9 results for Entry Level Administrative Assistant in Seattle, WA

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant located in Federal Way, WA. In this role, you will have a vital role in maintaining efficient operations through email communications, event coordination, and administrative tasks. This role has a hybrid, Monday-Friday work schedule with flexible hours and requires the candidate to be near Federal Way, WA. Responsibilities:• Handle email correspondence ensuring messages are detailed, timely, and organized.• Execute the coordination of various initiatives and events, ensuring smooth operation and successful outcomes.• Manage communications with guest speakers for a radio show, including scheduling, contacting guests, and confirming dates/times.• Oversee virtual workshops and pertinent communications for programs, working closely with external contacts• Assist in planning and coordinating the organization's annual event, managing event details such as keynote speaker, photographer, and other logistics.• Schedule and coordinate monthly virtual sessions designed to assist small business owners in growth and effective marketing.• Navigate and utilize social media platforms like Facebook, YouTube, LinkedIn, and Instagram.• Utilize software tools for various tasks and operations.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Executive Assistant We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner. Responsibilities:• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.• Maintain an organized system for managing tasks and schedules.• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.• Manage stress effectively in a high-pressure role.• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.• Oversee benefit functions, ensuring compliance and maintaining employee relations.• Adhere to FMLA regulations and guidelines. The pay range for this position is $35.00/hr to $50.00/hr. Benefits:Medical/Dental/VisionLife Insurance STD/LTD401k with match120 hours PTO10 paid holidays80 hours holistic health time off

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in Seattle, Washington. This role is based in the industry and requires the successful candidate to manage calendars, coordinate meetings, and provide administrative support. Responsibilities: • Manage and organize office documents and files with precision • Coordinate and oversee travel arrangements and itineraries • Act as a point of communication between executives and internal/external stakeholders • Draft, proofread and handle emails, letters, and other documents • Schedule, arrange and manage appointments, meetings, and conferences for executives • Handle phone calls, inquiries, and requests directed towards executives • Prepare and maintain various documents, reports, and presentations • Collaborate with other administrative staff to ensure smooth office operations • Arrange and coordinate meetings, including room reservations, catering, and technology setup • Handle sensitive information with discretion and maintain confidentiality at all times • Prioritize and manage multiple tasks and deadlines effectively • Proactively anticipate needs and address issues • Assist in special projects and initiatives as required

Executive Assistant Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now! • The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role.• Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. • Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.