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22 results for Paralegal 2 3 Years Experience in San Diego, CA

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Highly regarded boutique law firm specializing in business litigation and transactional law, is seeking an experienced Litigation Paralegal to join their growing team. The ideal Litigation Paralegal candidate will have 2+ years of experience in business litigation, with a solid understanding of litigation and desire to learn transactional law. This is an excellent opportunity to work with an experienced team of attorneys in a dynamic, fast-paced environment, where you will assist in a variety of cases for a diverse clientele.

Key Responsibilities:

Provide comprehensive litigation support for business litigation cases, including case management, discovery, and trial preparation.
Draft and prepare legal documents, including complaints, answers, motions, discovery requests, subpoenas, and settlement agreements.
Assist in all phases of the litigation process, including pre-trial discovery, depositions, and trial preparation.
Manage case files and ensure proper documentation, including organizing exhibits, preparing binders, and maintaining the docket.
Assist attorneys with research and drafting of motions, pleadings, and legal memoranda for business disputes.
Coordinate discovery responses, including the preparation of interrogatories, requests for production, and review of responses.
Communicate with clients, opposing counsel, and court personnel, maintaining professionalism and confidentiality.
Assist with transactional matters, including document preparation, corporate filings, and due diligence for business transactions.
Prepare and organize deposition summaries, witness statements, and expert reports.
Maintain deadlines and schedules, ensuring that critical dates (e.g., filing deadlines, court hearings) are met.
Provide administrative support as needed, including managing calendars, coordinating meetings, and assisting in client communication.

Benefits:

Competitive salary, commensurate with experience.
Comprehensive health, dental, and vision insurance.
401(k) retirement plan with firm contributions.
Generous paid time off (PTO) and holiday schedule.
Continuing legal education (CLE) and professional development opportunities.
Collaborative, team-oriented work environment with room for career growth.

To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Qualifications:

2+ years of experience as a litigation paralegal, with a focus on business litigation and some exposure to transactional law.
Proficiency in legal research tools such as Westlaw, LexisNexis, and case management software.
Strong knowledge of California state and federal court rules and procedures.
Familiarity with eDiscovery processes and platforms.
Excellent organizational, communication, and time-management skills, with the ability to handle multiple priorities and deadlines.
Detail-oriented, proactive, and able to work independently with minimal supervision.
Paralegal certificate from an accredited institution (e.g., NALA, NFPA, or equivalent) is required.
Experience with business transactions, including mergers, acquisitions, and corporate governance, is a plus.

To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

22 results for Paralegal 2 3 Years Experience in San Diego, CA

Paralegal Highly regarded boutique law firm specializing in business litigation and transactional law, is seeking an experienced Litigation Paralegal to join their growing team. The ideal Litigation Paralegal candidate will have 2+ years of experience in business litigation, with a solid understanding of litigation and desire to learn transactional law. This is an excellent opportunity to work with an experienced team of attorneys in a dynamic, fast-paced environment, where you will assist in a variety of cases for a diverse clientele. Key Responsibilities:<ul><li>Provide comprehensive litigation support for business litigation cases, including case management, discovery, and trial preparation.</li><li>Draft and prepare legal documents, including complaints, answers, motions, discovery requests, subpoenas, and settlement agreements.</li><li>Assist in all phases of the litigation process, including pre-trial discovery, depositions, and trial preparation.</li><li>Manage case files and ensure proper documentation, including organizing exhibits, preparing binders, and maintaining the docket.</li><li>Assist attorneys with research and drafting of motions, pleadings, and legal memoranda for business disputes.</li><li>Coordinate discovery responses, including the preparation of interrogatories, requests for production, and review of responses.</li><li>Communicate with clients, opposing counsel, and court personnel, maintaining professionalism and confidentiality.</li><li>Assist with transactional matters, including document preparation, corporate filings, and due diligence for business transactions.</li><li>Prepare and organize deposition summaries, witness statements, and expert reports.</li><li>Maintain deadlines and schedules, ensuring that critical dates (e.g., filing deadlines, court hearings) are met.</li><li>Provide administrative support as needed, including managing calendars, coordinating meetings, and assisting in client communication.</li></ul>Benefits:<ul><li>Competitive salary, commensurate with experience.</li><li>Comprehensive health, dental, and vision insurance.</li><li>401(k) retirement plan with firm contributions.</li><li>Generous paid time off (PTO) and holiday schedule.</li><li>Continuing legal education (CLE) and professional development opportunities.</li><li>Collaborative, team-oriented work environment with room for career growth.</li></ul>To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Paralegal Robert Half is seeking an experienced Probate Paralegal with 3+ years of experience in probate and trust administration to join our client in San Diego. The ideal candidate will be proficient in preparing and filing waivers of accounting, receipts, notices, and service documents. Experience with e-filing in Southern California courts is essential. You will also be responsible for managing document storage within our CRM system to ensure efficient case management. Responsibilities:Prepare and file waivers of accounting, receipts, and notices in probate and trust administration matters.Manage the preparation and distribution of service documents to relevant parties.Perform e-filing in Southern California courts.Maintain and organize case files and documents in the firm’s CRM system.Assist attorneys with case preparation, filings, and client communication.Ensure compliance with court deadlines and rules.

