7 results for Proofreader in San Francisco, CA

Legal Secretary We are offering an exciting opportunity for a Legal Secretary in San Francisco, California. As a Legal Secretary, you will assist attorneys with a variety of secretarial tasks, manage client files, and maintain the Confidentiality Agreement program. Responsibilities: • Assist in document revisions, formatting, and finalizing • Prepare and manage engagement letters • Manage and organize client files efficiently • Answer phone calls professionally and promptly • Circulate letters and other legal documents via email and physical mail • Circulate documents for execution via DocuSign • Handle the administrative management of the Confidentiality Agreement program • Utilize management systems and Microsoft Office Suites effectively • Perform billing functions and calendar management • Format documents using ProLaw and PDF • Proofread and draft legal documents as required.

Sr. Legal Administrative Assistant We are offering an opportunity for a Sr. Legal Administrative Assistant in San Jose, California. In this role, you will be responsible for managing and coordinating work tasks within the department, serving as the primary point of contact for clients and staff, and handling a range of administrative duties. Responsibilities• Manage and filter daily communications with internal and external clients.• Act as the first point of contact for clients and staff, answering telephone calls, taking messages, and directing calls as needed.• Compose, proofread, and edit correspondence, presentations, and other documents.• Coordinate and schedule travel reservations, both domestic and international.• Prepare and submit expense reports, and reconcile credit card transactions.• Manage multiple calendars to ensure meetings and appointments are scheduled accurately.• Arrange and schedule internal and external meetings.• Handle confidential information with discretion and diplomacy.• Perform general office management tasks, such as handling inbound and outbound mail, ordering catering for meetings and events, ordering general office supplies, maintaining reception area, conference rooms and resource rooms, and liaising with building management for facility-related issues.• Maintain files, both physical and electronic, ensuring that client-related documents and correspondence are filed correctly.

Legal Assistant Litigation Secretary - Hybrid role About the Role:We are currently seeking a highly proficient and experienced Litigation Secretary to join our team on a hybrid work schedule. The ideal candidate will have a strong background in construction litigation, real estate litigation, or land use. This position will be instrumental in lending comprehensive support to our team of attorneys which involves various duties such as drafting correspondence, preparing legal documents, and maintaining calendars. Key Responsibilities:<ol><li>Provide comprehensive administrative and secretarial support to the Litigation team.</li><li>Generate, edit, and finalize correspondence and legal documents.</li><li>Maintain attorneys' calendars by scheduling deadlines, conferences, and depositions.</li><li>Assist in conducting extensive legal research.</li><li>Regularly maintain and update case files and litigation databases.</li><li>Draft and proofread legal documents for correct legal terminology and syntax.</li><li>Answer and direct phone calls; manage mail and couriers.</li><li>Maintain confidentiality of sensitive information.</li></ol>

Legal Secretary Robert Half is recruiting two experienced Litigation Legal Secretaries for the Oakland offices (hybrid telecommute) for its regional law firm client. <ul><li>Draft, format, proofread, and file legal documents, such as pleadings, motions, discovery requests, and correspondence, ensuring accuracy and compliance with court rules.</li><li>Coordinate and submit filings using e-filing systems for state and federal courts and assist with maintaining eDiscovery materials.</li><li>Schedule hearings, depositions, and meetings; monitor deadlines for case-related events; and provide reminders to legal teams.</li><li>Assist in communicating with clients, witnesses, and opposing counsel regarding case updates and logistics.</li><li>Maintain case files, organize records, manage attorney billing, and order office supplies to ensure smooth operations for litigation teams.</li></ul>

Executive Assistant We are in search of an Executive Assistant to join our team located in Oakland, California, 94607, United States. This role is essential in supporting our operations across various departments and will be responsible for a wide range of administrative duties. The position offers a short term contract employment opportunity and is crucial for ensuring smooth, efficient running of the office. Responsibilities: • Facilitate a welcoming environment by managing phone calls, assisting visitors, and organizing networking receptions. • Oversee project specialists, including organizing work-plans, setting key priorities, and ensuring quality of work. • Manage complex appointment scheduling for busy parties and maintain the office calendar. • Coordinate communications, including maintaining contact lists, assisting in the preparation of regular reports, and completing basic website updates. • Ensure organized, efficient office operations by developing and maintaining an electronic filing system. • Oversee and implement office policies regarding booking travel arrangements, submitting and reconciling expense reports. • Manage the operation of equipment, including maintenance and evaluation of new equipment and techniques. • Handle annual calendar management, including sending invitations, making food orders, and managing event set up and take down. • Ensure high functioning meetings by providing copying and meeting set up support and creating thorough and accurate meeting minutes. • Oversee the submission of contracts, including collecting and entering scopes of work from program staff, reviewing scopes of work to ensure they are detailed and deliverables are clear, and managing entry into the computer system. • Maintain office, including managing relationship with landlord and annual lease agreements as needed. • Proofread and distribute correspondence memos, letters, newsletters, faxes, and forms to ensure detail oriented communications. • Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and verifying receipt of supplies. If you are interested in this role, please call me immediately at (510)470-7450

Paralegal We are looking for a Paralegal to join a commercial litigation firm in Oakland, California. This role is crucial to our operations as you will be responsible for assisting attorneys with legal and factual research, case management, and preparing legal documents. You will also have the opportunity to engage in various aspects of litigation from investigations to trial preparation. Responsibilities: • Assist in the preparation and submission of filings with State and Federal Courts and arbitration tribunals.• Schedule hearings, appointments, and deadlines, ensuring smooth case management.• Maintain accurate case files, client information, and records in an organized manner.• Conduct legal and factual research, including creating case timelines and synthesizing facts.• Aid in the preparation of discovery requests and responses, subpoenas, pleadings, motions, and correspondence.• Proofread, format, and check citations in documents, adhering to the Bluebook citation guide.• Provide comprehensive assistance in all aspects of litigation, including investigations, discovery, and trial preparation.• Maintain and manage document databases and logs; produce documents when necessary.• Record time in accordance with ABA litigation guidelines.• Perform other case-related administrative duties as assigned.

Legal Secretary Legal Secretary is responsible for providing administrative and legal support to attorneys and legal teams in various practice areas. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with professionalism.Responsibilities<ul><li>Administrative Support: Manage attorney calendars, schedule meetings, and coordinate travel arrangements (Source: SG25 US Legal.docx - legal jobs).</li><li>Document Preparation: Draft, edit, and proofread legal documents such as correspondence, contracts, pleadings, and briefs (Source: SG25 US Legal.docx - legal jobs).</li><li>Filing and Recordkeeping: Organize and maintain legal files, both physical and electronic; ensure compliance with e-filing requirements (Source: SG25 US Legal.docx - practice areas).</li><li>Communication: Manage phone calls, emails, and correspondence with clients, court personnel, and other stakeholders (Source: SG25 US Legal.docx - legal jobs).</li><li>Billing and Invoicing: Handle timekeeping, prepare client invoices, and track billable hours (Source: SG25 US Legal.docx - legal jobs).</li><li>Support in Legal Research: Assist attorneys with legal research and retrieving case files, rulings, and publications (Source: SG25 US Legal.docx - legal jobs).</li></ul>