;

16 results for Office Specialist in Tampa, FL

Relevance

Date Posted

Create a Job Alert

Email me about new Office Specialist jobs in Tampa, FL

Are you sure you want to pass on this job?

We are offering a permanent employment opportunity for an Administrative Assistant in Clearwater, Florida, United States. This position will start out part-time and then become full-time when brought on permanently. This role is pivotal in our team, focusing on managing customer interactions and maintaining accurate records. The Administrative Assistant will be involved in a variety of tasks, including processing applications, data management, and customer service.

Responsibilities:

• Efficiently manage inbound and outbound calls, serving as the first point of contact for customers

• Provide top-notch customer service, addressing inquiries and resolving issues in a timely manner

• Perform data entry tasks, ensuring all customer information is accurately recorded and updated

• Handle email correspondence, responding to customer queries and concerns professionally

• Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) proficiently for various administrative tasks

• Schedule appointments, managing the team's calendar effectively to avoid conflicts

• Monitor customer accounts, taking necessary actions based on account status

• Process customer credit applications, ensuring accuracy and efficiency in all transactions.

• Demonstrated proficiency in answering inbound calls
• Strong customer service skills
• Experience in data entry tasks
• Proficiency in email correspondence
• Experience with both inbound and outbound calls
• Proficiency in Microsoft Excel
• Experience with Microsoft Outlook
• Familiarity with Microsoft PowerPoint
• Proficiency in Microsoft Word
• Ability to schedule appointments effectively

TalentMatch^®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

16 results for Office Specialist in Tampa, FL

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Clearwater, Florida, United States. This position will start out part-time and then become full-time when brought on permanently. This role is pivotal in our team, focusing on managing customer interactions and maintaining accurate records. The Administrative Assistant will be involved in a variety of tasks, including processing applications, data management, and customer service. Responsibilities:• Efficiently manage inbound and outbound calls, serving as the first point of contact for customers• Provide top-notch customer service, addressing inquiries and resolving issues in a timely manner• Perform data entry tasks, ensuring all customer information is accurately recorded and updated• Handle email correspondence, responding to customer queries and concerns professionally• Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) proficiently for various administrative tasks• Schedule appointments, managing the team's calendar effectively to avoid conflicts• Monitor customer accounts, taking necessary actions based on account status• Process customer credit applications, ensuring accuracy and efficiency in all transactions.

Administrative Assistant We are searching for an Administrative Assistant in Bradenton, Florida, who will play a crucial role in supporting our team! Responsibilities• Handle client inquiries, both via phone and email, and escalate to relevant personnel as necessary• Open new client accounts in the portal and gather necessary documents from clients• Screen incoming phone calls from clients and salespeople, and direct them to the appropriate parties• Maintain and manage client files, ensuring all information is up-to-date and accurate• Draft and send quarterly letters and Word documents to clients• Regularly update mailing lists and prepare envelopes with mailing names and addresses using Outlook• Order and manage office supplies as needed• Perform data entry tasks with precision and attention to detail• Ensure all confidential client information is handled with utmost care and discretion.

Administrative Assistant We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports. Responsibilities: • Ensure accurate documentation by collaborating with project teams to gather necessary information. • Assist in the creation of team-specific documents for project tracking. • Conduct research on property information utilizing internet sources and internal documents. • Aid in setting up new projects, including the creation of file trees on the network and physical file folders. • Act as a point of contact between clients, agencies, and project managers to facilitate clear communication. • Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies. • Prepare hearing folders and exhibits for use in public hearings. • Manage calendars for designated teams, ensuring seamless scheduling and time management. • Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations. • Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Tampa, Florida. The role is in the property management industry and the workplace is a traditional office setting. Responsibilities: • Ensure efficient handling of mail, which includes checking, sorting, and distributing to relevant departments. • Accurately enter data and invoices into the system. • Oversee the processing of certificates of insurance. • Manage tenant communications and word orders. • Schedule repair work as needed. • Handle uploading of invoices. • Maintain a well-organized filing system. • Utilize Microsoft Office tools for various tasks. • Provide excellent customer service, including answering inbound calls and correspondence via email. • Utilize Yardi Property Management software, if available. • Ensure the smooth operation of inbound and outbound calls. • Schedule appointments as required.

Sr. Administrative Assistant We are in search of a Sr. Administrative Assistant to join our team based in Sarasota, Florida. This role sits within the industry and involves managing customer interactions, maintaining systematic records, and resolving customer queries. This position also requires the monitoring of customer accounts and taking necessary actions when needed. Responsibilities: • Efficiently and accurately process customer credit applications • Maintain systematic and precise customer credit records • Handle customer queries and ensure they are resolved promptly • Monitor customer accounts and take necessary actions when required • Effectively use ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, and other relevant software • Manage calendars and schedule meetings via Cisco Webex • Participate in conference calls and manage communication channels effectively • Assist in budget processes and financial tasks • Maintain a high level of organization and display good computer skills.