Litigation Paralegal A national law firm - highly ranked and regarded around the country - is seeking a Litigation Paralegal for their Century City office. The individual in this role will be tasked with a variety of responsibilities, including managing e-Discovery, preparing for trials and depositions, and drafting legal documents. The ideal Litigation Paralegal will have 3-5 years of experience (within CA civil practice areas). Responsibilities:• Managing eDiscovery processes and utilizing software tools like Opus2 or Relativity • Propounding and responding to discovery• Preparing for trials and depositions • Drafting legal documents from templates to support litigation processes• Providing support to a team of 5-6 attorneys practicing in fields such as L& E, bankruptcy, and general litigation• Utilizing software like iManage for efficient document management For how large and prestigious they are, this is a Down to earth firm. Everyone is respected at every level (unlike some firms that treat attorneys and staff differently). Perks of the Firm:· Firm has strong tenure · Staff appreciation week· No micromanaging – autonomy over your own workload · Fun in-person events (trivia nights, family parties, guest speakers) with regular lunch/snacks/treats

Legal Assistant We’re partnering with a growing, multi-office defense litigation firm that is looking to hire an experienced Legal Assistant to support a team of three attorneys. This is a hybrid remote role with a firm known for its collaborative environment, consistent growth, and strong reputation in civil litigation defense. We’ve successfully placed team members here who are thriving and happy, and we’re excited to help expand their talented support team again. Key Responsibilities:<ul><li>Provide administrative and litigation support to 3 attorneys.</li><li>Prepare and file legal documents, including pleadings, motions, and discovery.</li><li>Maintain calendars, schedule meetings/deadlines, and assist with trial prep.</li><li>Coordinate e-filing in state and federal courts.</li><li>Handle document management and client communication.</li></ul> Why This Firm?<ul><li>Positive, team-driven culture — people we’ve placed here truly enjoy working at this firm.</li><li>Hybrid remote flexibility.</li><li>Competitive pay and benefits.</li><li>Opportunity to grow with a dynamic and expanding legal team.</li><li>Supportive leadership and attorneys who value their staff.</li></ul>To apply:Interested candidates are encouraged to send a confidential resume to Vice President, Quidana Dove at Quidana(dot)Dove< at >RobertHalf(dot) < com >

Discovery Paralegal Robert Half Legal is partnering with a boutique plaintiff personal injury firm based in San Diego to find a remote, part-time, discovery paralegal to join their team. This candidate can sit anywhere in the United States. The managing partner is seeking a candidate that can start immediately on a contract basis. Responsibilities:• Manage all phases of discovery for plaintiff personal injury cases, including but not limited to document collection, organization, and review.• Prepare, file, and send discovery requests such as interrogatories, requests for production of documents, and requests for admissions.• Review and summarize medical records, accident reports, and other relevant documents.• Draft responses to discovery requests, ensuring all deadlines are met and that the responses are complete and accurate.• Maintain case files, including electronic case management systems.• Draft Meet and Confer Letters.• Completing separate statements.• Client correspondence. If interested, please submit your resume directly to morgan.alessini[at]roberthalf[dotcom] with the subject line "Discovery Paralegal".

