140 results for Help Desk Support Manager in San Diego, CA

Office Manager Robert Half is seeking an accomplished and detail-oriented Office Manager to join a client located in San Diego, CA. This is an excellent opportunity for a skilled professional to play a vital role in maintaining efficient office operations and ensuring the smooth day-to-day functioning of a dynamic workplace. Whether you have experience in nonprofit, healthcare, or fast-paced business environments, this role offers growth potential and a chance to make an impact within the organization. Responsibilities:<ul><li>Oversee office processes, including administrative functions, supply management, vendor coordination, and facilities maintenance, to ensure seamless operations .</li><li> Provide ongoing administrative support to leadership and staff by managing schedules, coordinating travel arrangements, preparing reports, and organizing meetings </li><li> Manage office expenses, reviewing invoices, and tracking department budgets to maintain financial efficiency</li><li> Ensure office practices align with company protocols and streamline workflows to improve efficiency and productivity </li><li>Organize events, workshops, and initiatives to support employee morale and cultivate a strong workplace culture </li></ul>

Help Desk Analyst I We are on the hunt for a skilled Help Desk Analyst I to join our team in Vista, California. This role is pivotal in providing in-person and remote first-tier technology support for our team members. As a Help Desk Analyst I, you will be tasked with analyzing, diagnosing, and resolving technology problems, in addition to installing, configuring, and maintaining various systems and devices. This opportunity offers a long-term contract employment opportunity. Responsibilities: • Provide in-person and remote first-tier technology support for team members • Analyze, diagnose, and resolve technology problems for end-users • Install, configure, test, maintain, monitor, and troubleshoot desktop and laptop hardware, peripheral devices, handheld devices, printing/scanning devices, presentation equipment, telephony equipment, and other technology products to deliver required service levels • Install, configure, maintain, and distribute operating systems and software on Windows, Mac OS, Android, and iOS devices • Create, maintain, and deactivate user accounts on various systems as needed, following established processes • Monitor service request queue and respond promptly using effective communication skills, escalating requests as necessary • Update service requests with a detailed description of the issue, steps taken towards resolution, and any other significant information • Utilize in-house knowledge base as required in resolving tickets, updating or creating knowledge base articles as needed for issues and resolutions • Assist in troubleshooting network or server issues as required, under the direction of senior Information Systems staff • Update and maintain technology asset inventory as required • Coordinate with Facilities staff or outside vendors to address cabling, electrical or other issues that impact Information Systems equipment as required • Participate in after-hours support as required.

Call Center Representative Robert Half is working with a client in San Diego, CA, to fill a Call Center Representative position. The Call Center Representative will assist customers by addressing inquiries, resolving issues, and providing accurate information regarding products and services. The role will be on-site for the first three months of training to ensure employees are equipped with the tools and skills to succeed. Following training, a hybrid work schedule will be offered. Key Responsibilities:<ul><li>Handle inbound calls, emails, or chat inquiries from customers, ensuring prompt and professional responses.</li><li>Assist customers in resolving issues, providing technical support, and answering questions regarding company products and services.</li><li>Accurately document customer interactions and resolutions in the CRM system for future reference.</li><li>Escalate complex issues to the appropriate department or manager as needed.</li><li>Maintain up-to-date knowledge of company policies and procedures to ensure accurate information is provided to customers.</li><li>Meet or exceed KPIs such as first call resolution, average handle time, and customer satisfaction.</li></ul>On-Site Training and Work Arrangement:<ul><li>On-Site Training: The first three months of employment will require full-time, on-site work to ensure thorough training and support.</li><li>Hybrid Transition: After successfully completing the training period, employees will transition to a hybrid work schedule, consisting of both remote and on-site work days.</li></ul>

