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    34 results for Front Desk Coordinator in San Diego, CA

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    Are you a highly organized professional with exceptional customer service skills? Robert Half is seeking a welcoming and detail-oriented Front Desk Coordinator to join a thriving company in San Diego, CA.


    Key Responsibilities:

    • Serve as the first point of contact for clients, visitors, and employees by greeting them warmly and professionally.
    • Answer and route incoming phone calls, addressing inquiries or directing them to the appropriate department.
    • Ensure the front desk is well maintained, presentable, and fully stocked with necessary supplies.
    • Manage scheduling for conference rooms, appointments, and office calendars as needed.
    • Support the team with administrative tasks such as data entry, document filing, and correspondence.
    • Assist in coordinating company meetings, preparing agendas, and ensuring follow-ups are complete.
    • Facilitate day-to-day office operations in collaboration with management.
    • Previous experience in a front desk, receptionist, or administrative role preferred.
    • Excellent interpersonal skills with the ability to communicate effectively in-person and over the phone.
    • Proficiency with MS Office Suite (Word, Excel, Outlook) and other software tools.
    • Strong organizational and multitasking abilities in a dynamic environment.
    • Friendly and professional demeanor with a customer-focused attitude.
    • High attention to detail and the ability to prioritize tasks effectively.


    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

    34 results for Front Desk Coordinator in San Diego, CA

    Front Desk Coordinator <p>Are you a highly organized professional with exceptional customer service skills? Robert Half is seeking a welcoming and detail-oriented Front Desk Coordinator to join a thriving company in San Diego, CA.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Serve as the first point of contact for clients, visitors, and employees by greeting them warmly and professionally.</li><li>Answer and route incoming phone calls, addressing inquiries or directing them to the appropriate department.</li><li>Ensure the front desk is well maintained, presentable, and fully stocked with necessary supplies.</li><li>Manage scheduling for conference rooms, appointments, and office calendars as needed.</li><li>Support the team with administrative tasks such as data entry, document filing, and correspondence.</li><li>Assist in coordinating company meetings, preparing agendas, and ensuring follow-ups are complete.</li><li>Facilitate day-to-day office operations in collaboration with management.</li></ul> Front Desk Coordinator <p><strong>Position Overview:</strong></p><p>Robert Half is partnering with a mission-driven nonprofit organization seeking a welcoming and organized <strong>Front Desk Receptionist</strong> to serve as the face of their facility. The ideal candidate is a professional multitasker with a strong customer service mindset, excellent communication skills, and a passion for helping others. This position plays a key role in creating a positive first impression for visitors and staff, while also providing critical administrative support to various departments.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact by warmly greeting guests, clients, and staff and directing them to the appropriate departments or personnel.</li><li>Manage a multi-line phone system: answer calls promptly and courteously, route inquiries, and take accurate messages when needed.</li><li>Receive, sort, and distribute incoming mail, packages, and faxes; coordinate outgoing mail and shipping logistics.</li><li>Assist with processing apprenticeship program applications and maintain applicant data in tracking spreadsheets.</li><li>Maintain and update contact and address information in the organization’s database.</li><li>Support the Administrative Coordinator with administrative tasks.</li><li>Digitally archive completed or inactive apprentice records by scanning and uploading to the organization’s system.</li><li>Help maintain kitchen organization and supply inventory; restock beverages and report low stock to the Executive Assistant.</li><li>Perform routine filing, data entry, and general office maintenance tasks.</li><li>Provide administrative support across departments, particularly during special projects or events.</li></ul><p><br></p> Front Desk Receptionist <p>Do you thrive in a dynamic environment where excellent customer service and organizational skills make all the difference? Robert Half is seeking a Front Desk Receptionist to be the first point of contact for clients, visitors, and staff. In this role, you will handle essential administrative functions, provide a welcoming atmosphere, and help ensure smooth operations at the front desk. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Greeting and Welcoming:</strong> Serve as the face of the company, warmly greeting visitors and directing them to the appropriate person or department.</li><li><strong>Communication Management:</strong> Answer and manage incoming phone calls with professionalism, transferring calls as needed, and taking accurate messages.</li><li><strong>Administrative Support:</strong> Perform clerical tasks such as data entry, filing, scheduling, and managing correspondence.