58 results for Accounts Payable Specialist in Washington, DC

Accounts Payable Specialist We are in search of an Accounts Payable Specialist to join our team, situated in BALTIMORE, Maryland. This role offers a permanent employment opportunity and is pivotal in managing customer applications, keeping customer records precise, and resolving customer queries. You will also be tasked with monitoring customer accounts and taking appropriate actions. Responsibilities:• Accurately and efficiently process customer credit applications.• Keep customer credit records precise and up-to-date.• Manage customer inquiries and provide prompt resolutions.• Monitor customer accounts and take necessary actions.• Perform analyses of financial information to provide accurate and timely reports.• Assist with accounts payable and perform light accounting duties as needed.• Maintain data entries in the producer payroll system.• Process accounts payable invoices and perform accounts payable research as required.• Prepare journal entries to support the General Ledger team as needed.

Accounts Payable Specialist A construction company in upper Silver Spring is seeking an Accounts Payable specialist for a temp-hire opportunity.Duties include:<ul><li>Coding, matching, batching, and entering invoices</li><li>Cutting checks</li><li>Handling vendor inquiries</li><li>Processing 1099’s</li><li>Reconciliations</li></ul>

Accounts Payable Specialist Our client in Annandale is seeking a talented Accounts Payable Specialist to join their team.

Accounts Payable Specialist Our client in Chantilly is seeking a talented accounts payable specialist to join their team.

Accounts Payable Supervisor/Manager We are on the hunt for a skilled Accounts Payable Supervisor/Manager to be part of our team in Washington, District of Columbia. The role entails overseeing the processing of customer applications, maintaining accurate customer records, and resolving customer inquiries. As an Accounts Payable Supervisor/Manager, you will also be expected to monitor customer accounts and take appropriate action when necessary. AP Manager candidates with NetSuite are highly encouraged to apply. Responsibilities:• Oversee the accurate and efficient processing of customer credit applications• Responsible for the setup of new vendors within our ERP System• Handle the processing of credit card reconciliations, EFTs & ACHs• Manage the processing of high volume full cycle invoices for vendors• Resolve discrepancies with payments and vendor inquiries• Train and lead Accounts Payable staff• Track monthly accruals and variance in vendor payments• Carry out monthly close out for the Accounts Payable Department• Oversee the coding, matching, batching, and processing of checks and ACHs• Handle the processing of 1099s and W9s All interested candidates in the Accounts Payable Manager opportunity and other fulltime opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn

Accounts Payable Accountant We are in search of an Accounts Payable Accountant to join our team in Washington, District of Columbia. The role primarily involves managing accounts payable, processing customer applications, and maintaining accurate records. This role is crucial to our operations in the industry. Responsibilities: • Oversee and manage accounts payable efficiently• Process customer credit applications with precision and speed• Maintain accurate customer credit records • Leverage Microsoft Excel for invoice processing and account reconciliation• Monitor customer accounts and take necessary actions• Handle invoice processing, including coding invoices• Carry out check runs in a timely and accurate manner• Resolve customer inquiries promptly and professionally • Ensure all account records are up to date and accurate• Collaborate with other team members to ensure smooth operations. All interested candidates in this Accounts Payable Specialist opportunity and other full-time opportunities in Accounting Operations please send your resume to Justin Decker via LinkedIn.

Accounts Payable Manager We are offering an exciting opportunity for an Accounts Payable Manager to become a key part of our team in Reston, Virginia. In this role, you will be at the forefront of managing our Accounts Payable and International Invoice Processing Teams. Your focus will be on ensuring the efficient processing of cash disbursements, safeguarding firm assets, and maintaining compliance with IRS guidelines. Responsibilities: • Oversee the daily operations of the Accounts Payable team and International Invoice Processing Team • Safeguard firm assets through the implementation of fraud prevention measures and internal controls • Ensure compliance with IRS guidelines in all cash disbursements processed • Manage the development and maintenance of the departmental budget • Act as a liaison to firm leadership and other departmental leaders for Accounts Payable support • Foster positive relationships with both internal and external customers, responding to inquiries and issues in a timely manner • Monitor the performance of Accounts Payable systems and act as a point of contact for testing and troubleshooting • Promote workflow automation and quality control within the team • Oversee the management of contracts for AP resources • Lead the team through departmental goal setting, performance tracking, and long-term growth strategies.

