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114 results for Office Specialist in San Diego, CA

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Looking to launch or elevate your career in office support? A company in San Marcos is hiring an enthusiastic Office Assistant to help with crucial day-to-day operations. This is the perfect role for someone excited to dive into clerical tasks and support a collaborative workplace environment.

Key Responsibilities:

Answer phones, distribute mail, and greet customers in a professional and welcoming manner.
Perform data entry for invoices, expense reports, and other company documents with accuracy.
Support administrative teams by maintaining office supplies inventory and ordering as needed.
Assist with scheduling appointments, organizing meetings, and preparing agendas.
Respond to inquiries and provide excellent customer service to internal and external contacts.

Education: High school diploma required; coursework or certification in office administration is a bonus.
Experience: 1+ years in office assistant or similar roles preferred.
Tech Skills: Familiarity with Microsoft Office Suite (Excel, Word, Outlook) and ability to learn new software quickly.
Key Attributes: Friendly, reliable, and detail-oriented with strong organizational abilities.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

114 results for Office Specialist in San Diego, CA

Office Assistant Looking to launch or elevate your career in office support? A company in San Marcos is hiring an enthusiastic Office Assistant to help with crucial day-to-day operations. This is the perfect role for someone excited to dive into clerical tasks and support a collaborative workplace environment. Key Responsibilities:<ul><li>Answer phones, distribute mail, and greet customers in a professional and welcoming manner.</li><li>Perform data entry for invoices, expense reports, and other company documents with accuracy.</li><li>Support administrative teams by maintaining office supplies inventory and ordering as needed.</li><li>Assist with scheduling appointments, organizing meetings, and preparing agendas.</li><li>Respond to inquiries and provide excellent customer service to internal and external contacts.</li></ul>

Office Assistant Attention detail-oriented self-starters! A bustling company in San Marcos is looking for a hard-working and dependable Office Assistant to keep their operations running like clockwork. If you thrive on organization, providing outstanding customer service, and multitasking in an energizing team environment, this is the role for you! As an Office Assistant, you’ll play an essential role in keeping the wheels of the workplace turning smoothly—whether that’s through administrative tasks, communication, or supporting the team at every level. Key Responsibilities:<ul><li>Manage administrative tasks, including filing, document preparation, and schedule coordination.</li><li>Serve as the first point of contact for clients and vendors, ensuring an excellent customer-service experience.</li><li>Assist with data entry and updating records to maintain database accuracy.</li><li>Support departments with tracking invoices, preparing business correspondence, and managing basic reporting duties.</li><li>Coordinate office activities like meetings and team events, fostering collaboration and positivity.</li></ul>

Senior Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide advanced support to executives and leadership teams. This role offers an opportunity to help drive operational efficiency while contributing to the success of an impactful organization. Key Responsibilities:<ul><li>Executive Support: Maintain executive schedules, coordinate meetings, prepare agendas, and provide high-level administrative assistance to leadership teams.</li><li>Project Management: Work on special projects, supporting strategic initiatives and ensuring timely delivery of outcomes.</li><li>Document Preparation: Create, edit, and manage correspondence, presentations, and reports with high attention to detail.</li><li>Operational Coordination: Collaborate with departments to streamline processes and optimize workflow.</li><li>Team Leadership: Provide guidance to junior administrative staff, offering mentorship and oversight as needed.</li><li>Event Planning: Coordinate logistics for leadership events, meetings, and offsite activities.</li></ul>

