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128 results for Office Specialist in San Francisco, CA

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We are offering a temporary employment opportunity for an Office Assistant in Martinez, California, United States, in the public agency industry. This role is based on site and involves a variety of general office tasks including assisting the HR Department.

Responsibilities:

• Handling inbound and outbound calls with vendors and applicants

• Accurately entering data into the system

• Assisting in the preparation of copying files

• Performing heavy filing tasks to keep records organized

• Conducting scanning activities

• Moving and lifting file boxes up to 20 lbs and accessing the storage facility

• Utilizing standard office equipment for various tasks

• Performing other duties as assigned

• Office Assistant position requires a minimum of 1 year of related experience

• Candidate must possess skills in filing and organization of documents

• Proficiency in data entry is necessary

• Ability to handle scanning tasks efficiently

• Experience in scanning documents is a prerequisite

• Physical capability for lifting is required

• Expertise in handling both inbound and outbound calls is essential

• Knowledge and experience in copying tasks are required

• Proficiency in photocopying and scanning documents is an important requirement

Ability to stand for extended periods of time

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

128 results for Office Specialist in San Francisco, CA

Office Assistant We are offering a temporary employment opportunity for an Office Assistant in Martinez, California, United States, in the public agency industry. This role is based on site and involves a variety of general office tasks including assisting the HR Department.Responsibilities:• Handling inbound and outbound calls with vendors and applicants• Accurately entering data into the system• Assisting in the preparation of copying files• Performing heavy filing tasks to keep records organized• Conducting scanning activities• Moving and lifting file boxes up to 20 lbs and accessing the storage facility• Utilizing standard office equipment for various tasks• Performing other duties as assigned

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Alameda, California. As an Administrative Assistant, your main role will be to assist with front desk, reception, and administrative duties. You will be required to display a high level of energy, attention to detail, and accuracy while performing your duties. Responsibilities:• Provide efficient and courteous customer service through phone and email• Collaborate with the team while also managing individual tasks effectively• Use Microsoft Office – Word, Excel, and PowerPoint for various administrative tasks• Exhibit strong communication skills, both written and verbal• Demonstrate meticulous attention to detail and organizational skills• Handle inbound and outbound calls professionally• Schedule appointments as required• Maintain and manage customer service records• Ensure accuracy and efficiency in processing customer credit applications.

Sr. Administrative Assistant We are seeking a highly organized and professional Senior Administrative Assistant to provide advanced support to senior executives and teams. The ideal candidate will be skilled at handling a variety of administrative tasks, maintaining confidentiality, and ensuring that operations run smoothly. This position requires excellent time management, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. Responsibilities: Executive Support:<ul><li>Manage executive calendars and schedule meetings.</li><li>Book travel arrangements and prepare expense reports.</li><li>Act as the main point of contact for executives' communications.</li></ul>Meeting and Event Coordination:<ul><li>Plan, organize, and coordinate meetings, including agendas and follow-ups.</li><li>Assist with company events, both internal and external.</li></ul>Administrative Tasks:<ul><li>Prepare and edit correspondence, presentations, and reports.</li><li>Organize and maintain files and data systems for easy access.</li></ul>Office Operations Support:<ul><li>Order office supplies and manage day-to-day operations.</li><li>Work with multiple departments to support various projects and initiatives.</li></ul>

Administrative Assistant We are in search of an Administrative Assistant to become a part of our team based in Oakland, California. The individual will be tasked with a variety of administrative and clerical duties in our industry. This role offers a long term contract employment opportunity. Responsibilities: • Accurately and efficiently process customer credit applications. • Maintain precise records of customer credit. • Take appropriate action by monitoring customer accounts. • Provide assistance on administrative issues and procedures to department directors. • Conduct special studies and prepare administrative reports. • Handle all types of visitors and telephone calls, making suitable referrals. • Assist in the installation of new programs and procedures, while evaluating existing ones. • Independently analyze data for various tasks. • Assist in the preparation of budgets for various projects. • Compose correspondence, procedural memoranda, and prepare reports. • Monitor attendance records and process industrial claims. • Maintain both confidential and administrative files.

