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55 results for Office Specialist in Seattle, WA

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Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

• Experience as an Administrative Assistant

• Knowledge of office management systems and procedures

• Working knowledge of office equipment, like printers and fax machines

• Proficiency in Microsoft Office suite

• Excellent time management skills and the ability to prioritize work

• Attention to detail and problem-solving skills

• Excellent written and verbal communication skills

• Strong organizational skills with the ability to multitask

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

55 results for Office Specialist in Seattle, WA

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Office Assistant Robert Half is looking for a reliable and organized Office Assistant for our local clients ongoing needs in the area. This position is ideal for someone who enjoys providing administrative support and ensuring smooth day-to-day office operations. The Office Assistant will handle various administrative tasks, including answering phones, managing files, and assisting with daily office activities. The ideal candidate is detail-oriented, proactive, and capable of multitasking in a fast-paced environment. If you are looking for a great opportunity to gain practical Office Assistant experience and make a positive impact, please apply now! Key Responsibilities:• Perform general administrative duties, such as filing, scanning, and data entry• Answer and direct phone calls, take messages, and respond to inquiries• Maintain and organize office supplies, ensuring inventory is stocked• Assist with scheduling meetings, appointments, and maintaining calendars• Sort, distribute, and handle incoming and outgoing mail and packages• Provide support to team members with various projects and tasks as needed• Maintain cleanliness and organization of the office space• Uphold confidentiality and professionalism in handling sensitive information

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant located in Federal Way, WA. In this role, you will have a vital role in maintaining efficient operations through email communications, event coordination, and administrative tasks. This role has a hybrid, Monday-Friday work schedule with flexible hours and requires the candidate to be near Federal Way, WA. Responsibilities:• Handle email correspondence ensuring messages are detailed, timely, and organized.• Execute the coordination of various initiatives and events, ensuring smooth operation and successful outcomes.• Manage communications with guest speakers for a radio show, including scheduling, contacting guests, and confirming dates/times.• Oversee virtual workshops and pertinent communications for programs, working closely with external contacts• Assist in planning and coordinating the organization's annual event, managing event details such as keynote speaker, photographer, and other logistics.• Schedule and coordinate monthly virtual sessions designed to assist small business owners in growth and effective marketing.• Navigate and utilize social media platforms like Facebook, YouTube, LinkedIn, and Instagram.• Utilize software tools for various tasks and operations.

Accounts Payable Specialist We are offering a long-term contract employment opportunity for an Accounts Payable Specialist to join our team in Seattle, Washington. In this role, you'll be tasked with overseeing the resolution and communication between vendors and internal team members for payment and invoice discrepancies. You'll also be responsible for complex job reconciliation, process improvement recommendations, and fostering relationships with internal and external customers. Responsibilities: • Oversee and facilitate the resolution of payment and invoice discrepancies between vendors and internal teams • Conduct complex job reconciliations for substantiation and/or job close true-ups • Recommend improvements for P2P (contract acumen) processes based on extensive knowledge of business needs • Collaborate with supervisory personnel to establish and implement necessary procedures • Foster relationships with internal and external customers to build trust and stay informed about potential future projects, contracts, and issues • Work closely with Procurement to streamline the Procure-to-Pay process • Perform other duties as assigned, adapting to changing requirements with a positive attitude • Prioritize and manage multiple tasks, adjusting priorities as necessary • Support month end and quarter end deadlines with a flexible approach to work • Utilize Microsoft Office Suite - Word, Excel, PowerPoint, Outlook, and Visio for various tasks, with a working knowledge of SharePoint preferred.

