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7 results for Office Specialist in Reno, NV

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Robert Half is partnering with a well-established construction company in Sparks, Nevada, to hire a Project Administrative Assistant for a full-time, permanent position. This role is essential in supporting project management and field teams, ensuring smooth operations and efficient project execution. The ideal candidate must have prior experience in the construction industry, strong organizational skills, and the ability to thrive in a fast-paced environment. If you are detail-oriented, resourceful, and looking to contribute to a dynamic team, we encourage you to apply!

Responsibilities:

• Efficiently and effectively process RFIs and track change orders.

• Provide vital support in managing day-to-day construction operations.

• Perform a range of general administrative tasks including filing, typing, copying, and scanning.

• Maintain a high standard of organization in document management and control.

• Prioritize and manage multiple tasks in a fast-paced, time-sensitive environment.

• Understand and adhere to operating procedures within company and jobsite guidelines.

• Order, copy, and scan drawings for projects as needed.

• Utilize software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam proficiently.

• Handle inbound and outbound calls, providing excellent customer service.

• Ensure accurate data entry and email correspondence.

• Minimum of 3 years of experience as an Administrative Assistant

• Proficiency in answering inbound calls and handling inbound and outbound calls effectively

• Exceptional customer service skills

• Experience in data entry with a high level of accuracy

• Ability to manage email correspondence efficiently

• Advanced skills in Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word

• Experience in scheduling appointments and managing calendars

• Prior experience in the construction industry is a must

• Familiarity with construction projects and construction documents

• Experience in handling commercial construction projects

• Proficiency in using Bluebeam software

• Understanding of the construction industry and its operations.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

7 results for Office Specialist in Reno, NV

Project Administrative Assistant Robert Half is partnering with a well-established construction company in Sparks, Nevada, to hire a Project Administrative Assistant for a full-time, permanent position. This role is essential in supporting project management and field teams, ensuring smooth operations and efficient project execution. The ideal candidate must have prior experience in the construction industry, strong organizational skills, and the ability to thrive in a fast-paced environment. If you are detail-oriented, resourceful, and looking to contribute to a dynamic team, we encourage you to apply! Responsibilities:• Efficiently and effectively process RFIs and track change orders.• Provide vital support in managing day-to-day construction operations.• Perform a range of general administrative tasks including filing, typing, copying, and scanning.• Maintain a high standard of organization in document management and control.• Prioritize and manage multiple tasks in a fast-paced, time-sensitive environment.• Understand and adhere to operating procedures within company and jobsite guidelines.• Order, copy, and scan drawings for projects as needed.• Utilize software such as Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, and Bluebeam proficiently.• Handle inbound and outbound calls, providing excellent customer service.• Ensure accurate data entry and email correspondence.

Project Administrative Assistant Robert Half is partnering with a local company to source a skilled professional for this opportunity. We are seeking a detail-oriented and proactive Project Administrative Assistant with construction experience to support our on-site Project Management and Field team. This role is essential in ensuring the smooth operation of construction projects, requiring strong organizational skills, financial understanding, and excellent communication. The ideal candidate will have a background in construction, be comfortable in a fast-paced environment, and possess the ability to multitask effectively. Key Responsibilities:<ul><li>Provide administrative support to the project team, ensuring efficient day-to-day construction operations.</li><li>Perform general office tasks such as filing, typing, copying, scanning, and document management.</li><li>Assist in processing RFIs, tracking change orders, and maintaining project documentation.</li><li>Copy, scan, and order drawings as requested by the project team.</li><li>Manage multiple tasks in a fast-paced, time-sensitive environment.</li><li>Ensure compliance with company and jobsite guidelines and procedures.</li></ul>

Insurance Service Specialist Robert Half is working with a local Insurance company seeking an Insurance Service Specialist with an active P& C Insurance License to join their team. This is a dynamic role designed to support customers while promoting exceptional customer service standards within the insurance industry. The ideal candidate will possess strong communication skills, a customer-focused mindset and be proficient in insurance-related tasks, including processing claims and generating new business quotes. Responsibilities:<ul><li>Handle incoming customer inquiries through phone calls and emails, providing clear and professional assistance.</li><li>Support clients in processing insurance claims, ensuring accuracy and timeliness in resolving issues.</li><li>Provide detailed information to customers about existing insurance policies, services, coverage options, and processes.</li><li>Run and deliver new business insurance quotes to customers, ensuring competitive and compliant offerings.</li><li>Maintain customer satisfaction by promptly addressing concerns and escalating issues when necessary.</li><li>Build rapport with clients to facilitate long-term relationships and loyalty.</li><li>Collaborate with team members to enhance the overall customer experience within a fast-paced, service-driven environment.</li></ul>