Collections Specialist We are seeking a B2B Collections Specialist to join our dynamic team in the Manufacturing industry, based in Riverview, Florida. As a Collections Specialist, your primary focus will be to manage the collections process, maintain customer records, and handle high volumes of invoices. This role offers a contract to permanent employment opportunity. Responsibilities:• Manage a large portfolio of customer accounts, ensuring all collections processes are followed• Handle high volume collections, maintaining accuracy and efficiency• Proactively reach out to clients who are 0-120 days past due via calls and emails• Administer billing functions and handle inbound calls as required• Perform claim administration and accounts receivable tasks• Ensure accuracy and completeness of all customer credit records• Maintain a flexible work schedule between 7:30-5, with variations in lunch timings.

Accounts Payable Specialist We are offering a contract to permanent employment opportunity for an Accounts Payable Specialist in Tampa, Florida. As an integral part of our team, you will manage a high volume of accounts payable tasks, maintain precise customer records, and collaborate with various departments to ensure efficient and accurate financial operations. Responsibilities: • Accurately process customer credit applications and maintain precise records of these transactions. • Manage multiple vendor accounts in compliance with our company policies and procedures. • Validate purchase orders and inventory receipts, collaborating closely with the Procurement Department to resolve any discrepancies. • Maintain and organize accounts payable records in a cloud-based, paperless environment. • Collaborate directly with the Accounts Payable Lead to assist with team deadlines, ad-hoc reporting, analyzing data, staff training, and special projects. • Be responsible for full cycle accounts payable processing: high volume invoice processing, including validating charges, general ledger, intercompany, and multi-location allocation coding. • Review vendor statements and complete monthly excel-based reconciliations. • Maintain vendor W-9’s, contracts, and certificates of insurance. • Assist with month-end close deadlines with direct knowledge of accruals, continuously looking for process improvements to increase efficiency. • Work with multi-level approvers to ensure that invoices are approved in a timely manner using a threshold delegation threshold matrix.

Senior Digital Marketing Specialist – Paid Search We are seeking a Senior Digital Marketing Specialist – Paid Search to join our team located in Clearwater, Florida, 33765, United States. In this role, you will play a crucial part in designing, implementing, and refining Google Ads campaigns for our clients in the dental industry. You will use data to generate insights, manage a portfolio of clients, and collaborate closely with internal teams to align campaigns with client objectives. Responsibilities: • Develop, implement, and manage Google Ads campaigns, effectively managing budgets. • Work with internal teams such as the Account Management and creative team to communicate campaign results and suggest strategies. • Lead campaign strategy and management, including the analysis and refinement of targeting, bidding strategies, and ad copy to meet client KPIs. • Conduct comprehensive keyword research and analysis to identify opportunities for campaign improvement. • Monitor and analyze campaign performance metrics to identify trends and insights that can be acted upon. • Conduct A/B testing on ad creatives, landing pages, and bidding strategies to optimize performance. • Collaborate with the creative team to create high-performing ad copy and visuals. • Generate detailed performance reports and present findings to internal stakeholders and clients. • Stay updated on industry trends, Google Ads updates, and emerging technologies. • Identify opportunities to expand campaigns or introduce new strategies based on data insights. • Provide guidance and mentorship to entry level team members in paid search best practices.

Accounts Payable Specialist We are offering a permanent employment opportunity for an Accounts Payable Specialist, located in Tampa, Florida. This role is within the Motor Freight Forwarder industry and will involve handling tasks related to accounts payable, vendor management, and invoice processing. Responsibilities: • Accurately process full cycle accounts payable transactions on a daily basis. • Manage the receipt, allocation, and entry of a high volume of invoices from vendors. • Prioritize and process 'rush' items effectively. • Prepare weekly batch check runs while ensuring accuracy. • Respond promptly to both internal and external vendor inquiries/issues. • Ensure the proper accounting of month-end. • Resolve any invoice or community AP issues through thorough research. • Maintain timely and consistent achievement of all processing and reporting deadlines.

Receptionist We are in search of a detail-oriented Receptionist to join our team in Sarasota, Florida, United States. In this role, you will be the first point of contact for our clients and staff, manage office supplies, handle inquiries over the phone, and assist in administrative duties to support the smooth running of our office. Responsibilities: • Acting as the first point of contact by welcoming and directing guests who visit the office.• Handling inbound phone calls, taking detailed notes, and directing them to the appropriate personnel.• Ensuring accurate and timely entry and processing of invoices into the system.• Managing and maintaining office inventory by placing orders for office supplies as and when required.• Processing expense reports and ensuring all expenses are accounted for and approved.• Providing general administrative support to ensure efficient operation of the office.