Administrative Manager Are you an experienced Administrative Manager looking for your next challenge? A growing electricity company in Vista is seeking an organized, detail-oriented professional to oversee administrative operations and support the executive team. This is a fantastic opportunity to hold a pivotal role in a dynamic organization while showcasing your management and technical skills. Key Responsibilities:<ul><li>Oversee day-to-day office and administrative operations, ensuring smooth workflows across departments.</li><li>Manage QuickBooks or related accounting software to handle financial transactions, expense tracking, and reporting.</li><li>Maintain schedules for staff and leadership, coordinate meetings, and ensure deadlines are met.</li><li>Collaborate with internal teams to improve administrative processes and ensure operational efficiency.</li><li>Draft and review business correspondence, contracts, and other documents with strong written and verbal communication skills.</li></ul>

IT Project Manager Responsibilities:• Planning, directing, and coordinating the appropriate life cycle phases for project implementation and support.• Coordinating resources, schedules, and task assignments for one large or multiple small projects.• Serving as the primary contact with user groups and systems management.• Providing advice on methods and recommending changes in project management processes, standards, and strategies.• Resolving major issues, managing project interdependencies, and overseeing handoffs.• Managing overall project communication.• Leading the preparation of business case, cost/benefit analysis, contingency planning, and risk assessment.• Serving as a technical subject matter resource for systems and business line staff.• Overseeing daily project management duties such as holding meetings, tracking timelines, updating/sending notes, preparing status reports, and managing project risks/issues.• Training to bring the Project Manager up to speed on the projects, team introductions, and complete onboarding.• Utilizing software skills in Project Management Risk/Issue Management Project Ownership, Project, Excel, PowerPoint, Teams.

Accounting Manager John Asdell with Robert Half is partnered with a dynamic and rapidly growing private company in the construction industry with approximately $80M. Over the past three years, the company has nearly doubled in size, and as they continue to expand, they are seeking an experienced and proactive Accounting Manager to join our tight-knit team. This is an excellent opportunity to make a meaningful contribution to a thriving organization with a collaborative and high-performing culture. Position Summary: The Accounting Manager will be an individual contributor reporting directly to the CFO. This individual will be responsible for managing the general ledger and preparing financial statements for one of our two primary entities, as well as overseeing the accounting and financial reporting for two joint venture entities. While prior experience in the construction industry or with job costing is not required, the ideal candidate will bring strong technical accounting skills, attention to detail, and a hands-on, solutions-oriented mindset. Key Responsibilities:<ul><li>Financial Statement Preparation: Prepare accurate and timely monthly, quarterly, and annual financial statements in compliance with GAAP for one primary company entity and two joint venture entities.</li><li>General Ledger Management: Perform overall management and maintenance of the general ledger, including preparing and reviewing journal entries, account reconciliations, and month-end/year-end closings.</li><li>Joint Venture Accounting: Collaborate with joint venture partners to ensure proper accounting treatment, financial reporting, and reconciliations for the two joint ventures under your purview.</li><li>Variance Analysis: Conduct ongoing variance analysis to provide insight into financial performance and identify areas for cost optimization or process improvement.</li><li>Audit Support: Serve as the key point of contact for external auditors, providing documentation and explanations as needed for annual audits.</li><li>Process Improvement: Continuously seek opportunities to streamline accounting processes, improve financial reporting accuracy, and enhance efficiencies.</li><li>Collaboration & Reporting: Work closely with the CFO and cross-functional team members to provide financial insights and contribute to company-wide initiatives.</li><li>Compliance: Ensure that all financial reporting and accounting practices adhere to relevant legal and regulatory requirements.</li></ul>