</li><li><strong>Mail and Deliveries:</strong> Handle incoming and outgoing mail, packages, and deliveries efficiently.</li><li><strong>Visitor Coordination:</strong> Maintain visitor log, issue security badges (if applicable), and assist with setting up meeting rooms.</li><li><strong>Office Supplies:</strong> Monitor front desk supplies and assist in coordinating restocking when needed.</li><li><strong>Reception Area Presentation:</strong> Maintain cleanliness and organization in the reception area to create a positive and professional impression.</li><li><strong>Team Collaboration:</strong> Assist other departments as needed with ad hoc administrative tasks.</li></ul><p><br></p> Front Desk Receptionist <p>Join a dynamic and fast-paced organization as a Front Desk Receptionist! We are seeking a friendly and professional individual to be the face of the company, handling front desk responsibilities with efficiency and poise. This role is perfect for someone with excellent communication skills, strong organizational abilities, and a passion for delivering world-class customer service.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and welcome visitors in a friendly and professional manner.</li><li>Answer, screen, and direct incoming calls using a multi-line phone system.</li><li>Manage calendars, appointments, and meetings for executives or office staff as needed.</li><li>Handle incoming mail and deliveries, ensuring accurate routing to the appropriate person or department.</li><li>Assist with administrative tasks such as data entry, organizing files, and maintaining office supplies.</li><li>Maintain the appearance and functionality of the reception area to ensure a positive impression for clients and guests.</li><li>Provide support to other departments as requested.</li></ul><p><br></p> Receptionist <p>Robert Half is looking for a friendly and professional Receptionist to support one of our clients in San Diego, CA. This opportunity is ideal for a multi-tasker who thrives in a fast-paced environment and has outstanding communication skills. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet visitors, clients, and vendors in a professional and courteous manner.</li><li><strong>Phone Management:</strong> Handle incoming phone calls, route calls to appropriate team members, and take accurate messages.</li><li><strong>Administrative Duties:</strong> Assist with data entry, manage calendars, coordinate meetings, and organize electronic and paper files.</li><li><strong>Office Coordination:</strong> Maintain office supplies, handle mail distribution, and assist with additional administrative tasks as needed.</li></ul><p><br></p> Receptionist <p>Robert Half is seeking a friendly and efficient Receptionist to join a dynamic company in sunny San Diego, CA. If you thrive in a professional office environment and enjoy being the first point of contact for visitors and clients, this is the perfect opportunity to showcase your skills.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Greet visitors and clients warmly and professionally, ensuring a positive first impression.</li><li>Answer and direct incoming phone calls, monitor voicemail, and manage correspondence.</li><li>Coordinate meeting schedules, maintain calendars, and assist with conference room bookings.</li><li>Perform clerical and administrative tasks such as filing, scanning, and data entry.</li><li>Help ensure a neat and organized front office space, including inventory tracking for supplies.</li><li>Support other team members with ad-hoc administrative projects as needed.</li></ul><p><br></p> Receptionist <p><strong>Position Overview:</strong></p><p>Robert Half is partnering with a purpose-driven nonprofit organization seeking a warm, organized, and reliable <strong>Receptionist</strong> to be the first point of contact for visitors, staff, and callers. This individual will create a welcoming environment at the front desk while supporting the smooth daily operations of the office. The ideal candidate brings professionalism, patience, and attention to detail to every interaction and task.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist all visitors and clients in a friendly, courteous, and professional manner.</li><li>Answer and manage a multi-line phone system; screen and direct calls or take detailed messages as needed.</li><li>Receive and distribute incoming mail, packages, and deliveries; prepare outgoing mail and shipments.</li><li>Maintain a clean, organized front desk area and assist in general office upkeep.</li><li>Help update contact information and records in internal systems.</li><li>Assist with basic data entry tasks and document scanning.</li><li>Support staff by organizing and filing paperwork, both physical and digital.</li><li>Help track the status of certificates and other program-related documents; scan and file as needed.</li><li>Collaborate with team members to ensure records are current and accurate.</li><li>Monitor office and kitchen supply inventory; restock items and communicate any needs to the appropriate team member.</li><li>Provide general support for internal events or occasional projects.</li></ul><p><br></p> Receptionist <p>Our client in the non-profit sector is seeking an organized and friendly Receptionist to serve as the welcoming face of their organization. This is an exciting opportunity for someone with exceptional communication skills and a commitment to supporting meaningful causes.