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15 results for Administrative Project Manager in Washington, DC

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We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations.

Responsibilities:
• Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio.
• Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes.
• Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events.
• Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area.
• Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools.
• Assist in the development and monitoring of department goals and objectives.
• Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures.
• Participate in the planning of executive retreats and staff development meetings.
• Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling.
• Attend and participate in community outreach events and maintain public relations that serve the organization.

• Minimum of 2 years of experience as an Executive Assistant or in a similar role

• Proficiency in using Concur for travel and expense management

• Experience with CRM software for customer relationship management

• Knowledge of ERP - Enterprise Resource Planning systems

• Strong administrative assistance skills, including managing correspondence and office procedures

• Expertise in calendar management, with the ability to schedule and coordinate meetings, appointments, and travel arrangements for executives

If you are the ideal Executive Assistant for this role, please reach out to Robyn Walters via LinkedIn.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.

15 results for Administrative Project Manager in Washington, DC

Executive Assistant We are offering an exciting opportunity in Vienna, Virginia, for an Executive Assistant to join our team. In this role, you will be instrumental in coordinating, communicating, and facilitating the implementation and administration of various projects and initiatives. You will also be a key point of contact for management personnel, developing and maintaining relationships to ensure smooth business operations. Responsibilities: • Act as a communication channel between internal and external parties, responding to information requests on behalf of the corporation and its client portfolio. • Provide support to the executive team during meetings, including preparing agendas, making arrangements, and recording minutes. • Act as a project manager for special projects, including planning and coordinating multiple presentations, disseminating information, and organizing company-wide events. • Assist in the management of daily schedules and overall calendars, and maintain files and office for an effective work area. • Provide administrative support, including handling travel arrangements and expense report submittals using Concur and CRM tools. • Assist in the development and monitoring of department goals and objectives. • Create and complete various correspondences, including word processing/typing of letters, memos, forms, policies, and procedures. • Participate in the planning of executive retreats and staff development meetings. • Review and assess requests, inquiries, and calls submitted to the CEO for proper routing and handling. • Attend and participate in community outreach events and maintain public relations that serve the organization.

Staff Accountant We are seeking a Staff Accountant to join our team based in Washington, District of Columbia. The role is located in Georgetown and provides free parking. The role is 100% in office. This role involves various accounting and administrative responsibilities within a dynamic organization. The successful candidate will manage all accounting and financial processes, ensuring accurate record-keeping and efficient operations. Responsibilities: • Oversee the full cycle of accounting duties, including but not limited to, accounts payable, accounts receivable, payroll and general ledger management. • Prepare, analyze, and present monthly financial statements, budgets, and forecasts. • Conduct bank reconciliations, manage cash flow, and ensure accurate financial record-keeping. • Handle invoicing, bill payments, and expense reporting in a timely manner. • Collaborate with external accountants for tax preparation and annual audits. • Communicate effectively with vendors, project managers, designers, and clients on any issues around billing and invoicing. • Manage administrative and operational tasks of the office, including but not limited to, managing leases, insurance, supplies, equipment, and facility emails and files. • Maintain employee records, including attendance, benefits, and performance evaluations. • Address employee inquiries and resolve HR-related issues in accordance with labor laws and company policies. • Oversee day-to-day office operations, including supply management, equipment maintenance, and vendor relationships. • Develop and implement office policies and procedures to improve efficiency. • Coordinate meetings, events, and travel arrangements for staff. • Provide administrative support to the leadership team as needed. Please reach out to Ian Gainor via LinkedIn if interested.