Workman's Compensation Program Manager Position Title: Workers’ Compensation Program Consultant Duration: 3–6 MonthsOverview:We are seeking an experienced Workers’ Compensation Program Consultant to support the administration and review of the Authority’s programs during a 3–6 month engagement. Reporting to the Risk Manager, the consultant will provide specialized expertise in workers’ compensation processes, ensure compliance with statutory regulations, coordinate with third-party administrators, and develop strategic mitigation and risk management approaches. This temporary role requires critical thinking, strong analytical ability, and the capacity to navigate complex claims effectively while delivering impactful recommendations to Authority management.Key Responsibilities:<ul><li>Analyze and oversee workers’ compensation activities and programs to ensure compliance with legal obligations and organizational needs </li><li>Collaborate with departments to assess risk exposures and recommend preventive strategies that minimize incidents and liabilities </li><li>Coordinate and monitor the Authority's third-party administrator to ensure proper and timely claims handling and benefit distribution </li><li>Review and evaluate claims, including litigated matters, to provide action plans, settlement opportunities, and recommendations for management.</li><li>Modify and enhance policies, procedures, and training materials to improve workers’ compensation program effectiveness and regulatory compliance.</li><li>Investigate claims while gathering relevant evidence and documentation to assess Authority liability.</li><li>Prepare authoritative reports detailing program outcomes, compliance metrics, and operational improvements for internal and external stakeholders.</li><li>Conduct research on regulatory changes and emerging trends in workers’ compensation and self-insurance practices, and advise management on potential policy implications </li><li>Facilitate conversations and resolutions for sensitive inquiries or disputes related to claims or policies </li></ul>Timeline and Commitment:This is a contracted, 3–6 month engagement requiring expertise in workers’ compensation program management to optimize processes, mitigate risk, and help the Authority meet compliance standards.

Front Desk Coordinator Robert Half is partnering with a nonprofit organization that is dedicated to creating positive change in the community through advocacy, education, and outreach. They are searching for a dynamic Front Desk Coordinator to serve as the first point of contact for visitors, donors, and community members. As the Front Desk Coordinator, you play a crucial role in ensuring smooth operations within the office and delivering exceptional customer service. You will greet and assist visitors, manage inbound communications, and provide general administrative support to the team. Key Responsibilities:<ul><li>Greet visitors with warmth and professionalism, ensuring they are directed appropriately and their needs are met.</li><li>Answer and direct incoming calls while providing accurate information about the organization’s programs and services.</li><li>Manage the front desk email inbox and respond promptly to inquiries.</li><li>Assist with scheduling, meeting room coordination, and maintaining shared office calendars.</li><li>Process outgoing and incoming mail and deliveries.</li><li>Maintain the reception area’s cleanliness and ensure it’s welcoming for staff, volunteers, and stakeholders.</li><li>Support administrative tasks such as data entry, document preparation, and filing.</li><li>Help coordinate nonprofit events, including managing registration lists and assisting with set-up.</li><li>Work collaboratively with other departments to ensure seamless communication and support.</li><li>Handle sensitive information with discretion and confidentiality.</li></ul>

Administrative Assistant Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support a dynamic client in San Diego, CA. This is a terrific opportunity to join a well-established organization and contribute to its daily operations by delivering exceptional administrative and coordination support. Key Responsibilities:<ul><li>Administrative Support: Perform a variety of administrative tasks, including preparing reports, managing calendars, scheduling meetings, and handling correspondence.</li><li>Data Management: Maintain accurate records, organize files, and ensure paperwork is processed efficiently.</li><li>Customer Support: Serve as a point of contact for clients, vendors, and partners, providing professional communication and superior customer service.</li><li>Project Coordination: Assist in organizing and tracking the progress of team initiatives and projects, ensuring deadlines are met.</li><li>Office Operations: Handle tasks such as ordering office supplies, coordinating travel arrangements, and resolving day-to-day logistical challenges.</li></ul>

Legal Secretary Are you a detail-oriented professional looking to grow your career in a dynamic legal environment? Our distinguished client in San Diego is seeking an experienced Legal Secretary or Paralegal with a strong understanding of California civil codes and litigation processes. If you thrive in a fast-paced setting and have expertise in e-filing, calendaring, discovery, and formatting pleadings, this role is perfect for you!Responsibilities:<ul><li>E-Filing: Prepare and electronically file legal documents with state and federal courts, ensuring accuracy and timeliness.</li><li>Calendaring: Maintain meticulous scheduling of court deadlines, meetings, and important case-related dates using legal calendaring software.</li><li>Discovery: Assist attorneys with discovery preparation, including drafting legal correspondence, managing production logs, and organizing case materials.</li><li>California Civil Codes Knowledge: Stay informed about relevant CA civil codes and regulations to ensure compliance in all legal filings and processes.</li><li>Formatting Pleadings: Draft and proofread pleadings according to California court formatting guidelines, ensuring proper style, citations, and grammar.</li><li>Provide general administrative support, including file management, correspondence processing, and case organization.</li></ul>