Administrative Assistant We are offering an exciting opportunity for an Administrative Assistant with a boutique litigation firm, based in Oakland, California. This role involves supporting our team by managing various administrative tasks, playing a crucial role in maintaining the smooth running of our office. Responsibilities:• Managing specific tasks and responsibilities to support the Office Manager• Handling office supplies and inventory, and placing orders when necessary• Ensuring efficient filing systems and records management• Distributing incoming mail and packages appropriately• Coordinating maintenance and repairs for office equipment and suite with building management• Scheduling meetings and managing calendars for the team• Assisting with accounts receivable, billing, and invoicing tasks• Assisting with accounts payable when required• Supporting the onboarding and training of new employees• Assisting with staff performance reviews and implementation of office policies and procedures• Participating in office-wide events and projects• Assisting with firm operational expenses alongside the bookkeeper• Addressing employee concerns and conflicts effectively.

Office Assistant - Bilingual in Spanish Job Description: Temporary Office Assistant (Bilingual - Spanish)Location: Santa ClaraSchedule: Monday–Friday, 40 hours/weekDuration: 6 weeks (Temporary, to cover an employee on Leave of Absence)Overview: We are seeking a skilled Temporary Office Assistant to provide administrative and organizational support to our team for six weeks. The ideal candidate will have strong proficiency in Microsoft Excel and Word, exceptional organizational skills, and the ability to assist with onboarding and coordinating tasks in both English and Spanish. This is a great opportunity to join a dynamic team in the construction or electrical services industry. Responsibilities:<ol><li>Data Management & Reporting</li></ol><ul><li>Utilize Excel for tracking and organizing data related to electrician certificates and tools inventory.</li><li>Generate reports, update records, and maintain accurate documentation as needed to meet compliance standards.</li></ul><ol><li>Certificate & Tool Tracking</li></ol><ul><li>Maintain up-to-date records of electrician certifications and ensure timely renewals.</li><li>Track tools and equipment to ensure all are recorded, checked in/out properly, and in good working condition.</li></ul><ol><li>Onboarding Support</li></ol><ul><li>Assist in onboarding new electricians, ensuring all necessary paperwork is completed.</li><li>Provide bilingual (Spanish/English) support during onboarding sessions to effectively communicate policies and procedures for Spanish-speaking employees.</li></ul><ol><li>Administrative Tasks</li></ol><ul><li>Draft, edit, and format documents in Microsoft Word.</li><li>Answer emails, organize files, and perform general office support duties.</li><li>Serve as a point of contact for employee-related inquiries during this period.</li></ul>

Administrative Assistant Robert Half has an exciting opportunity with a local Government agency on the coast. Our client is in need of administrative support asap. If interested please see the details below and apply now. Do not wait for this opportunity to pass you up, apply now! Job Duties:<ul><li>Receives calls and complaints from the public and property owners; prepares work orders for water and street department, such as water leaks, broken mains, sewer problems, low pressure, plugged meters, street signs, plugged storm drains, chuck holes, snow removal, etc</li><li>Issues permits and licenses; makes appointments and arranges meetings, meets callers; records transactions</li><li>Monitors reports: makes preliminary determinations regarding emergency status and apprises department supervisors; follows established procedures in the event of emergency and maintains incident documentation; follows up on activities to assure completion</li><li>Reviews employee time cards and submits to personnel for processing; maintains record of starting and quitting dates for part-time personnel; monitors employee leave accrual and use to assure accurate leave accounting; prepares and distributes timecards monthly</li><li>Monitors accounts payable and prepared invoices; mails invoices to contractors and citizens for excess water usage (fire hydrant use, filling swimming pools, damaged city signs, etc</li><li>Collects data from various departmental divisions and programs; organizes information into reports and various informative documents; maintains records and report files; maintains schedules and checks; performs general bookkeeping; maintains office inventory, orders supplies</li></ul>

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Administrative Assistant We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support in day-to-day administrative tasks, ensuring efficient operations and excellent customer service. This role requires strong communication skills, proficiency in data entry, and the ability to manage multiple priorities within a fast-paced environment.

