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61 results for Office Specialist in Sacramento, CA

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We are offering a temporary employment opportunity for an Office Assistant in Martinez, California, United States, in the public agency industry. This role is based on site and involves a variety of general office tasks including assisting the HR Department.

Responsibilities:

• Handling inbound and outbound calls with vendors and applicants

• Accurately entering data into the system

• Assisting in the preparation of copying files

• Performing heavy filing tasks to keep records organized

• Conducting scanning activities

• Moving and lifting file boxes up to 20 lbs and accessing the storage facility

• Utilizing standard office equipment for various tasks

• Performing other duties as assigned

• Office Assistant position requires a minimum of 1 year of related experience

• Candidate must possess skills in filing and organization of documents

• Proficiency in data entry is necessary

• Ability to handle scanning tasks efficiently

• Experience in scanning documents is a prerequisite

• Physical capability for lifting is required

• Expertise in handling both inbound and outbound calls is essential

• Knowledge and experience in copying tasks are required

• Proficiency in photocopying and scanning documents is an important requirement

Ability to stand for extended periods of time

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

61 results for Office Specialist in Sacramento, CA

Office Assistant We are offering a temporary employment opportunity for an Office Assistant in Martinez, California, United States, in the public agency industry. This role is based on site and involves a variety of general office tasks including assisting the HR Department.Responsibilities:• Handling inbound and outbound calls with vendors and applicants• Accurately entering data into the system• Assisting in the preparation of copying files• Performing heavy filing tasks to keep records organized• Conducting scanning activities• Moving and lifting file boxes up to 20 lbs and accessing the storage facility• Utilizing standard office equipment for various tasks• Performing other duties as assigned

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction. Responsibilities: • Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.• Troubleshoot IT issues.• Compile and prepare in-person presentations for both prospective and existing clients.• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.• Handle client paperwork processing, including applications and plan documents.• Record meeting minutes and keep track of action items.• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.• Run monthly client reports and ensure their prompt delivery.• Prepare timelines and other relevant documents for potential client meetings.• Delegate tasks within the CRM and ensure all client records are kept current.

Administrative Assistant We are offering an opportunity for a part time (Tuesdays and Thursdays) Administrative Assistant in the Government sector, located in Manteca, California. The role involves clerical duties and customer service within a structured environment, with a focus on maintaining efficient office operations. Responsibilities: • Accurate and timely processing of various forms and applications.• Ensuring smooth office operations by providing responsible clerical support.• Assisting in maintaining logs, files, and records, with a keen eye for accuracy and completeness.• Serving as a primary point of contact, handling inbound and outbound calls, and directing them to the appropriate personnel.• Providing information and resolving issues related to department or program operations, policies, and procedures.• Typing letters, forms, memoranda, bulletins, reports, notices, flyers, and other materials from detailed or rough copies.• Performing data entry tasks in an assigned computer system, maintaining automated records and generating computerized reports as required.• Receiving, sorting, and distributing mail and supplies as necessary.• Preparing and distributing informational packets and bulk mailings as directed.• Managing customer service tasks including answering inquiries and scheduling appointments.

Administrative Assistant We are seeking a detail-oriented Administrative Assistant with a blend of administrative and IT support skills to join our team. The ideal candidate will provide organizational and operational support while assisting with basic IT-related tasks. This is an excellent opportunity for professionals who thrive on multitasking and contributing to both administrative and technological workflows. Responsibilities:• Provide first-level IT support to staff, including password resets and basic software issue resolution.• Facilitate the implementation and maintenance of ERP software.• Handle general administrative tasks such as managing calendars, scheduling meetings, and preparing reports.• Assist in maintaining and troubleshooting office technology, including various systems, database software, and Microsoft 365.• Collaborate with cross-functional teams to support administrative and IT processes.• Process customer applications and maintain accurate customer credit records.• Utilize advanced Excel functions to keep accurate records and streamline workflows.• Support the creation and maintenance of documentation for office processes and systems. Please call 209.279.5269 once you have completed your application

Accounts Payable Specialist Job Posting: Accounts Payable Clerk Employment Type: ContractPay Rate: $24 - $ 30 hourly About the Role:Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities:<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>

Training and Development Specialist This unique position for a strategic HR leader requires expertise in Training and Development, Performance Management, including strong business acumen. The Training and Development Specialist will provide guidance to the executive team on items including:<ul><li>Retention</li><li>Performance evaluations</li><li>Scaling for growth</li><li>Development opportunities</li><li>HRIS implementation</li></ul>This is an exciting opportunity to join a rapidly growing start-up with a focused mission and dynamic team!