SAP MM Functional Consultant We are in search of an SAP MM Functional Consultant to join our team in Orange County, California. In this role, you will be at the forefront of leading the design, implementation, and support of SAP Materials Management solutions, with a focus on procurement, inventory management, and manufacturing integration. This position is an exciting opportunity that offers the chance to work in a dynamic and fast-paced environment. Responsibilities: • Lead the enhancement of procurement and inventory workflows through the implementation and optimization of SAP MM solutions.• Spearhead full-cycle implementations, from the initial stage of gathering requirements to providing post-go-live support.• Ensure the seamless integration of SAP MM with other SAP modules like SD, FICO, PP, and WM.• Take charge in driving improvements in inventory management, purchase order processing, and collaboration with suppliers.• Provide end-user training and support, while ensuring the integrity of the system is maintained.• Use your expertise in SAP MM configurations and inter-module integrations to streamline supply chain processes.• Utilize your skills in client-side scripting, cloud technologies, and CRM to improve business processes.• Apply your knowledge of SAP HANA, SAP Manufacturing, and SAP S/4HANA to optimize manufacturing methods.• Use your experience in ERP - Enterprise Resource Planning and Microsoft technologies to improve business process functions.• Apply your skills in API Development and AB Testing to ensure the efficient functioning of the system.

Office Manager Robert Half is assisting an innovative company in the tech industry in San Diego, CA with finding a dynamic and organized Office Manager. This is an exciting opportunity to play a key role in managing operations and supporting the organizational goals of a fast-paced, forward-thinking business. The ideal candidate will have strong administrative, communication, and multitasking skills, as well as experience working in technology-driven environments. Responsibilities:<ul><li>Office Operations: Oversee day-to-day office functions, including scheduling, supplies management, and vendor coordination, ensuring efficiency and smooth operations </li><li>Administrative Support: Provide administrative support to executives and employees, including calendar management, travel arrangements, and meeting planning </li><li>Budget Management: Coordinate with relevant teams to track and manage office-related budgets, expenses, and invoices </li><li>Facilities Oversight: Manage physical office space, including maintenance schedules, security compliance, and workspace optimization </li><li>Team Engagement: Organize team-building events, employee recognition initiatives, and contribute to maintaining a collaborative and productive office environment</li><li>Coordination Support: Act as a liaison between different departments to ensure proper communication and alignment on business goals </li></ul>

Senior Administrative Assistant Robert Half is partnering with a reputable nonprofit organization in San Diego, CA to hire a Senior Administrative Assistant. This role is ideal for a highly organized and efficient professional who can support senior leaders, manage complex administrative tasks, and contribute to the organization's mission-driven goals. Responsibilities:<ul><li>Executive-Level Support: Provide direct administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination</li><li>Document Management: Prepare, proofread, and organize internal and external correspondence, ensuring accuracy and compliance with organizational standards</li><li>Event Coordination: Assist with planning and execution of internal and external events, including scheduling, vendor coordination, and logistical support</li><li>Data Entry and Reporting: Manage data entry and compile reports using Microsoft Office tools, CRM systems, and other organizational platforms</li><li>Office Operations: Support day-to-day office functions, including supply management and tracking expenses for department budgets</li><li>Team Collaboration: Act as a liaison between departments to facilitate communication and ensure alignment with organizational initiatives</li></ul>

Office Manager Our client is seeking an Office Manager to oversee daily administrative functions and create a productive, efficient work environment. In this critical role, you will provide support to leadership and staff, manage office logistics, and help streamline processes for the organization's success. Key Responsibilities:<ul><li>Oversee daily office activities, including vendor relationships, office supplies, and workspace management.</li><li>Coordinate schedules, manage correspondence, and assist leadership with administrative tasks.</li><li> Facilitate communication between different departments and act as the go-to resource for team members.</li><li>Assist with budgeting, expense tracking, and invoice reconciliation in collaboration with finance teams.</li><li> Develop, update, and enforce office policies to ensure smooth operations and compliance with company standards.</li><li> Organize company meetings, team-building events, and special projects to support employee engagement.</li><li>Address and manage operational issues as they arise, ensuring minimal disruption to the team.</li></ul>