Administrative Assistant Robert Half is searching for a talented Administrative Assistant to join one of our outstanding clients. As an Administrative Assistant, you’ll play a key role in ensuring smooth daily operations. You’ll support the team by managing administrative tasks, communicating with stakeholders, and maintaining organized processes within the office. This position requires high attention to detail, the ability to prioritize tasks effectively, and strong interpersonal skills. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings.</li><li>Perform data entry, record keeping, and maintain filing systems.</li><li>Prepare reports, correspondence, and presentations for team use.</li><li>Communicate with internal and external stakeholders on behalf of the team.</li><li>Provide general office support, such as ordering supplies and handling mail.</li><li>Assist with special projects and administrative tasks as needed.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to provide high-level assistance to executives and teams in a fast-paced environment. This role is ideal for individuals who excel at multitasking, problem-solving, and ensuring smooth day-to-day operations. Key Responsibilities:<ul><li>Executive Support: Manage calendars, coordinate meetings, and organize travel arrangements for senior executives.</li><li>Documentation & Reporting: Prepare presentations, reports, and correspondence while proofreading for accuracy and professionalism.</li><li>Office Operations: Serve as a primary contact for administrative matters, including vendor coordination and office supply management.</li><li>Expense Management: Assist with expense reporting and reconciliations to ensure accurate tracking and compliance.</li><li>Event Planning: Coordinate team events, meetings, and gatherings, ensuring seamless execution of logistics.</li><li>Project Coordination: Support cross-departmental projects by tracking milestones, managing deadlines, and facilitating communication.</li><li>Confidentiality: Handle sensitive information with discretion and professionalism, ensuring trust and compliance.</li></ul>

Administrative Assistant Are you an organized, detail-oriented professional looking to make a meaningful impact? Our client in the non-profit sector is seeking an Administrative Assistant to join their dynamic team! This role is perfect for someone passionate about supporting meaningful causes while showcasing their exceptional administrative skills. Key Responsibilities:<ul><li>Administrative Support: Provide day-to-day administrative assistance, including managing schedules, coordinating meetings, and handling correspondence.</li><li>Document Management: Prepare, proofread, and maintain records, reports, and other documents in an organized and accessible filing system.</li><li>Event Coordination: Assist with planning and executing events and fundraisers, including setting up logistics and managing registrations.</li><li>Data Entry: Accurately input and maintain data in CRM systems or donor databases.</li><li>Communication: Respond to phone calls, emails, and inquiries, and serve as the primary point of contact for office-related matters.</li><li>Office Operations: Order office supplies, handle vendor relations, and support general office workflow.</li></ul>

Sr. Administrative Assistant Our client in the education field is seeking a Senior Administrative Assistant to provide high-level support to executives, faculty, and staff. This role is integral in ensuring smooth daily operations, managing administrative responsibilities, and maintaining excellent communication across departments. Key Responsibilities:<ul><li>Executive Support: Efficiently manage calendars, schedule meetings, and coordinate travel for department heads or school administrators.</li><li>Communication & Correspondence: Draft and proofread emails, memos, and other communications, ensuring accuracy and professionalism.</li><li>Administrative Operations: Maintain records, manage filing systems, and oversee office logistics to keep operations organized and efficient.</li><li>Event Coordination: Plan and execute student or faculty events, including orientation sessions, workshops, and stakeholder meetings.</li><li>Financial Administration: Assist with expense reporting, budget tracking, and purchasing processes, ensuring compliance with educational policies.</li><li>Project Coordination: Support faculty and staff with cross-departmental projects, including document handling and tracking deadlines.</li><li>Data Management: Create and update reports related to enrollment, attendance, or administrative tasks using advanced Microsoft Excel functionalities.</li><li>Confidentiality: Handle sensitive student and faculty information with discretion, adhering to FERPA (Family Educational Rights and Privacy Act) and other applicable regulations.</li></ul>

Administrative Assistant Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support a dynamic client in San Diego, CA. This is a terrific opportunity to join a well-established organization and contribute to its daily operations by delivering exceptional administrative and coordination support. Key Responsibilities:<ul><li>Administrative Support: Perform a variety of administrative tasks, including preparing reports, managing calendars, scheduling meetings, and handling correspondence.</li><li>Data Management: Maintain accurate records, organize files, and ensure paperwork is processed efficiently.</li><li>Customer Support: Serve as a point of contact for clients, vendors, and partners, providing professional communication and superior customer service.</li><li>Project Coordination: Assist in organizing and tracking the progress of team initiatives and projects, ensuring deadlines are met.</li><li>Office Operations: Handle tasks such as ordering office supplies, coordinating travel arrangements, and resolving day-to-day logistical challenges.</li></ul>

