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8 results for Executive Assistant in Tampa, FL

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We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports.

Responsibilities:
• Ensure accurate documentation by collaborating with project teams to gather necessary information.
• Assist in the creation of team-specific documents for project tracking.
• Conduct research on property information utilizing internet sources and internal documents.
• Aid in setting up new projects, including the creation of file trees on the network and physical file folders.
• Act as a point of contact between clients, agencies, and project managers to facilitate clear communication.
• Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies.
• Prepare hearing folders and exhibits for use in public hearings.
• Manage calendars for designated teams, ensuring seamless scheduling and time management.
• Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations.
• Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

• Proficiency in answering inbound calls and managing inbound/outbound calls.
• Demonstrated excellence in customer service.
• Ability to perform data entry tasks with high accuracy.
• Expertise in email correspondence, ensuring prompt and detail oriented communication.
• Proficiency in using Microsoft Office Suite including Excel, Outlook, PowerPoint, and Word.
• Experience in scheduling appointments and managing calendars.
• Familiarity with project management principles and practices.
• Knowledge of Deltek software is preferred.
• Ability to multitask and prioritize tasks according to urgency and importance.
• Excellent organizational and time management skills.

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Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

8 results for Executive Assistant in Tampa, FL

Administrative Assistant We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports. Responsibilities: • Ensure accurate documentation by collaborating with project teams to gather necessary information. • Assist in the creation of team-specific documents for project tracking. • Conduct research on property information utilizing internet sources and internal documents. • Aid in setting up new projects, including the creation of file trees on the network and physical file folders. • Act as a point of contact between clients, agencies, and project managers to facilitate clear communication. • Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies. • Prepare hearing folders and exhibits for use in public hearings. • Manage calendars for designated teams, ensuring seamless scheduling and time management. • Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations. • Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

Sr. Administrative Assistant We are in search of a Sr. Administrative Assistant to join our team based in Sarasota, Florida. This role sits within the industry and involves managing customer interactions, maintaining systematic records, and resolving customer queries. This position also requires the monitoring of customer accounts and taking necessary actions when needed. Responsibilities: • Efficiently and accurately process customer credit applications • Maintain systematic and precise customer credit records • Handle customer queries and ensure they are resolved promptly • Monitor customer accounts and take necessary actions when required • Effectively use ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, and other relevant software • Manage calendars and schedule meetings via Cisco Webex • Participate in conference calls and manage communication channels effectively • Assist in budget processes and financial tasks • Maintain a high level of organization and display good computer skills.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Clearwater, Florida, United States. This position will start out part-time and then become full-time when brought on permanently. This role is pivotal in our team, focusing on managing customer interactions and maintaining accurate records. The Administrative Assistant will be involved in a variety of tasks, including processing applications, data management, and customer service. Responsibilities:• Efficiently manage inbound and outbound calls, serving as the first point of contact for customers• Provide top-notch customer service, addressing inquiries and resolving issues in a timely manner• Perform data entry tasks, ensuring all customer information is accurately recorded and updated• Handle email correspondence, responding to customer queries and concerns professionally• Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) proficiently for various administrative tasks• Schedule appointments, managing the team's calendar effectively to avoid conflicts• Monitor customer accounts, taking necessary actions based on account status• Process customer credit applications, ensuring accuracy and efficiency in all transactions.

Administrative Assistant We are searching for an Administrative Assistant in Bradenton, Florida, who will play a crucial role in supporting our team! Responsibilities• Handle client inquiries, both via phone and email, and escalate to relevant personnel as necessary• Open new client accounts in the portal and gather necessary documents from clients• Screen incoming phone calls from clients and salespeople, and direct them to the appropriate parties• Maintain and manage client files, ensuring all information is up-to-date and accurate• Draft and send quarterly letters and Word documents to clients• Regularly update mailing lists and prepare envelopes with mailing names and addresses using Outlook• Order and manage office supplies as needed• Perform data entry tasks with precision and attention to detail• Ensure all confidential client information is handled with utmost care and discretion.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Tampa, Florida. The role is in the property management industry and the workplace is a traditional office setting. Responsibilities: • Ensure efficient handling of mail, which includes checking, sorting, and distributing to relevant departments. • Accurately enter data and invoices into the system. • Oversee the processing of certificates of insurance. • Manage tenant communications and word orders. • Schedule repair work as needed. • Handle uploading of invoices. • Maintain a well-organized filing system. • Utilize Microsoft Office tools for various tasks. • Provide excellent customer service, including answering inbound calls and correspondence via email. • Utilize Yardi Property Management software, if available. • Ensure the smooth operation of inbound and outbound calls. • Schedule appointments as required.