Office Assistant Robert Half is working with a reputable Tax Firm in Foster City looking for a temp to hire Office Assistant. This is an on-site position Monday through Friday. The reason this role is open is because the current Office Assistant is getting a promotion. There is most certainly room for growth within the company. We are looking to start someone ASAP! Please find the description below and if interested, please apply immediately. Do not wait! Apply now! Job Description<ul><li>Greeting Clients and Multi-Line Phone Management</li><li>Preparing financial documents such as invoices and tax filings</li><li>Maintaining files on account receivables and updating records as required.</li><li>Organizing files, invoices, purchase orders and receipts</li><li>Ensuring all calendars are accurate and organized</li><li>Scheduling and organizing meetings and events</li><li>Booking travel arrangements for executives</li><li>Greeting clients and visitors when they arrive at the office</li><li>Ensuring the office remains clean and organized</li><li>Operating and maintaining office equipment such as computers and copiers</li><li>Checking and maintaining office supply inventory, ordering new supplies as needed</li><li>Customer Service attitude meets the needs of those you serve</li><li>Willingness to be a team player & work in a team environment</li><li>Dependability and Independent Motivation</li></ul>

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant located in Portolla Valley, California. The ideal candidate will be part of a team that operates within the industry, providing support through various administrative tasks. Responsibilities: • Ensuring efficient and detail-oriented handling of inbound calls • Delivering high-quality customer service through prompt and efficient resolution of inquiries • Accurate data entry and record keeping for customer information • Managing email correspondence with detail orientation and attention to detail • Handling both inbound and outbound calls as required • Utilizing Microsoft Excel, Outlook, PowerPoint, and Word effectively for various tasks • Coordinating and scheduling appointments as necessary.

Administrative Assistant We are offering a short-term contract employment opportunity for an Administrative Assistant in San Jose, California. As an Administrative Assistant, your role will involve managing inbound calls, providing customer service, and ensuring accurate data entry. You will be working in a fast-paced environment where your skills in email correspondence and scheduling appointments will be put to good use. Responsibilities: • Efficiently manage inbound and outbound calls, ensuring clear and effective communication • Provide outstanding customer service, addressing and resolving customer inquiries promptly • Accurately process data entries, ensuring all customer information is up-to-date • Handle email correspondence effectively, ensuring all inquiries are responded to in a timely manner • Utilize Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to perform tasks and maintain records • Schedule appointments, ensuring all parties are informed and all meetings are organized efficiently.

Administrative Assistant Job Description Summary Contract/Contract to Hire Opportunity The Procurement Officer provides expert purchasing support to company, a Department of Defense (DoD) sponsored bioindustrial Manufacturing Innovation Institute (MII). The Procurement Officer is responsible sourcing suppliers for goods and services, negotiating contracts and managing vendor relationships from generation of Requests for Information, Request for Proposals, Competitive Sourcing, negotiation of contract terms and management of procurements through the entire lifecycle.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Santa Clara, California. The successful candidate will be pivotal in managing our property-related operations, including application processing, account monitoring, database maintenance, and resident communication. This role is within the real estate industry and will require a broad set of administrative skills. Responsibilities: • Efficiently process applications from potential residents, including income and background verifications • Keep track of vacancy-related accounts receivable and bad debt statistics, implementing corrective action plans as necessary • Maintain and manage our contact database and logs for interested residents or waiting lists • Coordinate the viewing of apartments for prospective residents • Establish and maintain resident files following the guidelines set by the Property Manager to adhere to regulatory requirements • Handle all incoming telephone requests for leasing and maintenance • Support the Property Manager in retaining residents, renewing leases, and implementing rent increases • Coordinate marketing and advertising efforts as required • Keep the Property Manager updated about any potential or actual issues related to the physical, financial, or resident aspects of the properties • Provide additional office support as requested and perform other duties as necessary for the effective operation of the properties.