Accounting Clerk We are offering a permanent employment opportunity in the detail-oriented services industry, based in Sarasota, Florida. The Accounting Clerk we are seeking will play a crucial role in the administrative operations of our team. Responsibilities: • Responding to all client inquiries via email or phone • Generating quotations for clients • Establishing new item codes in QuickBooks • Handling client order processing • Formulating in stock sales orders • Developing purchase orders for the home office • Managing the shipment of parts to clients via UPS/FedEx or Freight • Keeping track of department statistics • Assisting in the processing of returns/Italy crates • Answering department phone lines • Maintaining Open PO and Arriving materials Excel sheets • Assisting management with projects as needed • Applying logistics and distribution skills to coordinate logistics • Utilizing skills in Billing, Data Entry, Invoice Processing, Microsoft Excel, QuickBooks, Customer Service, International Shipping, and Shipping & Receiving.

Data Entry Clerk We are seeking recent college graduates who are eager to learn on-the-job and work closely with a successful team. This is for a brand new team and the need is immediate and high volume. Primary responsibilities: Downloading commission statements in PDF or Excel format, and storing them in various digital locations using file explorer. Effectively using Outlook, especially to set up essential rules. Communicate and explain work done as well as familiarity with computer operations clearly and professionally. Initial weeks will be spent learning on the job and shadowing in-person and digitally to grasp the company's workflow. Working hours are 8:30 AM - 5:30 PM with a flexible shift to 7:00 AM - 4:00 PM if needed. Ideal candidates need to have: Strong organizational skills to maintain periodically-changing login credentials. Good communication skills to articulate themselves well in a team setting. Proactive approach towards working in this high-volume, fast-paced environment with the ability to adapt to new challenges. This role serves as a crucial support function for our Revenue Analysts by pulling commission statements, which makes recording revenue figures possible. This is an excellent opportunity for those who have a passion for data management, are quick learners, and have a track record of working well in team environments. We value a positive work environment and are seeking addition who will add to this dynamic.

Accounts Payable Lead We are offering an exciting opportunity for an Accounts Payable Lead based in Tampa, Florida. In this role, the successful candidate will be responsible for overseeing the processing of customer credit applications, maintaining accurate records, and resolving customer inquiries. This position is crucial in our team's efforts to monitor customer accounts and take appropriate actions. Responsibilities include: • Addressing and resolving customer inquiries in a timely and effective manner• Monitoring customer accounts and taking necessary actions when required• Leading a team of permanent Accounts Payable Specialists• Implementing and managing accounting software systems• Training and developing the team to ensure continuous growth and improvement• Ensuring compliance with accrual accounting principles• Handling account coding accurately and proficiently• Managing high-volume, multi-location accounting functions. This is a permanent position that will pay up to $80,000 depending upon experience. Please apply to Jane Gearhart if interested!

Accounts Receivable Clerk We are offering a permanent employment opportunity for an Accounts Receivable Clerk in Tampa, Florida. This role is central to our operations, ensuring accurate and efficient processing of customer credit applications, maintaining customer credit records, and handling customer inquiries. Responsibilities: • Efficiently manage customer inquiries and orders over the phone • Accurately process customer credit applications • Maintain and update customer credit records diligently • Build daily deposits from received payments • Follow up on outstanding invoices to ensure timely payments • Generate customer invoices based on their specific needs • Print daily route invoices and cover sheets • Prepare and print load sheets for each route • Print Customer statements for each route • Ensure proper filing of customer invoices and route cover sheets • Handle miscellaneous filing as required

Bookkeeper We are offering a long-term contract employment opportunity for a Bookkeeper to join our team in Brooksville, Florida. As a key member of our team, you'll handle a variety of tasks related to our financial records including the processing of accounts payable and receivable, account reconciliation, and data entry. Responsibilities • Accurately processing accounts payable and receivable • Conducting account reconciliation activities to ensure accuracy of financial data • Handling data entry tasks related to financial transactions • Using QuickBooks for bookkeeping and financial management tasks • Using Microsoft Excel for data analysis and financial reporting • Conducting bank reconciliations to ensure accuracy of financial records • Handling month-end close procedures to ensure timely reporting • Processing payroll for employees, ensuring accurate and timely payment • Maintaining accurate financial records for future reference and audits.

Full Charge Bookkeeper We are offering an exciting opportunity for a Full Charge Bookkeeper in Sarasota, Florida! Responsibilities:• Monitor customer accounts and take necessary action when required.• Handle a high volume of Accounts Payable tasks, including processing incoming bills, GL coding, obtaining approval, entering data into the system, issuing checks, and mailing out checks.• Manage Accounts Receivable tasks, including bank deposits, applying payments, generating invoices, and performing light collections.• Perform bank reconciliations for multiple bank accounts • Provide input for budget preparation and get draft forms ready for review b.• Prepare financial statements for review, requiring a strong understanding of debits/credits, assets/liabilities, and depreciation.• Maintain W9s and Certificates of Insurance for Vendors.

TalentMatch®

16 results for Office Specialist in Tampa, FL

TalentMatch^®