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14 results for Executive Assistant in Sacramento, CA

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We are searching for a proficient Sr. Executive Assistant to join our client located in Woodland, California. In this role, you will be tasked with delivering extensive support to two directors and managing payroll tasks for a significant number of employees. This role necessitates excellent organizational skills, a proactive approach, and a strong dedication to maintaining confidentiality and precision. This role is pivotal in facilitating seamless daily operations at both the executive level and across payroll functions.

Responsibilities:

• Serve as the main point of communication and liaison between the directors, internal departments, and external parties.

• Handle complex calendars, organize meetings, coordinate travel logistics, and prioritize conflicting requests for the directors.

• Construct reports, presentations, meeting agendas, and detailed correspondence with minimal guidance.

• Foresee the needs of the directors and proactively tackle operational and administrative issues.

• Coordinate executive team projects, maintain records, and participate in follow-up activities to ensure project completion.

• Manage payroll for a substantial workforce, ensuring accuracy and compliance with all company policies and regulatory guidelines.

• Keep track of employee payroll data, including leave balances, deductions, taxes, and direct deposit setups.

• Identify and rectify payroll discrepancies in collaboration with HR or accounting teams in a timely manner.

• Generate detailed payroll reports and analyze trends or issues to inform leadership decisions.

• Cooperate with different departments to enhance administrative workflows and maintain efficient systems for document storage and retrieval.

• Participate in the onboarding of new employees and coordinate efforts regarding company-wide initiatives like training or certifications.

• Understand company policies and ensure adherence in administrative practices.

• Provide mentorship to entry level support staff to promote effective administrative solutions across teams.

• Proficiency in ADP - Financial Services is required
• Familiarity with Cisco Webex Meetings is essential
• Experience with Concur is necessary
• Knowledge of CRM is a must
• Proficiency in the Kronos Timekeeping System is required
• Experience with About Time is essential
• Proficiency in Calendar Management is a must
• Strong Communication skills are necessary
• Familiarity with Conference Calls is required
• Experience in handling Correspondence is essential

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

14 results for Executive Assistant in Sacramento, CA

Sr. Executive Assistant We are searching for a proficient Sr. Executive Assistant to join our client located in Woodland, California. In this role, you will be tasked with delivering extensive support to two directors and managing payroll tasks for a significant number of employees. This role necessitates excellent organizational skills, a proactive approach, and a strong dedication to maintaining confidentiality and precision. This role is pivotal in facilitating seamless daily operations at both the executive level and across payroll functions. Responsibilities: • Serve as the main point of communication and liaison between the directors, internal departments, and external parties. • Handle complex calendars, organize meetings, coordinate travel logistics, and prioritize conflicting requests for the directors. • Construct reports, presentations, meeting agendas, and detailed correspondence with minimal guidance. • Foresee the needs of the directors and proactively tackle operational and administrative issues. • Coordinate executive team projects, maintain records, and participate in follow-up activities to ensure project completion. • Manage payroll for a substantial workforce, ensuring accuracy and compliance with all company policies and regulatory guidelines. • Keep track of employee payroll data, including leave balances, deductions, taxes, and direct deposit setups. • Identify and rectify payroll discrepancies in collaboration with HR or accounting teams in a timely manner. • Generate detailed payroll reports and analyze trends or issues to inform leadership decisions. • Cooperate with different departments to enhance administrative workflows and maintain efficient systems for document storage and retrieval. • Participate in the onboarding of new employees and coordinate efforts regarding company-wide initiatives like training or certifications. • Understand company policies and ensure adherence in administrative practices. • Provide mentorship to entry level support staff to promote effective administrative solutions across teams.

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction. Responsibilities: • Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.• Troubleshoot IT issues.• Compile and prepare in-person presentations for both prospective and existing clients.• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.• Handle client paperwork processing, including applications and plan documents.• Record meeting minutes and keep track of action items.• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.• Run monthly client reports and ensure their prompt delivery.• Prepare timelines and other relevant documents for potential client meetings.• Delegate tasks within the CRM and ensure all client records are kept current.