Administrative Assistant Job Description: Administrative Assistant Position Overview:We are seeking a detail-oriented and organized Administrative Assistant to support back-office operations for a credit union we work with. This temporary position is expected to last 3-6 months, with full-time hours Monday through Friday, 8:30 AM to 5:15 PM. Ideal candidates will have 1-2 years of prior administrative experience or a background involving heavy administrative tasks, such as event coordination or office management. Key Responsibilities:Account Services (Afternoon Duties):<ul><li>Assist members with a variety of account services, including opening deposit accounts, renewing certificate accounts, and resolving service or account-related issues.</li><li>Perform account maintenance and process incoming mail requests.</li><li>Handle phone inquiries and transactions from members and branch staff regarding services.</li><li>Provide consistent and effective resolutions to member concerns.</li><li>Complete miscellaneous tasks and administrative duties as needed.</li></ul> Support Services (Morning Duties):<ul><li>Process account closure requests, negotiate savings bonds, and verify deposits.</li><li>Prepare and mail documents, print reports, and perform imaging/scanning functions.</li><li>Review account transfer setups, check images, and handle wire transfer input.</li><li>Issue required account documents (e.g., 1099INT forms, statement copies) and address returned mail.</li><li>Distribute department mail, perform research tasks, and provide fax and web email administrative support.</li></ul>

Receptionist- Administrative Assistant We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months.Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities:<ul><li>Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems</li><li>Responsible for accurate and efficient processing of administrative tasks</li><li>Handle inbound and outbound calls, providing excellent customer service and answering inquiries</li><li>Directing customers to appropriate team member based on request type</li><li>Receive and direct visitors professionally, ensuring a positive first impression</li><li>Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed</li><li>Properly receive and forward plans received over the counter</li><li>Understand and operate work room equipment</li></ul>

Administrative Assistant We are seeking an Administrative Assistant for a 3-6 month contract employment opportunity in Union City, California. As an Administrative Assistant, you will be responsible for various administrative and clerical tasks. Your main duties will include supporting field inspectors, data entry, basic math calculations, visitor reception, and mail processing. This role is 100% onsite, Monday to Friday, 40 hours per week in Union City, California and is within the public utilities sector. Responsibilities• Handle and process customer requests efficiently and accurately• Respond to and resolve customer inquiries promptly• Support staff members with administrative tasks, data entry and correspondence, and take necessary actions when needed• Receive, screen, and direct visitors in a detail oriented manner• Sort and distribute incoming mail and process credit card payments for various district invoices• Assist with recruitment processes and activities in the Human Resources department• Modify, add, or update security access for employees and vendors as necessary• Conduct data entry tasks for Environmental/Industrial Compliance Inspection Report (ICIR) and FOG Inspection Report, including printing and filing• Manage SharePoint Page and perform other general administrative duties.

Administrative Assistant Job Summary:We are seeking a detail-oriented Legal Records & Administrative Assistant to assist with managing legal documents, ensuring regulatory compliance, and supporting administrative tasks. This role requires strong organizational skills, attention to detail, and familiarity with legal recordkeeping. Key Responsibilities:<ul><li>Maintain, organize, and update legal records and compliance documentation.</li><li>Assist with filing, tracking deadlines, and ensuring adherence to legal requirements.</li><li>Conduct document reviews and ensure accuracy in record management.</li><li>Provide administrative support to legal and compliance teams as needed.</li></ul>