Legal Assistant - Bankruptcy Litigation One of RHL's best clients - a national law firm with offices around the country - is seeking to add a Legal Administrative Assistant (LAA) to their team in Costa Mesa. This LAA will support the Commercial Litigation team. The Am Law firm prides itself on strong mentorship, quality training, and a congenial workplace. We have placed 3 LAAs there who are super happy! Responsibilities of Role: o eFilings – up to 10 per week Filing & serving documents is an important part of the job.o Formatting – they have a word processing dept. but this LAA will have to format occasionally as well. The attorney are perfectionists; this skillset is important (knowing which font, the precise spacing, local judges’ rules, etc.).o Calendaring – for 4 attorneys. They have a docketing dept. Dates comes through the docketing department, but the attorneys then want their Outlook calendars updated. Docketing supports with any deadline-related questions.o Billing – enter attorney time, and LAA approves pre-bills then send cover letters out.o No heavy trial preparation work, but exposure to this is a plus.^ Pay is contingent upon experience with these things. Details of Role:· Hours: 7.5 hour day. Roughly 8:30 - 5 daily.· Profile that would be a fit:o Extremely high attention to detail. These partners are perfectionists, but kind.o As many years of litigation secretary/assistant experience as possible.o Ability to eFile, calendar, format, and managing attorney time. Perks of the Firm:· People on this team help each other figure it out!· High level of respect for staff, no micromanaging, no drama· Firm prioritizes pro bono work, and partner closely with Public Law Center· Excellent stability; multiple secretaries have been with their attorneys for 20-40 years!

Legal Assistant Thriving full-service insurance defense firm seeks Legal Assistant to join their team. This is an exciting entry-level legal assistant role for candidates interested in gaining experience at a law firm without plans to go to law school. The Legal Assistant will learn litigation (filing with state courts, calendaring litigation deadlines, formatting legal documents) under the direction of the attorney. 2+ years of civil litigation experience is required; the firm prefers not to train on CA civil codes & procedures). The Legal Assistant position is full-time, permanent, with full benefits. The hours are 9am-5:30pm in Mission Valley. This Legal Assistant position is on site daily; please do not apply if you do not live near Mission Valley.Pay is contingent upon experience, ranging from $60-85K (high end of range for folks who have substantive litigation experience at a law firm). The firm also covers medical/dental/vision benefits, 401K, PTO, and life insurance! Perks of Company:<ul><li>I placed three legal support folks here who had great things to say about the firm!</li><li>Super casual environment (yoga pants and sweatshirts acceptable).</li><li>Growth – they will provide opportunities to learn and take on more. </li><li>Snacks in the office (KIND bars, potato chips, etc.).</li><li>Free and easy parking right in front of building</li></ul>

Legal Assistant Robert Half is looking for a highly motivated and experienced Personal Injury Intake Coordinator to join our client in Orange County. This is a dynamic, client-facing role that requires a bilingual (Spanish/English) professional with a passion for helping others and the ability to work in a high-demand environment. Position Overview:As a Personal Injury Intake Coordinator, you will be the first point of contact for potential clients seeking legal assistance. You will conduct initial intake interviews, gather detailed information, and assess the viability of new cases. This role requires making outbound calls to potential clients, following up with leads, and providing excellent customer service. The ideal candidate is highly organized, able to manage a high caseload, and communicates effectively in both English and Spanish. Key Responsibilities: Make outbound calls to potential clients who have inquired about personal injury claims, providing information about the firm’s services and case process.Conduct thorough intake interviews to gather relevant information from clients in both English and Spanish.Assess the eligibility of potential clients for personal injury representation based on firm criteria.Accurately document client information and case details into the firm’s case management system.Schedule consultations between clients and attorneys.Follow up with leads, ensuring timely communication and status updates on potential cases.Ensure all client interactions are handled professionally and with empathy.Collaborate with the legal team to ensure timely handling of client intake and case progression.Provide excellent customer service by addressing client inquiries and providing updates on their case status.Maintain an understanding of personal injury law to effectively communicate with clients and understand their needs.