Construction Administrative Assistant We are seeking a motivated and reliable Administrative Assistant to join the team of a well-established construction company. This individual will play a crucial role in supporting project managers, ensuring the smooth operation of the office, and assisting with a wide range of administrative duties across ongoing construction projects.Responsibilities:<ul><li>Provide proactive administrative support to project teams by handling communications, scheduling, and documentation.</li><li>Maintain and organize critical project files, including blueprints, permits, contracts, and other key documents.</li><li>Prepare, review, and process project proposals, change orders, and related documentation in accordance with company and client specifications.</li><li>Process invoices and purchase orders for construction materials, subcontractor services, and other project-related expenses.</li><li>Coordinate with vendors, subcontractors, and suppliers to ensure timely and accurate delivery of materials and services to meet project timelines.</li><li>Assist in the upkeep of safety regulations by maintaining safety logs and documentation in line with compliance requirements.</li><li>Support timekeeping functions, including payroll processing for both office and field personnel.</li><li>Handle general office tasks such as answering phones, responding to emails, filing, and ensuring a smooth office workflow.</li></ul>

Office Manager Are you a highly organized and proactive individual with a passion for making office operations run smoothly? Robert Half is partnering with our client in the construction industry to find an Office Manager to support their team on a temporary-to-hire basis. This is a fantastic opportunity for an experienced professional to contribute to our client’s growth and success in a fast-paced work environment. Key Responsibilities:<ul><li>Oversee daily office operations, ensuring efficiency in administrative processes and procedures.</li><li>Manage schedules and calendars for leadership and key team members.</li><li>Organize project documentation, including contracts, permits, and vendor agreements, to maintain accurate records.</li><li>Coordinate meetings, appointments, and team events.</li><li>Serve as the first point of contact for visitors and external stakeholders, upholding professionalism and excellent customer service.</li><li>Maintain office supply inventory and equipment, ensuring functionality and availability.</li><li>Support HR with onboarding new employees and managing personnel files.</li><li>Assist in tracking project budgets and preparing reports for management using Microsoft Office tools.</li></ul>Why You Should Apply:<ul><li>Opportunity to work with a growing client in the construction industry.</li><li>Temp-to-hire position designed to transition to full-time employment based on performance.</li><li>Collaborative work environment with opportunities for professional growth.</li></ul>

Office Manager Robert Half is hiring for an Office Manager for a professional services firm based in Annapolis, MD. This role will provide both administrative and operational accounting support to the business. Please apply or reach out to Cody Marshall at Robert Half for more information. This is a direct-hire position that offers strong room for advancement and learning in the company. Responsibilities<ul><li>Administrative Support:</li><li>Manage the front office, greet clients, answer phone calls, and respond to general inquiries.</li><li>Coordinate schedules, meetings, and appointments for staff and executives.</li><li>Order office supplies and ensure the office environment is well-maintained and organized.</li><li>Assist in organizing company events, conferences, and employee activities as needed.</li><li>Ensure that office equipment is functioning properly and arrange for repairs as necessary.</li><li>Communication & Coordination:</li><li>Act as the main point of contact for vendors, clients, and contractors.</li><li>Ensure that office communication (emails, memos, etc.) is clear and consistent.</li><li>Support office staff in day-to-day tasks and administrative activities.</li><li>Assist with human resources tasks such as employee onboarding, benefits administration, and maintaining personnel records.</li><li>Accounts Payable & Receivable:</li><li>Handle accounts payable and receivable processes, ensuring that all invoices are paid on time and all incoming payments are recorded accurately.</li><li>Reconcile bank statements and credit card transactions, and maintain accurate financial records.</li><li>Billing and invoicing for clients</li></ul>

Office Manager We are offering an exciting opportunity for an Office Manager in Ashburn, Virginia. As an integral part of our team, you will be tasked with managing various aspects of office operations, ranging from purchasing and procurement to team management and project coordination. Responsibilities: • Overseeing the recruiting and personnel management processes to ensure a smooth workflow. • Implementing effective office processes and monitoring their efficacy. • Coordinating various ongoing and upcoming projects to ensure timely completion. • Managing the procurement and purchasing activities to maintain office supplies and resources. • Making decisive choices and taking necessary actions for the benefit of the office operations. • Managing the scheduling tasks, ensuring all team members are aware of their schedules. • Leading the team effectively, fostering a positive and productive work environment. • Ensuring the management duties are carried out in accordance with the company's policies and procedures.

