6 results for Facilitiesoffice Coordinatorassistant in Raleigh, NC

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the construction and contracting industry, based in Raleigh, North Carolina. As an Executive Assistant, you will be the primary contact for administrative needs related to the executive staff, responsible for guest greeting, office protocol compliance, facilities coordination, and various HR-related tasks. Responsibilities: • Ensuring compliance with office protocols and handling guest reception • Addressing administrative needs pertaining to HR, Fleet, and Executive staff • Collaborating with the Facilities Director for addressing facilities-related needs • Managing the issuance of ID badges and maintaining access logs for all locations • Administering employee recognition programs • Ensuring compliance with personnel filing and retention policies • Overseeing the ordering and maintenance of office supplies and canteen • Coordinating office events and community service-related activities • Generating reports from various systems for stakeholders • Tracking compliance tasks and ensuring communication follow-up • Assisting executive leadership with presentation materials, travel, and various tasks • Assisting with travel and guest arrangements • Assisting in the administrative management of the company fleet • Planning office-related events and reserving meeting spaces • Managing incoming corporate office mail • Assisting executive leadership with HR processes/forms when needed • Supporting the HR Team with projects as needed.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the Electronics industry, located in Raleigh, North Carolina, United States. As an Administrative Assistant, you will play a crucial role in maintaining smooth operations within the office, ensuring materials are appropriately staged, and assisting with general administrative tasks. Responsibilities: • Handle incoming phone calls and route them appropriately • Efficiently manage email communications and data entry tasks • Ensure office supplies are ordered and stocked regularly • Assist in scheduling tasks and coordinating with team members • Frequently communicate with vendors to confirm the availability of materials • Organize materials and ensure they are staged prior to dispatch to job sites • Maintain an accurate inventory system • Utilize Microsoft Office and Internet Explorer for various administrative tasks • File documents and maintain organized records.

Office Administrator We are seeking an Office Administrator to become a part of our team in Chapel Hill, North Carolina. The main role of this position includes managing office operations, coordinating administrative functions, and offering support to the team. This role is vital in sustaining a positive and productive work atmosphere. Responsibilities: • Coordinate and supervise daily office operations, including management of office supplies and shared office equipment.• Act as the initial point of contact for visitors, clients, and employees, providing assistance in a courteous and detail-oriented manner.• Manage and direct incoming and outgoing communications, including phone calls, emails, and mail.• Oversee reservations for conference rooms and coordinate venue bookings for office and staff events.• Manage and maintain inventory of conference and marketing materials.• Ensure a tidy, organized, and well-maintained office environment, including common areas and workspaces.• Liaise with vendors and service providers to ensure office needs are met.• Provide support to the team on a day-to-day basis, including administrative tasks related to business development and client service initiatives.• Assist with scheduling appointments, coordinating travel, and updating client and program status in the company database.• Handle various bookkeeping tasks, including resolving billing discrepancies, making bank deposits, and managing media subscription

Administrative Coordinator We are in search of an Administrative Coordinator to join our team in Greensboro, North Carolina. Operating within the financial services industry, your role will primarily involve back-office operations, with an emphasis on maintaining the precision and integrity of mortgage-related documents. This opportunity provides you with a long-term contract employment. Responsibilities: • Accurately labeling imaged documents within our internal system • Handling basic data entry tasks for mortgage loan files • Ensuring the accuracy of credit report receipts from vendors • Engaging in effective communication with Closing Agents to verify wire instructions • Utilizing CRM to manage customer relationships and interactions • Leveraging ADP for financial services-related tasks • Coordinating and managing calendars for team members • Answering inbound calls to assist with customer inquiries and issues • Overseeing budget processes within the department • Utilizing Cisco Webex Meetings for team collaboration and Concur for travel and expense management.

Executive Assistant We are seeking an Executive Assistant to join our team in Greenboro, North Carolina. In this role, you'll be immersed in a wide range of administrative tasks, including scheduling, travel arrangements, and various Google platform-based operations. You'll also be expected to manage and support a team of virtual employees, requiring a solid grasp of technology and excellent organizational skills. Responsibilities: • Managing and coordinating schedules to optimize daily operations. • Arranging travel itineraries for team members, from flights to accommodation. • Providing administrative assistance across various operations to ensure smooth workflow. • Proficiently using Google Apps to perform administrative tasks and manage data. • Answering inbound calls and resolving inquiries promptly and professionally. • Taking meeting notes and ensuring they are distributed to relevant team members. • Maintaining the confidentiality and security of sensitive information, including emails and finances. • Promoting a positive work environment and discouraging gossip. • Anticipating needs and proactively scheduling tasks and meetings. • Utilizing Microsoft Excel to maintain and analyze data.

Sr. Executive Assistant We are in search of a Sr. Executive Assistant to join our team in Chapel Hill, North Carolina. In this role, you will be tasked with providing comprehensive administrative support to our c-suite, ensuring smooth communication, and effectively managing multiple executive schedules. This position offers a contract to permanent employment opportunity. Responsibilities: • Facilitate effective communication by funneling correspondences to and from the c-suite. • Provide project support to ensure timely completion of various tasks. • Manage the payroll process, ensuring accuracy and punctuality. • Handle expense reporting for the executive team with precision and efficiency. • Arrange travel itineraries, including bookings and accommodations, for the executive team. • Document the minutes of meetings accurately and distribute them as necessary. • Interact professionally with board members, including scheduling and facilitating board meetings. • Maintain an accurate and organized calendar for multiple executives. • Assist in the preparation of executive presentations for various meetings. • Support a team of seven executives and ensure smooth operations.