Administrative Assistant We are seeking a detail-oriented and organized Part-Time Administrative Assistant to join our team. The ideal candidate will provide administrative support to ensure efficient operation of the office.Responsibilities:<ul><li>Perform general administrative tasks such as filing, data entry, and managing correspondence</li><li>Answer and direct phone calls, emails, and other inquiries</li><li>Schedule appointments and maintain calendars</li><li>Assist in preparing reports, documents, and presentations</li><li>Maintain office supplies and equipment, placing orders as needed</li><li>Provide support for special projects as assigned</li></ul>Qualifications:<ul><li>Proven administrative or assistant experience</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li><li>Excellent time management and organizational skills</li><li>Strong written and verbal communication skills</li><li>Ability to multitask and prioritize effectively</li><li>High school diploma or equivalent required; additional qualifications a plus</li><li>Experience at a tax firm preferred</li></ul>

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Walnut Creek, California. In this role, you will be responsible for supporting our program coordination department, handling various administrative tasks, and coordinating with member liaisons to ensure efficient delivery of services. Responsibilities: • Coordinate webinars, education opportunities, onsite events, and training for Members. • Work closely with member liaisons to assess Member needs and ensure the delivery of services. • Handle third-party contracts and budgets related to assigned programs. • Provide necessary administrative support and project support as required. • Utilize Microsoft Excel to manage and organize data effectively. • Handle inbound and outbound calls, providing excellent customer service. • Conduct data entry tasks and maintain accurate records. • Manage email correspondence professionally. • Utilize Microsoft Office Suite (Outlook, PowerPoint, Word) for various tasks. • Schedule appointments and meetings as necessary.

Office Manager Job OverviewWe are seeking a highly organized, proactive, and detail-oriented Office Manager to support our executive team and ensure the smooth operation of our office. The primary responsibility of this role is to provide comprehensive administrative support to two Executive Vice Presidents (VPs), including scheduling, calendar management, and travel coordination. The Office Manager will also oversee general office operations and be prepared to travel with the team as required. This role requires excellent communication skills, the ability to multitask, and a professional demeanor in a fast-paced environment.Key Responsibilities<ul><li>Executive Support for VPs:</li><li>Manage and maintain the schedules of two Executive Vice Presidents, ensuring efficient use of their time.</li><li>Schedule and coordinate meetings, lunches, and other engagements for the VPs, including securing venues, catering, and necessary materials.</li><li>Act as the primary point of contact for internal and external stakeholders scheduling with the VPs.</li><li>Calendar and Travel Management:</li><li>Oversee and manage complex calendars, resolving scheduling conflicts and prioritizing commitments.</li><li>Arrange domestic and international travel for the VPs and the broader team, including booking flights, hotels, ground transportation, and creating detailed itineraries.</li><li>Ensure all travel arrangements align with company policies and the preferences of the VPs.</li><li>Be prepared to travel with the team as needed to provide on-site support during trips.</li><li>Office Management:</li><li>Oversee daily office operations, ensuring a productive and organized work environment.</li><li>Manage office supplies, equipment, and vendor relationships, ensuring the office is well-stocked and functional.</li><li>Coordinate with building management for maintenance, repairs, and other facility-related needs.</li><li>Handle incoming and outgoing correspondence, including emails, phone calls, and mail distribution.</li><li>Assist with onboarding new employees, including setting up workstations and providing office orientation.</li><li>Additional Duties:</li><li>Support the planning and execution of team events, offsites, and other company activities.</li><li>Maintain confidentiality of sensitive information related to the VPs and the organization.</li><li>Perform ad-hoc administrative tasks as needed to support the team and ensure operational efficiency.</li></ul>

Administrative Assistant We are offering an opportunity for a part time (Tuesdays and Thursdays) Administrative Assistant in the Government sector, located in Manteca, California. The role involves clerical duties and customer service within a structured environment, with a focus on maintaining efficient office operations. Responsibilities: • Accurate and timely processing of various forms and applications.• Ensuring smooth office operations by providing responsible clerical support.• Assisting in maintaining logs, files, and records, with a keen eye for accuracy and completeness.• Serving as a primary point of contact, handling inbound and outbound calls, and directing them to the appropriate personnel.• Providing information and resolving issues related to department or program operations, policies, and procedures.• Typing letters, forms, memoranda, bulletins, reports, notices, flyers, and other materials from detailed or rough copies.• Performing data entry tasks in an assigned computer system, maintaining automated records and generating computerized reports as required.• Receiving, sorting, and distributing mail and supplies as necessary.• Preparing and distributing informational packets and bulk mailings as directed.• Managing customer service tasks including answering inquiries and scheduling appointments.