Operations Specialist Robert Half has an exciting opportunity for a temporary Operations Manager in Brisbane. Our client's goal is to bring more cell and gene therapies to patients. They were founded by reputable scientists and experts in gene therapy. As Operations Manager, your primary duties include overseeing administrative employees, implementing communications procedures between departments and developing strategic initiatives to improve efficiency throughout the business. This role is responsible for ensuring that each employee has the resources they need to complete their job by managing inventory, transportation, budgeting and hiring procedures. Responsibilities:<ul><li>This individual will report to the CEO and collaborate cross functionally to impact the business, finance and operational strategy</li><li>Provide administrative support for the Leadership Team</li><li>Assist with the development of internal business operations and people processes like performance management, policies, processes and maintenance of company Standard Operating Procedures.. </li><li>Strong communication, interpersonal and organizational skills with the ability to handle changing priorities and use of good judgment in stressful situations</li><li>Ability to motivate others with strong conflict management and problem solving skills.</li><li>Demonstrate the ability to cross-functionally drive improvements to financial and operational improvements</li><li>Help develop people processes including interviewing, hiring, performance management, promotions and termination</li><li>General operational support across the laboratory and office, including but not limited to:</li><li>Draft and present team presentations as needed</li><li>Ensure company and team communications are understood and sent to all employees.</li><li>Maintenance of company documentation across systems such as Google Drive. </li><li>Coordination of company meetings and events.</li><li>Employee onboarding and offboarding.</li><li>Maintenance of office supplies.</li><li>Backup lab support.</li><li>Facilities support across the laboratory and office, including but not limited to:</li><li>Coordination with building management and various vendors towards facilities upkeep and maintenance.</li><li>Equipment inventory maintenance, inventory tracking, and asset tracking.</li><li>Greet visitors in a professional and friendly manner.</li><li>Supervisory or lead work experience that includes directing and assigning work, managing, and measuring performance, and coaching, mentoring, or training staff supporting the lab or business operations.</li></ul>

Senior AP Specialist Location: Palo Alto, CA (Onsite M-F; 9-5)Employment Type: Contract (2-3 months); Part-time: 20-30 hrs per week Job Description:Robert Half is seeking a highly skilled Senior Accounts Payable Specialist to join our client's growing team. This critical role will involve processing high volumes of invoices, reconciling corporate credit card expenses, managing coding tasks, and supporting payroll preparation for 95 hourly and salaried employees by reviewing time sheets in collaboration with the payroll team. The ideal candidate is organized, detail-oriented, and proficient in QuickBooks, Microsoft Office, and ERP systems, with experience adhering to GAAP compliance standards and performing month-end close functions. Key Responsibilities:<ul><li>Review and check hourly and salaried time sheets for 95-100 employees to ensure accuracy in payroll preparation.</li><li>Assist the payroll specialist in preparing for timely payroll processing through timekeeping, adding new employees and expense management.</li><li>Accurately process around 100 invoices per week, including invoice batching, matching, and coding.</li><li>Manage high-volume coding workflows with 300 transactions weekly.</li><li>Reconcile corporate credit card expenditures to ensure compliance and proper accounting of charges.</li><li>Ensure strict compliance with GAAP standards, particularly around depreciation, accruals, and month-end close.</li><li>Prepare journal entries and other significant accounting documentation as part of accounting close cycles.</li><li>Utilize QuickBooks, Microsoft Office tools, and ERP systems to track, process, and report transactions.</li><li>Collaborate with other departments to resolve discrepancies and inquiries in a timely manner</li></ul>

Sr. Admin Assistant (Tech Savvy) The Technology Support Specialist provides administrative, operational, and technical support to facilitate education programs. This temporary role involves providing training and technical assistance to providers for data reporting, as well as ensuring accuracy and completeness of submitted data. The position requires collaboration with internal teams and external stakeholders while maintaining a high level of professionalism and organizational skills.The position operates at a senior associate level (non-exempt) and requires professional judgment, advanced administrative competency, and independent decision-making. Duties encompass a broad scope of work, reflecting a higher level of complexity and responsibility compared to entry-level roles. Essential Duties and Responsibilities:Responsibilities may vary, but key tasks include:<ul><li>Assisting providers and partners with technical support related to accessing and navigating web-based platforms for data reporting.</li><li>Monitoring communication channels (e.g., helpdesk mailboxes) to respond to inquiries, troubleshoot issues, and escalate complex cases to management.</li><li>Coordinating and delivering training sessions, informational webinars, and office hours for providers, which may involve flexible working hours, including evenings and weekends.</li><li>Maintaining accurate records of interactions and support provided to stakeholders.</li><li>Collaborating with internal teams to address concerns and improve the quality and efficiency of program services.</li><li>Supporting the creation and revision of user guides, FAQs, and other training resources tailored to data reporting needs.</li><li>Performing administrative and program support tasks to aid the successful execution of funding and program initiatives.</li></ul>