Member Services Specialist II We are in the process of recruiting a Member Services Specialist II to join our team in the commercial insurance industry, based in Roseville, California. The role primarily involves processing client applications, maintaining accurate client records, and addressing client queries. Responsibilities: • Efficiently and accurately process commercial insurance applications from clients • Maintain up-to-date and precise records of client's commercial insurance • Address and resolve any client inquiries related to commercial insurance • Monitor client accounts and action appropriate measures • Ensure smooth operation of services related to commercial insurance • Support clients in understanding the details of their commercial insurance policies • Collaborate with team members to enhance the quality of commercial insurance services • Implement industry best practices in servicing commercial insurance clients.

Procurement Specialist We are offering a permanent employment opportunity for a Procurement Specialist in the government industry, located in Stockton, California. In this role, you will be responsible for the procurement and expediting of materials, supplies, services, and equipment for various departments. Responsibilities: • Accurately and efficiently process customer credit applications • Maintain precise records of customer credit • Resolve customer inquiries promptly and professionally • Monitor customer accounts and take necessary actions • Review requisitions to verify accuracy and determine necessary materials or services • Obtain price quotes, prepare bid documents, analyze proposals, and recommend awards • Evaluate supplier performance, resolve purchasing issues, and maintain precise procurement records • Coordinate vehicle licensing activities and assist with surplus equipment disposal • Monitor procurement trends and recommend process improvements • Utilize proficiency with procurement software and office practices to optimize operations

Accounting Specialist We are offering an exciting opportunity for an Accounting Specialist based in Roseville, California. You will be a part of a team that operates within the industry, focusing on tasks such as account reconciliation, accounts payable and receivable, billing, and data entry. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Ensure accurate and timely processing of invoices• Manage accounts payable and receivable functions• Conduct account reconciliation activities to maintain accurate records• Handle and resolve billing issues and inquiries• Perform data entry tasks to maintain customer records• Utilize software like Microsoft Excel and QuickBooks• Monitor customer accounts and take necessary actions as required• Maintain an organized and efficient work environment.

Accounts Payable Specialist One of our clients in the Lafayette area is looking for an Accounts Payable Specialist for a contract to permanent placement opportunity. <ul><li>Process and reconcile accounts payable invoices, ensuring accuracy and timely payment to vendors.</li><li>Maintain proper documentation and compliance with internal controls and regulations.</li><li>Collaborate with vendors to resolve payment discrepancies and improve relationships.</li><li>Create dashboards, models, and reports using advanced Excel functions (e.g., macros, pivot tables, VLOOKUP).</li><li>Assist in AP process improvement projects, identifying opportunities for automation and efficiency.</li><li>Support monthly closing procedures related to AP payments and reconciliation.</li></ul>

Accounts Payable Specialist The Full Time Engagement Professionals Team at Robert Half is seeking motivated Accounts Payable Specialist to join our team. The ideal candidate will have a strong background in accounts payable processes, excellent communication skills, and the ability to thrive in a fast-paced, dynamic environment. This role offers the opportunity for professional growth, exposure to various industries, and the chance to make a significant impact within our organization. Please submit your resume and your relevant experience to Tawnia Kirshen via my email located in LinkedIn. Key responsibilities<ul><li>Process accounts payable transactions accurately and efficiently, including coding invoices, obtaining approvals, and entering data into the system.</li><li>Perform 2 & 3-way matching of invoices, purchase orders, and receiving documents.</li><li>Manage vendor relationships, including resolving inquiries and discrepancies in a timely manner.</li><li>Process employee expense reports and ensure compliance with company policies.</li><li>Prepare and process check runs and electronic payments.</li><li>Assist with month-end closing processes, including accruals and reconciliations.</li><li>Maintain organized and accurate records of accounts payable transactions and documentation.</li><li>Collaborate with team members to streamline processes and improve efficiency.</li></ul>