Litigation Paralegal/Legal Assistant Prestigious mid-sized firm with multiple offices is expanding! Are you an experienced Litigation Paralegal/Secretary with a knack for managing complex cases and supporting a top-tier legal team? Do you have a strong background in business litigation and want to be part of a dynamic, growing firm with a vision for excellence? If so, we have an exciting opportunity for YOU! Why Join this team?<ul><li>Fast-Paced, Cutting-Edge Environment: Work on high-stakes, complex business litigation cases alongside a team of legal experts.</li><li>Rapid Growth & Opportunities: As a growing firm with multiple offices, there’s immense opportunity for career development and advancement.</li><li>Collaborative & Supportive Culture: Be part of a close-knit, supportive team that values innovation, dedication, and work-life balance.</li><li>Competitive Compensation: We offer top-notch salaries, benefits, and incentives to ensure your hard work is well-rewarded.</li></ul>What You’ll Be Doing:<ul><li>Provide essential support for complex business litigation matters, from case initiation to resolution.</li><li>Manage and organize discovery, pleadings, and motions for high-stakes litigation.</li><li>Prepare draft legal documents, correspondence, and filings, ensuring accuracy and compliance.</li><li>Coordinate scheduling, court filings, and trial preparation for attorneys handling major business disputes.</li><li>Keep track of key deadlines, manage case files, and assist with trial preparation and post-trial motions.</li><li>Communicate directly with clients, witnesses, experts, and opposing counsel to ensure smooth case management.</li></ul> If you're ready to take on exciting challenges in a rapidly expanding firm, with the opportunity for career growth and the satisfaction of being part of a talented team, we want to hear from you!Apply Now and Make Your Mark at a Leading Complex Business Litigation Firm! To apply, submit resumes ONLY to Vice President, Quidana Dove at Quidana.Dove< at >RobertHalf.< com >

Paralegal Robert Half is offering a long-term contract opportunity for a Trust & Estates Paralegal in San Diego, California. The role will primarily involve providing support to attorneys, handling document preparation, and performing administrative tasks. Responsibilities:• Utilize legal software such as Aderant, Adobe Acrobat, Automated City Register Information System (ACRIS), and CompuLaw to enhance efficiency and accuracy.• Support attorneys by managing case files, preparing legal documents, and performing other related tasks.• Maintain an organized system for legal documents, ensuring easy access and retrieval.• Handle e-filing of documents and ensure all electronic data is secure and properly archived.• Manage attorneys' calendars efficiently, scheduling appointments and court dates as required.• Undertake administrative tasks, ensuring smooth and efficient operations within the legal team.• Engage in claim administration tasks, ensuring all client matters are handled professionally.• Conduct briefing sessions for attorneys to keep them updated about case progress.• Oversee billing functions, ensuring all client billing is accurate and timely.

Paralegal Robert Half is offering a long-term contract employment opportunity for a Paralegal in Irvine, California. The Paralegal will provide essential support in our legal team, focusing on immigration matters. The role involves the preparation and filing of immigration petitions and applications, client communication, and coordination with various government entities. Responsibilities:• Draft, review, and file immigration petitions, applications, and supportive documents with precision.• Conduct comprehensive research on immigration laws, regulations, and precedents to aid in the formulation of legal strategies.• Engage in client interviews to collect necessary data for case preparation.• Accurately manage case calendars, tracking filing deadlines to guarantee submissions are on time.• Draft and meticulously proofread legal correspondence and forms for submission to government agencies.• Maintain well-organized client files and ensure adherence to deadlines and procedural requirements.• Communicate effectively with clients, providing case updates, requesting documents, and clarifying information as needed.• Liaise with entities such as U.S. Department of State and other governmental entities, ensuring all applicants must be eligible to work in the U.S.• Prepare and compile evidence for hearings, interviews, and appeals.• Assist in developing case strategy and provide support to attorneys in preparation for legal proceedings and client consultations.