Office Manager/Bookkeeper We are in search of an Office Manager/Bookkeeper to become a part of our dynamic team. This role is based in Manassas, Virginia, and involves overseeing a range of administrative and financial tasks, including the management of accounts payable and receivable, payroll, and fiscal reporting. You will also supervise supply activities and maintain personnel records. Responsibilities:• Accurately and efficiently process customer credit applications• Maintain precise records of all accounting activities• Prepare and administer payrolls and various employee benefit programs• Oversee the preparation of monthly operations reports, financial statements, schedules, and statistical data• Supervise supply activities, as well as the repair, maintenance, or alteration of buildings and equipment• Process requisitions for supplies, materials, and equipment• Work in collaboration with the CPA for tax completion• Co-sign checks and vouchers concerning purchase orders, travel expenses, vendor claims, and other expenditures• Analyze expenditures and other financial data to inform business decisions• Establish and maintain accounting procedures, fiscal reporting requirements, and budget work programs If interested, please message Ian Gainor via LinkedIn

Office Manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently. This position is on-site working Monday to Friday.Responsibilities:· Oversee and support all administrative duties in the office and ensure smooth operations. · Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage office layout planning and office moves, and with office refurbishment.· Organize and maintain office common areas.· Perform as HR to coordinate and direct administrative support functions for the office.· Assisting in various daily operations.

Office Manager We are seeking an Office Manager to join our team in the commercial real estate sector, located in Washington, D.C. In this role, you will be responsible for ensuring our office runs smoothly by overseeing operations, managing vendor relations, and providing direct support to the Chief Operating Officer (COO). Responsibilities: • Oversee the day-to-day office operations and ensure a productive working environment• Handle the setup of IT systems and facilitate the onboarding process for new hires• Manage the COO's calendar, coordinating schedules and appointments• Process expense reports, handle vendor payables, and oversee the office budget• Maintain a detail-oriented relationship with vendors and manage facilities relations• Ensure an organized and efficient setup of conference rooms for meetings• Oversee the maintenance of personnel records and documentation, providing assistance to the HR Director as needed• Order and maintain office supplies to ensure smooth operations• Act as the primary point of contact for human resources and technology support• Welcome and assist guests, fostering a positive and welcoming environment All interested candidates in the Office Manager role and other fulltime permanent opportunities in the Washington, D.C. area please send your resume Justin Decker via LinkedIn.

Office Manager We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently. You will be working Monday to Friday onsite.Responsibilities:· Manage front office operations. · Manage office supplies inventory and place orders as necessary.· Perform reception duties such as answering phones where necessary.· Manage vendor coordination.· Scanning and filling.· Supporting invoicing.· Supporting the Director.