Administrative Assistant Robert Half is working with a mission-driven nonprofit organization in search of a detail-oriented and proactive Administrative Assistant to join their team. The Administrative Assistant will play a key role in ensuring operational efficiency while supporting day-to-day activities across various departments. The ideal candidate is personable, highly organized, and motivated to contribute to the nonprofit's success. Key Responsibilities<ul><li>Manage and coordinate schedules, including internal meetings and external engagements.</li><li>Prepare high-quality reports, presentations, and communications for internal and external audiences.</li><li>Serve as the first point of contact for incoming inquiries—email, phone, and in-person.</li><li>Maintain and update important databases, spreadsheets, and contact lists.</li><li>Assist in event planning, including bookings, logistics, and communications.</li><li>Support fundraising initiatives by tracking contributions and preparing donor correspondence.</li><li>Perform general office duties such as ordering supplies, organizing records, and processing invoices.</li><li>Collaborate closely with staff to ensure smooth execution of projects and events.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to deliver high-level administrative support to executives and teams while ensuring smooth operations within the organization. This position is ideal for someone who thrives on multitasking, problem-solving, and facilitating communication across various departments. Key Responsibilities:<ul><li>Manage schedules, coordinate meetings, book travel arrangements, and handle correspondence for senior leaders.</li><li> Draft, proofread, and format presentations, reports, and spreadsheets with accuracy and professionalism.</li><li>Oversee office logistics such as maintaining files, organizing resources, and supporting smooth day-to-day activities.</li><li>Manage timelines and tasks for ongoing projects, supporting cross-departmental initiatives and tracking key milestones.</li><li>Organize events, meetings, and workshops, ensuring all logistics are handled efficiently and successfully.</li><li>Process invoices, track expenses, and assist with budget reconciliation in coordination with finance teams.</li><li>Generate, update, and maintain information databases supporting organizational decision-making.</li><li> Handle sensitive information with discretion while adhering to company policies and compliance standards.</li></ul>

Administrative Assistant A reputable company in Encinitas, CA is looking for a highly organized and dynamic Administrative Assistant to help with day-to-day operations that keep the office running effectively. The ideal candidate excels in multitasking, thrives in a fast-paced environment, and can prioritize tasks without sacrificing attention to detail. This company offers a collaborative and supportive environment, making it a great fit for professionals who are looking to grow their administrative skill set while contributing to a vibrant team. Responsibilities:<ul><li>Act as the first point of contact, managing correspondence, phone calls, and visitor inquiries.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements for executives and team members.</li><li>Prepare reports, presentations, and documentation to support office operations and streamline workflows.</li><li>Maintain and organize filing systems, both physical and electronic, ensuring sensitive information is handled with care.</li><li>Assist with invoicing, expense tracking, and routine data entry tasks as needed.</li></ul>

Administrative Assistant Are you ready to take your administrative career to new heights while serving the community? A respected governmental organization in Valley Center is searching for a rockstar Administrative Assistant to support their mission-driven, results-oriented team. This position offers the chance to contribute to essential services, work alongside dedicated professionals, and ensure operational excellence. If organization, multitasking, and problem-solving are your superpowers, this is your opportunity to make an impact in a collaborative and rewarding setting! Key Responsibilities:<ul><li>Provide high-level administrative support by scheduling meetings, organizing reports, and preparing correspondence for leadership and departmental staff.</li><li>Manage and track documents and files to ensure compliance with governmental protocols and deadlines.</li><li>Act as the first point of contact for inquiries, offering exceptional service and accurate information to internal and external stakeholders.</li><li>Coordinate special projects and assist with budget documentation, resource allocation, and other operational elements.</li><li>Provide proactive suggestions to improve processes and procedures for greater efficiency and accuracy.</li></ul>

