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47 results for Receptionist in San Diego, CA

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Do you thrive in a dynamic environment where excellent customer service and organizational skills make all the difference? Robert Half is seeking a Front Desk Receptionist to be the first point of contact for clients, visitors, and staff. In this role, you will handle essential administrative functions, provide a welcoming atmosphere, and help ensure smooth operations at the front desk.

Key Responsibilities:

Greeting and Welcoming: Serve as the face of the company, warmly greeting visitors and directing them to the appropriate person or department.
Communication Management: Answer and manage incoming phone calls with professionalism, transferring calls as needed, and taking accurate messages.
Administrative Support: Perform clerical tasks such as data entry, filing, scheduling, and managing correspondence.
Mail and Deliveries: Handle incoming and outgoing mail, packages, and deliveries efficiently.
Visitor Coordination: Maintain visitor log, issue security badges (if applicable), and assist with setting up meeting rooms.
Office Supplies: Monitor front desk supplies and assist in coordinating restocking when needed.
Reception Area Presentation: Maintain cleanliness and organization in the reception area to create a positive and professional impression.
Team Collaboration: Assist other departments as needed with ad hoc administrative tasks.

High school diploma or equivalent; additional certifications in administration or customer service are a plus.
Previous experience as a receptionist, front desk professional, or customer service role preferred.
Strong organizational and multitasking skills with attention to detail.
Exceptional verbal and written communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with phone systems.
Friendly, positive demeanor with a professional appearance.
Ability to handle sensitive information confidentially.
Proactive problem-solving skills and adaptability in a fast-paced environment.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

47 results for Receptionist in San Diego, CA

Front Desk Receptionist Do you thrive in a dynamic environment where excellent customer service and organizational skills make all the difference? Robert Half is seeking a Front Desk Receptionist to be the first point of contact for clients, visitors, and staff. In this role, you will handle essential administrative functions, provide a welcoming atmosphere, and help ensure smooth operations at the front desk. Key Responsibilities:<ul><li>Greeting and Welcoming: Serve as the face of the company, warmly greeting visitors and directing them to the appropriate person or department.</li><li>Communication Management: Answer and manage incoming phone calls with professionalism, transferring calls as needed, and taking accurate messages.</li><li>Administrative Support: Perform clerical tasks such as data entry, filing, scheduling, and managing correspondence.</li><li>Mail and Deliveries: Handle incoming and outgoing mail, packages, and deliveries efficiently.</li><li>Visitor Coordination: Maintain visitor log, issue security badges (if applicable), and assist with setting up meeting rooms.</li><li>Office Supplies: Monitor front desk supplies and assist in coordinating restocking when needed.</li><li>Reception Area Presentation: Maintain cleanliness and organization in the reception area to create a positive and professional impression.</li><li>Team Collaboration: Assist other departments as needed with ad hoc administrative tasks.</li></ul>

Receptionist We are offering a short-term contract employment opportunity for a Receptionist in Irvine, California. This role primarily focuses on customer service within a detail-oriented environment. The Receptionist will be stationed at the front desk, serving as the initial point of contact for clients and visitors. Responsibilities: • Greet clients and visitors warmly and with detail-oriented manners upon their arrival • Coordinate and manage the booking of conference rooms and visitor offices • Organize catering and food arrangements for events and lunches • Keep the conference room and visitor offices tidy and prepared for use • Manage inbound calls and effectively transfer them to the appropriate party • Sort and distribute incoming mail and handle deliveries • Maintain an updated phone list and other essential records • Handle sensitive and confidential documents with discretion • Collaborate with the onsite team to ensure a smooth operation • Undertake additional projects or tasks as assigned • Maintain cleanliness and organization of the workspace during downtime.

Receptionist Our client is seeking a Receptionist to manage front desk operations and provide administrative support, ensuring a smooth and efficient environment. If you're the type of person who thrives in a customer-facing role and can juggle responsibilities with a smile, this role is for you! Key Responsibilities:<ul><li>Welcome and direct clients, visitors, and team members, maintaining a professional and friendly demeanor.</li><li>Answer and route calls efficiently, take detailed messages, and manage voicemail systems.</li><li>Assist with office tasks such as filing, data entry, and correspondence.</li><li>Support the scheduling of meetings, conference rooms, and maintaining calendars.</li><li>Distribute incoming mail and coordinate outgoing packages; oversee inventory of front desk and office supplies.</li><li>Address visitor inquiries and staff requests; escalate issues to the appropriate department when needed.</li><li>Ensure the reception area is always tidy, professional, and welcoming.</li></ul>

