14 results for Administrative Assistant in Sacramento, CA

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction. Responsibilities: • Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.• Troubleshoot IT issues.• Compile and prepare in-person presentations for both prospective and existing clients.• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.• Handle client paperwork processing, including applications and plan documents.• Record meeting minutes and keep track of action items.• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.• Run monthly client reports and ensure their prompt delivery.• Prepare timelines and other relevant documents for potential client meetings.• Delegate tasks within the CRM and ensure all client records are kept current.

Administrative Assistant We are offering an opportunity for a part time (Tuesdays and Thursdays) Administrative Assistant in the Government sector, located in Manteca, California. The role involves clerical duties and customer service within a structured environment, with a focus on maintaining efficient office operations. Responsibilities: • Accurate and timely processing of various forms and applications.• Ensuring smooth office operations by providing responsible clerical support.• Assisting in maintaining logs, files, and records, with a keen eye for accuracy and completeness.• Serving as a primary point of contact, handling inbound and outbound calls, and directing them to the appropriate personnel.• Providing information and resolving issues related to department or program operations, policies, and procedures.• Typing letters, forms, memoranda, bulletins, reports, notices, flyers, and other materials from detailed or rough copies.• Performing data entry tasks in an assigned computer system, maintaining automated records and generating computerized reports as required.• Receiving, sorting, and distributing mail and supplies as necessary.• Preparing and distributing informational packets and bulk mailings as directed.• Managing customer service tasks including answering inquiries and scheduling appointments.

Office Assistant We are offering a temporary employment opportunity for an Office Assistant in Martinez, California, United States, in the public agency industry. This role is based on site and involves a variety of general office tasks including assisting the HR Department.Responsibilities:• Handling inbound and outbound calls with vendors and applicants• Accurately entering data into the system• Assisting in the preparation of copying files• Performing heavy filing tasks to keep records organized• Conducting scanning activities• Moving and lifting file boxes up to 20 lbs and accessing the storage facility• Utilizing standard office equipment for various tasks• Performing other duties as assigned

Executive Assistant We are offering an exciting opportunity for an Executive Assistant in the professional services industry based in Sacramento, California. As an Executive Assistant, your main focus will be to provide support to the CEO, ensuring smooth operations and efficient management of tasks. This role involves a variety of responsibilities, including the use of Concur and CRM systems. Responsibilities:• Effectively utilize Concur for various administrative tasks• Manage CRM systems to keep track of client relationships and communications• Organize and maintain the CEO's calendar, scheduling appointments and meetings as required• Assist in the preparation of reports and presentations, ensuring accuracy and timeliness• Act as the first point of contact for the CEO, handling inquiries and requests when necessary• Oversee administrative procedures and processes, initiating improvements where needed• Maintain confidential information, ensuring it is secured and properly handled• Participate in the planning and organization of company events and meetings• Support other departments with various administrative tasks as needed• Keep up-to-date with the latest trends and developments in the agriculture industry to assist in strategic planning

Sr. Executive Assistant We are searching for a proficient Sr. Executive Assistant to join our client located in Woodland, California. In this role, you will be tasked with delivering extensive support to two directors and managing payroll tasks for a significant number of employees. This role necessitates excellent organizational skills, a proactive approach, and a strong dedication to maintaining confidentiality and precision. This role is pivotal in facilitating seamless daily operations at both the executive level and across payroll functions. Responsibilities: • Serve as the main point of communication and liaison between the directors, internal departments, and external parties. • Handle complex calendars, organize meetings, coordinate travel logistics, and prioritize conflicting requests for the directors. • Construct reports, presentations, meeting agendas, and detailed correspondence with minimal guidance. • Foresee the needs of the directors and proactively tackle operational and administrative issues. • Coordinate executive team projects, maintain records, and participate in follow-up activities to ensure project completion. • Manage payroll for a substantial workforce, ensuring accuracy and compliance with all company policies and regulatory guidelines. • Keep track of employee payroll data, including leave balances, deductions, taxes, and direct deposit setups. • Identify and rectify payroll discrepancies in collaboration with HR or accounting teams in a timely manner. • Generate detailed payroll reports and analyze trends or issues to inform leadership decisions. • Cooperate with different departments to enhance administrative workflows and maintain efficient systems for document storage and retrieval. • Participate in the onboarding of new employees and coordinate efforts regarding company-wide initiatives like training or certifications. • Understand company policies and ensure adherence in administrative practices. • Provide mentorship to entry level support staff to promote effective administrative solutions across teams.