Program Support Specialist We are offering a long-term contract employment opportunity for a Program Manager based in Everett, Washington. The role involves supporting all activities related to the pursuit, capture, and execution of current and prospective programs. You will be expected to work across several departments including Operations, Engineering, Manufacturing, Sales, Contracts, Order Administration, Subcontracts, Quality, Finance and Services, and will have direct interaction with external customers. Responsibilities: • Managing projects of moderate risk and complexity or a portion of a larger project• Providing direction and oversight to ensure that issues/problems of moderate scope and complexity are avoided and/or resolved• Supporting program execution teams with activities such as risk management, financial reporting, and customer interaction/action reporting• Networking with senior internal and external personnel in own area of expertise on issues• Coordinating activities across the shared services business model and maintaining collaborative working relationships with all involved departments• Handling multiple issues that affect many products simultaneously• Providing a logical, in-depth analysis of problems or situations• Ensuring that all details of a project are accurate• Displaying energy, persistence, and a positive attitude when working on projects• Ensuring that information has been received and accurately understood by all parties.

Accounting Specialist One of our clients in the Walnut Creek is looking for a a contract to permanent employment opportunity within the Financial Services industry. As an Accounting Specialist, you will be expected to proficiently handle accounting functions, work with different accounting software systems, and contribute to the overall efficiency of our operations. Your role is vital in maintaining accurate financial records and ensuring customer satisfaction. Responsibilities: • Efficiently process customer credit applications using various Accounting Software Systems.• Keep up-to-date customer credit records, ensuring accuracy at all times.• Resolve customer inquiries related to financial accounts, providing excellent service.• Monitor customer accounts regularly and take necessary actions when required.• Utilize ADP - Financial Services and Ceridian for various financial operations.• Handle the Accounts Payable (AP) and Accounts Receivable (AR) functions.• Conduct regular audits to ensure compliance and accuracy of financial data.• Manage billing functions, ensuring timely and accurate invoicing.• Use Concur and ERP - Enterprise Resource Planning for streamlining accounting processes.

Payroll Specialist One of our clients is looking for a Payroll Specialist for a 6 month project. ***Contact Ade Henderson via LinkedIn for immediate consideration*** <ul><li>Process bi-weekly or monthly payroll for both exempt and non-exempt employees in alignment with company policies for 3,000 employees</li><li>Validate payroll data, including hours worked, deductions, and tax filings, to ensure accuracy.</li><li>Administer wage garnishments, tax withholdings, and benefit contributions.</li><li>Collaborate with HR and accounting teams to reconcile payroll accounts and maintain payroll records.</li><li>Stay up-to-date on wage and hour laws, tax regulations, and payroll best practices.</li><li>Respond to employee questions or escalations regarding pay, timekeeping, or deductions.</li></ul>

Accounts Receivable Clerk Robert Half Contracts Finance and Accounting division is seeking an Accounts Receivable Specialist to join a well-established and vastly growing oil and petroleum company in Sacramento! This Accounts Receivable Specialist would be working directly with the Credit Manager and playing an essential role within the company. Review credit applications to confirm they are complete and available to process.Run Credit reports for potential customers.Confirm all tax certs are completely correct. Filing and maintaining all certs.Setting up new customers in PDSMaintain credit folder files as well as scans into cloud.Setting customers up on OctaneTaking overflow inbound callsResearching payment discrepancyCross train and coverage of Specialist desk (This wouldn’t be right away)Closing accounts in system This is a full-time position that would be fully onsite. The ideal candidate would be self-motivated, detail oriented, and be eager to learn and grow within the company.

Accounts Receivable Specialist One of our clients in the Walnut Creek area is looking for an Accounts Receivable Specialist. <ul><li>Manage all aspects of accounts receivable, including invoice generation, payment application, and collections (Source: US Demand for Skilled Talent Q1 2025.pdf).</li><li>Maintain accurate records of customer accounts and transactions.</li><li>Reconcile accounts receivable ledger and resolve discrepancies.</li><li>Monitor aging reports to ensure timely collection of outstanding payments.</li><li>Communicate with customers and internal teams to resolve billing or payment discrepancies.</li><li>Support month-end closing activities related to accounts receivable.</li></ul>