Legal Assistant Robert Half is offering a contract to hire opportunity for a Legal Assistant to join our client in San Diego, California. This role is on-site and revolves around legal administration, case preparation, document management, and client relations in a fast-paced litigation environment. Responsibilities: • Efficiently process and manage legal documents such as discovery shells and TOA/TOCs• Utilize Aderant, Adobe Acrobat, CompuLaw, and other case management software for various administrative tasks• Handle electronic filing of state, federal and occasional appellate cases• Maintain accurate litigation calendaring and remind attorneys of their schedules• Conduct redlining of legal documents and manage bate stamping using Adobe• Manage client relations and communication effectively• Administer claim processing and other related billing functions• Demonstrate a solid understanding of CA civil codes and procedures without the need for constant supervision• Use the Automated City Register Information System (ACRIS) when necessary• Assist with trial preparations and other legal procedures as needed.

Attorney/Lawyer Robert Half is offering an exciting opportunity for an Attorney to join an established law firm in Irvine, California. The firm has incredible stability and tenure, with many attorneys and staff having worked together for 10+ years! This is a full-service firm and attorneys will be given an opportunity to touch on practice areas ranging from construction defect litigation, real estate litigation, business litigation, medical malpractice litigation, personal injury litigation, employment litigation, and transactional services Responsibilities of Role: <ul><li>There is a mix of cases – people will work with partners across the state and work on different sorts of matters. Civil litigation and construction. </li><li>Initially, this attorney will be working more closely with a partner but the expectation is this associate will grow into doing more autonomous case management. </li><li>Writing – this will take some mentorship and the firm gives it. </li><li> </li><li>A-Z case management of cases in PRACTICE AREA from inception through trial.</li><li>Discovery, including depositions.</li><li>Law and motion.</li><li>Court appearances.</li><li>Pleadings.</li><li>Communicating and reporting up to with clients, carriers, and opposing counsel.</li><li>Attending site inspections. </li><li>Billable Hour Req</li><li>1800 per year</li></ul> Perks of Firm:<ul><li>Great tenure with the firm/group of people – the firm administrator has been with these partners since 1999, the head of Northern CA has been with them for 11 years, another paralegal in Irvine has been with the firm for 25+ years.</li><li>Office lunch once a week with everyone!</li><li>The firm pays 100% of benefits for the employee and dependents.</li><li>Open door policy for everyone – they are big on doing things to keep people happy and want to stay.</li></ul> Compensation:<ul><li>Salary range </li><li>125 to 170, will consider a little higher</li><li>Bonuses</li><li>Discretionary annual bonus – there isn’t a strict plan for this one.</li><li>Monthly bonus for hitting billable hours. Everything after 170 per month gets a $500 bonus, </li><li>Medical, dental, and vision are covered 100% for the employee and family, these kick in 30 days after employment. </li><li>PTO / sick Days?</li><li>401k w/ safe harbor matching contribution up to 3%, paid semi-monthly</li><li>Life insurance </li></ul>

Executive Legal Assistant Are you an experienced legal professional with a strong litigation background and a passion for supporting high-performing attorneys? We’re looking for a Legal Executive Assistant to join a top-tier legal team specializing in Patent Litigation.In this role, you’ll provide executive-level support to multiple lawyers, primarily partners, ensuring their practice runs efficiently and strategically. If you're proactive, detail-oriented, and thrive in a fast-paced legal environment—this may be the perfect fit for you. 🌟 What You’ll Do:<ul><li>Provide high-level administrative and legal support to multiple attorneys</li><li>Act as a strategic partner by managing communications, calendars, and priorities</li><li>Ensure effective preparation of meetings, communications, and trial materials</li><li>Collaborate across departments and offices nationwide</li><li>Manage e-filing in district and state courts, and assist with litigation documentation</li><li>Travel as needed to support Patent Litigation trials</li></ul>

Litigation Paralegal A thriving high-end midsized firm seeks a Paralegal to join its team! The ideal Paralegal candidate will have at least 5 years of civil litigation experience, trial preparation, discovery, and a paralegal certificate. This Paralegal must live and be able to commute to Irvine, CA. This Paralegal will work on business and commercial litigation matters and handle discovery, calendaring, court filings, legal research, and trial preparation. Benefits include medical, life insurance, FSA, 401K, profit sharing, paid vacation, paid sick days, paid holidays, and more! For immediate consideration for this exciting litigation paralegal opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com > #SoCALRHL