Medical Biller/Collections Specialist We are offering a permanent employment opportunity for a Medical Biller/Collections Specialist in Kirkland, Washington. This role places you in the healthcare industry where you will be handling various tasks related to customer credit applications, maintaining records, and resolving inquiries. Key responsibilities: • Accurately and efficiently process customer credit applications. • Maintain precise records of customer credit. • Handle customer inquiries and provide appropriate solutions. • Monitor customer accounts and take necessary actions. • Work on the reconciliation of credits in the system. • Identify the reasoning for credits and decide if they need to be refunded or if there needs to be an adjustment to clear the credit. • Follow the payers process for refunds when necessary. • Work on specific projects related to patient usage of WCD. • Reconcile credit, confirm the amount paid by whom, and refund the amount to the parties. • Follow the payers refund process, adhering to their specific requirements. • Utilize Microsoft Office and Bonified, a proprietary billing system, to perform tasks effectively. • Handle tasks related to Accounting Software Systems, Allscripts, Cerner Technologies, Dynamic Data Exchange (DDE), EHR SYSTEM, Accounts Receivable (AR), Appeals, Authorizations, Benefit Functions, Billing Functions, and Process Refunds.

Accounts Payable Specialist We are seeking an Accounts Payable Specialist for a client in Bellevue, Washington. As a crucial member of the team, you will manage the accounts payable inbox, match purchase orders with invoices, and assist with monthly end accruals, among other responsibilities. This role offers a long term contract and is prefered to be a hybrid set up at the office in Bellevue. Responsibilities: • Co-managing the accounts payable inbox• Efficiently categorizing invoices by cost centers or names• Aligning purchase orders with corresponding invoices and liaising with the procurement team for any discrepancies• Regularly refreshing the supplier list• Assisting in the management of travel and expense reports through Concur• Processing a significant volume of invoices monthly• Assisting with month-end accruals and other finance-related tasks• Contributing to the operations of a non-profit foundation associated with our organization• Utilizing accounting software like Workday, Concur, and potentially SAP in the future to perform tasks efficiently• Applying knowledge of the entertainment industry, specifically game studios, to enhance work quality.

Operations Support Specialist Operations Support Specialist – Gaming Development LabWe are seeking an Operations Support Specialist to maintain and support the development environment for gaming systems. This role requires a self-sufficient problem solver who can prioritize tasks, troubleshoot issues, document processes, and communicate effectively. Work Location: On-site in Redmond, WA, 5 days a week Key Responsibilities<ul><li>DRI (Designated Responsible Individual) – Work independently, scope simple projects, and set priorities for other team members. This role includes an on-call requirement and requires strong communication and documentation skills.</li><li>Incident Management & Support – Monitor and triage support requests, engage with customers professionally, troubleshoot IT infrastructure issues, document resolutions, and ensure SLAs are met.</li><li>Infrastructure Deployment & Maintenance – Deploy, configure, relocate, and decommission hardware (servers, racks, cabling). Perform system administration using PowerShell and ensure security compliance. Conduct routine lab checks for infrastructure issues.</li><li>Asset & Inventory Management – Track and update hardware inventory, manage asset lifecycle (renames, relocations, decommissions), and ensure metadata accuracy.</li></ul>

Accounts Payable Specialist We are offering a short term contract employment opportunity for an Accounts Payable Specialist in Preston, Washington. The role involves meticulous work in the industry, requiring the specialist to handle process customer applications, maintain accurate customer records, and resolve customer inquiries. The Accounts Payable Specialist will also monitor customer accounts and take appropriate action when necessary. Responsibilities: • Review and process invoices and credit memos, ensuring appropriate documentation and approval prior to payment. • Collaborate with various departments to educate them on NAV and Concur processes. • Prioritize invoices based on cash discount potential and payment terms. • Address vendor inquiries, including payment status and statement of account issues. • Reconcile vendor statements and correct any discrepancies found. • Maintain thorough and accurate files and documentation, in line with company policy and accepted accounting practices. • Assist with the end of month close procedures, including researching postings and open TRPs. • Strive for process improvement, develop best practices, and ensure quality results. • Answer questions, perform research, troubleshoot, and fact find whenever required. • Manage vendor relationships and coordinate with team members. • Capture invoices in the OCR system and manage inbox.