Legal Assistant We are offering an opportunity for a Legal Assistant to be part of our collegial team. The role will focus on providing high-level legal administrative support, assisting in client relations, and contributing to various projects in the legal field. Responsibilities:• Provide high-level legal administrative support to attorneys.• Assist in maintaining the organization and accuracy of client documentation and billing system.• Draft, proofread, and file documents and correspondence.• Coordinate and track litigation and client projects, ensuring both deadlines and expectations are met.• Triage telephone calls and email requests from clients, problem-solving within your scope or escalating to professionals who can best meet clients’ needs.• Utilize court's online communication, information and filing systems effectively.• Maintain a proactive approach to tasks and responsibilities.• Use advanced knowledge of MS Word, Outlook 365, and PowerPoint to perform tasks efficiently.• Assist in projects that continually enhance our marketing efforts and office's organization and operations.

Sales Assistant We are offering a permanent employment opportunity for a Sales Assistant for our client in the banking industry in Walnut Creek, California. This role primarily involves managing account transactions, providing assistance to clients in choosing services and products, and performing administrative tasks within the industry. Sales Assistant Responsibilities: • Actively promote and sell services and products to customers.• Handle account transactions with a high level of accuracy and efficiency.• Use CRM and other banking software to open, maintain, and close accounts as needed.• Answer inbound calls promptly and professionally.• Ensure compliance with all relevant regulations and laws in the course of duties.• Use data processing skills to manage cash activity and handle cash appropriately.• Exhibit strong written communication skills in all customer interactions.• Maintain a high level of customer service and interpersonal skills in a fast-paced environment.• Create accounts, demonstrating expertise in both consumer and business account creation.• Utilize the Microsoft Suite and other relevant software in performing daily tasks. If you are interested in this Sales Assistant role, please submit your resume today!

Estate Planning Secretary Our client, a well-respected firm in downtown Sacramento is looking for an Estate Planning Secretary. This is a vital role in managing administrative and clerical duties related to estate planning. The workplace is a dynamic and fast-paced environment where you will be handling client relations, managing schedules, and drafting important documents. Responsibilities: • Manage and process incoming and outgoing mail efficiently• Handle phone calls for attorneys, ensuring effective communication• Draft routine documents and correspondence for attorney approval• Organize and schedule appointments and events to ensure smooth operations• Welcome and assist clients, providing a detail-oriented and friendly service• Maintain electronic calendars for attorneys, ensuring schedules are up-to-date• Oversee new client onboarding, ensuring all procedures are correctly followed• Draft and prepare firm engagement letters, ensuring all necessary details are included• Create and maintain files, keeping accurate records, and generate reports as requested• Provide coverage for additional attorneys as required, demonstrating flexibility and teamwork

Administrative/Operations Coordinator We are offering a contract employment opportunity for an Administrative/Operations Coordinator located in Brentwood, California. The successful candidate will be a part of the medical device equipment industry, and will be expected to effectively manage operations, coordinate administrative tasks, and ensure smooth communication with clients and staff. Administrative/Operations Coordinator Responsibilities:• Coordinate and schedule installations and repairs for service technicians and clients• Respond to customer inquiries via multi-line telephone system• Accurately input data into both the internal system and Salesforce• Generate and track purchase orders for project materials from various suppliers• Ensure cost-efficiency by paying close attention to material pricing details and updating this information in our QuickBooks Online platform• Prepare Pull Tickets for product/material readiness in our warehouse for service and installation technicians• Collaborate with the team to maintain an inventory of products housed in our warehouses, trucks, repair shop, and showroom• Oversee shipping and receiving processes, including sending products to customers via UPS or another platform, tracking placed purchase orders, inspecting received shipments, and handling back-orders and damaged products. If you are interested in this Administrative/Operations Coordinator position, please submit your resume today!