Accounting Assistant We are offering a long-term contract employment opportunity for an Accounting Assistant in Stockton, California. This role is primarily focused on providing critical support within the government sector, including handling accounts payable, payroll, and customer service tasks. Responsibilities: • Administering payroll and vendor payments in a timely and accurate manner • Managing accounts payable and ensuring all financial obligations are met • Utilizing accounting software systems for data entry and reporting • Overseeing the reconciliation of accounts to guarantee compliance with regulations • Maintaining comprehensive records of payroll transactions and clarifying deductions to customers • Preparing periodic financial reports to provide insights into the financial status of the department • Performing general office duties to ensure smooth operations • Handling customer service tasks, including resolving inquiries and providing effective communication • Leveraging ERP and other financial services tools for efficient resource planning and management • Conducting auditing and bank reconciliations to ensure accuracy and transparency in financial transactions.

Collections Specialist We are offering a long term contract employment opportunity for a Collections Specialist in the Government sector, based in Stockton, California. This role primarily revolves around the provision of office support services related to business license processing, cashiering, treasury, accounts receivable, utility billing, and customer service. Responsibilities • Offer information to customers regarding accounts and services via phone, counter, mail or electronic communication • Act as a guide by explaining policies, procedures, and rules to customers or staff • Manage the process of payments, business license applications, renewals, and utility account setups/discontinuations • Prepare and maintain financial records and correspondence • Resolve customer inquiries in line with established policies • Use accounting software systems to manage customer accounts and take appropriate action • Utilize CRM and Epic Software for efficient customer service management • Handle answering inbound calls and manage billing functions efficiently • Oversee claim administration and collection processes • Use Accurint and ADP - Financial Services for efficient account management and financial services.

Front Desk Coordinator Front Desk Receptionist (contract, Part-Time) Start Date: ASAP – Tomorrow if possible Duration: 1 Month contract Assignment Schedule: Monday through Friday, 8 a.m. – 12 p.m. or 8 a.m. – 1 p.m. Dress Code: Business Casual (No Jeans) Job Overview: Our client is seeking a friendly, professional, and multitasking superstar to join their team temporarily as a Front Desk Receptionist! As the first person members, clients, and employees will interact with, you will serve as the face of the company, delivering excellent customer service with warmth and efficiency. This part-time position demands someone quick on their feet who can juggle multiple responsibilities in a fast-paced environment. Key Responsibilities: Greeting Members and Guests: Welcome guests warmly upon arrival and ensure they feel cared for and valued. Answering Phones: Handle incoming calls professionally, route calls to the correct employees, and offer helpful answers to inquiries. Client Notification: Notify employees when clients or guests arrive for scheduled meetings or visits. Opening Procedures: Assist with morning opening tasks, ensuring the front desk and office are ready for the day. Coffee Prep: Brew coffee and maintain the coffee station to ensure it’s clean and stocked. Inventory Stocking: Keep supplies such as beverages, coffee supplies, and other workspace essentials fully stocked. Scheduling Assistance: Provide support in organizing schedules and appointments for meetings or office activities. Meeting Room Setup: Prepare meeting rooms by setting up equipment, ensuring cleanliness, and stocking necessary supplies ahead of time. Multitasking: Stay organized and focused while managing multiple tasks effectively throughout your shift.

Administrative/Operations Coordinator We are offering a contract employment opportunity for an Administrative/Operations Coordinator located in Brentwood, California. The successful candidate will be a part of the medical device equipment industry, and will be expected to effectively manage operations, coordinate administrative tasks, and ensure smooth communication with clients and staff. Administrative/Operations Coordinator Responsibilities:• Coordinate and schedule installations and repairs for service technicians and clients• Respond to customer inquiries via multi-line telephone system• Accurately input data into both the internal system and Salesforce• Generate and track purchase orders for project materials from various suppliers• Ensure cost-efficiency by paying close attention to material pricing details and updating this information in our QuickBooks Online platform• Prepare Pull Tickets for product/material readiness in our warehouse for service and installation technicians• Collaborate with the team to maintain an inventory of products housed in our warehouses, trucks, repair shop, and showroom• Oversee shipping and receiving processes, including sending products to customers via UPS or another platform, tracking placed purchase orders, inspecting received shipments, and handling back-orders and damaged products. If you are interested in this Administrative/Operations Coordinator position, submit your resume today!