Sr. Administrative Assistant Robert Half is currently seeking a Senior Administrative Assistant to join a well-established client in the construction industry located in San Diego, CA. In this dynamic role, you’ll utilize your skills to manage tasks, prioritize workloads, and contribute to the efficient operation of the business. Key Responsibilities:<ul><li>Provide high-level administrative support to executives, including managing schedules, appointments, and correspondence.</li><li>Prepare and edit reports, presentations, and proposals with accuracy and attention to detail.</li><li>Serve as the liaison between executives and internal/external stakeholders.</li><li>Organize and maintain records, contracts, and compliance documents for construction-related projects.</li><li>Facilitate travel arrangements, including bookings, itineraries, and expense reports.</li><li>Coordinate team meetings, prepare agendas, and track follow-up actions.</li><li>Tackle ad-hoc administrative tasks and special projects as needed to support business goals.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to be a part of our team located in San Diego, California. This role entails a variety of tasks including, but not limited to, managing customer inquiries, overseeing customer accounts, and ensuring the accuracy of customer records. This position provides a contract to permanent employment opportunity. Responsibilities: • Handle inbound phone calls, directing them as necessary • Facilitate access to the office for visitors and manage parking validations • Receive and distribute mail and UPS deliveries • Oversee the use of conference rooms, including training individuals on how to use the products • Assist with inventory management • Manage calendars, coordinate events, and handle email correspondence using Microsoft Outlook • Interact with event owners and coordinate community events • Utilize Excel for various tasks • Ensure the reception area provides a welcoming and hospitable environment for all visitors.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in San Diego, California. This role is in the automotive industry and will provide crucial support to the Service, Parts, and Accounting departments. You will play a significant role in ensuring smooth and efficient operations. Responsibilities • Answer and manage inbound calls, providing updates on vehicle status. • Coordinate with the Service Department to open and manage repair orders. • Follow up with customers regarding service inquiries and refill requests. • Support the Parts Department with inventory tracking, order processing, and vendor coordination. • Assist with parts invoicing and maintain organized records. • Manage accounts receivable tasks such as electronic check scanning, cash deposits, and daily bank deposits. • Track and process vendor invoices. • Reconcile account activity and maintain transaction histories. • Handle customer service duties, including data entry and email correspondence. • Utilize Microsoft Office Suite (Excel, Outlook, Word) for various tasks and schedule appointments as needed.

Administrative Assistant Are you an administrative powerhouse looking for a chance to shine? A fast-growing company in Escondido is seeking a detail-oriented and solution-driven Administrative Assistant to be the glue that holds their office together. If you thrive in a supportive role and enjoy handling diverse, fast-paced tasks, this opportunity is your chance to make a tangible difference. Bring your organizational know-how and proactive energy to a team that values excellence and innovation. What You'll Be Doing:<ul><li>Partner closely with management by coordinating meetings, preparing reports, and arranging travel plans with seamless efficiency.</li><li>Drive productivity by managing multiple priorities and deadlines while maintaining an organized office environment.</li><li>Oversee daily correspondence to ensure professional communication across internal teams and external stakeholders.</li><li>Track and manage office supplies, vendor relations, and equipment maintenance with a “get-it-done” attitude.</li><li>Assist in event planning, including company outings and team-building activities that foster positivity and growth.</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Valley Center, California. As an Administrative Assistant, you will play an integral role in the smooth operation of our organization by performing a variety of tasks that ensure efficient and detail-oriented internal and external communications, accurate record keeping, and effective support for our executive board. Responsibilities: • Handle reception desk duties, acting as the first point of contact for visitors, calls, and correspondence. • Perform general administrative tasks, including document preparation, data entry, and managing emails. • Ensure confidentiality and detail-oriented handling when dealing with sensitive matters involving board members and clients. • Coordinate and set up for meetings and appointments, handling logistics to ensure smooth operations. • Maintain and update electronic and hard copy filing systems, ensuring the secure storage of important documents and records. • Conduct research as requested, providing valuable information to support decision-making processes. • Monitor office supplies and identify advantageous deals or suppliers to maintain optimal stock levels. • Run company errands as needed, supporting the overall operations of the organization. • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to accomplish tasks and manage communications. • Resolve administrative problems, applying problem-solving skills to maintain efficiency and productivity.