Legal Assistant/Jr. Paralegal Are you a detail-oriented and passionate legal assistant or junior paralegal looking to make an impact in the public sector? We are supporting a well-known entity in Sacramento that represents first responders, and they are seeking a legal professional to join their team on a contract basis. This is a fantastic opportunity to gain valuable experience in the public sector, working on meaningful cases. Labor union experience is ideal, but candidates with employment law backgrounds are highly encouraged to apply! If you’re ready to enhance your career by supporting the heroic first responders in our community, this role is perfect for you. Key Responsibilities:As a Legal Assistant / Junior Paralegal in this role, you will:<ul><li>Assist attorneys with public safety officer benefits (PSOB) filings.</li><li>Prepare, edit, and file legal documents, ensuring compliance with relevant procedures and timelines.</li><li>Support case management, including organizing case files, drafting correspondence, and maintaining legal calendaring systems.</li><li>Conduct focused legal research related to labor, employment, and union law issues.</li><li>Communicate with clients, representing firefighters, as well as other entities, with professionalism and confidentiality.</li><li>Perform additional administrative and paralegal support tasks as needed.</li></ul>

Legal Assistant Are you ready to join a dynamic and thriving mid-sized civil litigation firm in Walnut Creek? Our client specializes in a variety of practice areas and is seeking a dedicated and detail-oriented Legal Assistant to join their team. Whether you’re experienced in personal injury, labor and employment, or other practice areas, your skillset is welcome here. If you’re looking for an opportunity to advance your career while working in a collaborative and supportive environment, this could be the perfect role for you! Key Responsibilities:As a Legal Assistant, you will be an integral part of the team, providing comprehensive support to attorneys. Your main responsibilities will include:<ul><li>E-filing: Proficiently managing e-filing processes in both state and federal courts.</li><li>Calendaring: Organizing and maintaining legal calendars, ensuring all deadlines and critical dates are met.</li><li>Document Preparation: Drafting, formatting, and editing legal pleadings, motions, and correspondence, including tables of authorities (TOAs) and tables of contents (TOCs).</li><li>Administrative Support: Handling additional tasks, like organizing case files, managing communications, and maintaining an efficient document management system.</li></ul>

Medical Assistant We are seeking a dedicated and compassionate Medical Assistant to join our growing healthcare team. In this role, you will provide high-quality patient care by assisting providers with medical procedures, administrative duties, and front-office tasks to ensure the smooth operation of the practice. This is a fantastic opportunity for a motivated individual to make a meaningful impact in patient care while advancing your career in the medical field. Key Responsibilities:<ul><li>Prepare patients for examinations, including taking vitals, medical histories, and other necessary information.</li><li>Assist healthcare providers during medical procedures, ensuring patient comfort and safety.</li><li>Perform basic laboratory tests, collect specimens, and administer medications under the supervision of a licensed provider.</li><li>Schedule appointments, answer phone calls, and handle patient inquiries.</li><li>Update and maintain accurate patient records in the electronic health records (EHR) system.</li><li>Process insurance authorizations and verify patient information.</li><li>Educate patients on healthcare procedures, follow-up care, and prescribed treatments.</li><li>Provide warm and professional communication to ensure patient satisfaction.</li></ul>

Tax Secretary Our client, a well respected firm in downtown Sacramento, is seeking a Tax Secretary to join the team. The ideal candidate will provide administrative and clerical support to tax attorneys. This role requires strong multitasking skills, proficiency in legal and tax-related documentation, and the ability to maintain confidentiality.Key Responsibilities:Document Preparation & Filing• Drafting, proofreading, and formatting legal documents, including tax filings, petitions, and memoranda.• Filing legal documents with courts, tax authorities, and government agencies.• Assisting with tax return preparation, extensions, and other tax-related filings.Administrative Support• Managing attorney calendars, scheduling meetings, and tracking important tax deadlines.• Organizing and maintaining client files, both digital and physical.• Handling client correspondence, phone calls, and emails in a professional manner.• Coordinating travel arrangements and meeting logistics for attorneys.Billing & Financial Tracking• Assisting with client billing, expense tracking, and invoicing.• Preparing reports related to tax cases and financial matters.Legal Research & Compliance• Conducting basic legal research on tax laws, regulations, and case precedents.• Ensuring compliance with federal, state, and local tax regulations.Client Communication• Acting as a point of contact between attorneys, clients, and government agencies such as the IRS, California Franchise Tax Board (FTB), and the State Board of Equalization (BOE).

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14 results for Executive Assistant in Sacramento, CA

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