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7 results for Receptionist in Tampa, FL

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We are in search of a detail-oriented Receptionist to join our team in Sarasota, Florida, United States. In this role, you will be the first point of contact for our clients and staff, manage office supplies, handle inquiries over the phone, and assist in administrative duties to support the smooth running of our office.

Responsibilities:

• Acting as the first point of contact by welcoming and directing guests who visit the office.

• Handling inbound phone calls, taking detailed notes, and directing them to the appropriate personnel.

• Ensuring accurate and timely entry and processing of invoices into the system.

• Managing and maintaining office inventory by placing orders for office supplies as and when required.

• Processing expense reports and ensuring all expenses are accounted for and approved.

• Providing general administrative support to ensure efficient operation of the office.

• Possess at least 1 year of experience in a receptionist role or similar administrative position.
• Proficient in answering inbound calls and addressing customer inquiries effectively.
• Experience in ordering and maintaining office supplies inventory.
• Demonstrated ability to process approved invoices in a timely and accurate manner.
• Capability to prepare and complete expense reports, ensuring all transactions are accurately recorded.
• Strong skills in providing administrative assistance to staff and management.
• Excellent communication, organizational, and multitasking skills.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

7 results for Receptionist in Tampa, FL

Receptionist We are in search of a detail-oriented Receptionist to join our team in Sarasota, Florida, United States. In this role, you will be the first point of contact for our clients and staff, manage office supplies, handle inquiries over the phone, and assist in administrative duties to support the smooth running of our office. Responsibilities: • Acting as the first point of contact by welcoming and directing guests who visit the office.• Handling inbound phone calls, taking detailed notes, and directing them to the appropriate personnel.• Ensuring accurate and timely entry and processing of invoices into the system.• Managing and maintaining office inventory by placing orders for office supplies as and when required.• Processing expense reports and ensuring all expenses are accounted for and approved.• Providing general administrative support to ensure efficient operation of the office.

Event Planner Intermediate <ul><li>Position: Event Planner (Contract)</li><li>Location: 10410 Highland Manor Drive, Tampa, Florida, 33610, United States</li><li>Type: 100% ONSITE </li><li>Hourly Pay: $26- $28 /per hour</li></ul>Job Description: <ol><li>Ability to plan events that can range from 10 to 500 people, with various degrees of complexity.</li><li>Monitor/manage the project including; creation of project plans and budgets (prepare, manage & reconcile).</li><li>Ability to lead team working on an event and direct many facets at one time.</li><li>Collaborate and interact effectively with Firm’s senior management, middle management and customers.</li><li>Provide strategic input and recommendations to business group on event development.</li><li>Maintain partnering relationships with internal business partners such as Food Services, Conference -Services, Audio Visual, Security and Facilities.</li><li>Manage all aspects of events including but not limited to: internal consulting, concept proposal development, site selection via RFP process, vendor negotiation, contract administration (including controlling risks associated with attrition and cancellation), hotel management, air/ground travel, total logistics coordination (menus, setup, decor, audio visual), creative writing for invitation, input on graphic design and website development, printing, registration management, coordination of speakers, giveaways, entertainment, activities, and travel staff.</li></ol> Role and Responsibilities: Corporate Meeting Coordinator manages the front desk, provides light meeting planning support, assists clients with meeting needs, such as room assignments, printing of name badges, etc. Job Description:• Cover reception desk essential functions; answering telephone calls, and returning emails promptly- within four hours or by the end of day• Stand, Greet and direct clients when they arrive to the conference center• Walk and inspect conference set up• Detail pop up/small meetings as directed• Assist Meeting Planner with high level meetings (right hand of the planner, buddy system)• Interact with Central Reservation (internal meeting booking department), porters, audio visual and catering• Submit facilities requests as directed by Planner• Support Meeting Planning Managers, Meeting Specialists and other managers• High touch approach, customer service focus• Perform any other job related duties as assigned• Handle all conference center guest room blocks, where it applies• Manage space issues, escalate unresolved issues to the Lead Planner Adhere to conference center SOP’s Qualification:• Two years hospitality experience in 5 Star Hotels, Event Planning and Food & Beverage with high touch customer service• Ability to follow written and/or verbal instructions• Ability to stand and/or sit and continuously perform essential job functions for duration of shift with or without reasonable accommodations• Ability to effectively deal with internal and external