Administrative Assistant Are you an organized professional with exceptional administrative skills? A company in Escondido is seeking an Administrative Assistant to provide support to their dynamic leadership team. This role is ideal for someone who thrives on efficiency, communication, and helping others succeed. Job Duties:<ul><li>Handle scheduling, calendar management, and meeting coordination for managers and team leads.</li><li>Assist in preparing presentations, reports, spreadsheets, and other business documents.</li><li>Maintain and organize confidential files and company records to ensure easy accessibility.</li><li>Field and direct phone calls, emails, and inquiries to appropriate departments or personnel.</li><li>Support office operations by overseeing inventory management and vendor relations.</li></ul>

Administrative Assistant Step into San Marcos and join a team that’s redefining organizational excellence! We’re seeking a collaborative and resourceful Administrative Assistant who thrives on connecting the dots and keeping the gears turning. Whether you consider yourself an outstanding multitasker or an office wizard, this role is tailor-made for someone who enjoys supporting dynamic teams with proactive solutions. Key Responsibilities:<ul><li>Serve as the first point of contact, handling phone calls and email inquiries professionally and efficiently.</li><li>Maintain schedules, calendars, and appointments for key executives, ensuring a smooth day-to-day operation.</li><li>Generate polished reports for meetings and prepare documents that support the leadership team.</li><li>Support HR and recruitment teams by coordinating onboarding processes and managing employee files.</li><li>Take on ad-hoc tasks with creativity and a “team-first” mindset, solving problems before they arise!</li></ul>

Senior Administrative Assistant Our client is a leading player in the construction industry, known for high-quality projects, an unwavering commitment to excellence, and a team-focused culture. They are seeking a Senior Administrative Assistant to support their dynamic and fast-paced office environment. As a Senior Administrative Assistant, you will serve as the cornerstone of operational support, reporting directly to senior leadership and coordinating administrative functions critical to the success of essential projects. Your ability to manage competing priorities, display excellent communication skills, and stay highly organized will contribute to the seamless functioning of the team. Key Responsibilities:<ul><li>Provide direct administrative support to senior-level executives, project managers, and other team members.</li><li>Coordinate and manage schedules, meetings, and appointments, ensuring optimal time management.</li><li>Prepare and edit correspondence, reports, presentations, and other documents as needed.</li><li>Serve as a key liaison between the office, construction teams, and external stakeholders.</li><li>Assist in the preparation and submission of contracts, change orders, RFPs, and other project documentation.</li><li>Maintain and organize project files, records, and databases, ensuring accuracy and confidentiality.</li><li>Manage travel arrangements and expense reports in compliance with company policies.</li><li>Troubleshoot administrative issues and proactively find solutions to streamline office processes.</li><li>Support office-wide initiatives, including events, training sessions, and team communications.</li><li>Adhere to strict deadlines while providing a high degree of attention to detail.</li></ul>

Senior Administrative Assistant Are you a highly organized, detail-oriented professional with excellent multitasking skills? Robert Half is looking for a Senior Administrative Assistant to provide essential support to leadership and departmental teams within a fast-paced, dynamic environment. In this role, you’ll handle complex administrative tasks, oversee office procedures, and serve as a vital resource for ensuring operations run smoothly. Key Responsibilities:<ul><li>Executive Support: Provide high-level administrative assistance to executives or senior management, including calendar management, travel coordination, and expense reporting.</li><li>Meeting Coordination: Organize and prepare materials for meetings, take detailed meeting minutes, and distribute to relevant stakeholders.</li><li>Office Management: Maintain office systems, including filing, record-keeping, and supply inventory, while ensuring policies and practices are followed.</li><li>Communication: Act as a liaison between executives, departments, and external stakeholders, handling inquiries with professionalism and confidentiality.</li><li>Reporting and Analysis: Create, update, and maintain reports, presentations, and spreadsheets to track projects and operational goals.</li><li>Process Improvement: Identify opportunities to streamline administrative workflows and implement efficiency measures.</li><li>Event Coordination: Plan and coordinate internal events, team-building activities, and training sessions as needed.</li><li>Onboarding Support: Assist in onboarding new team members by preparing materials, coordinating training, and setting up systems.</li></ul>