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team in Columbia, Maryland. As an Accounts Payable Clerk, you will be primarily responsible for processing invoices, ensuring the accuracy of accounts payable and maintaining vendor relations. Responsibilities:<ul><li>Invoice Processing: Accurately process high-volume invoices across multiple entities while maintaining attention to detail and accuracy.</li><li>Vendor Reconciliation: Examine and reconcile vendor statements, resolve discrepancies promptly, and escalate concerns to the AP Manager as needed.</li><li>Audit Support: Provide necessary documentation and reports to support audit processes and regulatory compliance.</li><li>AP Aging Reports: Regularly manage and review multiple accounts payable aging reports, ensuring timely follow-up on outstanding items.</li><li>Special Projects: Undertake ad hoc projects and other responsibilities to support the Accounting Department's success and growth.</li><li>Sales Tax Review: Assess sales tax application on invoices and submit proper exemption certificates as required.</li><li>Payment Processing: Utilize AP software to process and enter payments, including ACH/autopay invoices efficiently.</li><li>Month-End & Year-End Procedures: Execute closing procedures related to accounts payable for timely and accurate reporting.</li><li>Vendor Database Management: Maintain and update the vendor database, including monitoring W-9 compliance and adherence to payment terms.</li><li>Inbox Management: Manage the Accounts Payable email inbox effectively by prioritizing communications and ensuring timely responses.</li></ul>

Accounts Payable Clerk We are offering an exciting opportunity for a detail-oriented and proactive Accounts Payable Clerk to join our team in the construction industry. In this role, you will play a crucial part in ensuring the accuracy, efficiency, and compliance of our accounts payable processes across multiple entities while contributing to the success and growth of the Accounting Department. Responsibilities:<ul><li>Invoice Processing: Accurately process vendor invoices, ensuring proper documentation and compliance with established procedures.</li><li>Discrepancy Resolution: Communicate with internal teams and external vendors to identify and resolve invoice discrepancies promptly and effectively.</li><li>AP Aging Reports: Monitor and manage multiple AP aging reports, following up on outstanding items to guarantee timely resolution.</li><li>Vendor Reconciliations: Conduct vendor statement reviews and reconciliations, addressing discrepancies and reporting any concerns to the AP Manager.</li><li>Vendor Database Management: Maintain and update the vendor database, including W-9 forms, while ensuring compliance with payment terms and regulations.</li><li>Sales Tax Administration: Review sales tax on invoices and submit appropriate exemption certificates as required.</li><li>Third-Party Software Utilization: Use third-party AP software for streamlined workflows, processing ACH/autopay invoices and entering payments efficiently.</li><li>Month-End/Year-End Closing: Perform closing procedures related to accounts payable, ensuring accuracy and timeliness for monthly and yearly financial reporting.</li><li>Inbox Management: Monitor and manage the Accounts Payable email inbox, addressing all correspondence promptly.</li><li>Process Optimization: Support the enhancement of AP workflows and systems to improve operational efficiency.</li><li>Audit Support: Provide documentation and reports as needed to facilitate audit processes.</li><li>Special Projects: Assist with special accounting projects and perform additional duties assigned to support the Accounting Department’s needs.</li></ul>

Accounts Payable Clerk We are offering an exciting opportunity for an Accounts Payable Clerk in Manassas, Virginia. The chosen individual will play a pivotal role in our team, focusing on the processing of invoices and the maintenance of financial records. This role will also involve addressing customer inquiries and overseeing customer accounts. Responsibilities: • Efficiently process invoices, ensuring accuracy and timeliness • Maintain and update customer credit records regularly • Respond to customer inquiries in a detail oriented and timely manner • Monitor customer accounts and take necessary actions when needed • Conduct check runs to ensure payments are up-to-date • Perform data entry tasks related to accounts payable • Implement coding invoices practices for accurate record-keeping.

Accounts Receivable Specialist Our client in Fairfax is seeking a talented Accounts Receivable Specialist to join their team.