Tax Accounting Manager We are offering an exciting opportunity for a Tax Accounting Manager in Irvine, California. In this role, you will be expected to carry out various functions related to general accounting, tax compliance, and reporting and analysis, all while adhering to the highest standards of accuracy and efficiency. Responsibilities: • Oversee the preparation and analysis of financial statements and other accounting reports, ensuring their accuracy and completeness. • Conduct regular audits and reconciliations of accounts to verify the accuracy of financial data and reports. • Manage the general ledger and keep records of all financial transactions up-to-date. • Collaborate with internal stakeholders to complete accounting tasks and reports in a timely and accurate manner. • Ensure compliance with company accounting policies and procedures. • Prepare and file various tax returns, including income tax, sales tax, and other indirect taxes. • Stay updated with tax laws and regulations at the local, state, and federal levels and analyze the tax implications of business decisions. • Coordinate with Big 4 tax preparer and provide necessary support and data for income tax filings. • Collaborate with a CPA to file indirect taxes and provide necessary support and data for these filings. • Prepare and present regular financial reports and analysis to management and stakeholders. • Analyze financial data to identify trends, variances, and opportunities for improvement. • Collaborate with other departments to provide necessary financial data and insights to support business activities. • Adapt to changing needs and take on ad-hoc projects and tasks related to finance and accounting as they arise.

Accounting Specialist Are you an organized and detail-driven accounting professional ready to take your career to the next level? Our client, a reputable organization, is looking for a talented Accounting Specialist to join their team. This role offers the opportunity to be part of a collaborative and supportive environment while managing crucial accounting functions. Key Responsibilities<ul><li>Process accounts payable and accounts receivable transactions with accuracy and timeliness.</li><li>Verify invoices, receipts, and payment records, ensuring proper documentation and coding.</li><li>Reconcile bank and credit card statements on a regular basis to maintain accurate financial accounts.</li><li>Support general ledger management, journal entries, and account reconciliations.</li><li>Assist with preparing financial reports, such as balance sheets, income statements, and cash flow analyses.</li><li>Maintain organized and detailed financial records in compliance with company policies and accounting standards.</li><li>Collaborate with internal teams to support audits, budgeting, and forecasting processes.</li></ul>

Office Administrator Are you ready to bring your organizational expertise to the cutting-edge biotechnology field? A biotech company in Carlsbad is hiring an Office Administrator to ensure smooth day-to-day operations in a fast-paced and innovative environment. This role is perfect for someone who thrives in managing processes and supporting dynamic teams. What You’ll Be Doing:<ul><li>Oversee the daily administrative operations of the office, including scheduling, supply management, and vendor coordination (Source: Robert Half Acronym Guide.docx).</li><li>Serve as the main point of contact for office-based inquiries, ensuring clear communication across departments.</li><li>Support leadership with calendar management, correspondence, and event planning.</li><li>Manage office budgets, invoices, and purchase orders in collaboration with accounting teams.</li><li>Ensure compliance with company policies and support onboarding efforts for new employees.</li></ul>

Human Resources Business Partner Our client, a respected organization in the construction industry, is seeking a strategic HR Business Partner to join their team and help drive both organizational growth and employee satisfaction. The HR Business Partner will act as a trusted advisor to management teams and employees, bringing expertise in talent management, organizational development, and workplace compliance. This role requires a proactive individual with strong communication and problem-solving skills who can build meaningful relationships across departments and contribute to the organization’s overall success. Key Responsibilities:<ul><li>Collaborate with executives and managers to define HR strategies that address workforce planning, performance metrics, and organizational goals specific to the dynamic construction environment </li><li>Provide guidance on complex employee relations scenarios, ensuring fair resolutions that maintain compliance with labor laws and align with company values.</li><li>Identify skills gaps and create training initiatives to support employee growth, team collaboration, and leadership development.</li><li>Design and deploy performance review processes tailored to roles within the construction field, including onsite workers, project managers, and administrative staff.</li><li>Partner with the recruitment team to develop strategies for attracting top-tier talent and implement retention programs to reduce turnover </li><li>Ensure compliance with employment laws and regulations across federal, state, and local levels. Provide guidance on OSHA and safety standards relevant to the construction industry’s unique requirements.</li><li>Lead organizational change initiatives such as restructures, mergers, or the rollout of updated policies to ensure smooth transitions.</li><li>Use HR metrics and analytics to influence decision-making and recommend strategies for overall organizational improvement.</li></ul>