Sr. Administrative Assistant Robert Half is partnering with an esteemed client in San Diego, CA, to identify an experienced and detail-oriented Sr. Administrative Assistant. This key role provides critical support to executives and departments, ensuring daily operations run seamlessly. Responsibilities:<ul><li>Executive Support: Manage executive calendars, coordinate meetings, prepare presentations, and handle sensitive correspondence.</li><li>Administrative Tasks: Provide advanced administrative and clerical support, including creating detailed reports, invoices, and maintaining accurate records.</li><li>Communication Coordination: Act as a liaison between executives, clients, and internal teams, ensuring professional interactions and timely responses.</li><li>Event Planning: Organize company events, team meetings, travel arrangements, and other logistical needs.</li><li>Process Improvement: Identify opportunities to optimize administrative processes for increased efficiency and productivity.</li></ul>

Senior Administrative Assistant Robert Half is partnering with a reputable nonprofit organization in San Diego, CA to hire a Senior Administrative Assistant. This role is ideal for a highly organized and efficient professional who can support senior leaders, manage complex administrative tasks, and contribute to the organization's mission-driven goals. Responsibilities:<ul><li>Executive-Level Support: Provide direct administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination</li><li>Document Management: Prepare, proofread, and organize internal and external correspondence, ensuring accuracy and compliance with organizational standards</li><li>Event Coordination: Assist with planning and execution of internal and external events, including scheduling, vendor coordination, and logistical support</li><li>Data Entry and Reporting: Manage data entry and compile reports using Microsoft Office tools, CRM systems, and other organizational platforms</li><li>Office Operations: Support day-to-day office functions, including supply management and tracking expenses for department budgets</li><li>Team Collaboration: Act as a liaison between departments to facilitate communication and ensure alignment with organizational initiatives</li></ul>

Administrative Assistant Key Responsibilities: Manage calendars and coordinate communication within the team to ensure schedules run smoothly. Provide organizational support to brokers, including prioritizing tasks and maintaining workflow. Recognize when to escalate issues and act as a reliable point of contact for urgent matters. Assist with travel arrangements, including booking accommodations and transportation. Handle expense reimbursements and ensure accurate and timely processing. Perform ad hoc administrative tasks as needed to support the team.

Senior HR Specialist Robert Half is partnering with a nonprofit organization in San Diego, CA to hire a Senior Human Resources (HR) Generalist. This position demands an experienced HR professional who is passionate about making an impact within a mission-driven organization, enjoys handling multiple facets of human resources, and brings exceptional leadership and organizational skills to the table. Responsibilities:<ul><li>HR Strategy: Support and enhance the organization’s overall HR strategy, ensuring alignment with its mission and goals </li><li>Employee Relations: Serve as the main advisor and mediator for addressing employee concerns, ensuring compliance and supporting a positive work culture </li><li>Recruitment Coordination: Oversee recruiting processes, including job postings, applicant screening, interview coordination, and onboarding for all levels of staff </li><li>Policy Development: Assist with updating and maintaining HR policies, ensuring compliance with local, state, and federal labor laws </li><li>Training & Development: Lead employee development programs, reskilling/upskilling initiatives, and coaching managers on team development strategies </li><li>Benefits Administration: Partner with the HR team to manage benefit programs, including open enrollment, claims resolution, and employee education on available benefits </li><li>HR Analytics: Use HR metrics and analytics tools to provide insights into hiring trends, turnover rates, and employee engagement metrics that drive decision-making </li></ul>

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114 results for Office Specialist in San Diego, CA

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