Legal Assistant - Estate Planning Robert Half is searching for a Legal Assistant to join our client in Irvine, CA. This role involves offering support to paralegals and associates on their Estate Planning team. The Legal Assistant will be responsible for handling administrative tasks and client correspondence, with a focus on non-billable tasks. This role offers a long-term contract employment opportunity. Responsibilities: • Assist in the preparation of deeds and e-recordings• Handle administrative duties such as scanning, emailing, and other correspondence with clients• Support paralegals and potentially associates by taking care of non-billable tasks• Assist in the drafting of various legal documents, including power of attorney and statements of information• Process and manage client communication effectively• Maintain accurate records and ensure information is up-to-date• Provide support in estate planning tasks, as required.

Legal Assistant Robert Half Legal has partnered with a multi office/national law firm in Carlsbad looking for a full time legal assistant with experience in defense litigation. This legal assistant position would work in the areas of healthcare law, personal injury, and general civil litigation. They are looking for a self-motivated individual who has the ability to multi-task and work on a variety of assignments. The ideal candidate will be able to anticipate needs, excel at communication, take direction well, and perform tasks independently. This role will be 100% onsite in Carlsbad. The position offers great stability and work/life balance. Responsibilities: <ul><li>Maintains attorneys' calendar, including docketing all court appearances, meetings, depositions, and deadlines. </li><li>Schedules court appearances, client meetings, depositions and other engagements. Ensures there are no scheduling conflicts and notifies attorneys of pending deadlines.</li><li>Prepares and files pleadings and other Court documents and serving all appropriate parties. </li><li>Serves as intermediary between attorneys, firm personnel and the courts, relaying communications between each group.</li><li>Generates all correspondence.</li><li>Assists with logging and distributing incoming and outgoing mail.</li><li>Creates and maintains client files, records, logs and any other information in relation to case file.</li></ul>

Paralegal Robert Half is seeking experienced Trust and Estates Paralegal to join our client in Newport Beach. The ideal candidate will have expertise in estate planning document drafting, probate, trust administration, and conservatorship matters. This position will involve supporting attorneys with various tasks related to estate planning and administration. This is a contract to hire opportunity! Key Responsibilities:<ul><li>Draft estate planning documents, including wills, trusts, powers of attorney, and advanced healthcare directives.</li><li>Prepare and draft fee agreements and engagement letters.</li><li>Assist in probate proceedings, including filing petitions, notices, and inventories.</li><li>Manage trust administration tasks, including asset distribution, preparing accountings, and communicating with beneficiaries.</li><li>Prepare and file conservatorship petitions, and assist in related court filings and documentation.</li><li>Organize and maintain client files, ensuring accuracy and completeness of legal documents.</li><li>Assist attorneys with client communications and case management tasks.</li><li>Ensure compliance with legal requirements and deadlines throughout estate administration processes.</li></ul>

Paralegal Position Overview:Robert Half is seeking an experienced Legal Secretary/Paralegal with specialized skills in corporate governance, entity management, document retention, formatting, scheduling, and maintaining electronic records. The ideal candidate is detail-oriented, proactive, and capable of providing administrative and clerical support in a fast-paced legal environment. This role will involve collaborating closely with attorneys, compliance teams, and other legal professionals to ensure efficient legal operations and compliance with relevant regulations. Key Responsibilities:<ul><li>Corporate Governance Support: Assist with drafting and maintaining corporate governance documents, including board resolutions, meeting minutes, charters, and policies. Ensure compliance with organizational bylaws and applicable regulations.</li><li>Entity Management: Maintain and update entity records, including organizational charts, state filings, and registration renewals, and coordinate with external teams regarding entity updates and compliance.</li><li>Document Retention and Formatting: Oversee document retention protocols and manage electronic filing systems in compliance with company policy and regulatory standards. Format legal documents (e.g., contracts, agreements) for clarity and consistency.</li><li>Scheduling and Calendar Management: Manage attorneys’ and executives' schedules by coordinating meetings, maintaining calendars, and arranging travel when necessary. Ensure deadlines for legal filings and deliverables are tracked and met.</li><li>Electronic Records Management: Organize and maintain electronic and hard-copy file systems to ensure accurate and accessible records. Manage e-filing requirements and document workflows on legal technology platforms.</li></ul>