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Front Desk Operations:</strong> Greet visitors, donors, and volunteers with professionalism and warmth, ensuring a positive experience from the moment they walk in.</li><li><strong>Phone & Communication Management:</strong> Answer and direct phone calls, respond to inquiries, and route messages to the appropriate teams.</li><li><strong>Scheduling Support:</strong> Coordinate meeting room reservations and assist in organizing calendars for events and client visits.</li><li><strong>Administrative Duties:</strong> Handle general clerical tasks, such as mail distribution, data entry, and document preparation.</li><li><strong>Facilities Monitoring:</strong> Maintain reception area cleanliness and manage incoming vendor deliveries or service requests.</li><li><strong>Support Leadership Team:</strong> Assist with administrative projects or requests as needed.</li></ul><p><br></p> Receptionist We are offering a permanent employment opportunity for a Receptionist in the non-profit sector, based in San Diego, California. As a Receptionist, your primary role will be to act as the first point of contact for all visitors, ensuring a positive and welcoming environment. You will also be tasked with an array of administrative duties to support the overall function of the office.<br><br>Responsibilities:<br><br>• Foster a welcoming environment by greeting and directing visitors, including clients, employees, and vendors<br>• Manage front desk operations, ensuring the area remains clean, organized, and stocked with necessary supplies<br>• Oversee the distribution of incoming mail and deliveries, ensuring they reach the appropriate recipient<br>• Maintain office safety by adhering to security procedures and managing access to the building<br>• Provide accurate and up-to-date information to current and potential clients regarding client services and general policies<br>• Oversee the inventory of office and lunchroom supplies, including the coordination and ordering of new supplies as needed<br>• Support data entry tasks, including the maintenance of data entry standards and ongoing record cleanup<br>• Update and enter new constituent contacts as requested by the data team<br>• Manage conference room bookings and assist with scheduling<br>• Provide a range of administrative support to the philanthropy team, including the preparation of correspondence and calendaring<br>• Carry out additional administrative duties as needed, such as filing, photocopying, preparing and mailing letters, and coordinating service calls<br>• Complete assigned training and acknowledge company policies in a timely manner. Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. <br><br>Responsibilities:<br>• Greet clients and visitors warmly and with detail-oriented manners upon their arrival<br>• Coordinate and manage the booking of conference rooms and visitor offices<br>• Organize catering and food arrangements for events and lunches<br>• Keep the conference room and visitor offices tidy and prepared for use<br>• Manage inbound calls and effectively transfer them to the appropriate party<br>• Sort and distribute incoming mail and handle deliveries<br>• Maintain an updated phone list and other essential records<br>• Handle sensitive and confidential documents with discretion<br>• Collaborate with the onsite team to ensure a smooth operation<br>• Undertake additional projects or tasks as assigned<br>• Maintain cleanliness and organization of the workspace during downtime. Administrative Assistant <p>Job Overview:</p><p> Robert Half is partnering with a reputable school district to find a highly organized and professional Administrative Assistant to support the Executive Director and Superintendent. This role requires a proactive individual skilled in calendar management, travel coordination, and front desk operations, with the ability to handle multiple priorities in a fast-paced academic environment.</p><p>Key Responsibilities:</p><ul><li>Provide administrative support to the Executive Director and Superintendent</li><li>Manage calendars, coordinate appointments, and arrange accommodations</li><li>Oversee front desk operations including greeting visitors, managing incoming communications, and maintaining a welcoming environment</li><li>Schedule and coordinate meetings, ensuring all logistics and materials are prepared</li><li>Organize and facilitate large-scale conferences, programs, and events, ensuring smooth execution</li><li>Prepare reports, meeting agendas, and other administrative documentation as needed</li><li>Maintain confidentiality and professionalism in all interactions and communications</li></ul><p>Preferred Skills & Tools:</p><ul><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook)</li><li>Strong verbal and written communication skills</li><li>Exceptional organizational and time management abilities</li><li>Experience in an educational or public sector setting is a plus</li></ul><p><br></p> Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in the service industry, located in San Diego, California. The role will involve providing administrative and clerical support within a physical office setting. <br><br>Responsibilities:<br><br>• Handling incoming calls, managing the office phone system, and redirecting calls to appropriate employees.