Receptionist (Bilingual) A medical company in Escondido is seeking a personable and professional Bilingual (Spanish-English) Receptionist to manage front desk operations and provide exceptional customer support to patients. If you enjoy helping others while working in a fast-paced environment, this is the perfect opportunity for you to showcase your bilingual skills and grow your career in healthcare! Responsibilities:<ul><li>Greet and check in patients promptly and professionally while delivering excellent customer service.</li><li>Schedule and confirm appointments, provide reminders, and handle rescheduling requests.</li><li>Answer and direct phone calls in both Spanish and English, ensuring clear and effective communication.</li><li>Process paperwork, maintain an organized front desk, and handle clerical tasks such as data entry and recordkeeping.</li><li>Collaborate with the healthcare team to address patient inquiries and resolve concerns.</li></ul>

Receptionist Robert Half is looking for a friendly and professional Receptionist to support one of our clients in San Diego, CA. This opportunity is ideal for a multi-tasker who thrives in a fast-paced environment and has outstanding communication skills. Key Responsibilities:<ul><li>Front Desk Operations: Greet visitors, clients, and vendors in a professional and courteous manner.</li><li>Phone Management: Handle incoming phone calls, route calls to appropriate team members, and take accurate messages.</li><li>Administrative Duties: Assist with data entry, manage calendars, coordinate meetings, and organize electronic and paper files.</li><li>Office Coordination: Maintain office supplies, handle mail distribution, and assist with additional administrative tasks as needed.</li></ul>

Receptionist Our client in the non-profit sector is seeking an organized and friendly Receptionist to serve as the welcoming face of their organization. This is an exciting opportunity for someone with exceptional communication skills and a commitment to supporting meaningful causes. Key Responsibilities:<ul><li>Front Desk Operations: Greet visitors, donors, and volunteers with professionalism and warmth, ensuring a positive experience from the moment they walk in.</li><li>Phone & Communication Management: Answer and direct phone calls, respond to inquiries, and route messages to the appropriate teams.</li><li>Scheduling Support: Coordinate meeting room reservations and assist in organizing calendars for events and client visits.</li><li>Administrative Duties: Handle general clerical tasks, such as mail distribution, data entry, and document preparation.</li><li>Facilities Monitoring: Maintain reception area cleanliness and manage incoming vendor deliveries or service requests.</li><li>Support Leadership Team: Assist with administrative projects or requests as needed.</li></ul>

Receptionist Are you ready to kickstart your career in a professional environment? A company in San Marcos, CA is hiring for an Entry-Level Receptionist to join their team. This is a great opportunity for someone who is detail-oriented, polite, and eager to learn the ins and outs of office administration. Key Responsibilities:<ul><li>Perform front desk operations, including greeting visitors and answering/directing calls.</li><li>Maintain a tidy and organized reception area to ensure a welcoming environment.</li><li>Assist with basic administrative and clerical duties, such as filing, data entry, and mail distribution.</li><li>Schedule appointments and manage the shared office calendar.</li><li>Support various departments with ad hoc tasks as needed.</li></ul>

Receptionist Robert Half is partnering with a well-established property management company that specializes in residential, commercial, and mixed-use properties. Known for creating outstanding resident and tenant experiences, our client is seeking a warm and professional Receptionist to serve as the face of the organization. As the Receptionist, you will play a vital role in ensuring the day-to-day front office operations run smoothly while creating a welcoming experience for guests, tenants, and staff. Your professionalism and ability to manage multiple tasks will contribute to the company’s excellent reputation in the property management industry. Key Responsibilities:<ul><li>Greet visitors, tenants, and vendors with a friendly and professional demeanor while ensuring they are directed appropriately.</li><li>Answer and route incoming phone calls, taking detailed messages when necessary.</li><li>Respond to tenant inquiries in-person, via phone, or email, providing timely and accurate information.</li><li>Maintain a clean, organized, and welcoming reception area.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Update and maintain the company’s contact list and tenant communication records.</li><li>Provide administrative support to the property management team, including data entry, document preparation, and calendar management.</li><li>Assist tenants with basic inquiries regarding property policies, rent payments, and maintenance requests.</li><li>Help coordinate property events, including scheduling and tenant communications.</li><li>Ensure sensitive tenant and property information remains confidential.</li></ul>

