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7 results for Executive Assistant in Seattle, WA

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We are offering a long term contract employment opportunity for an Executive Assistant in Seattle, Washington. This role is based in the industry and requires the successful candidate to manage calendars, coordinate meetings, and provide administrative support.

Responsibilities:

• Manage and organize office documents and files with precision
• Coordinate and oversee travel arrangements and itineraries
• Act as a point of communication between executives and internal/external stakeholders
• Draft, proofread and handle emails, letters, and other documents
• Schedule, arrange and manage appointments, meetings, and conferences for executives
• Handle phone calls, inquiries, and requests directed towards executives
• Prepare and maintain various documents, reports, and presentations
• Collaborate with other administrative staff to ensure smooth office operations
• Arrange and coordinate meetings, including room reservations, catering, and technology setup
• Handle sensitive information with discretion and maintain confidentiality at all times
• Prioritize and manage multiple tasks and deadlines effectively
• Proactively anticipate needs and address issues
• Assist in special projects and initiatives as required

• Possession of strong Calendar Management skills is necessary for successfully maintaining and organizing executive schedules.
• Proficiency in Department Expense management is required, as the role involves overseeing budgetary matters.
• Candidates must have prior Administrative experience, demonstrating their ability to handle various office tasks efficiently.
• The ability to Coordinate Travel Arrangements is crucial, as the role involves planning and managing travel itineraries for executives.
• An aptitude for Coordinating Schedules is vital, ensuring smooth operation of daily activities and meetings.

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

7 results for Executive Assistant in Seattle, WA

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in Seattle, Washington. This role is based in the industry and requires the successful candidate to manage calendars, coordinate meetings, and provide administrative support. Responsibilities: • Manage and organize office documents and files with precision • Coordinate and oversee travel arrangements and itineraries • Act as a point of communication between executives and internal/external stakeholders • Draft, proofread and handle emails, letters, and other documents • Schedule, arrange and manage appointments, meetings, and conferences for executives • Handle phone calls, inquiries, and requests directed towards executives • Prepare and maintain various documents, reports, and presentations • Collaborate with other administrative staff to ensure smooth office operations • Arrange and coordinate meetings, including room reservations, catering, and technology setup • Handle sensitive information with discretion and maintain confidentiality at all times • Prioritize and manage multiple tasks and deadlines effectively • Proactively anticipate needs and address issues • Assist in special projects and initiatives as required

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant located in Federal Way, WA. In this role, you will have a vital role in maintaining efficient operations through email communications, event coordination, and administrative tasks. This role has a hybrid, Monday-Friday work schedule with flexible hours and requires the candidate to be near Federal Way, WA. Responsibilities:• Handle email correspondence ensuring messages are detailed, timely, and organized.• Execute the coordination of various initiatives and events, ensuring smooth operation and successful outcomes.• Manage communications with guest speakers for a radio show, including scheduling, contacting guests, and confirming dates/times.• Oversee virtual workshops and pertinent communications for programs, working closely with external contacts• Assist in planning and coordinating the organization's annual event, managing event details such as keynote speaker, photographer, and other logistics.• Schedule and coordinate monthly virtual sessions designed to assist small business owners in growth and effective marketing.• Navigate and utilize social media platforms like Facebook, YouTube, LinkedIn, and Instagram.• Utilize software tools for various tasks and operations.

Estimator Assistant We are seeking a proactive and detail-oriented Administrative Coordinator to support the bidding process, administrative functions, and operational workflow within our company. This role is ideal for someone comfortable in a construction environment, has strong Excel skills, can manage phone communications, welcome guests and visitors, maintain accurate records, and gradually support billing tasks. You will also play a significant role in the creation of updating document templates for all work, contracts and work flow processes. Responsibilities:• Assist in preparing and finalizing quotes/bids, taking into account various factors such as location, installation, specifications, scope, parts, labor, etc.• Handle inbound telephone calls, primarily involving transfers and inquiries.• Utilize Excel extensively for various tasks, including plugging in numbers from estimators' notes and breaking down expenses.• Collaborate closely with the estimator, sharing prepared documents for approval.• Over time, take on the responsibility of assisting with billing processes.• Develop and maintain accurate records using CRM and Data Processing skills.• Utilize Microsoft Excel and Google Sheets for data management and tracking awarded bids.• Contribute to business process improvement by creating updated templates for all work and contracts.• Ensure compliance with company policies and procedures while performing administrative tasks.• Use your skills in handling subcontractor bids, construction documents, and document control to ensure effective operations.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

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7 results for Executive Assistant in Seattle, WA

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