<br>• Managing the front office, greeting visitors professionally, and providing them the necessary assistance.<br>• Sorting and delivering incoming mail to the respective employees.<br>• Maintaining the office supply inventory by tracking stock levels and placing orders as necessary.<br>• Ensuring the functionality of office equipment, particularly the copiers.<br>• Providing support to new employees, including setting up phones and computers, granting key access, and supplying office materials.<br>• Assisting with administrative tasks related to accounts payable and expense reports.<br>• Performing administrative support tasks for projects, including data entry and document formatting.<br>• Scheduling appointments and managing email correspondence using Microsoft Outlook, Excel, and Word. Senior Administrative Assistant <p>Are you a highly organized, detail-oriented professional with excellent multitasking skills? Robert Half is looking for a Senior Administrative Assistant to provide essential support to leadership and departmental teams within a fast-paced, dynamic environment. In this role, you’ll handle complex administrative tasks, oversee office procedures, and serve as a vital resource for ensuring operations run smoothly. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Provide high-level administrative assistance to executives or senior management, including calendar management, travel coordination, and expense reporting.</li><li><strong>Meeting Coordination:</strong> Organize and prepare materials for meetings, take detailed meeting minutes, and distribute to relevant stakeholders.</li><li><strong>Office Management:</strong> Maintain office systems, including filing, record-keeping, and supply inventory, while ensuring policies and practices are followed.</li><li><strong>Communication:</strong> Act as a liaison between executives, departments, and external stakeholders, handling inquiries with professionalism and confidentiality.</li><li><strong>Reporting and Analysis:</strong> Create, update, and maintain reports, presentations, and spreadsheets to track projects and operational goals.</li><li><strong>Process Improvement:</strong> Identify opportunities to streamline administrative workflows and implement efficiency measures.</li><li><strong>Event Coordination:</strong> Plan and coordinate internal events, team-building activities, and training sessions as needed.</li><li><strong>Onboarding Support:</strong> Assist in onboarding new team members by preparing materials, coordinating training, and setting up systems.</li></ul><p><br></p> Sr. Administrative Assistant <p>Robert Half is partnering with an esteemed client in San Diego, CA, to identify an experienced and detail-oriented Sr. Administrative Assistant. This key role provides critical support to executives and departments, ensuring daily operations run seamlessly.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Executive Support</strong>: Manage executive calendars, coordinate meetings, prepare presentations, and handle sensitive correspondence.</li><li><strong>Administrative Tasks</strong>: Provide advanced administrative and clerical support, including creating detailed reports, invoices, and maintaining accurate records.</li><li><strong>Communication Coordination</strong>: Act as a liaison between executives, clients, and internal teams, ensuring professional interactions and timely responses.</li><li><strong>Event Planning</strong>: Organize company events, team meetings, travel arrangements, and other logistical needs.</li><li><strong>Process Improvement</strong>: Identify opportunities to optimize administrative processes for increased efficiency and productivity.</li></ul><p><br></p> Senior Administrative Assistant <p>Robert Half is partnering with a reputable nonprofit organization in San Diego, CA to hire a Senior Administrative Assistant. This role is ideal for a highly organized and efficient professional who can support senior leaders, manage complex administrative tasks, and contribute to the organization's mission-driven goals. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li><strong>Executive-Level Support:</strong> Provide direct administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination</li><li><strong>Document Management:</strong> Prepare, proofread, and organize internal and external correspondence, ensuring accuracy and compliance with organizational standards</li><li><strong>Event Coordination:</strong> Assist with planning and execution of internal and external events, including scheduling, vendor coordination, and logistical support</li><li><strong>Data Entry and Reporting:</strong> Manage data entry and compile reports using Microsoft Office tools, CRM systems, and other organizational platforms</li><li><strong>Office Operations:</strong> Support day-to-day office functions, including supply management and tracking expenses for department budgets</li><li><strong>Team Collaboration:</strong> Act as a liaison between departments to facilitate communication and ensure alignment with organizational initiatives</li></ul> Office Administrator <p>Robert Half is searching for an Office Administrator to support the seamless operations of a dynamic company in San Diego, CA. This role offers the opportunity to be a key part of a team that values efficiency, collaboration, and delivering excellent service.