Staff Accountant Are you an accounting professional passionate about making a difference? Our client, a reputable non-profit organization dedicated to creating meaningful change, is seeking a Staff Accountant to join their team. This is an exciting opportunity to contribute your financial expertise to support philanthropic initiatives and help drive impactful outcomes. Responsibilities:<ul><li>Assist in the preparation of monthly financial statements and reports.</li><li>Reconcile general ledger accounts and ensure accuracy of financial data.</li><li>Oversee accounts payable (AP) and accounts receivable (AR) processes.</li><li>Prepare and post journal entries to maintain accurate financial records.</li><li>Support the annual budgeting and forecasting processes.</li><li>Manage grant tracking, reporting, and compliance with funding sources.</li><li>Assist in the preparation of documentation for audits.</li><li>Ensure compliance with applicable regulations, standards, and non-profit accounting principles.</li><li>Collaborate with program teams to monitor and analyze financial performance.</li><li>Handle cash management and bank reconciliation processes.</li><li>Support process improvements and the implementation of accounting best practices.</li></ul>

Office Manager We are in search of an Office Manager to join our team in the Real Estate Property/Facilities Management industry based in SAN DIEGO, California. The selected candidate will be primarily responsible for managing customer interactions, maintaining office organization, and handling administrative tasks in a fast-paced environment. This role offers a contract to permanent employment opportunity. Responsibilities: • Greet and assist customers who visit the office and handle their inquiries • Effectively manage incoming phone calls, ensuring all inquiries are handled promptly and professionally • Accurately process deposits and maintain detailed records of transactions • Manage and distribute incoming mail, including mailed deposits • Maintain company cell phones, ensuring they are updated and charged as necessary • Oversee office supplies inventory and restocking processes • Ensure cleanliness and organization of the kitchen and common areas, including daily trash removal • Carry out data entry tasks and update client and property files as required • Handle filing, faxing, and copying tasks efficiently • Manage light accounts receivable duties, ensuring all transactions are accurately recorded • Assist in planning and coordinating company events when necessary • Maintain a friendly and efficient environment, calmly managing periods of high activity.

Office Manager Are you a highly organized, detail-oriented professional with the ability to drive smooth office operations while managing administrative functions and team coordination? Our client is seeking an experienced Office Manager to ensure the effective functioning of their office while supporting leadership and fostering an efficient work environment. Key Responsibilities:<ul><li>Office Operations: Manage daily office activities, including supplies procurement, space organization, and vendor coordination.</li><li>Administrative Support: Provide general administrative support to leadership and staff, including scheduling meetings, preparing reports, and maintaining records.</li><li>Team Coordination: Act as a liaison among departments to support collaboration and efficient communication across the organization.</li><li>Expense Management: Monitor budgets and oversee office expenditures to ensure cost-effective operations.</li><li>Policy Implementation: Develop, update, and enforce office policies and procedures to maintain compliance and efficiency.</li><li>Event Planning: Organize company meetings, events, and training sessions, ensuring seamless execution and logistics.</li><li>Problem Resolution: Troubleshoot office issues and resolve challenges promptly to maintain productivity.</li></ul>