Accounts Receivable Specialist Our client in Sterling is seeking a talented accounts receivable specialist to join their team

Accounting Manager/Supervisor Our client is a national non-profit organization that is currently seeking an Accounting Manager to join their team. The company offers a hybrid work environment, flexible schedule, and good work-life balance. This is a newly created position within the organization, and this is a great opportunity to make an immediate impact on the department and organization. Reporting to their Controller and working closely with the CFO, you will be responsible for overseeing the company's financial statements, supervising accountants, and ensuring accurate financial reporting. Your role will also include handling payroll processing, preparing journal entries, and serving as the main contact for external auditors.. Responsibilities• Oversee the preparation and analysis of comprehensive financial statements in accordance with GAAP and organizational policies.• Mentor and supervise accountants, providing detail oriented development opportunities and reviewing their work.• Handle bi-weekly payroll review and ensure accuracy in payroll processing.• Timely preparation of adjusting journal entries for accurate financial reporting.• Reconcile and post iMIS batches (A/R-membership system) on a timely basis.• Ensure timely and accurate bank deposits.• Approve monthly bank and investment account reconciliations to ensure accurate financial reporting.• Oversee the weekly processing of accounts payable (hard copy checks and EFT).• Collaborate with the Director of Finance/Controller in preparing annual audit and Form 990 schedules and information.• Facilitate a smooth audit process as the primary liaison for external auditors and address any audit findings.• Assist in the development of budgets and financial forecasts to support financial planning efforts.• Maintain and strengthen internal controls to safeguard assets, mitigate financial risks, and improve operational efficiency.• Stay updated with changes in accounting standards and best practices for compliance and efficiency in financial processes.• Support finance leadership in strategic initiatives, special projects, and process improvements to optimize financial operations.

Accounting Manager We are in looking for a meticulous and focused Accounting Manager or Assistant Controller to join our Full Time Engagement Practice situated in Washington, District of Columbia. In this role, as a full-time Consultant, you will primarily take charge of supporting the client's full cycle accounting ensuring the accuracy of financials and timely financial reporting. Responsibilities:• Support day-to-day accounting functions including reconciliations, financial reporting, and close.• Oversee work product of staff including GL, AP, and AR staff.• Maintain and update customer credit records regularly.• Resolve any inquiries promptly and professionally.• Utilize accounting software systems effectively for all accounting functions.• Assist in auditing tasks as required.• Utilize NetSuite for various accounting and reporting tasks.• Support the team during systems implementation, particularly with NetSuite including data integrity testing and/or User Acceptance Testing.

Office Manager Robert Half is hiring for an Office Manager for a professional services firm based in Annapolis, MD. This role will provide both administrative and operational accounting support to the business. Please apply or reach out to Cody Marshall at Robert Half for more information. This is a direct-hire position that offers strong room for advancement and learning in the company. Responsibilities<ul><li>Administrative Support:</li><li>Manage the front office, greet clients, answer phone calls, and respond to general inquiries.</li><li>Coordinate schedules, meetings, and appointments for staff and executives.</li><li>Order office supplies and ensure the office environment is well-maintained and organized.</li><li>Assist in organizing company events, conferences, and employee activities as needed.</li><li>Ensure that office equipment is functioning properly and arrange for repairs as necessary.</li><li>Communication & Coordination:</li><li>Act as the main point of contact for vendors, clients, and contractors.</li><li>Ensure that office communication (emails, memos, etc.) is clear and consistent.</li><li>Support office staff in day-to-day tasks and administrative activities.</li><li>Assist with human resources tasks such as employee onboarding, benefits administration, and maintaining personnel records.</li><li>Accounts Payable & Receivable:</li><li>Handle accounts payable and receivable processes, ensuring that all invoices are paid on time and all incoming payments are recorded accurately.</li><li>Reconcile bank statements and credit card transactions, and maintain accurate financial records.</li><li>Billing and invoicing for clients</li></ul>

Accounting Clerk We are hiring for a meticulous and dedicated Accounting Clerk to join our team in Hunt Valley, Maryland. In this role, you will be a pivotal part of our accounting team, ensuring the smooth operation of our financial processes. Your key responsibilities will include managing the purchasing process, maintaining accurate invoice records, and providing support to our accounts payable team. Responsibilities: • Ensure the accuracy and efficiency of the purchasing process by matching invoices and packing slips to receiving records in the system.• Collect, scan, and upload invoices into our internal system, maintaining comprehensive and accurate records.• Assist in the completion of purchase orders, using invoice details as necessary.• Verify the alignment of purchase orders and invoices, promptly resolving any discrepancies that arise.• Provide essential support to both the Purchasing Department and Accounts Payable team in their daily operations.• Distribute purchase orders to various departments within the organization, ensuring clear communication and understanding.• Take responsibility for ordering materials and supplies for the Leasing and Maintenance departments, ensuring they have what they need to operate effectively.• Perform other related duties as assigned, demonstrating your versatility and commitment to the role.