Receptionist Position Overview:Robert Half is partnering with a purpose-driven nonprofit organization seeking a warm, organized, and reliable Receptionist to be the first point of contact for visitors, staff, and callers. This individual will create a welcoming environment at the front desk while supporting the smooth daily operations of the office. The ideal candidate brings professionalism, patience, and attention to detail to every interaction and task. Key Responsibilities:<ul><li>Greet and assist all visitors and clients in a friendly, courteous, and professional manner.</li><li>Answer and manage a multi-line phone system; screen and direct calls or take detailed messages as needed.</li><li>Receive and distribute incoming mail, packages, and deliveries; prepare outgoing mail and shipments.</li><li>Maintain a clean, organized front desk area and assist in general office upkeep.</li><li>Help update contact information and records in internal systems.</li><li>Assist with basic data entry tasks and document scanning.</li><li>Support staff by organizing and filing paperwork, both physical and digital.</li><li>Help track the status of certificates and other program-related documents; scan and file as needed.</li><li>Collaborate with team members to ensure records are current and accurate.</li><li>Monitor office and kitchen supply inventory; restock items and communicate any needs to the appropriate team member.</li><li>Provide general support for internal events or occasional projects.</li></ul>

Front Desk Receptionist We are looking for a dependable and organized Bilingual Administrative Assistant for a contract to permanent role, someone who is fluent in both English and Spanish and thrives in a fast-paced environment. This role is perfect for someone with excellent communication skills and a passion for helping people — especially someone who can confidently handle high-volume phone calls and appointment scheduling with professionalism and poise.

Front Desk Coordinator Our client is seeking a Front Desk Coordinator to manage front desk operations, provide administrative support, and ensure smooth communication between visitors, staff, and teams. This role is essential in maintaining a positive and efficient work environment, making it the ideal opportunity for individuals who excel at multitasking and customer service. Key Responsibilities:<ul><li>Welcome clients, guests, and staff with professionalism and ensure their needs are addressed promptly</li><li> Answer phone calls, direct inquiries to the appropriate departments, and manage voicemail systems.</li><li>Manage calendars, appointments, and meetings for staff, ensuring all bookings are accurate and up-to-date.</li><li>Help with administrative tasks such as filing, data entry, and document preparation.</li><li>Maintain front desk supplies and assist in the ordering of office materials as needed.</li><li>Handle visitor or staff concerns while escalating issues to the appropriate department when necessary.</li><li> Act as a key liaison between internal teams and external visitors, ensuring smooth interactions and a welcoming atmosphere.</li></ul>

Front Desk Coordinator Robert Half is partnering with a nonprofit organization that is dedicated to creating positive change in the community through advocacy, education, and outreach. They are searching for a dynamic Front Desk Coordinator to serve as the first point of contact for visitors, donors, and community members. As the Front Desk Coordinator, you play a crucial role in ensuring smooth operations within the office and delivering exceptional customer service. You will greet and assist visitors, manage inbound communications, and provide general administrative support to the team. Key Responsibilities:<ul><li>Greet visitors with warmth and professionalism, ensuring they are directed appropriately and their needs are met.</li><li>Answer and direct incoming calls while providing accurate information about the organization’s programs and services.</li><li>Manage the front desk email inbox and respond promptly to inquiries.</li><li>Assist with scheduling, meeting room coordination, and maintaining shared office calendars.</li><li>Process outgoing and incoming mail and deliveries.</li><li>Maintain the reception area’s cleanliness and ensure it’s welcoming for staff, volunteers, and stakeholders.</li><li>Support administrative tasks such as data entry, document preparation, and filing.</li><li>Help coordinate nonprofit events, including managing registration lists and assisting with set-up.</li><li>Work collaboratively with other departments to ensure seamless communication and support.</li><li>Handle sensitive information with discretion and confidentiality.</li></ul>