Office Assistant Pleasant Hill insurance company is in need of a temp to hire Office Assistant. In this Office Assistant position, you will work 32 hours a week Monday-Thursday. This Office Assistant position performs a variety of clerical support functions under the general supervision of the Human Resources Manager. Typical duties include front office reception, receiving and directing of incoming telephone calls, processing of incoming U.S. Mail including worker comp claims, assigning to the appropriate claims staff, photocopy, faxing, and filing activities; may prepare and/or process purchase orders and utilize inventory control procedures to ensure sufficient supplies and materials meet the needs of the staff. Acts as back-up for Office Assistant II duties in the event of absence or need. This position is in a fast paced environment requiring you to be very detail oriented, multitask and requires you to be on your feet for extended periods of time. Must be detail oriented as your positions impacts customers, and other departments within the company. If you are interested in this opportunity, apply today!

Office Manager Job OverviewWe are seeking a highly organized, proactive, and detail-oriented Office Manager to support our executive team and ensure the smooth operation of our office. The primary responsibility of this role is to provide comprehensive administrative support to two Executive Vice Presidents (VPs), including scheduling, calendar management, and travel coordination. The Office Manager will also oversee general office operations and be prepared to travel with the team as required. This role requires excellent communication skills, the ability to multitask, and a professional demeanor in a fast-paced environment.Key Responsibilities<ul><li>Executive Support for VPs:</li><li>Manage and maintain the schedules of two Executive Vice Presidents, ensuring efficient use of their time.</li><li>Schedule and coordinate meetings, lunches, and other engagements for the VPs, including securing venues, catering, and necessary materials.</li><li>Act as the primary point of contact for internal and external stakeholders scheduling with the VPs.</li><li>Calendar and Travel Management:</li><li>Oversee and manage complex calendars, resolving scheduling conflicts and prioritizing commitments.</li><li>Arrange domestic and international travel for the VPs and the broader team, including booking flights, hotels, ground transportation, and creating detailed itineraries.</li><li>Ensure all travel arrangements align with company policies and the preferences of the VPs.</li><li>Be prepared to travel with the team as needed to provide on-site support during trips.</li><li>Office Management:</li><li>Oversee daily office operations, ensuring a productive and organized work environment.</li><li>Manage office supplies, equipment, and vendor relationships, ensuring the office is well-stocked and functional.</li><li>Coordinate with building management for maintenance, repairs, and other facility-related needs.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution.</li><li>Assist with onboarding new employees, including setting up workstations and providing office orientation.</li><li>Additional Duties:</li><li>Support the planning and execution of team events, offsites, and other company activities.</li><li>Maintain confidentiality of sensitive information related to the VPs and the organization.</li><li>Perform ad-hoc administrative tasks as needed to support the team and ensure operational efficiency.</li></ul>

Legal Assistant We are offering an opportunity for a Legal Assistant to be part of our collegial team. The role will focus on providing high-level legal administrative support, assisting in client relations, and contributing to various projects in the legal field. Responsibilities:• Provide high-level legal administrative support to attorneys.• Assist in maintaining the organization and accuracy of client documentation and billing system.• Draft, proofread, and file documents and correspondence.• Coordinate and track litigation and client projects, ensuring both deadlines and expectations are met.• Triage telephone calls and email requests from clients, problem-solving within your scope or escalating to professionals who can best meet clients’ needs.• Utilize court's online communication, information and filing systems effectively.• Maintain a proactive approach to tasks and responsibilities.• Use advanced knowledge of MS Word, Outlook 365, and PowerPoint to perform tasks efficiently.• Assist in projects that continually enhance our marketing efforts and office's organization and operations.

Administrative/Operations Coordinator We are offering a contract employment opportunity for an Administrative/Operations Coordinator located in Brentwood, California. The successful candidate will be a part of the medical device equipment industry, and will be expected to effectively manage operations, coordinate administrative tasks, and ensure smooth communication with clients and staff. Administrative/Operations Coordinator Responsibilities:• Coordinate and schedule installations and repairs for service technicians and clients• Respond to customer inquiries via multi-line telephone system• Accurately input data into both the internal system and Salesforce• Generate and track purchase orders for project materials from various suppliers• Ensure cost-efficiency by paying close attention to material pricing details and updating this information in our QuickBooks Online platform• Prepare Pull Tickets for product/material readiness in our warehouse for service and installation technicians• Collaborate with the team to maintain an inventory of products housed in our warehouses, trucks, repair shop, and showroom• Oversee shipping and receiving processes, including sending products to customers via UPS or another platform, tracking placed purchase orders, inspecting received shipments, and handling back-orders and damaged products. If you are interested in this Administrative/Operations Coordinator position, submit your resume today!