Office Manager/Bookkeeper We are in search of an Office Manager/Bookkeeper to become a part of our dynamic team. This role is based in Manassas, Virginia, and involves overseeing a range of administrative and financial tasks, including the management of accounts payable and receivable, payroll, and fiscal reporting. You will also supervise supply activities and maintain personnel records. Responsibilities:• Accurately and efficiently process customer credit applications• Maintain precise records of all accounting activities• Prepare and administer payrolls and various employee benefit programs• Oversee the preparation of monthly operations reports, financial statements, schedules, and statistical data• Supervise supply activities, as well as the repair, maintenance, or alteration of buildings and equipment• Process requisitions for supplies, materials, and equipment• Work in collaboration with the CPA for tax completion• Co-sign checks and vouchers concerning purchase orders, travel expenses, vendor claims, and other expenditures• Analyze expenditures and other financial data to inform business decisions• Establish and maintain accounting procedures, fiscal reporting requirements, and budget work programs If interested, please message Ian Gainor via LinkedIn

Bookkeeper We are providing an opportunity for a Bookkeeper to join our banking industry team in Baltimore, Maryland. This is a direct-hire position that sits on site full-time Monday-Friday. The Bookkeeper will be tasked with managing financial records, ensuring financial regulations are adhered to, and facilitating internal and external audits. This role also involves collaboration with cross-functional teams. Responsibilities:• Reconciliation of general ledger accounts and bank statements, ensuring accuracy and identifying any discrepancies.• Recording of daily financial transactions in the general ledger using accounting software.• Monitoring and managing cash balances to ensure optimal utilization of funds.• Preparation and generation of financial reports, including income statements and balance sheets.• Tracking and categorizing expenses to ensure compliance with budgetary guidelines.• Maintenance of organized and up-to-date financial records, receipts, and documentation.• Assisting in internal and external audits by providing necessary financial information and documentation.• Collaborating with vendors and suppliers to reconcile accounts and resolve discrepancies.• Utilizing skills in Accounts Payable (AP), Accounts Receivable (AR), Bank Reconciliations, Bookkeeping, Microsoft Excel, Month End Close, QuickBooks to effectively perform tasks.

Accounting Manager/Supervisor We are looking for an experienced Accounting Manager/Supervisor to join our team in WASHINGTON, District of Columbia. In this role, you will oversee general accounting operations, manage payroll and accounts payable, and ensure the accuracy of financial transactions. You will also be tasked with coordinating and reviewing analyses and preparations of schedules and reconciliations, as well as maintaining the fixed asset system and related subsidiary records. Responsibilities • Oversee the general accounting operations to ensure accuracy of financial transactions • Supervise and monitor payroll and accounts payable activities • Assist with year-end financial audits, tax preparations, and regulatory filings • Coordinate and review analyses and preparation of schedules and reconciliations of general ledger accounts and subsidiary records • Maintain the fixed asset system and related subsidiary records, ensuring proper transaction disclosure and assess existence through physical inventory performance • Support Incurred Cost Submissions, internal rates/pools, and reconciliation • Implement, document, and maintain adequate and effective internal control policies and procedures • Drive process improvements around the efficiency, timeliness, and accuracy of month-end close and reporting cycles • Ensure compliance with all applicable laws, rules, and regulations (GAAP, CFR, CAS, tax, etc.) • Identify issues and make recommendations to management for resolution or mitigation.

Bookkeeper Robert Half has a new direct-hire opportunity for a Bookkeeper in the Beltsville, MD area. The ideal candidate will be responsible for performing general and operational accounting duties. This position will give you the opportunity to grow your accounting knowledge and experience. This role sits on site full-time Monday-Friday. Please reach out to Cody Marshall at Robert Half for more information. Essential Functions<ul><li>Reconcile bank accounts monthly; verify deposits, and address inquiries from banks</li><li>Accounts payables and receivables</li><li>Communicate with third-party vendors regarding financial matters</li><li>Assist with month-end close responsibilities</li><li>Post prepaid and accrued expenses journal entries</li><li>Assist with reconciliations</li><li>Complete special projects and other duties as assigned</li></ul>

Accounting Clerk Our client in Herndon is seeking a talented accounting clerk to join their team.

