7 results for Receptionist in Sacramento, CA

Front Desk Coordinator Front Desk Receptionist (contract, Part-Time) Start Date: ASAP – Tomorrow if possible Duration: 1 Month contract Assignment Schedule: Monday through Friday, 8 a.m. – 12 p.m. or 8 a.m. – 1 p.m. Dress Code: Business Casual (No Jeans) Job Overview: Our client is seeking a friendly, professional, and multitasking superstar to join their team temporarily as a Front Desk Receptionist! As the first person members, clients, and employees will interact with, you will serve as the face of the company, delivering excellent customer service with warmth and efficiency. This part-time position demands someone quick on their feet who can juggle multiple responsibilities in a fast-paced environment. Key Responsibilities: Greeting Members and Guests: Welcome guests warmly upon arrival and ensure they feel cared for and valued. Answering Phones: Handle incoming calls professionally, route calls to the correct employees, and offer helpful answers to inquiries. Client Notification: Notify employees when clients or guests arrive for scheduled meetings or visits. Opening Procedures: Assist with morning opening tasks, ensuring the front desk and office are ready for the day. Coffee Prep: Brew coffee and maintain the coffee station to ensure it’s clean and stocked. Inventory Stocking: Keep supplies such as beverages, coffee supplies, and other workspace essentials fully stocked. Scheduling Assistance: Provide support in organizing schedules and appointments for meetings or office activities. Meeting Room Setup: Prepare meeting rooms by setting up equipment, ensuring cleanliness, and stocking necessary supplies ahead of time. Multitasking: Stay organized and focused while managing multiple tasks effectively throughout your shift.

Front Desk Coordinator We are offering a temporary employment opportunity for a Front Desk Coordinator in Walnut Creek, California. In this role, you'll be the first point of contact, providing administrative support and managing our office's general administrative activities. Responsibilities • Handle incoming calls through a multi-line phone system and direct them to the appropriate departments.• Maintain a detail oriented and welcoming lobby environment.• Manage and maintain calendars, ensuring all appointments and meetings are up to date.• Perform data entry tasks, updating and maintaining accurate customer and company records.• Assist in sorting and filing invoices, ensuring accurate record keeping.• Maintain and manage the kitchen area, ensuring cleanliness and order.• Provide exceptional customer service, addressing customer inquiries and issues promptly and with detail orientation.• Handle email correspondence with detail orientation and efficiency. If you are interested in this temporary Front Desk Coordinator role, submit your resume today!

Office Assistant Pleasant Hill insurance company is in need of a temp to hire Office Assistant. In this Office Assistant position, you will work 32 hours a week Monday-Thursday. This Office Assistant position performs a variety of clerical support functions under the general supervision of the Human Resources Manager. Typical duties include front office reception, receiving and directing of incoming telephone calls, processing of incoming U.S. Mail including worker comp claims, assigning to the appropriate claims staff, photocopy, faxing, and filing activities; may prepare and/or process purchase orders and utilize inventory control procedures to ensure sufficient supplies and materials meet the needs of the staff. Acts as back-up for Office Assistant II duties in the event of absence or need. This position is in a fast paced environment requiring you to be very detail oriented, multitask and requires you to be on your feet for extended periods of time. Must be detail oriented as your positions impacts customers, and other departments within the company. If you are interested in this opportunity, apply today!

Administrative Assistant We are in the process of recruiting an Administrative Assistant for our firm in the Financial Services industry, based in Sacramento, California. In this role, you will be tasked with managing various administrative tasks such as scheduling, record maintenance, and client interaction. Responsibilities: • Facilitate the coordination and scheduling of presentations, meetings, and office visits, employing various platforms like Zoom.• Manage and update various contact records in our CRM, HubSpot, including those of clients, carriers, consultants, and administrative staff.• Troubleshoot IT issues.• Compile and prepare in-person presentations for both prospective and existing clients.• Schedule appointments for IT, maintenance, and other needs, ensuring their smooth execution.• Handle client paperwork processing, including applications and plan documents.• Record meeting minutes and keep track of action items.• Set up new client service agreements in DocuSign and prepare invoices and wire instructions.• Run monthly client reports and ensure their prompt delivery.• Prepare timelines and other relevant documents for potential client meetings.• Delegate tasks within the CRM and ensure all client records are kept current.

Office Assistant We are offering a temporary employment opportunity for an Office Assistant in Martinez, California, United States, in the public agency industry. This role is based on site and involves a variety of general office tasks including assisting the HR Department.Responsibilities:• Handling inbound and outbound calls with vendors and applicants• Accurately entering data into the system• Assisting in the preparation of copying files• Performing heavy filing tasks to keep records organized• Conducting scanning activities• Moving and lifting file boxes up to 20 lbs and accessing the storage facility• Utilizing standard office equipment for various tasks• Performing other duties as assigned

Administrative/Operations Coordinator We are offering a contract employment opportunity for an Administrative/Operations Coordinator located in Brentwood, California. The successful candidate will be a part of the medical device equipment industry, and will be expected to effectively manage operations, coordinate administrative tasks, and ensure smooth communication with clients and staff. Administrative/Operations Coordinator Responsibilities:• Coordinate and schedule installations and repairs for service technicians and clients• Respond to customer inquiries via multi-line telephone system• Accurately input data into both the internal system and Salesforce• Generate and track purchase orders for project materials from various suppliers• Ensure cost-efficiency by paying close attention to material pricing details and updating this information in our QuickBooks Online platform• Prepare Pull Tickets for product/material readiness in our warehouse for service and installation technicians• Collaborate with the team to maintain an inventory of products housed in our warehouses, trucks, repair shop, and showroom• Oversee shipping and receiving processes, including sending products to customers via UPS or another platform, tracking placed purchase orders, inspecting received shipments, and handling back-orders and damaged products. If you are interested in this Administrative/Operations Coordinator position, submit your resume today!

Administrative Assistant We are offering an opportunity for a part time (Tuesdays and Thursdays) Administrative Assistant in the Government sector, located in Manteca, California. The role involves clerical duties and customer service within a structured environment, with a focus on maintaining efficient office operations. Responsibilities: • Accurate and timely processing of various forms and applications.• Ensuring smooth office operations by providing responsible clerical support.• Assisting in maintaining logs, files, and records, with a keen eye for accuracy and completeness.• Serving as a primary point of contact, handling inbound and outbound calls, and directing them to the appropriate personnel.• Providing information and resolving issues related to department or program operations, policies, and procedures.• Typing letters, forms, memoranda, bulletins, reports, notices, flyers, and other materials from detailed or rough copies.• Performing data entry tasks in an assigned computer system, maintaining automated records and generating computerized reports as required.• Receiving, sorting, and distributing mail and supplies as necessary.• Preparing and distributing informational packets and bulk mailings as directed.• Managing customer service tasks including answering inquiries and scheduling appointments.