Front Desk Coordinator Are you a highly organized professional with exceptional customer service skills? Robert Half is seeking a welcoming and detail-oriented Front Desk Coordinator to join a thriving company in San Diego, CA. Key Responsibilities:<ul><li>Serve as the first point of contact for clients, visitors, and employees by greeting them warmly and professionally.</li><li>Answer and route incoming phone calls, addressing inquiries or directing them to the appropriate department.</li><li>Ensure the front desk is well maintained, presentable, and fully stocked with necessary supplies.</li><li>Manage scheduling for conference rooms, appointments, and office calendars as needed.</li><li>Support the team with administrative tasks such as data entry, document filing, and correspondence.</li><li>Assist in coordinating company meetings, preparing agendas, and ensuring follow-ups are complete.</li><li>Facilitate day-to-day office operations in collaboration with management.</li></ul>

Medical Receptionist We are offering a contract to permanent employment opportunity for a Medical Receptionist in Laguna Hills, California. The role is primarily based in the healthcare and social assistance industry. As a Medical Receptionist, your main task will be to facilitate communication within our healthcare facility, manage patient records, appointments, billing information, and ensure smooth workflows throughout the organization. Responsibilities: • Serve as the initial contact for patients, visitors, and healthcare professionals, providing a welcoming and detail oriented environment.• Manage patient scheduling, ensuring efficient use of the Epic System for appointment updates and adjustments.• Oversee patient registration and check-out procedures, ensuring a smooth and efficient process for all patients.• Address inquiries related to test results, referrals, prescriptions and direct them to the appropriate departments promptly.• Maintain accurate patient records within the Epic System, ensuring all information is up-to-date and easily accessible.• Utilize the Epic system to optimize medical, appointment, and billing procedures, ensuring accuracy and efficiency.• Assist in the billing process, verifying the accuracy of each patient's information within the Epic system.• Uphold patient privacy and confidentiality in line with HIPAA regulations, ensuring all practices respect patient rights.• Collaborate with medical staff to facilitate efficient patient flow and service delivery.• Perform various administrative tasks as required, contributing to the overall efficiency of the healthcare facility.

Front Desk Coordinator Position Overview:Robert Half is partnering with a mission-driven nonprofit organization seeking a welcoming and organized Front Desk Receptionist to serve as the face of their facility. The ideal candidate is a professional multitasker with a strong customer service mindset, excellent communication skills, and a passion for helping others. This position plays a key role in creating a positive first impression for visitors and staff, while also providing critical administrative support to various departments. Key Responsibilities:<ul><li>Serve as the first point of contact by warmly greeting guests, clients, and staff and directing them to the appropriate departments or personnel.</li><li>Manage a multi-line phone system: answer calls promptly and courteously, route inquiries, and take accurate messages when needed.</li><li>Receive, sort, and distribute incoming mail, packages, and faxes; coordinate outgoing mail and shipping logistics.</li><li>Assist with processing apprenticeship program applications and maintain applicant data in tracking spreadsheets.</li><li>Maintain and update contact and address information in the organization’s database.</li><li>Support the Administrative Coordinator with administrative tasks.</li><li>Digitally archive completed or inactive apprentice records by scanning and uploading to the organization’s system.</li><li>Help maintain kitchen organization and supply inventory; restock beverages and report low stock to the Executive Assistant.</li><li>Perform routine filing, data entry, and general office maintenance tasks.</li><li>Provide administrative support across departments, particularly during special projects or events.</li></ul>

Administrative Assistant We are seeking a diligent Administrative Assistant to join our team. Located in San Diego, California, the role involves managing front desk duties, overseeing administrative tasks, and maintaining a detail-oriented workplace environment. This role offers a contract to permanent employment opportunity. Responsibilities: • Managing and directing phone calls, ensuring smooth communication within the office. • Assisting in the organization of events and overseeing the use of conference rooms. • Using Microsoft Outlook for calendar management and email correspondence. • Handling incoming and outgoing mail, including UPS shipments. • Assisting with inventory management to ensure office supplies are adequately stocked. • Facilitating office access and parking validations for visitors and staff. • Interacting with event organizers and guests, providing high-quality hospitality services. • Utilizing knowledge of Microsoft Office for various administrative tasks.