Accounting Assistant Robert Half Contract Finance and Accounting team is seeking a detail-oriented and proactive Accounting Assistant to support the Project Manager of a construction company. The ideal candidate will assist in managing project budgets, processing financial transactions, and ensuring all accounting and administrative tasks are completed accurately and in a timely manner. This position requires strong organizational skills, the ability to multitask, and familiarity with construction project accounting. Key Responsibilities<ul><li>Assist the Project Manager in monitoring project budgets to help ensure financial goals are met for each construction project.</li><li>Process invoices, expense reimbursements, and accounts payable/receivable transactions related to specific projects.</li><li>Prepare and submit change order documentation and track the associated impacts on project budgets.</li><li>Ensure accurate job cost reporting and analyze project financial data for trends or discrepancies.</li><li>Maintain organized records for project-related financial documentation such as invoices, purchase orders, contracts, and subcontractor agreements.</li><li>Prepare financial summaries and reports to provide to the Project Manager on project status, budget variances, and upcoming expenses.</li><li>Perform reconciliation of project-related accounts to ensure financial accuracy.</li><li>Coordinate with subcontractors and vendors to ensure timely processing of invoices and payments.</li><li>Collaborate with the Project Manager to resolve billing or payment issues with clients or vendors.</li><li>Assist in preparing financial documents for client meetings, audits, or bid submissions</li><li>Help the Project Manager track key project deadlines, budgets, and financial milestones.</li><li>Perform general clerical tasks, such as filing, correspondence, and data entry relating to project accounting.</li><li>Maintain compliance with company policies and procedures, as well as any industry or government building codes related to accounting functions.</li></ul>

Receptionist We are in the process of recruiting a Receptionist to be an integral part of our team, based in Carson City, Nevada, 89703, United States. This role provides an opportunity to contribute to a dynamic work environment, providing excellent customer service and administrative support in a variety of tasks. Responsibilities: • Responding to incoming telephone calls and assessing the caller's needs for veterinary care. • Accurately logging calls into the Excel share point call log and checking for existing cases in the Access database. • Assigning calls to Case Managers and providing resources to callers. • Accurately documenting resource calls in the Access database and directing callers to team members as needed. • Handling incoming and outgoing mail, ensuring it is properly distributed and not opened. • Preparing and mailing 'thank you' notes and newsletters on a regular basis. • Providing monthly call count numbers and managing staff lunch orders for meetings. • Assisting with the generation and dispatch of letters as requested. • Monitoring office supplies and business cards and reporting to the Executive Director as required. • Participating in special projects, scanning and attending wellness clinics when requested. • Assisting in the decoration of offices on employee birthdays.

Full Charge Bookkeeper Katie Weigel with Robert Half Finance and Accounting is recruiting to fill a Part Time Full Charge Bookkeeper for a small retail/wholesale company with headquarters in Truckee. This position requires once per week in person meetings in Truckee, but otherwise the work can be done from home. The position requires 20 hours per week. Responsibilities include: Bookkeeping and Controller Services o Accounts payable and Receivables o Reconciling monthly accounts o Adjusting journal entries o Cash flow management and projections o Monthly and annual financial reporting and documentation for tax prep to CPA o Budgeting and forecasting o Ecommerce Sales and Inventory Tracking o Annual company Returns (Sales Tax, 1099’s, etc.) o Purchase Order’s for seasonal product orders o Assist with basic HR Administration – payroll set up/periodic changes to accounts, distributions to participants for 401K plans, provide reporting for annual reports o Company insurance policies – GL, Marine, Work Compensation o Maintain company filing system (bookkeeping records, insurance, customs and shipping records, etc.) Shipping Coordination o Serve as point of contact between factory and partner entity for initial set up of shipment and document preparation o Prepare Commercial Invoices and Packing list documents for all shipments o US Shipping coordination, Provide Commercial Invoices and packing lists, US HTS codes to forwarder • Create purchase orders, create invoices and manage inventory and handle COGS for around 50 styles and 600 skus. Manage quotes on shipments for 5 factories and 3 distributors.. To be considered for this role candidates must have at least 3 years inventory, and purchase order experience in a small business where they handled full charge bookkeeping to include the responsibilities above. Experience with QuickBooks Online and Excel are critical. The ability to manage the responsibilities below fairly autonomously is important. Weekly meeting with the owner in person in Truckee are also a priority. This is a 1099 role and there are no benefits offerred. If you are interested in learning more, please apply today!

Certified Payroll/AP Clerk Robert Half Contract Finance and Accounting is offering a contract to permanent employment opportunity for a Certified Payroll/AP Clerk, located in Sparks, Nevada. As part of the team, your role will be multifaceted, involving a variety of tasks in a dynamic environment. Responsibilities:• Act as a supportive role in the payroll group, specifically handling Certified Payroll tasks for the company and subcontracts.• Regularly upload and submit data to various agencies using LCP Tracker.• Interact with public agencies as and when required.• Update and upload fringe benefit payments.• Handle the entry of new permanent employee data.• Provide excellent customer service to employees.• In the Accounts Payable area, you will be responsible for handling invoices, credit card reconciliations and inputs, and statement reviews.• Develop and maintain vendor relationships.• Troubleshoot issues such as missing invoices and management holds.• Assist with other administrative tasks as required by the team. This is a temporary to permanent opportunity, if interested please apply today!

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7 results for Office Specialist in Reno, NV

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