8 results for Project Assistantcoordinator in San Diego, CA

Project Coordinator Robert Half is seeking a motivated Project Coordinator to join a fast-growing company in San Diego, CA. This role offers the opportunity to be a vital part of exciting projects, working closely with managers and stakeholders to ensure successful delivery. Key Responsibilities:<ul><li>Coordinate project schedules, resources, equipment, and information to ensure timely completion of deliverables.</li><li>Communicate clearly with internal teams and external stakeholders to ensure alignment on goals and expectations.</li><li>Prepare and maintain comprehensive project documentation, including schedules, briefs, and reports.</li><li>Monitor project progress and address any issues or obstacles in collaboration with the project manager.</li><li>Support budget tracking, resource allocation, and procurement processes.</li><li>Facilitate meetings, prepare agendas, and follow up on action items.</li><li>Assist with administrative tasks related to project management, such as data entry and file organization.</li></ul>

Project Coordinator Robert Half is seeking a talented Project Coordinator to join a growing organization and support their team in planning, executing, and monitoring key projects. This position offers fantastic opportunities to work collaboratively, manage priorities, and make an immediate impact on the company's success. Key Responsibilities:<ul><li>Project Support: Assist in planning, scheduling, and tracking projects, ensuring deadlines and deliverables are met.</li><li>Administrative Coordination: Organize project documentation, maintain records, and manage communication with stakeholders.</li><li>Communication Management: Act as a key contact point, distributing information to team members and external stakeholders.</li><li>Meeting Coordination: Prepare reports, agendas, and meeting materials while scheduling and attending project-related meetings.</li><li>Risk Mitigation: Monitor project progress and flag potential risks or roadblocks to relevant stakeholders.</li><li>Process Improvement: Propose and implement improvements to streamline workflows and ensure project efficiency</li></ul>

IT Project Manager Responsibilities:• Planning, directing, and coordinating the appropriate life cycle phases for project implementation and support.• Coordinating resources, schedules, and task assignments for one large or multiple small projects.• Serving as the primary contact with user groups and systems management.• Providing advice on methods and recommending changes in project management processes, standards, and strategies.• Resolving major issues, managing project interdependencies, and overseeing handoffs.• Managing overall project communication.• Leading the preparation of business case, cost/benefit analysis, contingency planning, and risk assessment.• Serving as a technical subject matter resource for systems and business line staff.• Overseeing daily project management duties such as holding meetings, tracking timelines, updating/sending notes, preparing status reports, and managing project risks/issues.• Training to bring the Project Manager up to speed on the projects, team introductions, and complete onboarding.• Utilizing software skills in Project Management Risk/Issue Management Project Ownership, Project, Excel, PowerPoint, Teams.

Financial Project Manager We are offering a contract employment opportunity for a Financial Project Manager in Newport Beach, California. This role is within the Financial Services sector and requires a detail-oriented individual with a knack for improving business processes and systems in a fast-paced environment. Responsibilities:• Oversee and improve the billing functions within the organization.• Implement improved workflows and reduce reliance on Excel for various tasks.• Assist in integrating proprietary systems, such as APS and EMBURSE, with NetSuite.• Conduct audits on financial processes and systems to ensure compliance and efficiency.• Provide training on the use of NetSuite to enhance the team's proficiency and productivity.• Actively contribute to the automation of business processes to reduce manual tasks.• Assist with budget processes and financial planning activities.• Utilize Accounting Software Systems to ensure accurate and timely financial reporting.• Ensure the accuracy and integrity of financial data within the business systems.• Continuously seek opportunities for business process improvement and implement them where necessary.