Litigation Administrative Assistant A regional firm with multiple offices in CA is seeking a 7+ year Litigation Administrative Assistant to provide crucial support to the labor & employment litigation team. Key Responsibilities:<ul><li>Prepare and Manage Legal Documents: Create, edit, and format a wide range of legal documents, including pleadings, correspondence, and presentations, ensuring accuracy and adherence to Firm standards.</li><li>Ensure Proper Court Filings: Format and file court documents in compliance with all relevant court rules and administrative procedures, utilizing Firm software for tables of authorities and contents.</li><li>Coordinate Meetings and Travel: Manage scheduling and logistical arrangements for meetings, conferences, teleconferences, and attorney travel.</li><li>Maintain Organized Case Files: Establish and maintain well-organized physical and electronic files and binders for case-related materials.</li><li>Manage Attorney Schedules: Maintain accurate Outlook calendars for attorneys and the office, coordinating with Docketing for critical deadlines.</li><li>Process Billing and Expenses: Enter attorney time entries, assist with monthly billing reviews, prepare check requests, and process expense reports.</li><li>Ensure Document Accuracy: Proofread all documents for errors in spelling, grammar, punctuation, and formatting.</li><li>Support Business Development Initiatives: Collaborate with attorneys on activities related to practice growth.</li></ul>Pay is contingent upon experience as a Litigation Administrative Assistant (or Legal Secretary / Paralegal) with the duties above, fluency to operate independently, and knowledge of labor & employment law. Perks of Firm:o “Consciously working towards creating diverse, positive and supportive environments to help drive the success of their attorneys.”o Very collegial environment and teamo Paid parkingo Wednesday lunch provided (sometimes more often)o This practice group is high functioning with an excellent reputation and stellar management! This Litigation Administrative Assistant will be joining a wonderful team.

Legal Secretary Are you a detail-oriented professional looking to grow your career in a dynamic legal environment? Our distinguished client in San Diego is seeking an experienced Legal Secretary or Paralegal with a strong understanding of California civil codes and litigation processes. If you thrive in a fast-paced setting and have expertise in e-filing, calendaring, discovery, and formatting pleadings, this role is perfect for you!Responsibilities:<ul><li>E-Filing: Prepare and electronically file legal documents with state and federal courts, ensuring accuracy and timeliness.</li><li>Calendaring: Maintain meticulous scheduling of court deadlines, meetings, and important case-related dates using legal calendaring software.</li><li>Discovery: Assist attorneys with discovery preparation, including drafting legal correspondence, managing production logs, and organizing case materials.</li><li>California Civil Codes Knowledge: Stay informed about relevant CA civil codes and regulations to ensure compliance in all legal filings and processes.</li><li>Formatting Pleadings: Draft and proofread pleadings according to California court formatting guidelines, ensuring proper style, citations, and grammar.</li><li>Provide general administrative support, including file management, correspondence processing, and case organization.</li></ul>

Legal Administrative Assistant We are seeking a Legal Administrative Assistant to provide high-level support to partners in a fast-paced, dynamic legal environment. The ideal candidate will play a critical role in managing administrative tasks, coordinating legal matters, and ensuring seamless day-to-day operations. Key Responsibilities Manage and execute major assignments in support of a partner’s legal practice. Exercise judgment in delegating administrative tasks to the Legal Support Services team while maintaining responsibility for completion. Ensure the success of client matters by proactively managing workflows and tracking deliverables. Handle confidential and sensitive information with discretion and professionalism. Maintain attorney Outlook calendars, resolve scheduling conflicts, and coordinate complex travel arrangements. Proactively support attorneys by preparing materials in advance, following up on commitments, and facilitating effective communication. Draft correspondence, reports, and presentations to support legal operations. Interact extensively with clients and external business contacts. Organize and coordinate practice group and client team meetings, including preparing agendas and reviewing materials for accuracy. Maintain electronic and paper filing systems in compliance with firm policies. Oversee billing tasks, including pre-billing approvals, international billing coordination, and budget monitoring.