Full Charge Bookkeeper We are offering an exciting opportunity for a Accountant/Office Manager based in East Palo Alto, California. The role involves certified payroll (will train), accounting and office duties (such as answering the phone). This position is within the Construction industry and provides an engaging and dynamic workplace environment. Responsibilities: The Payroll & Compliance Specialist / Office Manager is responsible for managing payroll-related functions, labor compliance, and employee support while also overseeing office operations and administrative tasks. This role requires attention to detail, strong organizational skills, and the ability to multitask effectively. The ideal candidate will have experience in payroll timekeeping processing, certified payroll reporting, office administration, and union processes.• Oversee Payroll, AP and project support Functions, ensuring accurate and timely information.• Manage Accounts Payable (AP) and Accounts Receivable (AR) to maintain a healthy cash flow.

Nonprofit Admin Assistant Are you passionate about nonprofits? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be an Administrative Assistant with Robert Half! We work with top clients in the Oakland area and we have multiple opportunities. We are seeking candidates with administrative experience who are available immediately to take the next step in their careers. Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of office</li><li>Answer phone calls, schedules meetings and greet visitors</li><li>Carry out administrative duties such as filing, typing, copying, binding, scanning etc.</li><li>Polite and professional communication via phone, e-mail, and mail</li><li>Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies</li></ul>

Payment Specialist A client of Robert Half is confidentially seeking a Payment Specialist based in Burlingame, California. This role involves managing critical financial operations, including payment processing, cash management, transaction monitoring, and implementing process improvements. The ideal candidate will play a pivotal role in ensuring seamless and accurate financial workflows while handling sensitive accounting-related tasks. This role requires 1 day of onsite work and travel to local bank and post office. The duration is expected to be two months. Key Responsibilities:<ul><li>Efficiently oversee cash deposits, consumer payment applications, and daily mail processing.</li><li>Manage cash management operations, payment processing, and client trust accounting.</li><li>Reconcile transactions, monitor bank account activity, and resolve any discrepancies.</li><li>Automate and streamline collections processes using diverse tools.</li><li>Perform routine data integrity checks and improve internal financial policies and procedures.</li><li>Collaborate with clients, trustees, and treasury management on funding requests.</li></ul>

Accounts Payable Specialist Job Posting: Accounts Payable Clerk Employment Type: ContractPay Rate: $24 - $ 30 hourly About the Role:Are you detail-oriented, organized, and experienced in managing accounts payable processes? Robert Half is seeking an experienced Accounts Payable Clerk with proficiency in QuickBooks and/or Sage to join our client's accounting team. In this role, you will be responsible for ensuring accurate and timely processing of vendor invoices and payments while supporting the smooth operations of the accounting department. Key Responsibilities:<ul><li>Manage accounts payable transactions, including processing invoices and verifying supporting documentation.</li><li>Complete weekly payment runs (check, ACH, and wire payments).</li><li>Reconcile vendor accounts and resolve discrepancies in a timely manner.</li><li>Enter and maintain accurate records in QuickBooks and/or Sage accounting software.</li><li>Monitor and follow up on any outstanding accounts payable issues or unpaid invoices.</li><li>Assist in maintaining proper documentation by filing invoices, approval forms, and payment records.</li><li>Ensure compliance with company policies, procedures, and relevant regulations related to accounts payable.</li><li>Assist with month-end closing processes, including accounts reconciliation.</li><li>Respond to vendor inquiries and build strong relationships with suppliers.</li></ul>

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128 results for Office Specialist in San Francisco, CA

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