AP Specialist We are seeking a dedicated and detail-oriented Accounts Payable Specialist to join our finance team. This role offers an exciting opportunity to contribute to the efficiency of our financial operations while growing your career in a supportive environment. Position Overview:The Accounts Payable Specialist will be responsible for managing the company's accounts payable processes, ensuring accuracy, timeliness, and compliance with company policies. This position requires strong attention to detail, excellent organizational skills, and the ability to work in a fast-paced environment. You will collaborate with internal departments, vendors, and external partners to ensure smooth and effective payment operations. Key Responsibilities:<ul><li>Process invoices and match with purchase orders, contracts, and receipts.</li><li>Review and verify payment requests, ensuring accuracy and completeness.</li><li>Prepare and process weekly and monthly payments, including ACH, checks, and wire transfers.</li><li>Reconcile vendor statements and resolve any discrepancies.</li><li>Maintain accurate and up-to-date accounts payable records and files.</li><li>Assist with month-end and year-end closing procedures.</li><li>Prepare reports and provide insights on accounts payable activity.</li><li>Manage communication with vendors, addressing inquiries, and resolving issues.</li><li>Ensure compliance with company policies, tax regulations, and financial reporting standards.</li><li>Assist with audits and other accounting functions as needed.</li></ul>

Accounts Receivable Specialist We are on the lookout for a proficient Accounts Receivable Specialist to join our team in the Manufacturing industry based in Seattle, Washington. As an Accounts Receivable Specialist, your primary role will be managing customer accounts, processing their applications, maintaining their records with accuracy, and resolving their queries swiftly. This role offers a short-term contract employment opportunity. Responsibilities:• Efficiently manage customer credit applications and process them with precision• Maintain and update customer credit records regularly• Handle various types of payments including ACH and check payments• Address and resolve customer inquiries promptly and professionally• Distribute payments and manage deductions as per the received check payments• Generate credits after pulling and coding deductions• Utilize excel for various tasks including credit upload• Monitor customer accounts and take necessary action as required• Respond to customer requests for invoices or queries regarding total amount for deliveries• Manage cash activity and cash handling efficiently. The pay range for this fully on-site position is $30/hr to $35/hr.

Accounts Payable Specialist We are offering a contract-to-permanent employment opportunity for an Accounts Payable Specialist in Bellevue, Washington. This role involves processing invoices, conducting weekly check runs, and managing transactions for multiple entities. The workplace is dynamic and requires a keen eye for detail. Responsibilities: • Accurately and efficiently processing approximately 200 to 300 invoices weekly • Conducting weekly check runs, issuing about 100-200 checks • Managing transactions for multiple entities, ensuring attention to detail • Utilizing accounting software systems to maintain accurate customer credit records • Using QuickBooks Online for various accounting tasks • Applying account coding knowledge in the processing of customer credit applications • Resolving customer inquiries related to accounts payable • Monitoring customer accounts and taking appropriate actions when necessary • Demonstrating self-motivation in carrying out tasks as minimal training is available.

Accounts Receivable Specialist Robert Half is working with a local company who is seeking an Accounts Receivable Specialist to join the team on a permanent basis in Kent, Washington. The primary function of this role is to manage the accounts receivable operations and assist with financial oversight within the organization. You will be responsible for managing the AR, Credit, and Collections processes, as well as providing excellent customer service and performing various ad hoc accounting tasks. This is a direct-hire position that requires the ability to commute to Kent, WA 5 days per week. Apply today! Responsibilities Include:• Accurately apply payments into the system• Oversee credit and collection processes• Keep up-to-date customer resale certificates• Issue credits related to warranties• Handle customer billing procedures• Prepare and send customer statements• Reconcile core and warranty clearing accounts• Perform miscellaneous adjustments – including debit and credit memos• Undertake additional tasks as needed within the accounts receivable function. Salary and Benefits:The pay range for this position is $30-$35/hour, eligible for OT. Benefits offered with this position include Medical/Dental/Vision insurances, participation in the 401k plan, 2 weeks of PTO in the first year, WA State Sick Time, and 8 paid holidays.