Office Manager Robert Half is assisting a reputable property management client in their search for a dedicated Office Manager. The Office Manager will play a central role in supporting the daily operations of our client’s property management business. This position involves supervising office staff, managing company resources, and ensuring smooth workflows between departments. The ideal candidate will have experience in the property management industry and demonstrate strong leadership and problem-solving skills. Key Responsibilities<ul><li>Oversee the day-to-day operations of the office, ensuring efficiency and productivity across all administrative functions.</li><li>Supervise and support office staff, delegating tasks and monitoring performance.</li><li>Manage property-related administrative duties, including lease documentation, tenant correspondence, and vendor communication.</li><li>Ensure proper maintenance of property management software and databases, updating tenant and financial records as needed.</li><li>Organize, track, and manage budgets, invoices, and accounts payable/receivable.</li><li>Coordinate with property managers, legal teams, and external vendors to facilitate property operations.</li><li>Maintain office procedures, policies, and compliance requirements, including property regulations.</li><li>Provide support for property inspections, meetings with stakeholders, and special projects as needed.</li></ul>

Senior Administrative Assistant Our client is a leading player in the construction industry, known for high-quality projects, an unwavering commitment to excellence, and a team-focused culture. They are seeking a Senior Administrative Assistant to support their dynamic and fast-paced office environment. As a Senior Administrative Assistant, you will serve as the cornerstone of operational support, reporting directly to senior leadership and coordinating administrative functions critical to the success of essential projects. Your ability to manage competing priorities, display excellent communication skills, and stay highly organized will contribute to the seamless functioning of the team. Key Responsibilities:<ul><li>Provide direct administrative support to senior-level executives, project managers, and other team members.</li><li>Coordinate and manage schedules, meetings, and appointments, ensuring optimal time management.</li><li>Prepare and edit correspondence, reports, presentations, and other documents as needed.</li><li>Serve as a key liaison between the office, construction teams, and external stakeholders.</li><li>Assist in the preparation and submission of contracts, change orders, RFPs, and other project documentation.</li><li>Maintain and organize project files, records, and databases, ensuring accuracy and confidentiality.</li><li>Manage travel arrangements and expense reports in compliance with company policies.</li><li>Troubleshoot administrative issues and proactively find solutions to streamline office processes.</li><li>Support office-wide initiatives, including events, training sessions, and team communications.</li><li>Adhere to strict deadlines while providing a high degree of attention to detail.</li></ul>

Legal Assistant We’re partnering with a growing, multi-office defense litigation firm that is looking to hire an experienced Legal Assistant to support a team of three attorneys. This is a hybrid remote role with a firm known for its collaborative environment, consistent growth, and strong reputation in civil litigation defense. We’ve successfully placed team members here who are thriving and happy, and we’re excited to help expand their talented support team again. Key Responsibilities:<ul><li>Provide administrative and litigation support to 3 attorneys.</li><li>Prepare and file legal documents, including pleadings, motions, and discovery.</li><li>Maintain calendars, schedule meetings/deadlines, and assist with trial prep.</li><li>Coordinate e-filing in state and federal courts.</li><li>Handle document management and client communication.</li></ul> Why This Firm?<ul><li>Positive, team-driven culture — people we’ve placed here truly enjoy working at this firm.</li><li>Hybrid remote flexibility.</li><li>Competitive pay and benefits.</li><li>Opportunity to grow with a dynamic and expanding legal team.</li><li>Supportive leadership and attorneys who value their staff.</li></ul>To apply:Interested candidates are encouraged to send a confidential resume to Vice President, Quidana Dove at Quidana(dot)Dove< at >RobertHalf(dot) < com >

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level assistance to executives and teams in a fast-paced environment. This role is ideal for individuals who excel at multitasking, problem-solving, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Executive Support: Manage calendars, coordinate meetings, and organize travel arrangements for senior executives.</li><li>Documentation & Reporting: Prepare presentations, reports, and correspondence while proofreading for accuracy and professionalism.</li><li>Office Operations: Serve as a primary contact for administrative matters, including vendor coordination and office supply management.</li><li>Expense Management: Assist with expense reporting and reconciliations to ensure accurate tracking and compliance.</li><li>Event Planning: Coordinate team events, meetings, and gatherings, ensuring seamless execution of logistics.</li><li>Project Coordination: Support cross-departmental projects by tracking milestones, managing deadlines, and facilitating communication.</li><li>Confidentiality: Handle sensitive information with discretion and professionalism, ensuring trust and compliance.</li></ul>

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