Administrative Assistant Job Overview: Robert Half is partnering with a reputable school district to find a highly organized and professional Administrative Assistant to support the Executive Director and Superintendent. This role requires a proactive individual skilled in calendar management, travel coordination, and front desk operations, with the ability to handle multiple priorities in a fast-paced academic environment.Key Responsibilities:<ul><li>Provide administrative support to the Executive Director and Superintendent</li><li>Manage calendars, coordinate appointments, and arrange accommodations</li><li>Oversee front desk operations including greeting visitors, managing incoming communications, and maintaining a welcoming environment</li><li>Schedule and coordinate meetings, ensuring all logistics and materials are prepared</li><li>Organize and facilitate large-scale conferences, programs, and events, ensuring smooth execution</li><li>Prepare reports, meeting agendas, and other administrative documentation as needed</li><li>Maintain confidentiality and professionalism in all interactions and communications</li></ul>Preferred Skills & Tools:<ul><li>Proficient in Microsoft Office Suite (Excel, Word, Outlook)</li><li>Strong verbal and written communication skills</li><li>Exceptional organizational and time management abilities</li><li>Experience in an educational or public sector setting is a plus</li></ul>

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Valley Center, California. As an Administrative Assistant, you will play an integral role in the smooth operation of our organization by performing a variety of tasks that ensure efficient and detail-oriented internal and external communications, accurate record keeping, and effective support for our executive board. Responsibilities: • Handle reception desk duties, acting as the first point of contact for visitors, calls, and correspondence. • Perform general administrative tasks, including document preparation, data entry, and managing emails. • Ensure confidentiality and detail-oriented handling when dealing with sensitive matters involving board members and clients. • Coordinate and set up for meetings and appointments, handling logistics to ensure smooth operations. • Maintain and update electronic and hard copy filing systems, ensuring the secure storage of important documents and records. • Conduct research as requested, providing valuable information to support decision-making processes. • Monitor office supplies and identify advantageous deals or suppliers to maintain optimal stock levels. • Run company errands as needed, supporting the overall operations of the organization. • Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to accomplish tasks and manage communications. • Resolve administrative problems, applying problem-solving skills to maintain efficiency and productivity.

Sr. Administrative Assistant Robert Half is partnering with an esteemed client in San Diego, CA, to identify an experienced and detail-oriented Sr. Administrative Assistant. This key role provides critical support to executives and departments, ensuring daily operations run seamlessly. Responsibilities:<ul><li>Executive Support: Manage executive calendars, coordinate meetings, prepare presentations, and handle sensitive correspondence.</li><li>Administrative Tasks: Provide advanced administrative and clerical support, including creating detailed reports, invoices, and maintaining accurate records.</li><li>Communication Coordination: Act as a liaison between executives, clients, and internal teams, ensuring professional interactions and timely responses.</li><li>Event Planning: Organize company events, team meetings, travel arrangements, and other logistical needs.</li><li>Process Improvement: Identify opportunities to optimize administrative processes for increased efficiency and productivity.</li></ul>

Sr. Administrative Assistant Are you an experienced administrative professional who thrives in a fast-paced environment and enjoys supporting senior leadership? Robert Half is partnering with a prestigious client to find a skilled Senior Administrative Assistant in your area! In this role, you’ll provide high-level administrative support to senior executives or department heads. You’ll be responsible for managing schedules, handling sensitive information, and ensuring smooth communication and coordination across teams. Key Responsibilities:<ul><li>Manage and coordinate complex executive calendars, prioritize meetings, and schedule appointments </li><li>Prepare and edit correspondence, presentations, reports, and meeting agendas </li><li>Arrange and oversee travel logistics, including booking flights, accommodations, and creating detailed itineraries </li><li>Handle confidential information with utmost discretion and ensure the smooth flow of communication for senior leadership </li><li>Serve as the point of contact for internal and external stakeholders, ensuring inquiries are addressed promptly and professionally </li><li>Support event planning, staff meetings, and key business initiatives by coordinating logistics and preparing materials </li><li>Monitor office budgets, handle expense reports, and track team expenditures for leadership review </li><li>Offer mentorship and occasional guidance to junior administrative staff as required.</li></ul>

Senior Administrative Assistant Robert Half is searching for a highly skilled Senior Administrative Assistant to support one of our clients, a dynamic and professional organization. As a Senior Administrative Assistant, you will be responsible for providing top-level administrative support to executives and high-performing teams. You’ll manage complex schedules, streamline processes, and oversee critical communications. This position demands the ability to work independently, handle sensitive information, and anticipate organizational needs. Key Responsibilities:<ul><li>Manage executive calendars, coordinate meetings, and schedule appointments </li><li>Organize and prepare reports, presentations, and other critical documents for leadership meetings and projects </li><li>Act as a key point of contact for internal and external communications, ensuring timely responses and resolutions </li><li>Plan and manage logistics for executive travel, including itineraries, flight bookings, and accommodations </li><li>Assist with budget tracking, financial reporting, and management of departmental expenditures </li><li>Coordinate and support company-wide events, team meetings, and other organizational initiatives as needed </li><li>Provide mentorship and guidance to junior administrative staff to ensure team effectiveness </li></ul>