Administrative Assistant Robert Half is seeking a highly organized and detail-oriented Administrative Assistant to support a dynamic client in San Diego, CA. This is a terrific opportunity to join a well-established organization and contribute to its daily operations by delivering exceptional administrative and coordination support. Key Responsibilities:<ul><li>Administrative Support: Perform a variety of administrative tasks, including preparing reports, managing calendars, scheduling meetings, and handling correspondence.</li><li>Data Management: Maintain accurate records, organize files, and ensure paperwork is processed efficiently.</li><li>Customer Support: Serve as a point of contact for clients, vendors, and partners, providing professional communication and superior customer service.</li><li>Project Coordination: Assist in organizing and tracking the progress of team initiatives and projects, ensuring deadlines are met.</li><li>Office Operations: Handle tasks such as ordering office supplies, coordinating travel arrangements, and resolving day-to-day logistical challenges.</li></ul>

Office Manager Are you a born leader with a knack for organization and a passion for making processes seamless? A trusted construction company in Vista is looking for an exceptional Office Manager to oversee their dynamic office environment and empower their team’s administrative operations. You’ll have the opportunity to streamline efficiencies, manage critical processes, and immerse yourself in the fast-paced construction industry. Key Responsibilities:<ul><li>Oversee day-to-day office activities, coordinating schedules, workflow, and resource allocation to maximize productivity.</li><li>Manage vendor relationships and ensure office supplies, technology, and services are optimized for the company’s needs.</li><li>Process accounts payable and receivable, assisting the finance department with reconciliations and reporting.</li><li>Support project managers by maintaining accurate documentation, permits, and correspondence.</li><li>Lead administrative staff by inspiring collaboration and delivering training that optimizes team output.</li></ul>

Front Desk Coordinator Position Overview:Robert Half is partnering with a mission-driven nonprofit organization seeking a welcoming and organized Front Desk Receptionist to serve as the face of their facility. The ideal candidate is a professional multitasker with a strong customer service mindset, excellent communication skills, and a passion for helping others. This position plays a key role in creating a positive first impression for visitors and staff, while also providing critical administrative support to various departments. Key Responsibilities:<ul><li>Serve as the first point of contact by warmly greeting guests, clients, and staff and directing them to the appropriate departments or personnel.</li><li>Manage a multi-line phone system: answer calls promptly and courteously, route inquiries, and take accurate messages when needed.</li><li>Receive, sort, and distribute incoming mail, packages, and faxes; coordinate outgoing mail and shipping logistics.</li><li>Assist with processing apprenticeship program applications and maintain applicant data in tracking spreadsheets.</li><li>Maintain and update contact and address information in the organization’s database.</li><li>Support the Administrative Coordinator with administrative tasks.</li><li>Digitally archive completed or inactive apprentice records by scanning and uploading to the organization’s system.</li><li>Help maintain kitchen organization and supply inventory; restock beverages and report low stock to the Executive Assistant.</li><li>Perform routine filing, data entry, and general office maintenance tasks.</li><li>Provide administrative support across departments, particularly during special projects or events.</li></ul>

Legal Administrative Assistant We are seeking a Legal Administrative Assistant to provide high-level support to partners in a fast-paced, dynamic legal environment. The ideal candidate will play a critical role in managing administrative tasks, coordinating legal matters, and ensuring seamless day-to-day operations. Key Responsibilities Manage and execute major assignments in support of a partner’s legal practice. Exercise judgment in delegating administrative tasks to the Legal Support Services team while maintaining responsibility for completion. Ensure the success of client matters by proactively managing workflows and tracking deliverables. Handle confidential and sensitive information with discretion and professionalism. Maintain attorney Outlook calendars, resolve scheduling conflicts, and coordinate complex travel arrangements. Proactively support attorneys by preparing materials in advance, following up on commitments, and facilitating effective communication. Draft correspondence, reports, and presentations to support legal operations. Interact extensively with clients and external business contacts. Organize and coordinate practice group and client team meetings, including preparing agendas and reviewing materials for accuracy. Maintain electronic and paper filing systems in compliance with firm policies. Oversee billing tasks, including pre-billing approvals, international billing coordination, and budget monitoring.