Executive Assistant We are seeking an Executive Assistant to provide comprehensive support to the organization’s CEO. You will play a crucial role in managing their day-to-day activities, ensuring efficiency, and fostering effective communication across all levels of the organization. The role is working for an IT Firm in the Reston area and is primarily remote. THE ROLE REQUIRES SECRET OR TOP SECRET CLEARANCE. The successful candidate is energetic and resourceful, thrives in a fast-paced environment and enjoys taking initiative and problem-solving. You are ambitious, perceptive, articulate and a mature multi-tasker with outstanding writing, research and organizational skills. No coaching necessary on the basics. You’ve already mastered them. You’re hungry for exposure and experience in all aspects of the organization and will have the opportunity to work on a variety of exciting projects and initiatives. You will serve as a primary point of contact for internal and external constituencies including senior management, board members, donors, renowned scientists and various representatives from the media, academic and creative communities. Responsibilities:<ul><li>Manage calendars: schedule meetings, appointments, and organize conference calls; manage all aspects of out-of-office travel with precision and attention to detail.</li><li>Manage CEO’s contacts database.</li><li>Act as a primary point of contact for internal and external stakeholders, managing emails, calls, and correspondence with professionalism and discretion.</li><li>Organize and prioritize incoming requests and information, ensuring the CEO and Co-founder are well-informed and prepared for upcoming commitments.</li><li>Prepare agendas, take meeting minutes, and follow up on action items to drive accountability and progress on key initiatives.</li><li>Be a prudent/professional, yet affable/approachable gatekeeper.</li><li>Have an ear to the ground to surface successes and challenges faced by staff.</li><li>Handle administrative tasks such as expense reports, document preparation, and bookings of meeting spaces, to enhance operational efficiency.</li><li>Uphold strict confidentiality regarding sensitive information and executive decisions, demonstrating integrity and discretion in all interactions.</li><li>Schedule Board of Director meetings and oversee onsite details including venue and catering, and preparation and distribution of Board materials.</li><li>Assist in the execution of special projects and initiatives, collaborating with cross-functional teams to meet deadlines and deliver exceptional results. Plan events including lunches, dinners, and social gatherings, and assist in development and fundraising projects with high-level donors.</li><li>Approach new tasks and responsibilities with care and enthusiasm.</li><li>MUST HAVE SECRET OR TOP SECRET SECURITY CLEARANCE!</li></ul> All interested candidates in this Executive Assistant opportunity and other fulltime opportunities in Accounting Operations please send your resume to Ian Gainor via LinkedIn.

HR and Payroll Coordinator Our client is seeking a dynamic Human Resources and Payroll Coordinator to support regional operations and align people strategies with organizational goals. This individual will play a key role in driving HR initiatives, ensuring compliance, and cultivating a positive workplace culture. This is a hybrid opportunity in McLean, VA. Key Responsibilities:<ul><li>Serve as a strategic HR partner, ensuring compliance with labor laws and company policies.</li><li>Support the development and execution of annual HR plans in collaboration with HQ and local business leaders.</li><li>Partner with hiring managers to plan workforce needs and build a strong talent pipeline aligned with company objectives.</li><li>Lead full-cycle recruitment efforts, from sourcing and interviewing to onboarding new hires.</li><li>Coordinate onboarding and offboarding processes, including orientation sessions and exit interviews.</li><li>Implement and maintain local HR policies based on global standards while promoting best practices in people management.</li><li>Contribute to employee relations efforts, including benefit program updates and coordinating company events.</li><li>Collaborate with HQ Learning & Development to design and schedule internal training and development programs.</li><li>Manage the planning and communication of training sessions, ensuring timely delivery and participation.</li><li>Administer biweekly payroll processing and ensure accurate HR reporting (ADP Workforce Now experience required).</li><li>Ensure full compliance with data privacy laws and internal policies regarding the handling and protection of personal data.</li><li>Oversee HR tools and platforms (such as KolayIK, Concur, and ADP Payroll), including system implementation, user support, and vendor coordination.</li><li>Track, process, and submit HR-related invoices for the Accounting Department (e.g., Ready Fresh, Unum, Concur, Traliant).</li><li>Participate in special projects and assignments as needed, contributing to the evolution of HR operations across the organization.</li></ul>