Payroll Specialist We are in the pursuit of a skilled Payroll Specialist to become part of our team in the manufacturing industry, based in Everett, Washington. As a Payroll Specialist, your main focus will be processing payroll, maintaining accurate records, and providing timely and precise responses to payroll-related inquiries. This role also includes managing payroll-related phone inquiries and emails, and supporting the department in achieving its goals. Responsibilities: • Ensure accurate and timely processing of US and Canadian payroll, including off-cycle checks.• Accurately compile payroll data and transmit payroll for all employees in accordance with payroll processing schedules and state and federal regulations.• Assist in maintaining precise time and Paid Time Off (PTO) records for employees.• Conduct audits of time and payroll records, addressing any discrepancies or concerns and making necessary corrections.• Provide prompt and accurate responses to questions regarding employee pay, garnishments, policies, and payroll taxes.• Handle phone inquiries and emails related to Verification of Employment (VOEs) efficiently.• Process bi-weekly expense reimbursements and Wage Garnishments and Child Support requests.• Prepare bi-weekly and monthly Payroll journal entries accurately.• Review payroll reports, perform accuracy audits, and assist in implementing payroll initiatives.• Collaborate with the People & Culture team to enhance payroll processing procedures.• Support in executing year-end payroll tasks effectively. The salary range for this position is $70,000 to $75,000 + bonus potential. Benefits:Medical/Dental/Vision401k with match80 hours PTO40 hours floating holiday8 paid holidays

Front Desk Coordinator We are offering a short term contract employment opportunity for a Front Desk Coordinator in our Seattle, Washington office. The key focus of this position lies within administrative services, where you'll be the first point of contact for our clients and guests, and provide essential support to our team. Responsibilities: • Handle switchboard operations, distinguishing enough details to route the call to the appropriate party, or direct to voicemail when necessary. • Greet and guide clients and other visitors, ensuring a warm welcome and directing them as needed. • Manage and update all agency intake packets as requested by different programs. • Provide support to other Administrative Staff with various tasks, including but not limited to, document copying and faxing, preparing presentation materials, distributing mail, maintaining office equipment, and managing office opening and closing procedures. • Attend all agency, program, and team meetings, in-service trainings, and supervision as required. • Sort and distribute inter-office mail and process agency postal mail efficiently. • Perform other job-related tasks as assigned by management.

Sr Accounts Payable Specialist We are offering a permanent employment opportunity for a Sr Accounts Payable Specialist in the Manufacturing industry located in Everett, Washington. The selected individual will be tasked with a variety of responsibilities including processing invoices, supporting the accounting team, and working with internal departments and external vendors in a high-volume environment. Responsibilities: • Efficient execution of full cycle accounts payable. • Processing a high volume of invoices monthly. • Preparing batch check runs, wire transfers, and ACH transactions. • Ensuring weekly reconciliation and recording of receipt entries into CC software Concur. • Acting as a primary point of contact for internal and external accounts payable inquiries. • Maintaining effective and timely communication with both internal departments and external vendors. • Driving process improvements and efficiencies in accounts payable in line with SOX compliance requirements. • Collaborating with different departments for ad-hoc analysis to aid the progression of the business and department. • Reconciliation and verification of vendor accounts by matching monthly statements and related transactions. • Filing, maintaining, and distributing accounting documents, records, and reports. • Investigating and resolving issues associated with the processing of invoices.