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Oversee daily office activities to ensure smooth operations and provide administrative support to management and staff.</li><li>Manage calendars, schedule meetings, and coordinate travel arrangements for team members.</li><li>Maintain office supply inventory and resolve any equipment or facility-related issues.</li><li>Handle incoming and outgoing correspondence, including mail, emails, and phone calls.</li><li>Process invoices, expense reports, and other necessary documentation with accuracy and attention to detail.</li><li>Assist with onboarding new employees and maintaining personnel records.</li><li>Prepare spreadsheets, reports, and presentations as needed for company meetings.</li><li>Support ad-hoc administrative projects to enhance productivity across teams.</li></ul><p><br></p> Administrative Assistant <p>We are seeking an administrative assistant who will support a team of professionals to help them stay organized. They will complete tasks that allow executives to focus on more advanced responsibilities. Administrative assistant duties include organizing meetings for administrators, greeting office visitors and composing documents.</p> Office Assistant <p>Looking to launch or elevate your career in office support? A <strong>company in San Marcos</strong> is hiring an enthusiastic <strong>Office Assistant</strong> to help with crucial day-to-day operations. This is the perfect role for someone excited to dive into clerical tasks and support a collaborative workplace environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Answer phones, distribute mail, and greet customers in a professional and welcoming manner.</li><li>Perform data entry for invoices, expense reports, and other company documents with accuracy.</li><li>Support administrative teams by maintaining office supplies inventory and ordering as needed.</li><li>Assist with scheduling appointments, organizing meetings, and preparing agendas.</li><li>Respond to inquiries and provide excellent customer service to internal and external contacts.</li></ul> Office Assistant <p><strong>Attention detail-oriented self-starters!</strong> A bustling company in <strong>San Marcos</strong> is looking for a hard-working and dependable <strong>Office Assistant</strong> to keep their operations running like clockwork. If you thrive on organization, providing outstanding customer service, and multitasking in an energizing team environment, this is the role for you! As an Office Assistant, you’ll play an essential role in keeping the wheels of the workplace turning smoothly—whether that’s through administrative tasks, communication, or supporting the team at every level.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage administrative tasks, including filing, document preparation, and schedule coordination.</li><li>Serve as the first point of contact for clients and vendors, ensuring an excellent customer-service experience.</li><li>Assist with data entry and updating records to maintain database accuracy.</li><li>Support departments with tracking invoices, preparing business correspondence, and managing basic reporting duties.</li><li>Coordinate office activities like meetings and team events, fostering collaboration and positivity.</li></ul><p><br></p> Senior Administrative Assistant <p>Our client is seeking a Senior Administrative Assistant to provide advanced support to executives and leadership teams. This role offers an opportunity to help drive operational efficiency while contributing to the success of an impactful organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Maintain executive schedules, coordinate meetings, prepare agendas, and provide high-level administrative assistance to leadership teams.</li><li><strong>Project Management:</strong> Work on special projects, supporting strategic initiatives and ensuring timely delivery of outcomes.</li><li><strong>Document Preparation:</strong> Create, edit, and manage correspondence, presentations, and reports with high attention to detail.</li><li><strong>Operational Coordination:</strong> Collaborate with departments to streamline processes and optimize workflow.</li><li><strong>Team Leadership:</strong> Provide guidance to junior administrative staff, offering mentorship and oversight as needed.</li><li><strong>Event Planning:</strong> Coordinate logistics for leadership events, meetings, and offsite activities.</li></ul><p><br></p> Administrative Assistant <p>Are you an organized, detail-oriented professional looking to make a meaningful impact? Our client in the non-profit sector is seeking an Administrative Assistant to join their dynamic team! This role is perfect for someone passionate about supporting meaningful causes while showcasing their exceptional administrative skills.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Administrative Support: Provide day-to-day administrative assistance, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Document Management: Prepare, proofread, and maintain records, reports, and other documents in an organized and accessible filing system.</li><li>Event Coordination: Assist with planning and executing events and fundraisers, including setting up logistics and managing registrations.</li><li>Data Entry: Accurately input and maintain data in CRM systems or donor databases.