Administrative Assistant Robert Half is searching for a talented Administrative Assistant to join one of our outstanding clients. As an Administrative Assistant, you’ll play a key role in ensuring smooth daily operations. You’ll support the team by managing administrative tasks, communicating with stakeholders, and maintaining organized processes within the office. This position requires high attention to detail, the ability to prioritize tasks effectively, and strong interpersonal skills. Key Responsibilities:<ul><li>Manage and organize schedules, appointments, and meetings.</li><li>Perform data entry, record keeping, and maintain filing systems.</li><li>Prepare reports, correspondence, and presentations for team use.</li><li>Communicate with internal and external stakeholders on behalf of the team.</li><li>Provide general office support, such as ordering supplies and handling mail.</li><li>Assist with special projects and administrative tasks as needed.</li></ul>

Senior Administrative Assistant Robert Half is assisting a reputable organization in its search for a dedicated Senior Administrative Assistant. In this role, you will support executives and teams with high-level administrative services while ensuring day-to-day operations run smoothly. The Senior Administrative Assistant plays a critical role in supporting executive-level staff, managing schedules, coordinating meetings, preparing important documents, and handling confidential information. The position requires someone with a proactive mindset, excellent time management skills, and the ability to act as an effective liaison between departments while maintaining professionalism at all times. Key Responsibilities<ul><li>Manage executive schedules, coordinate meetings, and prepare agendas, reports, and presentations.</li><li>Organize logistics for internal and external business meetings, including catering, travel arrangements, and venue bookings.</li><li>Draft, proofread, and edit corporate documents, including memos, presentations, and contracts.</li><li>Assist executives in managing and tracking deadlines for critical projects.</li><li> Serve as a liaison between executives and internal/external teams, maintaining clear and respectful communication at all levels.</li><li>Maintain and update records in company systems such as CRMs, financial tracking programs, and other databases.</li><li>Prepare and submit expense reports, ensuring adherence to company guidelines.</li><li>Train and mentor entry-level administrative staff when necessary.</li></ul>

Administrative Assistant Robert Half is looking for a skilled Administrative Assistant to join one of our exceptional clients. As an Administrative Assistant, you will be responsible for ensuring smooth day-to-day operations by providing vital administrative support to the team. Your role will include managing schedules, handling communications, maintaining records, and ensuring processes run efficiently. This is an outstanding role for career-minded individuals passionate about organization and multitasking. Key Responsibilities:<ul><li>Perform calendar and meeting management, scheduling, and coordination for team members</li><li>Manage incoming calls, emails, and correspondence while maintaining professionalism and prioritizing communications</li><li>Complete data entry tasks, including updating and maintaining records in databases and systems</li><li>Create reports, presentations, and memos as requested by supervisors</li><li>Coordinate travel arrangements, including booking flights and accommodations</li><li>Assist with onboarding new employees and maintaining organization-wide compliance documents </li><li>Support office inventory management and procurement needs.</li></ul>

Sr. Administrative Assistant Our client is seeking a Senior Administrative Assistant to deliver high-level administrative support to executives and teams while ensuring smooth operations within the organization. This position is ideal for someone who thrives on multitasking, problem-solving, and facilitating communication across various departments. Key Responsibilities:<ul><li>Manage schedules, coordinate meetings, book travel arrangements, and handle correspondence for senior leaders.</li><li> Draft, proofread, and format presentations, reports, and spreadsheets with accuracy and professionalism.</li><li>Oversee office logistics such as maintaining files, organizing resources, and supporting smooth day-to-day activities.</li><li>Manage timelines and tasks for ongoing projects, supporting cross-departmental initiatives and tracking key milestones.</li><li>Organize events, meetings, and workshops, ensuring all logistics are handled efficiently and successfully.</li><li>Process invoices, track expenses, and assist with budget reconciliation in coordination with finance teams.</li><li>Generate, update, and maintain information databases supporting organizational decision-making.</li><li> Handle sensitive information with discretion while adhering to company policies and compliance standards.</li></ul>

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47 results for Receptionist in San Diego, CA

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