditing financial data for discrepancies and inaccuracies.• Using Automated Clearing House (ACH) for financial transactions.• Ensuring the general ledger is updated and accurate.• Conducting bank reconciliation tasks to ensure financial accuracy.• Supporting the Finance Manager with month end close activities.• Performing general filing and administrative duties to support the finance team.• Ensuring all accounting functions are performed in line with industry standards.

Employee Relationship Specialist Charlie Gilmur with Robert Half is on the lookout for a diligent Employee Relationship Specialist to join our team in the Food & Food Processing industry, based in MILWAUKIE, Oregon. As an Employee Relationship Specialist, you will be instrumental in fostering a harmonious work environment through proactive relationship building, conflict resolution, and employee development. You will also contribute to enhancing organizational policies, practices, and procedures in line with our values of respect, teamwork, accountability, and determination. Responsibilities: • Develop and maintain proactive relationships with employees to cultivate a positive work environment.• Address and resolve conflicts in a productive manner to ensure a safe workspace.• Collaborate with managers to understand their needs and department goals, and assist with employee inquiries and development opportunities.• Facilitate employee leadership and development training to enhance team capabilities.• Analyze exit survey and interview data to identify areas for improvement and implement necessary changes.• Maintain the highest level of confidentiality to protect employee information.• Comply with all company policies and procedures while ensuring a safe and food-safe work environment.• Track and manage attendance for Operations departments.• Collaborate with managers in resolving conflicts through various means such as mediating discussions, individual coaching, and designing individual development plans.• Recommend and implement conflict resolution practices that align with equity and inclusivity goals. • Assess conflict trends and analyze retention trends to propose and implement mitigating measures including training programs. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013194213

Accounts Payable Accounting Assistant Charlie Gilmur with Robert Half is offering an exciting opportunity in the industry at our location in PORTLAND, Oregon. The role of an Accounts Payable Accounting Assistant is integral to our team. This role involves processing customer applications, maintaining accurate customer records, and resolving customer inquiries. You will be tasked with monitoring customer accounts and taking appropriate action for the same. Responsibilities:• Accurately and efficiently process customer credit applications.• Keep customer credit records up-to-date and accurate.• Respond to and resolve customer inquiries in a timely manner.• Monitor client accounts and initiate appropriate action when necessary.• Execute daily operating checks as needed.• Handle data entry tasks for accounts payable invoices.• Review move-out accounting and process associated payments.• Check PO Box daily, sort, and distribute mail accordingly.• Oversee the general email inbox, print invoices, and coordinate review.• Upload and save check scans for future reference.• Maintain utility usage spreadsheets for accurate record-keeping.• Reconcile vendor statements on a monthly basis.• Occasionally deposit funds into the bank during the month.• Assist with other reporting requirements as needed.• Perform other accounting and administrative duties as assigned. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013201222

Front Desk Coordinator crucial for creating a positive first impression for our clients and guests and requires a professional demeanor and excellent communication skills.Responsibilities:<ol><li>Greet and assist visitors, clients, and staff members, providing a welcoming and friendly environment.</li><li>Manage incoming calls, direct calls to appropriate internal resources, and provide necessary information to callers.</li><li>Schedule and manage appointments efficiently using the company's scheduling system.</li><li>Coordinate mailing services, including incoming, outgoing, and delivery of mails and packages.</li><li>Support in event planning and coordination whenever required.</li><li>Perform basic administrative tasks, including data entry, filing, and maintaining office supplies.</li><li>Always uphold a high level of confidentiality and professionalism.</li></ol>

Bookkeeper Charlie Gilmur with Robert Half is offering an exciting opportunity in the automotive repair and service industry for a Bookkeeper based in Portland, Oregon. The role involves a variety of tasks related to managing financial records and ensuring compliance with laws and regulations. The ideal candidate will be able to work both in the office and remotely. Responsibilities:• Handle the processing and verification of payroll through the ADP system• Oversee the reconciliation of bank accounts, accounts payable, and accounts receivable• Maintain and analyze daily accounting reports and work orders for each site using Quickbooks and a specialized service station accounting system• Ensure the accurate and efficient processing of customer credit applications• Assist in the evaluation and administration of insurance and employment programs and practices• Aid in the development and enforcement of company policies and procedures• Ensure compliance with all federal, state, and local laws and regulations• Prepare and file necessary forms and documents• Provide support for marketing programs and analysis• Perform additional duties as assigned by the Operations Manager. Please contact Charlie Gilmur with Robert Half to review this position. Job Order: 03600-0013181448

Payroll Administrator Sara Walker with Robert Half is offering an exciting opportunity for a Payroll Administrator. This role involves processing payroll for a large number of employees in a dynamic corporate environment. You will be working in a hybrid workplace, requiring both onsite and remote work. Key responsibilities:• Efficient and accurate processing of semi-monthly payroll for a substantial number of employees using Ceridian Dayforce.• Ensuring compliance with tax regulations and other legal requirements.• Handling complex payroll aspects including garnishments and payroll taxes.• Auditing time data and resolving any discrepancies.• Responding to employee inquiries related to payroll.• Processing final pay for exiting employees.• Utilizing your skills in Ceridian, Domestic Payroll, and Approved Timesheets.• Maintenance of automated timesheets and ensuring their accuracy.• Exhibiting strong organizational skills and attention to detail in all aspects of work.• Regularly monitoring and reviewing payroll procedures and policies to ensure efficiency and compliance. Please contact Sara Walker with Robert Half to review this position. Job Order: 03600-0013203529

Accounts Receivable Clerk Robert Half is looking for skilled Accounts Receivable Clerks to provide financial, administrative, and clerical services for frequent needs from our clients in the local area . Accounts Receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.Responsibilities in this role include:Process accounts and incoming payments in compliance with financial policies and procedures.Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data.Prepare bills, invoices, and bank deposits.Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted.Verify discrepancies by and resolve clients’ billing issues.Facilitate payment of invoices due by sending bill reminders and contacting clients.Generate financial statements and reports detailing accounts receivable status.

Full Charge Bookkeeper We are currently seeking a dedicated and detail-oriented Full Charge Bookkeeper for ongoing needs for our local clients. This is an excellent opportunity for an individual looking to grow professionally in a dynamic work environment. Our ideal candidate is a self-starter with exceptional multi-tasking skills.

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35 results for Office Specialist in Portland, OR

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