Administrative Assistant We are in search of an Administrative Assistant for a contract to permanent opportunity in Tampa, Florida. This role is situated within a dynamic environment where you'll be supporting various project teams and liaising with clients. The job function entails a range of duties including coordinating project documentation, maintaining job files, and assisting in the preparation of technical reports. Responsibilities: • Ensure accurate documentation by collaborating with project teams to gather necessary information. • Assist in the creation of team-specific documents for project tracking. • Conduct research on property information utilizing internet sources and internal documents. • Aid in setting up new projects, including the creation of file trees on the network and physical file folders. • Act as a point of contact between clients, agencies, and project managers to facilitate clear communication. • Support the creation of client proposals and compile reports, plans, and applications for submission to state and local agencies. • Prepare hearing folders and exhibits for use in public hearings. • Manage calendars for designated teams, ensuring seamless scheduling and time management. • Contribute to business development efforts by researching potential opportunities and clients, and coordinating meetings and presentations. • Provide general assistance to senior staff as required, demonstrating flexibility and initiative.

Administrative Assistant We are offering a long term contract employment opportunity for an Administrative Assistant in Tampa, Florida. The role is in the property management industry and the workplace is a traditional office setting. Responsibilities: • Ensure efficient handling of mail, which includes checking, sorting, and distributing to relevant departments. • Accurately enter data and invoices into the system. • Oversee the processing of certificates of insurance. • Manage tenant communications and word orders. • Schedule repair work as needed. • Handle uploading of invoices. • Maintain a well-organized filing system. • Utilize Microsoft Office tools for various tasks. • Provide excellent customer service, including answering inbound calls and correspondence via email. • Utilize Yardi Property Management software, if available. • Ensure the smooth operation of inbound and outbound calls. • Schedule appointments as required.

Administrative Assistant We are offering a permanent employment opportunity for an Administrative Assistant in Clearwater, Florida, United States. This position will start out part-time and then become full-time when brought on permanently. This role is pivotal in our team, focusing on managing customer interactions and maintaining accurate records. The Administrative Assistant will be involved in a variety of tasks, including processing applications, data management, and customer service. Responsibilities:• Efficiently manage inbound and outbound calls, serving as the first point of contact for customers• Provide top-notch customer service, addressing inquiries and resolving issues in a timely manner• Perform data entry tasks, ensuring all customer information is accurately recorded and updated• Handle email correspondence, responding to customer queries and concerns professionally• Use Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) proficiently for various administrative tasks• Schedule appointments, managing the team's calendar effectively to avoid conflicts• Monitor customer accounts, taking necessary actions based on account status• Process customer credit applications, ensuring accuracy and efficiency in all transactions.

Sr. Administrative Assistant We are in search of a Sr. Administrative Assistant to join our team based in Sarasota, Florida. This role sits within the industry and involves managing customer interactions, maintaining systematic records, and resolving customer queries. This position also requires the monitoring of customer accounts and taking necessary actions when needed. Responsibilities: • Efficiently and accurately process customer credit applications • Maintain systematic and precise customer credit records • Handle customer queries and ensure they are resolved promptly • Monitor customer accounts and take necessary actions when required • Effectively use ADP - Financial Services, Banner Ads, Cisco Webex Meetings, Concur, CRM, About Time, and other relevant software • Manage calendars and schedule meetings via Cisco Webex • Participate in conference calls and manage communication channels effectively • Assist in budget processes and financial tasks • Maintain a high level of organization and display good computer skills.

Administrative Assistant We are searching for an Administrative Assistant in Bradenton, Florida, who will play a crucial role in supporting our team! Responsibilities• Handle client inquiries, both via phone and email, and escalate to relevant personnel as necessary• Open new client accounts in the portal and gather necessary documents from clients• Screen incoming phone calls from clients and salespeople, and direct them to the appropriate parties• Maintain and manage client files, ensuring all information is up-to-date and accurate• Draft and send quarterly letters and Word documents to clients• Regularly update mailing lists and prepare envelopes with mailing names and addresses using Outlook• Order and manage office supplies as needed• Perform data entry tasks with precision and attention to detail• Ensure all confidential client information is handled with utmost care and discretion.