Office Manager We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office, manage a small team, and handle operational accounting and HR functions. This position is ideal for an individual with strong multitasking abilities, a keen eye for detail, and a passion for creating an efficient and positive office environment. The Office Manager will play a pivotal role in ensuring smooth office operations, managing day-to-day accounting tasks, and supporting human resources activities. This jobs sits on site full-time Monday-Friday between the hours of 8am-5pm. Key Responsibilities:Office Management:<ul><li>Oversee the day-to-day operations of the office, ensuring a productive and organized work environment.</li><li>Manage office supplies and inventory, ensuring resources are stocked and readily available.</li><li>Coordinate with external vendors and service providers to maintain office equipment and services.</li><li>Plan and implement office events, meetings, and team-building activities.</li><li>Serve as the main point of contact for staff on office-related matters and troubleshoot any operational issues.</li></ul>Team Management:<ul><li>Supervise and support a small team, ensuring tasks are delegated efficiently and deadlines are met.</li><li>Foster a positive and collaborative team culture, ensuring open communication and professional development.</li><li>Provide guidance and mentorship to team members as needed, including helping with task prioritization and problem-solving.</li></ul>Operational Accounting:<ul><li>Handle basic accounting functions such as processing invoices, managing expenses, and tracking budget expenditures.</li><li>Assist with payroll processing and ensure accuracy of employee records related to compensation.</li><li>Maintain accurate and up-to-date financial records, reporting discrepancies or issues to senior management.</li><li>Prepare financial reports and assist with budget planning and forecasting as necessary.</li></ul>Human Resources (HR) Functions:<ul><li>Assist in recruitment efforts, including posting job openings, reviewing resumes, and coordinating interviews.</li><li>Onboard new employees and ensure they are properly integrated into the team and office.</li><li>Support benefits administration, ensuring employee benefits are properly documented and updated.</li><li>Maintain employee records, ensuring compliance with company policies and relevant labor laws.</li><li>Provide general HR support, including employee relations, training, and conflict resolution as needed.</li></ul>

Housing Specialist We are currently seeking a dedicated Housing Specialist for our client in Bel Air, MD. The ideal candidate will play a vital role in assisting individuals and families in securing suitable housing solutions, offering support throughout the application process, and connecting clients with local resources. The Housing Specialist will work closely with landlords, housing authorities, and community organizations to ensure that clients have access to affordable, quality housing.<ul><li>Housing Search: Assist clients in identifying appropriate housing options based on their needs and preferences. Provide guidance in completing housing applications, ensuring all necessary documentation is submitted.</li><li>Housing Resource Coordination: Maintain an updated list of available rental properties and homeownership opportunities. Build relationships with local housing authorities, landlords, and real estate professionals to expand housing options for clients.</li><li>Advocacy & Support: Advocate on behalf of clients to resolve issues with landlords and property managers. Provide information on tenant rights, fair housing laws, and other relevant topics to empower clients during the housing process.</li><li>Administrative & Documentation: Keep accurate client records and ensure that all housing applications and associated documents are processed in a timely and efficient manner.</li><li>Community Outreach & Networking: Develop and maintain strong partnerships with local stakeholders, including landlords and community organizations, to improve housing access for clients.</li><li>Program Development & Improvement: Contribute feedback for the continuous improvement of housing programs, ensuring they meet the needs of clients and the community.</li></ul>

Help Desk Manager We are offering a contract to permanent employment opportunity for a Help Desk Manager in the office. The role involves managing the day-to-day operations of the service desk in the Information Technology industry. The Help Desk Manager will supervise the Service Desk Analysts, ensuring all support requests are handled effectively and efficiently. Responsibilities • Supervise the Service Desk Analysts and Senior Service Desk Analysts, providing guidance and support to ensure high-quality customer service • Manage the daily operations of the service desk, ensuring efficient and timely handling of all support requests • Develop and implement processes and procedures to enhance the efficiency and effectiveness of the service desk • Monitor service desk performance, identify areas for improvement, and implement changes as needed to meet service level agreements (SLAs) • Collaborate with other IT department members to ensure effective support for all IT systems and services • Provide training and support to Service Desk Analysts, enabling them to effectively use the IT systems and deliver high-quality customer service • Handle escalated support requests, collaborating with other IT department members as needed to resolve complex issues • Act as a change agent, driving new firm initiatives • Demonstrate strategic focus, defining goals and following through to achieve results • Effectively manage a team of Service Desk Analysts, motivating, coaching, and developing them.