</li><li>Communication: Respond to phone calls, emails, and inquiries, and serve as the primary point of contact for office-related matters.</li><li>Office Operations: Order office supplies, handle vendor relations, and support general office workflow.</li></ul><p><br></p> Sr. Administrative Assistant <p> Our client is seeking a Senior Administrative Assistant to provide high-level assistance to executives and teams in a fast-paced environment. This role is ideal for individuals who excel at multitasking, problem-solving, and ensuring smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support:</strong> Manage calendars, coordinate meetings, and organize travel arrangements for senior executives.</li><li><strong>Documentation & Reporting:</strong> Prepare presentations, reports, and correspondence while proofreading for accuracy and professionalism.</li><li><strong>Office Operations:</strong> Serve as a primary contact for administrative matters, including vendor coordination and office supply management.</li><li><strong>Expense Management:</strong> Assist with expense reporting and reconciliations to ensure accurate tracking and compliance.</li><li><strong>Event Planning:</strong> Coordinate team events, meetings, and gatherings, ensuring seamless execution of logistics.</li><li><strong>Project Coordination:</strong> Support cross-departmental projects by tracking milestones, managing deadlines, and facilitating communication.</li><li><strong>Confidentiality:</strong> Handle sensitive information with discretion and professionalism, ensuring trust and compliance.</li></ul><p><br></p> Administrative Assistant <p>Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support a dynamic client in San Diego, CA. This is a terrific opportunity to join a well-established organization and contribute to its daily operations by delivering exceptional administrative and coordination support.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Administrative Support: Perform a variety of administrative tasks, including preparing reports, managing calendars, scheduling meetings, and handling correspondence.</li><li>Data Management: Maintain accurate records, organize files, and ensure paperwork is processed efficiently.</li><li>Customer Support: Serve as a point of contact for clients, vendors, and partners, providing professional communication and superior customer service.</li><li>Project Coordination: Assist in organizing and tracking the progress of team initiatives and projects, ensuring deadlines are met.</li><li>Office Operations: Handle tasks such as ordering office supplies, coordinating travel arrangements, and resolving day-to-day logistical challenges.</li></ul><p><br></p> Sr. Administrative Assistant <p>Our client in the education field is seeking a Senior Administrative Assistant to provide high-level support to executives, faculty, and staff. This role is integral in ensuring smooth daily operations, managing administrative responsibilities, and maintaining excellent communication across departments.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Executive Support: Efficiently manage calendars, schedule meetings, and coordinate travel for department heads or school administrators.</li><li>Communication & Correspondence: Draft and proofread emails, memos, and other communications, ensuring accuracy and professionalism.</li><li>Administrative Operations: Maintain records, manage filing systems, and oversee office logistics to keep operations organized and efficient.</li><li>Event Coordination: Plan and execute student or faculty events, including orientation sessions, workshops, and stakeholder meetings.</li><li>Financial Administration: Assist with expense reporting, budget tracking, and purchasing processes, ensuring compliance with educational policies.</li><li>Project Coordination: Support faculty and staff with cross-departmental projects, including document handling and tracking deadlines.</li><li>Data Management: Create and update reports related to enrollment, attendance, or administrative tasks using advanced Microsoft Excel functionalities.</li><li>Confidentiality: Handle sensitive student and faculty information with discretion, adhering to FERPA (Family Educational Rights and Privacy Act) and other applicable regulations.</li></ul><p><br></p> Sr. Administrative Assistant <p>Robert Half is currently seeking a Senior Administrative Assistant to join a well-established client in the construction industry located in San Diego, CA. In this dynamic role, you’ll utilize your skills to manage tasks, prioritize workloads, and contribute to the efficient operation of the business.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide high-level administrative support to executives, including managing schedules, appointments, and correspondence.</li><li>Prepare and edit reports, presentations, and proposals with accuracy and attention to detail.</li><li>Serve as the liaison between executives and internal/external stakeholders.</li><li>Organize and maintain records, contracts, and compliance documents for construction-related projects.</li><li>Facilitate travel arrangements, including bookings, itineraries, and expense reports.</li><li>Coordinate team meetings, prepare agendas, and track follow-up actions.</li><li>Tackle ad-hoc administrative tasks and special projects as needed to support business goals.</li></ul><p><br></p>