Bookkeeper We are offering a contract to permanent employment opportunity for a Bookkeeper in Stockton, California. This role involves managing the day-to-day financial operations of a small office. The Bookkeeper will be expected to provide administrative support, maintain financial records, and manage billing processes. This is a Monday-Friday 7am-4pm. Responsibilities • Accurately categorize, record, and reconcile financial transactions • Generate financial reports to provide insights into the office's financial health • Manage account payables and receivables, ensuring accuracy and completeness • Provide general administrative support such as scheduling appointments, maintaining files, and assisting with office correspondence • Assist in the development and monitoring of budgets, identifying opportunities for cost control and efficiency • Ensure timely bill payments by managing billing processes • Prepare and organize financial documents for reporting and record-keeping purposes • Perform monthly bank account and credit card reconciliations.

Desktop Support Analyst Are you an IT Support Specialist looking to make a change in 2025? If so, please keep reading! I have a client looking to add an IT Support Specialist to their team. This is a direct hire role working 100% on-site at their office in Rocklin, CA. As the IT Support Specialist, you would ensure the stable operation of all in-house Microsoft infrastructures and be responsible for escalated end user hardware and software support issues, user set up and configuration, and support staff training where required. In addition to monitoring email and ticketing queues for proactive self-assignment of tasks and respond in the appropriate manner (phone, email, in-person).

Payroll Administrator Robert Half is in search for a Payroll/ HR Specialist! Are you an experienced Payroll detail oriented looking for a stable opportunity onsite in Concord? Our construction supply client is seeking a Payroll Specialist with a minimum of 3 years of experience to join their team. In this role, you will play a crucial part in ensuring accurate and efficient payroll processing, managing various accounting functions, and supporting onboarding/offboarding-related activities. Payroll Processing and Management: • Handle end-to-end payroll processing for approximately 200 nonunion employees in California and Washington State.• Manage payroll data entry, adjustments, and deductions accurately and on time.• Ensure compliance with relevant laws, regulations, and company policies.• Oversee post-to-GL procedures to maintain accurate financial records.• Manage 401(k) and cafeteria plan administration, including employee enrollments and plan compliance.• Coordinate annual benefits enrollment and communications to employees. HR and Compliance:• Facilitate drug testing processes and ensure compliance with related policies.• Process and manage LOA and Workers Compensation requests.• Maintain accurate and organized employee records.• Utilize ADP Workforce Now for payroll processing and reporting.• Ensure data accuracy within the ADP system.

Payroll Specialist We are offering a short term contract employment opportunity for a Payroll Specialist in Sacramento, California. The role is within the industry, where the candidate will have the opportunity to contribute significantly to our team's operations. Responsibilities: • Oversee and manage all aspects of the payroll process• Ensure compliance with prevailing wage and construction regulations, including data collection from contractors and subcontractors • Conduct audits to identify and rectify any non-compliance issues• Prepare and review payrolls, both hourly and salaried • Utilize accounting software systems and payroll software for efficient execution of tasks• Maintain accurate General Ledger (GL) related schedules in Excel• Manage all aspects of bi-monthly payroll and full cycle payroll processes• Use Payroll Software to facilitate payroll and financial services• Regularly update accrued expenses and ensure their accuracy.

HR Generalist with Payroll Robert Half is offering an exciting opportunity for versatile HR Generalist & Payroll Administrator to manage the HR functions and payroll processing for a great family-owned business in the Sacramento aera. This is an excellent opportunity for an HR professional who thrives in a small company environment and enjoys handling a broad range of responsibilities. This is a direct hire permeant position and is an in the office role in Sacramento, CA. Key Responsibilities:<ul><li>Administer all aspects of payroll processing, ensuring accuracy and compliance with federal, state, and local regulations.</li><li>Manage employee records, benefits administration, and HR compliance.</li><li>Oversee the recruitment process, including job postings, interviewing, onboarding, and offboarding.</li><li>Handle employee relations, including conflict resolution and performance management support.</li><li>Maintain and update HR policies and procedures in compliance with employment laws.</li><li>Assist with training and development initiatives.</li><li>Manage workers' compensation and leave administration (FMLA, ADA, etc.).</li><li>Provide HR support to employees and management, ensuring a positive work environment.</li></ul>

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61 results for Office Specialist in Sacramento, CA

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