Accounting Clerk Our client in McLean is seeking a talented Accounting Clerk to join their team.

Lease Accounting Assistant We are offering an exciting opportunity for an Accounting Assistant in Annapolis, Maryland. As an Accounting Assistant, you will be involved in a variety of tasks including billings, cash receipts, accounts receivable, and general ledger review. Responsibilities• Accurately process and enter monthly charge back billings, such as utilities and repair orders.• Generate and distribute monthly invoices and supporting documentation.• Review the general ledger to ensure accurate invoice coding related to operating expenses, taxes, and insurance.• Communicate with various teams to resolve any issues with miscoded operating expenses.• Monitor and update real estate tax and insurance payments for reimbursement.• Maintain and update tenant contact information.• Monitor bank accounts for tenant payment activity and post cash receipts timely and accurately.• Assist with accounts receivable reporting.• Respond to vendor inquiries regarding payment confirmations and outstanding balance inquiries.• Follow up with vendors on outstanding checks.• Assist with various areas, including insurance, real estate taxes, and utilities.

Accounting Manager Role Overview:The role of the Accounting Manager is pivotal to maintaining the financial accuracy, operational efficiency, and fiscal responsibility of the organization. The Accounting Manager leads the organization’s accounting activities, including payroll, accounts payable, accounts receivable, and the general ledger across multiple entities. The Accounting Manager is an essential part of the organization’s internal control framework, ensuring strict adherence to policies, compliance standards, and proper segregation of duties. With a blend of hands-on accounting expertise and a strategic mindset, this role is ideal for someone passionate about optimizing financial operations and driving continuous improvement.The position invites an accomplished accountant to make a lasting impact by safeguarding financial integrity, informing decision-makers, and spearheading operational enhancements. Primary Responsibilities Include:<ul><li>Crafting and interpreting detailed financial statements that adhere to GAAP while delivering an accurate view of the organization’s financial position.</li><li>Guiding and coaching a team of two accountants by setting tasks, reviewing outputs, and fostering their development.</li><li>Verifying payroll data bi-weekly, ensuring precise and timely processing.</li><li>Preparing journal entries to uphold financial reporting standards.</li><li>Conducting thorough reviews and approvals of monthly reconciliations.</li><li>Supervising accounts payable processes, inclusive of electronic fund transfers and check preparation, for regular completion and senior management review.</li><li>Collaborating with finance leadership to prepare audit documentation and annual Form 990 schedules effectively.</li><li>Acting as the main point of contact during audits, streamlining the process and resolving findings in collaboration with the finance leadership.</li><li>Assisting in budget creation and revenue forecasting to support organizational planning.</li><li>Strengthening internal control measures to mitigate risks, protect assets, and ensure operational efficiency.</li><li>Staying informed about evolving accounting standards and industry best practices for optimal compliance and process enhancements.</li><li>Contributing to strategic financial initiatives and collaborating on special projects to refine accounting processes and systems.</li></ul>

Manager, Financial Shared Services We are on the search for a Manager, Financial Shared Services to be a part of our team based in Chantilly, Virginia. In this role, you will be managing financial services and ensuring the smooth operation of our shared services. This includes overseeing payroll operations, managing accounts payable, and utilizing financial services tools like ADP and Ceridian. Responsibilities: • Oversee the processing of payroll operations to ensure accuracy and timely completion • Manage all aspects of accounts payable to maintain financial accuracy • Utilize tools like ADP - Financial Services and ADP Workforce Now for efficient financial management • Implement and manage ATS - Asynchronous Transfer Mode for improved operations • Use Crystal Reports for generating insightful financial reports • Oversee the administration of 401k - RRSP Administration for employee benefits • Employ the use of 'About Time' for efficient time management • Supervise accounting functions to ensure all financial operations are accurate and up to date • Conduct regular audits to ensure financial compliance and accuracy • Manage benefit functions to ensure all employee benefits are administered correctly • Operate Costpoint for improved financial management.

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