Medical Billing and Collections Specialist Are you experienced in medical billing and collections? Robert Half is working with leading healthcare organizations to find talented professionals who excel in billing processes and accounts receivable management. Take the opportunity to join a dynamic and fast-growing team today!Key Responsibilities:<ul><li>Process and submit accurate claims to insurance carriers and government payers.</li><li>Conduct follow-up on outstanding claims and patient accounts to ensure timely payments.</li><li>Research and resolve payment discrepancies and denials.</li><li>Manage patient billing inquiries and provide exceptional service by explaining account details.</li><li>Prepare statements and manage collections activities efficiently while adhering to healthcare compliance guidelines.</li><li>Maintain organized electronic medical records (EMR) to support seamless billing workflows.</li></ul>

Audio Visual Technician Robert Half is seeking an AV Support Specialist to support a leading national law firm in Seattle, WA. You will be an onsite AV support for meetings and events ensuring smooth operation of conference room technology and videoconferencing systems.The position is 100% Onsite and is a contract opportunity with potential to convert. Apply today!Job Details:· Schedule: Monday – Friday 8-5pm<ul><li>Duration: Contract (3 months)</li><li>Location: Seattle, WA </li></ul>Job Responsibilities:<ul><li>Run daily AV system reports and troubleshoot technical issues</li><li>Coordinate with meeting organizers to gather AV support requirements</li><li>Assign and schedule additional resources as needed for events</li><li>Setup, test, and operate mobile videoconference units</li><li>Support multi-office videoconference scheduling and execution</li><li>Provide in-person support for high-profile client meetings and HQ conference center events</li></ul>

Payroll Specialist We are seeking a skilled and detail-oriented Payroll Specialist to join our HR and Finance team. This role provides a great opportunity for an individual with a passion for payroll administration to contribute to the smooth functioning of our payroll processes while ensuring accuracy and compliance. Position Overview:The Payroll Specialist will be responsible for managing the end-to-end payroll process for the company’s employees, ensuring timely and accurate processing of payroll, benefits, and deductions. This position requires in-depth knowledge of payroll systems, tax laws, and employment regulations. The ideal candidate will be highly organized, proactive, and have excellent problem-solving and communication skills. Key Responsibilities:<ul><li>Process weekly, bi-weekly, or monthly payroll for all employees in accordance with company policies and government regulations.</li><li>Ensure accurate calculation of wages, commissions, bonuses, and overtime.</li><li>Manage employee deductions, including taxes, benefits, retirement contributions, and garnishments.</li><li>Reconcile payroll data to ensure accurate payroll entries.</li><li>Maintain and update employee payroll records, including new hires, terminations, and changes in pay.</li><li>Prepare and submit payroll tax filings, ensuring compliance with federal, state, and local tax regulations.</li><li>Respond to employee inquiries regarding payroll-related questions and concerns.</li><li>Prepare and distribute payroll reports to management, HR, and accounting teams as needed.</li><li>Ensure compliance with labor laws and company policies, and stay up to date with changes in payroll-related regulations.</li><li>Assist with year-end payroll activities, including tax form preparation (W-2s, 1099s).</li><li>Coordinate with HR for accurate tracking of paid time off (PTO), sick days, vacation accruals, and other leave policies.</li><li>Assist in the implementation of payroll system upgrades or changes as needed.</li></ul>

Front Desk Coordinator We are offering a contract employment opportunity for a part-time (Monday-Friday, 12:15pm-5:00pm) Facilities Management Coordinator in Renton, WA. This role is within a dynamic, facilities management team at a corporate office, where you will be the first point of contact for vendors and employees. Your primary tasks will revolve around managing customer inquiries, processing work orders, and maintaining accurate records. Responsibilities:• Serve as the first point of contact for visitors, providing excellent customer service, both verbally and in writing.• Handle inbound telephone calls, assisting with inquiries and directing calls as necessary.• Manage facilities work orders, including low to high priority requests, ensuring each is processed according to defined procedures.• Use proprietary software to enter and track work orders.• Assist in coordinating meetings, including managing lunch orders and room bookings.• Distribute mail within the office in a timely and efficient manner.

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55 results for Office Specialist in Seattle, WA

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