Legal Scheduler / Assistant Office Administrator We are offering a 2-month contract employment opportunity for a Legal Scheduler / Assistant Office Administrator based in Bradenton, Florida. This role primarily involves maintaining court schedules, coordinating with relevant parties, and managing office administrative tasks within the legal industry. Responsibilities:• Coordinating with clients, witnesses, and opposing counsel to establish mutually agreeable dates for depositions and hearings.• Checking the availability of judges' schedules and understanding the procedures for setting hearings.• Confirming scheduled dates with opposing counsel and courts, and updating attorneys' calendars accordingly.• Arranging for court reporting services during depositions, including securing suitable locations.• Assisting with the creation and distribution of legal notices and subpoenas.• Managing both physical and electronic files to ensure they are up-to-date.• Classifying, printing, and filing emails, legal documents, and correspondence.• Handling the opening and closing of files.• Carrying out additional office tasks as assigned.

Human Resources (HR) Assistant We are offering a long-term contract employment opportunity for a Human Resources (HR) Assistant for a client of ours based in Kissimmee, Florida. As an HR Assistant, you will be tasked with handling various administrative duties, ensuring quality control of scanned images, and maintaining records. You will also play a significant role in planning and executing records projects. Responsibilities: • Accurately process inactive and/or obsolete records in line with retention schedules and existing procedures.• Oversee the quality control of scanned active and inactive records using the Laserfiche software system.• Assist in the execution of records projects within given timelines.• Handle the transfer of records for storage or destruction as per the set guidelines.• Retrieve records or boxes from storage upon request.• Maintain the integrity of historical and vital records.• Carry out any other assigned duties.• Perform administrative tasks including scanning, filing, and data entry.• Provide excellent customer service and assist in resolving inquiries.• Use Microsoft Outlook for efficient communication and coordination.

Paralegal We are seeking a highly organized and detail-oriented Paralegal to support our General Counsel legal team in a fast-paced environment for a client located in Tampa, Florida. This role involves legal intake, file organization, research, drafting, templating, billing, calendaring, and client communications. The ideal candidate will have a strong understanding of legal procedures, excellent research and writing skills, and the ability to manage multiple tasks efficiently. Please send your resume to Stacey Lyons via LinkedIn for consideration. Key Responsibilities 1. Legal Intake & Client Communication • Conduct initial client intake, gather necessary information, and assess legal needs. • Communicate with clients to provide case updates and request additional details or documentation. • Maintain professional and timely client interactions via phone and email.2. File Organization & Document Management • Organize, maintain, and update physical and electronic case files. • Ensure all legal documents are properly labeled, stored, and accessible. • Manage version control of legal drafts and finalized agreements. 3. Legal Research & Drafting • Conduct legal research on statutes, case law, and regulations to support attorneys. • Prepare memos, case summaries, and legal briefs as needed. • Assist in drafting and reviewing contracts, pleadings, and corporate documents. • Maintain and update legal templates for efficiency. 4. Calendaring & Case Management • Manage deadlines, hearings, and appointments for the legal team. • Coordinate court filings, case deadlines, and reminders. • Assist in preparing attorneys for client meetings and court appearances. 5. Billing & Administrative Support • Track billable hours and assist with client invoicing. • Ensure proper time entry and documentation of legal work. • Assist with administrative tasks, including scheduling and office organization.

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8 results for Executive Assistant in Tampa, FL

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