Assistant Controller Please reach out to Melissa (Painter) Ford via LinkedIn for immediate consideration. We are seeking a dedicated and experienced Assistant Controller to join our team in Sacramento, California. In this role, you will be responsible for overseeing various aspects of our company's accounting operations. Responsibilities• Provide necessary training and support to the Director of Operations to alleviate some of the accounting workloads• Perform job costing tasks with a high level of accuracy and precision• Close books and prepare Flash Reports as required• Apply intermediate Excel skills to manage and analyze data• Leverage experience in the Manufacturing/Construction industry to improve cost accounting processes.

Assistant Controller Emily Krous at Robert Half is looking for an Assistant Controller for a client in Roseville. This is a direct hire position, full time in office. Feel free to reach out to me directly if you are interested and qualified. Job Description:Managing the daily operations of the accounting team, ensuring efficiency and accuracy.Contributing to the development and enforcement of internal controls and financial policies to align with industry standards and regulations.Overseeing the preparation and review of monthly financial reports.Processing journal entries, reconciling bank statements, and ensuring accounts are balanced for periodic financial closings.Supporting the planning and development of departmental budgets and financial projections.Assisting in the preparation of reports for leadership and regulatory compliance.Analyzing financial records to detect and correct discrepancies or inconsistencies.Leveraging accounting software to optimize workflows and maintain accurate financial data.Managing project-based accounting, including tracking costs, comparing actual expenses to budget, calculating work in progress, verifying contract details, and overseeing milestone payments.Generating weekly financial reports to monitor and forecast cash flow.Assessing and determining weekly payment schedules.

Accounting Assistant We are offering a long-term contract employment opportunity for an Accounting Assistant in Stockton, California. This role is primarily focused on providing critical support within the government sector, including handling accounts payable, payroll, and customer service tasks. Responsibilities: • Administering payroll and vendor payments in a timely and accurate manner • Managing accounts payable and ensuring all financial obligations are met • Utilizing accounting software systems for data entry and reporting • Overseeing the reconciliation of accounts to guarantee compliance with regulations • Maintaining comprehensive records of payroll transactions and clarifying deductions to customers • Preparing periodic financial reports to provide insights into the financial status of the department • Performing general office duties to ensure smooth operations • Handling customer service tasks, including resolving inquiries and providing effective communication • Leveraging ERP and other financial services tools for efficient resource planning and management • Conducting auditing and bank reconciliations to ensure accuracy and transparency in financial transactions.

Medical Assistant We are seeking a dedicated and compassionate Medical Assistant to join our growing healthcare team. In this role, you will provide high-quality patient care by assisting providers with medical procedures, administrative duties, and front-office tasks to ensure the smooth operation of the practice. This is a fantastic opportunity for a motivated individual to make a meaningful impact in patient care while advancing your career in the medical field. Key Responsibilities:<ul><li>Prepare patients for examinations, including taking vitals, medical histories, and other necessary information.</li><li>Assist healthcare providers during medical procedures, ensuring patient comfort and safety.</li><li>Perform basic laboratory tests, collect specimens, and administer medications under the supervision of a licensed provider.</li><li>Schedule appointments, answer phone calls, and handle patient inquiries.</li><li>Update and maintain accurate patient records in the electronic health records (EHR) system.</li><li>Process insurance authorizations and verify patient information.</li><li>Educate patients on healthcare procedures, follow-up care, and prescribed treatments.</li><li>Provide warm and professional communication to ensure patient satisfaction.</li></ul>

Underwriting Assistant We are in search of a meticulous Underwriting Assistant to join our team situated in STOCKTON, California. This role offers a contract to permanent employment opportunity, where you will be actively involved in supporting underwriting teams with the evaluation, processing, and monitoring of applications and policies. This role demands a high level of organization and collaboration in a dynamic environment. Responsibilities: • Ensure the accurate and efficient processing of customer credit applications • Conduct thorough research and analysis to aid underwriters in risk assessment and pricing decisions • Engage in data entry of application details into underwriting systems, maintaining precise records • Collaborate with other departments to guarantee smooth administration and customer satisfaction • Keep up-to-date with industry regulations and company policies to uphold compliance and effectively support processes • Liaise with brokers, agents, or clients to clarify details or secure additional information needed for decisions • Prepare proposals and documentation for policy issuance and renewals • Follow up on customer inquiries and take the necessary steps to resolve them • Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word to manage and track customer information and schedules • Handle both inbound and outbound calls, providing exceptional customer service and responding to email correspondence.