We are offering a contract employment opportunity for a dedicated Executive Assistant in Sterling, Virginia. As an Executive Assistant, you will be a critical support system for C-level executives, focusing on tasks like managing calendars, coordinating conference calls, and maintaining vendor files. Your role will also entail a variety of operational and administrative tasks, making proficiency in Office Suite a necessity.
Responsibilities:
• Provide comprehensive administrative assistance to C-level executives
• Manage and coordinate executive calendars effectively
• Plan and organize meetings as required
• Handle correspondence and manage communication channels
• Prepare and manage expense reports
• Oversee business and accounting operations
• Maintain accurate vendor files and records
• Proficient use of Office Suite for various tasks
• Contribute to the nonprofit sector with your skills and experience
• Possess a minimum of 2 years of experience as an Executive Assistant or in a similar role.
• Proficient in Calendar Management, adept at scheduling and rescheduling appointments and meetings.
• Exceptional Communication skills, both written and verbal, for internal and external correspondence.
• Experienced in conducting and managing Conference Calls with multiple stakeholders.
• Skilled in handling office Correspondence, including emails, letters, and reports.
• Familiar with Business operations, understanding the workflow and processes.
• Knowledgeable in Accounting operations, able to manage and oversee financial processes.
• Proven ability in providing Administrative Assistance, including filing, record keeping, and data entry.
• Comfortable working in an Administrative Office setting, ensuring smooth office operations.
• Proficient in office software, including word processing, spreadsheet, and presentation tools.
• Experience in Meeting Planning, able to coordinate and manage logistics for meetings.
• Ability to Maintain Vendor Files, ensuring accurate and up-to-date records.
• Capable of preparing and managing Expense Reports, tracking and reporting on expenditure.